A.02.01_Solcitation_OFH-T_Boundary_Maint.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ18T1002 29-Jan-2018

b. TELEPHONE NUMBER

816-389-2041

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 27 Feb 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RICHARD A MATHENA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ18T1002

Section A - Solicitation/Contract Form

SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ18T1002 and it is being issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-94 (effective 19 January 2017).

This acquisition is set aside 100% for small business concerns. The associated North American Industry Classification System (NAICS) code is 561730 and the associated small business size standard is $7,500,000.00.

A list of the contract line item numbers and items, quantities, and units of measure are detailed in Section B of this combined synopsis/solicitation.

A description of requirements for the items to be acquired are detailed in Section C of this combined synopsis/solicitation.

The dates and places of delivery and acceptance are detailed in Sections E and F of this combined synopsis/solicitation.

FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with no addenda to the provision.

FAR 52.212-2, Evaluation – Commercial Items, does apply to this acquisition. In accordance with FAR 13.106, the solicitation will be awarded to the offeror providing the best value to the Government based upon three (3) evaluation factors: Past Performance, Relative Experience, and Price.

Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its proposal. This provision is included in Section K of this combined synopsis/solicitation. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. The specific clauses required are detailed in Section I of this combined synopsis/solicitation.

VENDORS INTERESTED IN RESPONDING TO THIS COMBINED SYNOPSIS/SOLICITATION MUST

SUBMIT THEIR PROPOSAL ON THE ATTACHED FORM. Any questions must be submitted by e-mail to the point of contact below.

The System for Award Management (SAM) is a Federal Government owned and operated free web site that consolidates the capabilities in CCR, ORCA, and EPLS. All vendors must verify their information through this web site. If you were previously registered in CCR and ORCA, your organization’s information is already in SAM. You just need to set up a SAM account and migrate your CCR roles. If you were previously registered in CCR, your registration should have been moved to SAM, and you just need to open an account, see the following link for instructions: https://www.sam.gov/sam/transcript/Quick_Guide_for_Migrating_Roles_v1.8.pdf.

If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf to register.

https://www.sam.gov/sam/transcript/Quick_Guide_for_Migrating_Roles_v1.8.pdf https://www.sam.gov/ https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf

Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling (866) 606-8220.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptacus.org/new/Govt_Contracting/find.php.

The due date for the receipt of proposals is 10:00 am, (CST) , 27 February 2018. The due date for the receipt of questions in regards to this combined synopsis/solicitation is three (3) calendar days prior to the due date.

Proposals must be received electronically at Richard.A.Mathena@usace.army.mil. Adobe (.pdf) or Microsoft Word (.doc) are acceptable formats for submitting proposals. The electronic file must be under 8MB total to ensure it can be received by e-mail. If you are having any issues submitting your proposal, please contact Richard Mathena as soon as possible.

The Government reserves the right to cancel this combined synopsis/solicitation. Any questions should be sent to Richard Mathena at (816) 389-2041 or at Richard.A.Mathena@usace.army.mil.

FOR INSTRUCTIONS - Please see SECTION L of the solicitation (Instructions/Notice to Vendors).

http://www.sam.gov/ http://www.aptacus.org/new/Govt_Contracting/find.php mailto:Richard.A.Mathena@usace.army.mil mailto:Richard.A.Mathena@usace.army.mil

Section B - Supplies or Services and Prices

INSTRUCTIONS TO BIDDERS

1. The proposal shall be submitted as an electronic copy (in either .pdf or .doc) to Richard Mathena at richard.a.mathena@usace.army.mil. You may also submit your quote by mail (see address is section A for mailing address). All quotes sent by mail must reach this office by the date and time listed in Section A of the Combined Synopsis/Solicitation. If you are unable to submit your quote electronically, contact Richard Mathena as soon as possible. The due date for the receipt of quote is listed in Section A. Please provide your CAGE code from the System for Award Management (SAM) with your proposal.

