A.07.23.02_KC-46_De-Icing_Pads_-_RFP_20160107.pdf

W912DQ-16-R-4000

US Army Corps of Engineers Kansas City District Building Strong

KC-46 DE-ICEING PADS

McCONNELL AFB, KANSAS

PN: PRQE 16-5114

Construction Solicitation and

Specifications

Request for Proposals

AS ADVERTISED

January 2016

This page was intentionally left blank for duplex printing.

DEPARTMENT OF THE ARMY

Kansas City District, Corps of Engineers 647 Federal Building

Kansas City, Missouri 64106

SPECIFICATIONS FOR CONSTRUCTION OF

KC-46 – DE-ICEING PADS

MCCONNELL AFB, KANSAS

CERTIFICATION PAGE

CIVIL ELECTRICAL

PROCESS COMMUNICATIONS

TC-1

DEPARTMENT OF THE ARMY

Kansas City District, Corps of Engineers

647 Federal Building

Kansas City, Missouri 64106

SPECIFICATIONS FOR CONSTRUCTION OF

KC-46 – DE-ICEING PADS

MCCONNELL AFB, KANSAS

TABLE OF CONTENTS

COVER

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

Section Title

00 11 00 SOLICITATION/CONTRACT FORM

00 21 00 INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFEROR

00 45 00 REPRESENTATIONS AND CERTIFICATIONS

00 72 00 CONTRACT CLAUSES

00 73 00 SPECIAL CONTRACT REQUIREMENTS

00 73 46 WAGE DETERMINATION SCHEDULE

DIVISION 1 – GENERAL REQUIREMENTS

Section Title

01 11 00. SUMMARY OF WORK

01 30 00.00 23 GENERAL CONDITIONS AND SPECIAL REQUIREMENTS

01 32 01.00 10 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 QUALITY CONTROL

01 45 00.10 10 QUALITY CONTROL SYSTEM (QCS)

01 50.00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 20.00 10 ENVIRONMENTAL PROTECTION

01 57 23 TEMPORARY STORM WATER POLLUTION CONTROL

01 74 19 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

DIVISIONS 2 – 48 – TECHNICAL REQUIREMENTS

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

DIVISION 03 - CONCRETE

03 40 00.00 10 PLANT-PRECAST CONCRETE PRODUCTS FOR BELOW GRADE

CONSTRUCTION

(Continued)

TC-2

DIVISION 09 - FINISHES

09 90 00 PAINTS AND COATINGS

DIVISION 26 - ELECTRICAL

26 00 00.00 20 BASIC ELECTRICAL MATERIALS AND METHODS

26 20 00 ELECTRICAL DISTRIBUTION SYSTEM

26 42 13.00 20 CATHODIC PROTECTION BY GALVANIC ANODES

26 56 20.00 10 AIRFIELD AND HELIPORT LIGHTING AND VISUAL NAVIGATION AIDS

DIVISION 31 - EARTHWORK

31 00 00 EARTHWORK

31 05 19 GEOTEXTILE

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 01 11.51 RUBBER AND PAINT REMOVAL FROM AIRFIELD PAVEMENTS

32 01 19 FIELD MOLDED SEALANTS FOR SEALING JOINTS IN RIGID PAVEMENTS

32 01 19.61 RESEALING OF JOINTS IN RIGID PAVEMENT

32 01 29.61 PARTIAL DEPTH PATCHING OF RIGID PAVING

32 11 10 DRAINAGE LAYER

32 11 16 BASE COURSE

32 11 23 AGGREGATE BASE COURSE

32 11 36.13 LEAN CONCRETE BASE COURSE

32 12 10 BITUMINOUS TACK AND PRIME COATS

32 12 16 HOT-MIX ASPHALT (HMA) FOR ROADS

32 13 11 CONCRETE PAVEMENT FOR AIRFIELDS AND OTHER HEAVY-DUTY

PAVEMENTS

32 13 13.06 PORTLAND CEMENT CONCRETE PAVEMENT FOR ROADS AND SITE

FACILITIES

32 15 00 AGGREGATE SURFACE COURSE

32 17 23.00 20 PAVEMENT MARKINGS

32 92 19 SEEDING

DIVISION 33 - UTILITIES

33 30 00 SANITARY SEWERS

33 32 13.14 PACKAGED SADF LIFT STATIONS

33 40 00 STORM DRAINAGE UTILITIES

33 46 16 SUBDRAINAGE SYSTEM

33 56 10 FACTORY-FABRICATED SADF STORAGE TANKS

33 71 02 UNDERGROUND ELECTRICAL DISTRIBUTION

33 82 00 TELECOMMUNICATIONS OUTSIDE PLAN (OSP)

