Performance_Work_Statement.pdf

Refuse Collection & Disposal

Kansas City District COE Harlan County Lake

Performance Work Statement

1. General Information

1.1 Background. Harlan County Lake is the second largest reservoir in Nebraska. Recreational development is extensive. Six parks managed by the U.S. Army Corps of Engineers, are located around the reservoir. Park areas at Harlan County Lake offer a wide variety of recreation facilities including boat ramps, campgrounds, full service marinas, picnic areas, and sand swimming beaches. Many routine maintenance items are contracted to the private sector, including mowing, refuse collection and facility cleanup.

1.2 Statement of Work: The Contractor shall provide all manpower, equipment, fuel, tools, supervision and other items and services necessary to provide refuse collection in parks at the Harlan County Lake, near Republican City, Nebraska, as described in this Performance Work Statement, and elsewhere in this contract.

1.3 Post-Award Conference: After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer or Contracting Officers Representative (COR), to arrange a mutually agreeable time to meet at the Harlan County Project Office to review the requirements and details of the work.

1.4 Required Insurance: The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required below. Before commencing work under this contract, the Contractor shall notify the Contracting Officer, or COR in writing that the required insurance has been obtained.

REQUIRED INSURANCE SCHEDULE

TYPE AMOUNT

Worker's Compensation Coverage complying with applicable State Statute, at a minimum of $100,000.00

Employer's Liability Minimum amount of $100,000.00

General Liability on Comprehensive Policy Minimum limits of $500,000.00 per occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automobile Liability Minimum limits for $200,000.00 per person and $500,000.00 per occurrence for bodily injury, and $20,000.00 per occurrence for property damage.

NOTE: Coverage required above are minimums. If higher limits of coverage are required by State statute, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting: Nebraska: State Insurance Department, (402) 471-2201

1.5 Quality Control:

1.5.1 The Contractor shall designate, in writing, a responsible on-site representative who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer's decision shall represent a final decision.

1.5.2 The Contractor shall furnish to the Project Manager, a telephone number attended during normal business hours (8 a.m.- 4:30 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and elate, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

1.6 Quality Assurance:

1.6.1 A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

1.6.2 The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

1.6.3 In the event that an area is missed, or refuse is not collected as specified, the Contractor agrees to return and re-perform the unsatisfactory of missed services immediately upon receipt of notice from the Contracting Officer, or COR.

1.6.4 If any of the services do not conform to contract requirements, the government shall require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may ( 1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed. Payment will not be made for work not performed or not performed to standard.

1.6.5 In addition, and if necessary clue to non-conformity, the Government reserves the right to cause the specified work to be performed by a third party or Government forces and the cost incurred thereby will be levied against the Contractor. Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

1.7 Areas To Be Serviced:

1.7.1 The services furnished under this procurement shall consist of furnishing all labor, equipment, and supplies as specified, to service, and empty approximately 18 Contractor furnished dumpsters (3-8 cu yd, 1-6 cu yd, 2-4 cu yd, 6-2 cu yd, 1-1 cu yd and 5-96 gallon containers). Refuse from the receptacles and dumpsters shall be transported to and disposed of by the Contractor at a State licensed Landfill off government properly. All costs in connection with the above work shall be borne by the contractor.

1.7.2 The areas subject to refuse collection under this contract, and the number of receptacles required to be serviced are as follows:

TECHNICAL EXHIBIT 1

PARK AREA NUMBER OF RECEPTACLES

96GAL 1YD 2YD 4YD 6YD 8YD

Office/Shop 1 Methodist Cove 1 1 1 Hunter Cove 1 1 1 East Gremlin 1 Gremlin Cove 2 @shelter 1 North Outlet 1 South Outlet 2 Cedar Point 1 High Point 2 @shelter ATV Trail 1 Total 5 1 6 2 1 3

1.7.3 Size substitution of dumpsters will be permitted to the following extent: At each specified dumpster location, substitution in the size and number of dumpsters required to achieve the specified cubic yards of refuse storage may be made. However, consolidation of collection sites (locations of dumpsters within each area) will not be permitted.