2. This is a Best Value solicitation. This contract will be awarded based on most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Past Performance;(2) Experience; (3) Price.

WARNING: PLEASE DO NOT WAIT UNTIL THE LAST MINUTE TO SUBMIT YOUR

PROPOSAL!

The proposal shall include the following elements to be considered for award:

Section B – To include the Unit Price and Extended Amount for all Contract Line Item Numbers Section J – Experience Form.

Section K – FAR 52.212-3 Alt. 1. If the vendor’s System for Award Management (SAM)

Representations and Certifications are up-to-date, then this separate provision is not required to be filled out.

Please fill out Blocks 30a, 30b and 30c when submitting your proposal.

(End of Proposal Submission)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job 2018 Base Bid

FFP

See 2018 Base yr 170 miles approximately 170 posts FOB: Destination

NET AMT

mailto:richard.a.mathena@usace.army.mil

0002 1 Job OPTION 2019 option year one 70 miles

FFP

See 2019 Map

0003 1 Job OPTION 2019 100 mile Option

FFP

100 mile additional clearing based on available funding

0004 1 2020 option year two, 70 mile

FFP

See Map for yr 2020

0005 1 Job OPTION 2020 100 mile Option

FFP

0006 1 Job OPTION 2021 Option yr Three 70 mile

FFP

See 2021 yr map

0007 1 Job OPTION 2021 100 mile option

FFP

0009 Job OPTION 2022 option year four 70 mile

FFP

See year 2022 boundary map

0010 Job OPTION 2022 100 mile option

FFP

Section C - Descriptions and Specifications

SOW

SECTION C

HARRY S. TRUMAN DAM AND RESERVOIR

Performance Work Statement

C.1 GENERAL INFORMATION.

C.1.1 Background. Truman Reservoir is the largest flood control reservoir in Missouri, with a storage capacity of more than 5 million acre-feet (an acre-foot = 325,000 gal.).

Recreational development is extensive. Twenty parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Truman Reservoir offer a wide variety of recreation facilities including boat launching ramps, campgrounds, full service marinas, picnic areas, sand swimming beaches, and a regional visitor center. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

C.1.2 Scope of Work. The services to be furnished under this procurement shall consist of a post-award conference, reports, meetings, daily worksheets, etc., and furnishing all labor, equipment, supplies, and supervision, as necessary to accomplish the clearing of and application of chemical to the Harry S. Truman Project boundary, according to the attached performance work statement (PWS) and elsewhere in the contract. The Contractor shall perform tasks listed in Section C.5. Acceptable performance standards and current regulations are provided for each task. The Contractor shall monitor performance and ensure compliance in accordance with the terms and conditions.

All quantities are estimated and may be varied + or - 10% at the discretion of the COR.

Areas subject to service shall be as follows:

BOUNDARY CLEARING

AND HERBICIDE APPLICATION MAXIMUM POSTS

YEAR MILEAGE TO REPLACE

FY 2018 Base Contract 170 170 FY 2019 Option I 70 70 FY 2019 Option II 100 100 FY 2020 Option III 70 70 FY 2020 Option IV 100 100 FY 2021 Option V 70 70 FY 2021 Option VI 100 100 FY 2022 Option VII 70 70 FY 2022 Option VIII 100 100

The location and vicinity map showing the various contract boundary clearing mileage is for the purpose of offering on the solicitation. Detailed survey maps are available and can be reviewed at the Harry S. Truman Project Office, and will be furnished to the successful bidder.

C.1.3 Dates of Performance.

C.1.3.1 Period of Contract. Services shall become effective (start) on April 1, 2018 and shall continue until the Contractor has cleared and sprayed the boundary mileage required for the base contract and has completed all the contract requirements, or until 31 November 2018, whichever comes first.

C.1.3.2 Options. Dates for renewal options, if exercised, will be from1 October thru 1

December with contract duration from 1 December through 31 November. Work to be completed from 1 December thru 31 May of each year.