DIVISION 40 - PROCESS INTEGRATION

40 95 00 PROCESS CONTROL

(Continued)

TC-3

APPENDIX

Appendix A AS-BUILITS (Provided Under Separate Cover)

-- End of Project Table of Contents --

This contract w ill be a Design-Bid-Build (DBB) for construction of KC-46A De-Icing Pads located at McConnell Air Force Base, Kansas.

Scope of Work: This requirement w ill add to and alter existing concrete deicing pads w ith asphalt shoulders, enlarge existing eff luent collection and storage system, pumps, replace existing taxiw ay edge lights, include appropriate airf ield pavement markings and all other necessary w ork for a complete and usable facility. In addition, this requirement w ill provide a viable aircraft de-icing capability, w hich is paramount for any cold-w eather military installation w ith an active runw ay.

This requirement is 100% Total Small Business Set-Aside

The North American Industry Classif ication System (NAICS) Code applicable to this acquisition is 237310.

The magnitude of this project is betw een $1,000,000 and $5,000,000 (FAR 36.204)

JONATHAN G LONG SSG 816-389-2218

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

07-Jan-2016

(RFP)

(IFB)

X

CALL:

KC-46A DEICING PADS ACE PRQE165114

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________240 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________4 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________22 Feb 2016 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE, KANSAS CITY +

FEDERAL BUILDING CT-M, RM 647 601 EAST 12TH S

KANSAS CITY MO 64106-2896

W912DQ

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

01:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

406844

8. ADDRESS OFFER TO (If Other Than Item 7)

816-389-2029/2030FAX:TEL: 816-389-3824 TEL: FAX:

W912DQ-16-R-4000 94

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 11 00 - Solicitation/Contract Form

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job De-Icing Pads

FFP

The contractor shall provide all manpower, equipment, materials, facilities, and coordination to construct repairs of the KC-46A ADAL De-Icing Pads located at

McConnell AFB, Kansas as described in the contract specifications in this solicitation.

FOB: Destination

NET AMT

0002 1 Job OPTION Joint Resealing & Repair in Taxiway A

FFP

Existing Joint Resealing & Repair in Taxiway Alpha. Bid Option 1 shall include existing joint repair and resealing in the Taxiway Alpha and existing De-Icing Pad pavement areas outlined on this sheet. Clean existing concrete joints and repair spalls in accordance with specification section 32 01 19.61 “Resealing of Joints in

Rigid Pavement.”

0003 1 Job OPTION Collection Tank #3

FFP

Bid Option 2: The contractor shall provide all manpower, equipment, materials, facilities, and coordination to include the installation of a third storage tank in accordance with the contract specifications.

0004 1 Job OPTION Collection Tank #4

FFP

Bid Option 3: The contractor shall provide all manpower, equipment, materials, facilities, and coordination to include the installation of a fourth storage tank in accordance with the contract specifications.

0005 1 Job OPTION Additional De-Icing Paving

FFP

Bid Option 4: The contractor shall provide all manpower, equipment, materials, facilities, and coordination to include additional concrete paving. In the event Bid

Option 4 is selected, the asphalt shoulder pavement shown in the base bid work shall be replaced with concrete pavement in accordance with the contract specifications.

0006 1 Job OPTION Asphalt Tank Area Access Drive

FFP

Bid Option 5: The contractor shall provide all manpower, equipment, materials, facilities, and coordination to include paving the tank area access road with asphalt paving. In the event Bid Option 5 is selected, the aggregate surface shown in the base bid work shall be replaced with asphalt pavement in accordance with the contract specifications.

SUPPLEMENTAL BID SCHEDULE

SUPPLEMENTAL BID SCHEDULE

The contractor shall complete the following Supplemental Bid Schedule in addition to the Bid Schedule. This Supplemental

Bid Schedule is not contractually binding. The Government will use this Supplemental Bid Schedule to assist in the evaluation of prices. The individual supplemental bid items should add up to the prices for the bid schedule. In the event that the CLIN subtotal in the supplemental bid schedule does not match the CLIN total in the bid schedule, the bid schedule shall control and will be the price evaluated by the Government.