1.7.4 Total refuse receptacles (18) shall be subject to a variation of 2 receptacles not to exceed 6 yards, at no change in contract price. Should all services be terminated in an area, an adjustment will be made by contract modification.

1.7.5 During the service period 01 October thru 30 November and 01 April thru 30 April dumpster size may be reduced to 4 cubic yard containers at Hunter Cove.

1.8 Period of Performance:

1.8.1 Services shall be performed in accordance with the following schedule between the hours of 6:00AM and 6:00PM.

(1) 15 October thru 14 May services will be performed once weekly on Monday.

(2) 15 May thru 14 September services shall be performed two times weekly on Monday and Friday, regardless of Ho1idays.

(3) In addition, services shall be performed on the following special collection days or Holidays regardless of the day of week:

FY 2017 FY 2018 Option (if exercised) FY2019 Option (if exercised) May 27* & 28 May 26* & 27 May 25* & 26 July 2* & 4 July 1* & 4 June 30* & July 4 Sept 2 & 3 Sept 1 & 2 Aug 31 & Sept 1 *Refuse will be collected between the hours of 2 PM and 6 PM of these dates.

1.9 Contractor Personnel:

1.9 .1 All Contractor personnel shall be fully clothed, at all times, while performing these services. Clothing shall be clean and neat in appearance.

1.9.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

1.9.3 All property left by visitors and found during contract operations shall be turned in to the Project Office. Any evidence of vandalism, instances of facilities not operating properly, or facilities in need of repair shall be reported immediately to Project personnel.

1.1 0 Safety Requirements:

1.1 0.1 The Contractor shall comply with all provisions of the Corps of Engineers Safety and Health Manual, EM 385-1-

1. The Contractor will be expected to take a vital interest in safety, hazards, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

1.1 0.2 The Contractor shall comply with all pertinent provisions of the Federal, State, and local safety regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

1.1 0.3 Any injury, property damage, equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to the Project personnel.

1.1 0.4 Safety Features. See EM 3 85-1-1 16.B.12

2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

2.1 Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

2.2 Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for application of various chemicals.

2.3 Performance Requirements Summary (PRS): The PRS shows contract requirements, the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

2.4 Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3 Government-Furnished Equipment, Materials and Supplies. None

4 Contractor Furnished Equipment and Supplies: The Contractor shall furnish the following:

4.1 All manpower and supervision necessary to accomplish the work.

4.2 Dumpsters in the size and capacity necessary to accommodate the serviced areas. See paragraph 1.7.2 of the areas to be serviced.

4.3 Compactor-type truck(s) or compactor-type trailer(s) have a gross weight not to exceed 30,000 lbs. For equipment having tow axles, or 45,000 lbs. or for vehicles having three axles, suitably equipped and constructed so as to prevent the scattering of refuse along the route. The equipment shall be capable of retaining all waste and fluids without leakage. All vehicles will be equipped with warning flashers, which shall be activated when vehicle is stopped or traveling slowly along roadway. All trucks shall be equipped with back-up warning devices.

4.4 All Contractor furnished equipment and supplies shall be approved by the Contracting Officer or delegated authority prior to initial use.

4.5 Odor control granules.

5 Specific Tasks:

5.1 All refuse containers shall be emptied, and all refuse shall be picked up 6 feet within the vicinity of the refuse containers. Any spillage of refuse, in the course of the handling operation, shall be cleaned up immediately by the Contractor. Refuse containers, when emptied shall be returned to their original position, and the cover reinstalled.

Refuse containers that have been moved by visitors shall be emptied and returned to their proper location.

5.2 Any items that the collector cannot lawfully dispose of at a state approved landfill will be delivered to the administration office.

5.3 All refuse from dumpsters, location area of dumpster, and refuse containers shall be free from trash and transported and disposed of by the Contractor, off Government property to a State-approved sanitary landfill or disposal point. All cost in connection with this work shall be borne by the Contractor.