C.1.3.3 Work within Timeframes. All work shall be accomplished within the timeframes specified. Services rendered outside the time periods specified will not be compensated unless specifically approved, in writing, by the Contracting Officer or his/her authorized representative.

C.1.3.4 Mileage. See the table in paragraph C.1.2 for boundary mileage requirements.

C.1.3.5 Period for Exercise of Options. Pursuant to FAR Clause 52.232-19, Availability of

Funds for the Next Fiscal Year, the Government shall have a period of 60 days from the ending date of the initial contract period, or any extension thereto, to exercise the option to extend the term of the contract. This period is not conditioned upon the giving of any notice to extend. A modification exercising the option to extend the contract will be issued, as soon funds are made available to the Contracting Officer.

C.1.4 Hours of Operation. The contractor shall not begin performance before sunrise and shall complete performance no later than sunset of any scheduled workday.

C.1.5 Post-Award Conference. After award, but prior to commencement of work, the

Contractor shall contact the Contracting Officer’s Representative, to arrange a mutually agreeable time to meet at the Truman Project Office to review the requirements and details of the work.

C.1.6 Documents and Correspondence. After award, all documents and related correspondence shall be routed through the Contracting Officer's Representative (COR) at the Project Office.

C.1.7 Legal Compliance.

C.1.7.1 Compliance. It shall be the responsibility of the Contractor to comply with all Federal, State, and local laws and regulations governing health, safety, training, operational, and licensing requirements as may be applicable and required for application of commercial pesticides (including OSHA Hazard Communication Standard 29CFR 1910.1200).

C.1.7.2 License. The Contractor’s employee(s) applying chemical under this contract shall possess a Commercial Applicator’s License acceptable to the State of Missouri; or in lieu thereof (unless otherwise prohibited), applicator may be unlicensed, if he or she is closely supervised by an on-site supervisor who is licensed according to the above requirements.

C.1.8 Required Submissions. The Contractor shall submit the following documents to the

COR at the Project Office, proof of proper licensing and proof of insurance, to be delivered no later than the start of the contract period.

C.1.9 Required Insurance. With reference to FAR Clause 52.228-0005, Insurance – Work on a Government Installation, the Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall present to the Contracting Officer proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

TYPE AMOUNT

Worker's Compensation Coverage complying with applicable State Statute Comprehensive General Liability Minimum limits of $500,000.00 per occurrence Employer’s Liability Minimum amount of $100,000 Commercial Automobile Liability Minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage NOTE: Coverages required above are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting: Missouri Division of Insurance, 573-751-3365.

C.1.10 Quality Control.

C.1.10.1 QC Plan. The Contractor shall develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the project. The Quality Control Plan shall contain a list of chemicals and supplies to be used in performing the contract duties. The Plan shall identify the contractor furnished equipment and state how the work will be accomplished, i.e. pressure water pump etc. The Plan shall document how the Contractor will identify and correct performance shortfalls. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

C.1.10.2 Contractor Representative. The services required by this contract shall be performed the Contractor may designate, in writing, a responsible on-site representative of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the required work assigned to that crew. In the absence of a designated on-site representative, or if the designated on-site representative is not present, the Contractor warrants that any and all members of each work crew are qualified and fully competent to insure that the required work is performed in strict accordance with the contract specifications. The government reserves the right to discuss contract matters with any employee on-site, in the absence of the on-site representative.

C.1.10.3 Contractor Telephone. The Contractor shall furnish to the Contracting

Officers Representative, a telephone number attended during normal business hours (8 a.m. - 4:30 p.m.) to which calls concerning the ordering of services, performance, or other contractual matters can be placed. For the purposes of time and date, a message will be deemed to be delivered to the Contractor at such time as it is delivered to the telephone number provided by the Contractor.