CLIN 0001

De-Icing Pads Est. Qty. Unit Unit Price Subtotal

Demolition, Clearing, and Relocations 1 Job - $

Earthwork 1 Job - $

Apron Pavements & Roadways 1 Job - $

Sanitary System 1 Job - $

Lighting and Electrical 1 Job - $

SUBTOTAL BASE CLIN $

CLIN 0002

Joint Resealing & Repair in Taxiway A 1 Job - $

CLIN 0003

Collection Tank #3 1 Job - $

CLIN 0004

Collection Tank #4 1 Job - $

CLIN 0005

Additional De-Icing Paving 1 Job - $

CLIN 0006

Asphalt Tank Area Access Drive 1 Job - $

SUBTOTAL OPTION CLINS $

CONTRACT

TOTAL (Base plus Options)

Note: Any work not specifically noted shall be priced with the most closely related CLIN.

CLAUSES INCORPORATED BY FULL TEXT

SCR_CT_002 FIELD OFFICE OVERHEAD (JUL 2002)(RFP)

NOTICE TO OFFERORS: you must declare below the single accounting practice that you apply to contracts to calculate field office overhead for all change orders, modifications and requests for equitable adjustment. Pursuant to Federal Acquisition Regulations (FAR) Parts 31.105(d)(3) and 31.203(d)(1), an accounting practice that varies from modification to modification is not allowable. Select one of the following:

1. TIME DISTRIBUTION BASE FOR A PER DIEM RATE

If you use this practice, see Special Clause “Field Office

Overhead Per Diem Rate” _____

2. DIRECT COST DISTRIBUTION BASE FOR A PERCENTAGE MARKUP

If you use this practice, see Special Clause “Field Office

Overhead Percentage Markup” _____

3. OTHER ACCOUNTING PRACTICE THAT IS ALLOWABLE _____

UNDER THE FAR AND THAT USES A SINGLE DISTRIBUTION BASE.

If you choose 3, you must describe the accounting practice in sufficient detail below to allow the contracting officer to determine what accounting practice is being utilized by your company and that it complies with the FAR.

FAILURE TO FULLY COMPLY WITH THE ABOVE REQUIREMENT OR, IF ALTERNATIVE 3 IS

DECLARED AND YOUR DESCRIPTION DOES NOT CLEARLY STATE OR DESCRIBE A

CONSISTENT ACCOUNTING PRACTICE USING A SINGLE DISTRIBUTION BASE, MAY CAUSE

YOUR PROPOSAL TO BE EVALUTED AS UNACCEPTABLE.

(End)

Section 00 21 00 - Instructions, Conditions and Notices to Offeror

SUBMITTAL REQUIREMENTS

PROPOSAL FORMAT AND SUBMITTAL REQUIREMENTS

1.0 GENERAL PROPOSAL INFORMATION

The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to perform the contract. The proposal should be practical, legible, clear and coherent.

The technical proposal shall address the offeror’s proposed approach to fully perform the requirements of the RFP. Offerors are discouraged from providing information not required by the

RFP.

2.0 GENERAL PROPOSAL SUBMISSION INSTRUCTIONS

All offerors shall be required to submit a proposal with the minimum content as specified herein.

Proposals without the minimum content may be rejected. Proposals will be received until the date and time in accordance with the solicitation and amendments, if applicable:

U.S. Army Engineer, Kansas City District

635 Federal Building / Room 647

ATTN: CECT-NWK-M/SSG Jon Long

601 East 12th Street

Kansas City, Missouri 64106-2824

3.0 PROPOSAL FORMAT AND SUBMITTAL REQUIREMENTS

a. In order to be considered for award of a contract for the requirements of this solicitation, the offeror must submit a proposal with its offer. Failure to submit a complete proposal may result in the entire offer being rejected. The proposal shall consist of two (2) Volumes:

(1) Volume 1, Technical Proposal (Tabs A through C)

(2) Volume 2, Price Proposal, (Tab A), consisting of a price for all line items in the corresponding bid schedule; price for all items in the supplemental bid schedule and acknowledgment of all amendments to the solicitation.

b. Proposal Characteristics

(1) Each Volume shall contain a table of contents. All text must be legible and easily read. The page size of the Offeror’s proposal shall not exceed 8-1/2 by 11 inches.