5.4 When odor becomes prevalent in refuse containers, the Contractor shall wash such containers with water and detergent until the containers are clean and odor is reduced to a minimal level. Disinfectant shall be applied to the containers as directed by the Contracting Officer. Cleaning and disinfecting of refuse containers, dumpsters and cleaning equipment shall be accomplished in an area designated by the Contracting Officer.

5.5 Equipment used for hauling refuse shall be thoroughly washed, cleaned and disinfected to keep it free of residue and odor and to present a clean appearance.

5.6 Contractor furnished dumpsters shall be delivered and placed in park areas at locations designated by the Project Manager, and shall be maintained in good repair and appearance. Damaged or unsightly dumpsters shall be removed and replaced with like units in good repair. All contractor furnished dumpsters shall be so constructed and equipped as to prevent accidental tip-over by the public.

5.7 In the event of a dispute relating to the need for cleaning equipment and/or dumpsters, the Contracting Officer's decision shall represent a final decision.

5.8 Refuse collection is directly related to public health and sanitation; therefore, it is essential that all refuse containers be serviced as specified. In the event that an area or containers within an area are missed or not properly serviced, the Contractor agrees to return and re-perform the missed or improperly performed services for the area or affected container(s) immediately upon receipt of such notice by the Contracting Officer.

5.9 Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified.

It shall be the responsibility of the Contractor to assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment. The Contractor shall notify the Contracting Officer or delegated authority within 8 hours of any such equipment failure and provide his alternate plan for collection of refuse during the repair period. Backup equipment need not be of the same type or meet the same requirement of the primary equipment, except as it pertains to the scattering of refuse along the route; however, such equipment may be utilized only to accomplish the specified work of the contract while primary equipment is being repaired, for a period not to exceed 14 calendar days without prior approval of the Contracting Officer.

6. List of Attachments:

Map of Harlan County Lake is a separate document Labeled: ATTACHMENT 1

APPENDIX A

COLLECTION SCHEDULE

MONTH

Office/Shop and Government House Area

PARKS

JAN Every Monday Every Monday FEB Every Monday Every Monday

MAR Every Monday Every Monday APR Every Monday Every Monday

MAY Every Monday and Friday Every Monday and Friday JUN Every Monday and Friday Every Monday and Friday JUL Every Monday and Friday Every Monday and Friday

AUG Every Monday and Friday Every Monday and Friday SEP Every Monday and Friday Every Monday and Friday OCT Every Monday Every Monday NOV Every Monday Eve1y Monday DEC Every Monday Every Monday

The period of performance is from 1 May thru 30 September for the following Parks. The above chart or elsewhere in the solicitation should be adhered to for refuse collection:

Methodist Cove Hunter Cove Gremlin Cove East Gremlin North Outlet South Outlet Cedar Point Hi-Point ATV Trail

The period of performance is from 1 April thru 30 April and 1 October thru 30 November for the following Park. The above chart or elsewhere in the solicitation should be adhered to for refuse collection: Hunter Cove

Containers shall be also available for use and serviced for the Office/Shop. The above chart or elsewhere in the solicitation should be adhered to for refuse collection.

See Section 1.8.1 for holidays, special days, and/or special events schedule. Services shall be performed on the designated days regardless of the day of week.

Park Area 96 Gal 1 Yd 2 Yd 4Yd 6 Yd 8 Yd

Office/Shop 1

Methodist Cove 1 1 1

Hunter Cove 1 1 1

East Gremlin 1

Gremlin Cove 2 @shelter 1

North Outlet 1

South Outlet 2

Cedar Point 1

High Point 2 @shelter

ATV Trail 1

Total 5 1 6 2 1 3

Number of Receptacles

!(B

!(A

!(A

!(A

!(B

Methodist Cove

Hunter Cove Gremlin Cove

North Outlet

South Outlet

Cedar Point High Point Shelter

ALMA

REPUBLICAN

CITY

£¤136

£¤183

ATV Trail

South Turnaround

Road B North Entrance Road

Dam Parking

¹

Location Map Attachment No 1

0.75

1.5 2.25

0.375

Miles