C.1.10.4 Contractor Worksheets. As work is completed each day, the Contractor, or his/her authorized representative at the job, shall enter the location, date, weather conditions, amount and type of work completed, chemicals used, and any other pertinent information, onto a daily work sheet. Completed and signed worksheets shall be delivered weekly, or as otherwise directed by the COR, to the COR at the Truman Project Office. Contractor Daily Worksheet forms (See Section C.6) shall be furnished by the Government.

C.1.10.5 Encroachments. The Contractor shall identify, GPS, and document, on the daily worksheet, all encroachments on the Government boundary. These encroachments consist of all unauthorized uses of Government property, including, but not limited to, placement of personal property or structures, roads, trails, mowing, clearing, fencing, haying, or grazing.

C.1.10.6 Deficiencies and Equipment Breakdown. Failure to correct noted deficiencies may result in withholding payment for the work not performed. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified.

It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment to continue the services, as specified, without interruption in the event of mechanical failure of his/her primary equipment.

C.1.10.7 Performance Requirements Summary. Refer to the following table:

Item PWS Para Performance Standard/AQL (Acceptable Quality Level) Surveillance Method

Maintain Improved Grounds C.5.1 Clear all woody vegetation, per the requirements of the PWS.

100% Inspection or Random Inspection

Maintain Improved Grounds C.5.1.2 Apply chemical to cut stubs, stumps and stems per the requirement of the PWS 100% Inspection or Random Inspection

Maintain Improved Grounds C.5.1.4

Straighten and/or reset all damaged boundary reference posts per the requirement of the PWS

100% Inspection or Random Inspection

Maintain Improved Grounds C.5.1.6 Clear and spray all vegetation within a 3 foot radius of all offset posts 100% Inspection or Random Inspection

Maintain Improved Grounds C.5.1.7 Report, in writing any encroachments onto government property.

100% Inspection or Random Inspection

GPS Data Entry C.5.1.8 Collect points at all monuments and encroachments.

100% Inspection or Random Inspection

Annual Coordination

Meeting C.1.5 No more than one (1) error per year.

Complete prior to start of work for the contract award and each option exercise period.

Quality Control

Plan

C.1.10.1 No more than one (1) error per year. Complete prior to start of work.

C.1.11 Quality Assurance.

C.1.11.1 Quality Assurance Surveillance Plan. A Quality Assurance Surveillance Plan

(QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAEs).

C.1.11.2 Monitoring Performance. The government will monitor the Contractor’s performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include periodic sampling, checklists and customer complaints. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to determine the effectiveness of the Contractor’s quality control system.

C.1.11.3 Inspection. The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

C.1.11.4 Defects. If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

C.1.11.5 Missed Areas. In the event that an area or work within an area is missed, the

Contractor shall return and re-service the area or affected work immediately upon receipt of such notice by the Contracting Officer, or his/her authorized representative. Failure to correct noted deficiencies will result in withholding of payment for the work not performed. During the progress of this contract, if it becomes apparent that the Contractor is unable to perform the work in accordance with the contract specifications, he/she shall acquire additional supplies, equipment, and personnel, as may be required by the Contracting Officer, to ensure that the work is accomplished as specified in the contract.

C.1.12 Coordination with the Contracting Officer’s Representative.

C.1.12.1 Contact. Day to day contact with Government personnel, and telephone communication shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract.

C.1.13 Contractor Personnel.

C.1.13.1 Clothing. All Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance. "Fully clothed" shall be deemed to mean that a shirt (or T-shirt), trousers, and shoes or boots shall be worn at all times, except that this requirement shall not be construed to replace or eliminate the necessity for wearing appropriate personal protective equipment, devices, or clothing, as may be required for the application of chemicals.

C.1.13.2 Visitor Interaction. Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.14 Safety Requirements.

C.1.14.1 Injury, Damage, Hazards. Any injury property damage, equipment malfunction, or safety hazard observed by the contractor shall immediately be report to the Contracting Officer’s Representative.