Diagrams, charts and tables shall conform to the paper size. All text shall be typed single-spaced. Margins (1-inch) shall be clean and clear. If fold-out charts are unavoidable, and are to be utilized, all sheets shall be reproduced on 11 by 17 inch, and folded to 8-1/2 by 11 inch size with the title clearly visible at the bottom right corner. Offerors shall limit Volume 1, Technical Proposal, to a maximum of 35 pages including schedules. Pages in excess of 35 will not be evaluated.

(2) Volumes 1 & 2 shall be contained within separate 3-ring loose leaf binders and submitted in the following quantities (no heat or spiral bound volumes).

Volume 1 – Technical Proposal Original & 4 copies; 2 CDs

Volume 2 – Price Proposal Original & 1 copy; 1 CD

Electronic copies shall also be provided on two (2) CD/DVDs in PDF format.

(3) The Offeror’s name, address, signature and telephone number shall appear on any document submitted to be evaluated. Each Volume of the proposal shall be identified by the Solicitation Number, Volume Number, name, address, and telephone number of the offeror on the cover page. Each Volume shall also contain a table of contents; list of tables, list of figures, list of appendices, list of acronyms, and at the bottom left side of each page the volume number shall be included. The list of acronyms should include all acronyms appearing in that volume. Offerors should clearly state the original copy of each volume. The cover page of each

Volume shall be properly printed with: i) the project title – De-Icing Pads, McConnell AFB; ii) the name, address, and telephone number of the Offeror submitting the proposal, and the name of the Offeror’s point of contact; and one of the following on each volume in bold letters:

VOLUME 1: TECHNICAL PROPOSAL

VOLUME 2: PRICE PROPOSAL

(4) The Proposal’s clarity, organization and cross referencing are mandatory. No material shall be incorporated by reference. General cross-references or cross referencing guides will not be considered appropriate cross-references.

(5) The Proposal shall be organized by factors. They shall be described in separate sections, appropriately tabbed in a report form. All pages of each factor shall be sequentially numbered. Elaborate or lengthy presentations are not necessary or desirable.

(6) The Technical narrative shall be written in a way to demonstrate a clear understanding of the requirements, but should not simply parrot the specifications.

The Technical proposal shall not refer the reviewer to information contained in the

Price proposal.

4.0 INQUIRIES/QUESTIONS

1. Prospective Offerors shall submit contracting and technical inquiries and questions concerning this solicitation document via Bidder Inquiry in ProjNet at www.projnet.org/projnet.

A. To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into the system. To self-register, go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, enter the Bidder

Inquiry Key for this solicitation listed below, your email address, and then click login. Fill in all required information and click create user. Verify that information on the next screen is correct and click continue.

B. From this page, you may view all bidder inquiries or add a new inquiry.

C. Offerors will receive an acknowledgement of their questions via email, followed by an answer to their questions after it has been processed by our technical team.

***Please Note: Offerors shall only submit one question per inquiry. All inquiries containing multiple questions shall be rejected***

D. The Solicitation Number is: W912DQ-16-R-4000, De-Icing Pads, McConnell Air Force

Base, Kansas

E. The Bidder Inquiry Key is: 83K462-G9TG6N

F. The Plan Room Key is: 5SIGYY-4S55KC

2. The Bidder Inquiry System will be unavailable for new inquiries 7 days prior to the date proposals are due at 4 p.m. CST in order to ensure adequate time is allotted to form an appropriate response to inquiries and amend the solicitation if necessary.

3. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry

System for answers to questions prior to submission of a new inquiry.

4. The ProjNet call center operates weekdays from 8AM to 5PM U.S. Central Time Zone

(Chicago) or by appointment for OCONUS. The telephone number for the Call Center is 1-

800-428-HELP. Email to staff@rcesupport.com .

5.0 JOINT VENTURES

Joint Ventures shall submit the following additional documentation regarding their business entities:

1) A certified copy of their Joint Venture agreement.

2) A detailed statement outlining the following in terms of percentages, where appropriate.

http://www.projnet.org/projnet mailto:staff@rcesupport.com

a. The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

b. The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the

Joint Venture and perform the duties necessary to complete the work.

c. The structure of the joint venture and decision-making responsibilities of the Joint

Venture parties in terms of who will control the manner and method of performance of the work.

d. The bonding responsibilities of the Joint Venture parties.

e. Identification of the key personnel having authority to legally bind the Joint Venture to subcontracts and state who will provide or contract for the labor and materials for the Joint Venture.

f. Identification of party maintaining the Joint Venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the Joint Venture.

g. Identification of party furnishing the facilities, such as office supplies and telephone service.

h. Identification of party having overall control of the Joint Venture.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual Joint Venture parties and identify the party, or hired as employees of the

Joint Venture.