C.1.14.2 Safe Performance. In order to provide safety controls for protection of life and health of employees and other persons; for the prevention of damages to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of Federal, State, and local regulations and shall take, or cause to be taken, such additional measures as the Contracting Officer may determine to be reasonable and necessary for the performance of the work.

C.1.14.3 Vehicle Flasher Lights. Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on or traveling slowly along roadways.

C.1.14.4 No Off-Road Vehicles. The use of off-road vehicles such as ATV’s or pick-ups is not permitted except on authorized trails and roads.

C.1.15 Other Contractors. The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

C.2 DEFINITIONS AND ACRONYMS. The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Contracting Officer's Representative (COR): An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

PWS: Performance Work Statement

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

ALP: Acceptable Level of Performance

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Service contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services

C.3 GOVERNMENT-FURNISHED EQUIPMENT, MATERIALS & SUPPLIES.

C.3.1 Government Furnished Property. The Government will furnish to the Contractor the following identified property to be used in performing the services required by the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer or his authorized representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages will be reported in writing to the Contracting Officer or his authorized representative, within 72 hours.

Item (description) Quantity Storage Location Approx. Value Trimble Geo XT one Ranger Office $8,500.00 Trimble Charger one Ranger Office $250.00 Steel posts as needed Maintenance building $15.50 each Boundary signs as needed Maintenance building $ 7.00 each Vehicle Magnets four Ranger Office $25.00 each

C.3.2 Government Furnished Consumable Items. The following consumable items, exempt from accounting procedures under EFARS 45.105(a), will be furnished to the Contractor by the Government from stock. The Government will retain control of expendables, to be dispensed on an as-needed basis for use in the performance of this contract.

1. Nuts, bolts, and washers for the installation of boundary signs.

2. Daily worksheets.

C.4 CONTRACTOR FURNISHED EQUIPMENT & SUPPLIES.

C.4.1 Equipment and Supplies. The Contractor shall furnish all equipment and supplies not identified in Section C.3 of this PWS.

C.4.2 Other Items. The Contractor shall furnish all transportation; power equipment with fuel;

Garlon 4 herbicide with marker dye; herbicide sprayer; post drivers, axes, and other hand tools; flagging; and all other supplies and equipment necessary to accomplish the services specified herein other than materials listed in C.3 and C.4.

C.4.3 COR Approval. All contractor furnished materials, equipment and supplies must be approved by the Contracting Officer’s Representative prior to initial use.

C.5 SPECIFIC TASKS.

C.5.1 Services. The Contractor shall clear all woody vegetation (including trees, limbs, vines, briars, shrubs, and brush) from an area extending from the Government boundary line back onto Government property a distance of four (4) feet. All stumps and stub cuts shall be horizontal (to preclude sharp stubs) and shall be cut as close to the ground as possible.

In no case shall any cut stumps or stubs exceed four (4) inches in height. All shall also be removed from this area. All cleared brush and limbs shall be piled on Government land, outside of the cut area. Trees that are not entirely on government land or, if cut, will fall onto private lands shall be left in place. The Contractor shall remove or cut a four (4) foot wide path through all dead trees previously dropped or cut trees that have fallen in the area of required clearing. Limbs from trees outside the (4) foot cleared area that intrude into the cleared line shall be cut a minimum height of (7) feet above ground.

C.5.1.2 Chemical Treatment. Except as stated in C.5.1.2.1, the Contractor shall apply

Garlon 4 (or equivalent substitute, at the discretion of Project personnel) herbicide to all cut stubs, stumps, and stems (except the cut ends of limbs on trees greater than 6 (six) inches within the cleared area. An adequate marker dye shall be mixed with the chemical in sufficient concentration to leave an obvious and durable stain on the treated stubs, stumps, and stems. All such stems shall be treated on the same day that they are first cut.

C.5.1.2.1 Application Procedures. Application of chemicals shall be according to the label directions for the material used. When it is the professional opinion of the Contractor that the use of chemicals, mix ratios, carriers, or rates of application, other than those specified, will result in equal or better results, the Contractor may request permission for their use. Any such request shall be submitted in writing and shall specify the chemical, its uses, rates of application, and cost. A label for the chemical shall be submitted with the Contractor's request. Requests shall be submitted to the Project Manager, Harry S. Truman Project Office, at least 30 days prior to the intended use. If granted, permission for the use of an alternate chemical, mix ratio, carrier, or rate of application will be in writing from the Contracting Officer, or his authorized representative. Chemicals, mix ratios, carriers, or application rates other than specified in the label will not be used in the absence of the above specified request and approval.

When the use of approved alternate chemicals, mix ratios, carriers, or application rates requested by the Contractor results in an increase in Contractor cost or time, an equitable adjustment will be made to the contract price through the issuance of a contract modification.

C.5.1.2.2 Label Directions. Label directions and/or warnings relative to temperature or other climatic factors shall be closely adhered to. Care shall be exercised at all times by the Contractor to protect desirable (non-target) species from damage by the required application of chemicals. The Contractor shall not apply chemicals to cleared areas where the Government boundary adjoins park areas, subdivisions, private residences, pastures, or animal pens. The Contractor will receive payment for chemical application only for the portion of boundary on which chemical was actually applied.

C.5.1.3 Mileage. The Contractor shall clear the mileage specified in the table C.1.2 for

FY-2018, and FY-2019 option thru FY-2022 options if exercised. Contingencies, such as flooding, will not relieve the Contractor from clearing the required mileage, but may result in identification of alternate work areas at the discretion of the COR.

C.5.1.4 Boundary Markers. The Contractor shall provide the Contractor Officer

Representative a list, to be delivered weekly, showing the location and number of any missing or damaged boundary monuments observed during the course of the work. The Contractor shall straighten and reset, as necessary, all damaged boundary reference posts.

Missing posts, broken posts, and posts that cannot be straightened shall be replaced with a new post set two (2) feet deep and one (1) foot on the Government side of the boundary monument. "U.S. Reservation Boundary Mark" signs that are missing or not legible (more than 2 words or 2 letters in any word) shall be removed and replaced with a new sign. All signs shall face toward the adjoining private property. Damaged posts and signs that have been replaced shall be delivered to the project maintenance building on the Access Road below Truman Dam.

C.5.1.5 Access. Access to the Government boundary shall within reason be by public access roads. The contractor shall be responsible for securing needed access by non-public routes. At no time shall the contractor trespass without written permission from the landowner(s). Clearing work shall be performed only on the Government side of the boundary line. Boundary monuments (located on the property line) and reference posts (located 1 foot inside the boundary line) are installed to allow line-of-sight from post to post. The Contractor shall, by using flagging, range poles, or similar aids, establish the location of the boundary within the immediate work area prior to cutting. The Contractor shall make diligent efforts to locate and expose each monument. Difficulty in locating monuments or the boundary line shall be referred to the COR for assistance.

C.5.1.6 Boundary Offsets. In areas where the boundary is marked by boundary offsets

(e.g.- actual boundary is located along the centerline of a road or creek), the Contractor will clear and spray all vegetation as described in paragraphs 5.1 within a (3) foot radius of all offset posts.

C.5.1.7 Encroachments.

C.5.1.7.1 Reporting. The contractor shall report in writing any encroachment onto government property. This includes but not limited to fences, trash, abandoned vehicles, buildings or structures, trails and roadways, sewage and sewer lateral lines, mowing or clearing of vegetation or branches. Encroachments shall be documented by date and time when the encroachment was discovered, type of encroachment, and location using county, section, township, range, and A.P. and P.O.L. boundary markers. An encroachment is any unauthorized use of government land by adjacent land owners, persons, or businesses.