The Joint Venture parties’ experience and/or past experience will be included as the experience and/or past experience of the Joint Venture.

6.0 SUBCONTRACTORS/TEAMING PARTNERS

If an offeror wishes to receive credit for the experience or past performance of a subcontractor or teaming partner, the offeror must submit a signed letter of commitment to use the proposed firm on the project, signed both by the subcontractor/teaming partner and the offeror. The commitment letter must be submitted even if the subcontractor/teaming partner is in some way affiliated with the offeror (for example, the subcontractor/teaming partner is a subsidiary of a joint venture partner, or a subsidiary of a firm to which the joint venture partner is also a subsidiary). Include the subcontractor letters of commitment in Volume 1, Factor 2: Similar Work Experience.

SAMPLE LETTER OF COMMITMENT to

USE SUBCONTRACTOR/TEAMING

PARTNER [COMPANY LETTERHEAD]

TO: Contracting Officer, Kansas City District, United States Army Corps of Engineers

SUBJECT: Letter of Commitment for Proposed Contract for [insert project name]

Dear Sir or Madam:

[Insert name of offeror] and [insert name of subcontractor/teaming partner] hereby make the unequivocal commitment that, in the event that the company receives award of the Solicitation for [insert project name], [insert name of subcontractor/teaming partner] will perform the following work required by the Solicitation.

[Insert list of tasks to be performed by the subcontractor/teaming partner]

Sincerely, [Authorized Official]

[Legal Name of

Offeror] Date:

[Subcontractor/Teaming Partner]

[Legal Name of Firm] Date:

7.0 BASIS FOR AWARD

The Government intends to select, without discussions, the responsible Offeror whose proposal conforms to the solicitation and is determined to be the Best Value to the Government in accordance with the following relationship between price and technical merit.

The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the following evaluation factors: Management Plan Factor, Similar Work Experience Factor, and Past

Performance Factor, and Price. The non-price factors are of equal importance.

The non-price factors, when combined, are more important than price. The closer the total evaluated non-price ratings are to one another, the greater importance of the price evaluation in making the

Best Value determination. Offerors receiving an Unacceptable rating will not be considered for award.

Offerors are cautioned that award may not necessarily be made to the lowest price offered. The relative importance of the evaluation factors is as follows:

Factor Number Description Relative Importance

Factor 1 Management Plan Equal to factors 2 and 3

Factor 2 Similar Work Experience Equal to factors 1 and 3

Factor 3 Past Performance Equal to factors 1 and 2

Factor 4 Price and Pro Forma Information Less important than all non-price factors combined

8.0 SOURCE SELECTION PROCESS

All offers received in response to this solicitation will be evaluated in accordance with informal source selection procedures. The principal objective of this process is to select a responsible offeror who submits the offer that is the Best Value to the Government. The process is designed to ensure the impartial, equitable, and comprehensive evaluation of all technically acceptable, responsible proposals received in response to this particular solicitation.

Source Selection Team

The Source Selection Team is established as a separate organization and management chain of command whose only purpose is to accomplish the objective above. The organization consists of a

Source Selection Authority (SSA) and a Source Selection Evaluation Board (SSEB). The SSEB is comprised of separate Technical and Price teams. The organization is designed to ensure active ongoing involvement of appropriate contracting, technical, logistics, legal, price analysis, small business, and other functional staff management expertise.

Source Selection Procedure

The source selection procedures will begin with an initial review of proposals and continue with a technical and price evaluation conducted by the SSEB. The SSEB shall evaluate the proposals based solely on the evaluation criteria identified above. The results of the SSEB evaluations will be presented to the SSA, who will perform a trade off analysis of the proposals based on the Best Value to the Government, price and other factors considered. The SSA will also make the final source selection decision or determine whether it is appropriate to engage in clarifications or communications prior to the establishment of a competitive range, or to establish a competitive range and conduct discussions with those Offerors that are included in the competitive range. The

Government intends to award without discussions, but reserves the right to do so if determined necessary. All communications leading to establishment of the competitive range will be conducted in accordance with FAR Part 15.306b.