C.5.1.8 Marking Monuments

Locate and Mark Existing Monuments: Existing monuments along the boundary line will be located and plotted using a Trimble GPS unit supplied by the Corps of Engineers.

Information including: monument type, monument number, monument condition, and section/township/range, will be collected using provided GPS unit. The GPS unit will be returned to a Corps of Engineers Official weekly so that the data can be downloaded. All monument caps will be left uncovered, and free of dirt and debris. A diligent effort of at least 15 minutes will be made to locate each monument. The use of steel tape or metal detector may be necessary if other methods fail. Use of a metal detector may require the marker post to be removed. If removed, the marker post must be correctly placed back in the ground when monument is located (monuments not found will be listed on the daily report).

C.6. APPLICABLE PUBLICATIONS AND FORMS.

C.6.1 Map. Information on Truman Lake can be found on the Internet at http://www.nwk.usace.army.mil/ht/

C.6.2 Quality Assurance Plan:

QUALITY ASSURANCE SURVEILLANCE PLAN

For Boundary Maintenance Services Contract Number: W912DQ18CXXXX

Contract Description: Boundary Maintenance at Harry S. Truman Lake Contractor’s name:

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring.

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, http://www.nwk.usace.army.mil/ht/ fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.212-4 – Contract Terms and Conditions – Commercial Items

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency:

Telephone:

Email:

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM:

Telephone:

Email:

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR:

Telephone:

Email:

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Program Manager:

Telephone:

Email: _______________________________

b. Task Manager:

Telephone:

Email: _______________________________

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph #C.1.10.7 in the Performance Work Statement, includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Item PWS Para

Performance Standard/AQL (Acceptable Quality Level) Surveillance Method

Maintain Improved Grounds

C.5.1 Clear all woody vegetation, per the requirements of the PWS.

100% Inspection or Random Inspection

Maintain Improved Grounds

C.5.1.2 Apply chemical to cut stubs, stumps and stems per the requirement of the

PWS

100% Inspection or Random Inspection

Maintain Improved Grounds

C.5.1.4 Straighten and/or reset all damaged boundary reference posts per the requirement of the PWS

100% Inspection or Random Inspection

Maintain Improved Grounds

C.5.1.6 Clear and spray all vegetation within a 3 foot radius of all offset posts

100% Inspection or Random Inspection

Maintain Improved Grounds

C.5.1.7 Report, in writing any encroachments onto government property.

100% Inspection or Random Inspection

GPS Data Entry C.5.1.8 Collect points at all monuments and encroachments.

100% Inspection or Random Inspection

Annual Coordination

Meeting C.1.5 No more than one (1) error per year.

Complete prior to start of work for the contract award and each option exercise period.

Quality

Control Plan

C.1.10.1 No more than one (1) error per year. Complete prior to start of work.

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

b. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services. May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

c. RANDOM SAMPLING. (Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.)

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE (EXCEPTIONAL/SATISFACTORY).

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE (UNSATISFACTORY).

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, as specified in the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor to assess performance and shall provide a written assessment.

Performance Report

1. CONTRACT NUMBER:

2. Prepared by:

3. Date and time of observation:

4. Observation:

Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations

Prepared by:

Signature – Contracting Officer’s Representative Date

Contract Discrepancy Report (CDR)

1. Contract Number:

2. TO:

3. FROM:

4. Date and time of observed discrepancy: ______________________

5. DISCREPANCY OR PROBLEM:

Describe in detail. Identify any attachments.

6. Corrective action plan:

A written corrective action plan ____is / ____ is not required.

If a written corrective action plan is required include the following:

The written Corrective Action Plan will be provided to the undersigned not later than ___ days after receipt of this CDR.

Prepared by:

Signature – Contracting Officer’s Representative Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0009 N/A N/A N/A Government 0010 N/A N/A N/A Government

CLAUSES INCORPORATED BY FULL TEXT

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the…