If a competitive range is established, discussions will be conducted with Offerors who are included in the competitive range. After conclusion of discussions and receipt of final revised proposals (if applicable), the SSEB will complete the evaluation and establish the final technical ratings and present them to the SSA. The SSA will then perform a trade-off analysis of the proposals based on the Best Value to the Government, price, and other factors considered, and make the final source selection decision.

The proposals received in response to this solicitation will be evaluated individually to select the most advantageous proposal. To be considered acceptable, each Offeror shall specifically address each of the evaluation factors listed above. Sufficient detail shall be provided, citing specific data as may be required, such that the proposal may be adequately evaluated. The proposal must show clearly that the Offeror has an understanding of the work tasks required and has the capability and responsibility to accomplish the work.

The Government is not responsible for information overlooked during the evaluation which is not located in the appropriate proposal section. To ensure the evaluation credit is appropriately received for proposal material submitted, do not incorporate by reference documents not contained in the proposal. References to sections of the proposal shall be by specific paragraph number (and name, if applicable), page number, and section.

9.0 TECHNICAL RATING

The evaluation ratings for the Technical Factors will be on an adjectival basis in conjunction with a narrative composed of the discussion of the particular strengths, weaknesses, and deficiencies of the proposal. The SST will use a combined technical/risk rating system that includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed in Table 1.

Table 1. Combined Technical/Risk Ratings

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

Ratings will be assigned for each of the three Technical evaluation factors for each offeror. No overall technical rating will be assigned.

10.0 DEFINITIONS

Rating: The rating for the Technical factor and sub-factors will be expressed as an adjectival assessment of Outstanding, Good, Acceptable, Marginal, or Unacceptable.

Deficiency: A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Strength: Any aspect of a proposal when judged against a stated evaluation criterion enhances the merit of the proposal or increases the probability of successful performance of the contract.

Significant Strength: A significant strength appreciably enhances the merit of a proposal or appreciably increases the probability of successful contract performance.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.

11.0 DEBRIEFING OFFERORS

Offerors may request a debriefing in accordance with FAR 15.505 Pre-award Debriefing of offerors, and FAR 15.506 Post-award Debriefing of offerors.

12.0 TECHNICAL FACTORS TO BE EVALUATED

The Government will select a single offeror based on their overall merit after consideration of the evaluation factors described above. The relative weight given to the evaluation factors is described in the table below.

Location Factor Number Description Relative Importance Tab A Factor 1 Management Plan Equal to factors 2 and 3

Tab B Factor 2 Similar Work Experience Equal to Factors 1 and 3 Tab C Factor 3 Past Performance Equal to Factors 1 and 2

VOLUME 1 - TAB A, FACTOR 1 – MANAGEMENT PLAN

Submission Requirements

A. The Offeror shall propose a contract duration not to exceed the maximum contract duration specified in FAR Clause 52.211-10 Commencement, Prosecution, and Completion of Work.

The proposed contract duration shall include completion of the airfield concrete pavement, airfield asphalt and airfield lighting by 1 Nov 16. The proposed contract duration will become the contractually binding completion period.

B. The offer shall provide a Management Plan of no more than five (5) pages demonstrating the offeror’s understanding of the project requirements as well as its capability and flexibility to plan and schedule the project to meet the proposed completion date. The narrative shall identify constraints/risks for airfield concrete pavement work, airfield asphalt work, airfield lighting work, airfield access, and construction/testing/commissioning of the tank/pump/controls system as well as other significant risks the offeror anticipates (i.e., labor or material availability, permits, weather, etc.) and provide a description of the offeror’s plans to mitigate these constraints and risks.

Evaluation Criteria

A. The Government will evaluate whether the contract duration, as proposed by the Offeror in the Contract Line Item Schedule, is less than or equal to the maximum allowed duration specified in FAR Clause 52.211-10. The proposed duration must be less than or equal to the maximum allowed duration to be rated “Acceptable.” A proposed contract duration shorter than the maximum allowed duration will receive higher consideration, providing the shorter duration is realistic and achievable. The Government will consider an unreasonably condensed contract duration, which places additional cost or schedule risk on the

Government or which may create a risk of contract or performance failure, as a weakness or deficiency, depending on the evaluator’s judgment.

B. The Government will evaluate the offeror’s Management Plan to determine its strengths and weaknesses and will give additional consideration to identification of specific risks to the project schedule and the description of measures proposed to mitigate those risks. A narrative that offers advantages to the Government versus one that merely indicates an adequate understanding of the scope, restrictions, major milestones and general understanding of the various events that can affect start and completion of construction will also receive additional consideration. The successful offeror should expect that the

Government will utilize information provided in its Management Plan to evaluate all schedule submittals.

VOLUME 1 - TAB B, FACTOR 2 – SIMILAR WORK EXPERIENCE

The offeror shall submit a project portfolio with a maximum of five (5) recent single projects that have been completed by the offeror in the last five years and were similar to the project described in this solicitation. Offeror shall submit projects that demonstrate similar military or commercial construction when compared to the requirements for the Design-Bid-Build Construction of De-Icing

Pads at McConnell AFB, Kansas. “Similar” is defined as the same or comparable in scope and dollar magnitude (over $2.0 million dollars). All projects shall be at least 75% complete or completed within the last five years.

For similar work experience gained by the offeror while a subcontractor on a past project, the offeror should provide as a minimum the description of their role as the subcontractor (address type of work performed, the dollar value of the work performed and percentage of work completed), explain why such experience is similar to this project, provide the prime contractors contract number, and include the prime contractor and government contact for the project.

In addition, if an offeror wishes to receive credit for the experience or past performance of a subcontractor or teaming partner, the offeror must submit a signed letter of commitment to use the proposed firm on the project, signed both by the subcontractor/teaming partner and the offeror. The commitment letter must be submitted even if the subcontractor/teaming partner is in some way affiliated with the offeror (for example, the subcontractor/teaming partner is a subsidiary of a joint venture partner, or a subsidiary of a firm to which the joint venture partner is also a subsidiary).

SAMPLE LETTER OF COMMITMENT to

USE SUBCONTRACTOR/TEAMING

PARTNER [COMPANY LETTERHEAD]

TO: Contracting Officer, Kansas City District, United States Army Corps of Engineers

SUBJECT: Letter of Commitment for Proposed Contract for [insert project name]

Dear Sir or Madam:

[Insert name of offeror] and [insert name of subcontractor/teaming partner] hereby make the unequivocal commitment that, in the event that the company receives award of the Task Order for [insert project name], [insert name of subcontractor/teaming partner] will perform the following work required by the Solicitation.

[Insert list of tasks to be performed by the subcontractor/teaming partner]

Sincerely, [Authorized Official]

[Legal Name of

Offeror] Date:

[Subcontractor/Teaming Partner]

[Legal Name of Firm] Date:

The projects submitted shall include the following:

Use the following format to provide project information:

(a) Project Title, Contract Number and Location.

(b) Project Contract Type (for example, Indefinite-Delivery, Indefinite-Quantity; Design/Build, Firm

Fixed Price, Cost Plus; Construction Manager at Risk, etc.)

(c) Total Dollar Amount

(d) Start and Completion Dates. If project is not complete, indicate percentage of completion and anticipated completion date.

(e) Role of Firm (Describe type of work performed and percentage of work, as applicable).

(f) Brief Description of Project. Identify how the project relates to this solicitation.

(h) Customer Primary Point of Contact (name, relationship to project, agency/firm, phone number, and e-mail address). The Government may contact and interview project references.

If the offeror represents the combining of two or more companies, state if the example project represents a joint venture of the listed parties.

The Government will review the submitted projects to evaluate the extent and relevance of the offeror’s experience. In determining strengths and weaknesses, the Government will give more credit to the following:

Design-Build construction project with a value of $2M or greater.

More recently completed projects.

Projects that demonstrate experience with repair of concrete airfield paving.

Projects that demonstrate experience with repair of asphalt airfield paving.

Projects that demonstrate experience with repair of airfield lighting.

Projects at military installations.

VOLUME 1 - TAB C, FACTOR 3 – PAST PERFORMANCE

For each of the projects submitted under Factor 2, the offeror shall provide a Past Performance

Questionnaire (Form PPQ-0) included in the solicitation to a representative of the owner that can provide the owner’s opinion of the offeror’s past performance for the project. Completed PPQ-0 forms should be submitted with your proposal. The PPQ-0 does not have to be sent directly from the client. If the offeror is unable to obtain a completed PPQ-0 from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ-0, which will provide contract and client information for the respective project(s). Ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors should follow-up with clients/ references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, SSG Jon

Long, via email at jonathan.d.long@usace.army.mil prior to proposal closing date. The offeror is responsible for ensuring that the completed questionnaires are submitted by the closing date. If you have questions regarding the attached questionnaire, or require assistance, please contact SSG

Long at (816) 389-2218.

For each of the projects submitted under Factor 2, to ensure the agency has all relevant past performance information, the offeror also should submit copies of Federal/DoD/Navy/Army performance reviews that are likely already in the agency’s databases or likely within the agency’s reach, e.g., Contractor’s copy of CPARS evaluations. To improve accuracy of database searches, the offeror will also provide the CAGE Codes for all Joint Venture partners whose experience is being relied on Factor 2.

Offerors should organize all Past Performance Information based on the Factor 2 Projects, which normally have project titles and are numbered 1-5, so that reviewers can match the owner’s opinion with the corresponding Factor1 Project. There is no page limit for this factor.

The Government will evaluate the responses from the customers from which Past Performance

Questionnaires have been received. The Government may contact and interview the owner’s representative on the PPQ-0, and reserves the right to interview other individuals acting for the owner’s representative, if the owner’s representative is not available. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

mailto:jonathan.d.long@usace.army.mil

In addition to the above, the Government may review any other sources of information for evaluating past performance. Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance

Information Retrieval System (PPIRS), Construction Contractor Appraisal Support System

(CCASS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic

Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management

Agency.

At no time during this process, nor during the debriefing, nor after award, will the names of the individuals providing reference information about an offeror’s past performance be revealed to the offerors or to any other party. If discussions are held, offerors may be afforded the opportunity to respond to adverse comments made by references in accordance with guidelines identified in FAR Part 15.3. In this case, comments will be extracted and provided to the offeror.

Copies of the questionnaires will not be furnished to the offeror and will remain confidential.

Evaluation Procedure

PERFORMANCE CONFIDENCE ASSESSMENT

The past performance evaluation will result in an assessment of the offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance in supplying construction services that meet the contract’s requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror's recent past performance, focusing on performance that is relevant to the contract requirements.

In reviewing each past performance effort by the offeror, the SST will first evaluate how relevant the recent effort is to the work required by this solicitation. The relevancy determination will be based on the Factor 2 Evaluation Criteria above. Each past performance effort will be assigned one of the levels of relevancy shown in Table 2.

Table 2. Past Performance Relevancy Ratings Rating Definition

Relevant Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

For each past performance effort, the SST will then evaluate how well the contractor performed on the contracts. The past performance evaluation will not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process will gather information from customers on how well the offeror performed those past contracts. At the end of the performance confidence assessment, based on an assessment of all the past performance information that was reviewed, the offeror shall be assigned one of the ratings in Table 3.

Table 3. Performance Confidence Assessment Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort. Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Offerors with no past performance information will not be rated favorably or unfavorably and will receive a neutral rating.

SAMPLE TRANSMITTAL LETTER

AND

PAST PERFROMANCE QUESTIONNAIRE

Date______________

To: ______________________________

We have listed your firm as a reference for work we have performed for you as listed below.

Our firm has submitted a proposal under a project advertised by the U.S. Army Corps of Engineers, Kansas City District. In accordance with Federal Acquisition Regulations (FAR), an evaluation of our firm’s past performance will be completed by the Corps of Engineers. Your candid response to the attached questionnaire will assist the evaluation team in this process.

We understand that you have a busy schedule and your participation in this evaluation is greatly appreciated. Please complete the enclosed questionnaire as thoroughly as possible. Space is provided for comments. Please respond in time for us to include the questionnaire with our proposal, which is due on ___________. Only one response from each office is required. If at all possible, we suggest that you individually answer this questionnaire and then coordinate your responses with that of ___________, to forge a consensus on one overall response from your organization. Please return completed questionnaires to the following:

If you would prefer to respond directly to USACE, your completed questionnaire may be sent to the following address:

U.S. Army Engineer District, Kansas City ATTN: CECT-NWK-M/SSG Jon Long 635 Federal Building / Room 647 601 East 12th Street

Kansas City, Missouri 64106-2824

The questionnaires can also be e-mailed to jonathan.d.long@usace.army.mil

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other

(Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY

BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR

PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC

INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an

Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which…