20170519_PWS_Melaven_Pool_FINAL_REV_1.pdf

USAG Fort Wainwright, Alaska Directorate of Public Works

Performance Work Statement

OPERATION AND MAINTENANCE

INDOOR SWIMMING POOL

Building 3452 Melaven Gym

USAG Fort Wainwright, AK

WXXXXX-XX-XXXX

May 19, 2017

Table of Contents

PART 1 - GENERAL, MANAGEMENT, AND ADMINISTRATION

PART 2 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 3 - CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 4 - PERFORMANCE OBJECTIVES AND STANDARDS

PART 5 - DEFINITIONS, ACRONYMS, AND APPLICABLE PUBLICATIONS

PART 6 - POINTS OF CONTACT

PART 7 - ATTACHMENTS

PART 1 - GENERAL, MANAGEMENT, AND ADMINISTRATION

1.0 GENERAL: This is a non-personal services contract to provide all manpower, materials, equipment, inspections, supervision, and supplies necessary to keep the public indoor swimming pool operating and maintained to the current configuration and condition. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, personnel, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Fort Wainwright, AK.

1.2. Project Location: The work to be performed under this contract shall be located at Building 3452 Melaven Gym, Ft. Wainwright, Alaska.

1.3. Background: The Melaven pool was constructed in the late 1970’s, is approximately 60’x82’, 251,573 gallons and consists of an aluminum shell over gravel base with PVC liner. The pool shell and equipment was renovated in early 2017 to include replacement of PVC liner, minor repair of aluminum shell corrosion, replacement of existing aluminum gutter with new stainless steel gutter, pool lighting replacement, replacement of existing shell hydrostatic groundwater relief, installation of hose bibbs around pool perimeter, replacement of pool circulation pumps, filtration and water treatment equipment/controls, replacement and upsizing of pool heat exchanger and installation of automatic pool level controls. The sanitation system consists of liquid chlorine for primary disinfection with a medium pressure ultraviolet system for secondary sanitation. This system also uses muriatic acid control of water chemistry.

1.4 Period of Performance: The period of performance shall be one 12-month Base Year and four 12-month option years.

1.5 Government Regular Working Hours: The Government's regular working hours are from 0700- 1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval.

1.6 Restrictions to Contractor Working Hours: The Contractor is responsible for conducting services of this contract during Pool hours of operation – Monday through Saturday 0700-1700. In certain circumstances and as directed by the KO or Contracting Officer’s Representative (COR), the contractor may be required to perform services outside of regular work hours to include Federal holidays, administrative closings, similar Government directed facility closings, or during an emergency response. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

Current Melaven Pool hours of operation:

Monday through Friday 0600 – 0800; 1100 – 1430; 1600- 1930

Saturday 1130-1730

1.7 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the KO and COR at least five working days in advance.

If the service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and COR as soon as practicable.

1.8 Post Award Conference/Periodic Progress Meetings/Training: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. Contractor shall attend Government provided training as applicable for maintenance and operation of new pool system and equipment at no additional cost to the Government.

1.9 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site within one hour of notification from the KO or COR.

1.10 Certifications, Training, and Licensing: Hazardous conveyance training and appropriate storage practices for pool chemical shall be provided in accordance with references listed in Part 5 of this PWS. Personnel who service a pool by maintaining the cleanliness, water quality and chemical balance of pools shall be a certified pool operator by the National Swimming Pool Foundation.

Refer to State of Alaska Department of Environmental Conservation (DEC) 18AAC 30.500 through 18 AAC 30.590 Public Swimming Pools and Spas and Division of Environmental Health (DEH) Food Safety and Sanitation Program.

https://dec.alaska.gov/eh/fss/Public_Facilities/Pool_Spa_Home.html http://dec.alaska.gov/commish/regulations/index.htm

1.11 Quality Control Program (QCP) The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP shall be delivered to the KO within 10 days after contract award. After acceptance of the QCP the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QCP.

1.12 Quality Assurance: The contractor shall comply with the government’s quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL).

Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS, refer to Part 4 Performance Objectives and Standards. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.13 Key Control: The Contractor shall not possess or use any keys to Government facilities. The Government shall ensure the Contractor has reasonable access to the work site. MWR staff shall provide access to the Mechanical Room or Chlorine Room located at Melaven Gym. Refer to Points of Contact in Part 6 of this PWS.

1.14 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects of the contract and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications;

monitor Contractor's performance and notify both the KO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any task order.

1.15 Enterprise-wide Contractor Manpower Reporting Application (eCMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://cmra.army.mil.

1.16 ANTITERRORISM/OPERATIONS SECURITY (AT/OPSEC) requirements

1.16.1 AT Level I Training (Annually): This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring a 90 day access or more to Army installations, facilities and controlled access areas shall complete the annual AT Level I awareness training within 30 calendar days after contract award or contract task order start date, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel.

AT level I awareness training is available at the following website:

https://jkodirect.jten.mil or can be provided by the Requiring Activity (RA) Antiterrorism Officer (ATO) in presentation form which will be documented via memorandum.

1.16.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

RECENT CHANGES TO FORT WAINWRIGHT: To comply with federal law, Fort Wainwright will no longer accept state-issued identification from certain U.S. states for visitor access to the installation as mandated under the REAL ID Act. Visitors not in compliance will be denied unescorted entry to federal installations. Personnel in possession of a valid Department of Defense issued identification card are not affected by this change. For the most updated information regarding Real ID info for each state, visit Department of Homeland Security (DHS) at: https://www.dhs.gov/real-id-enforcement-brief

1.16.3 iWATCH Training (Annually): This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and associated sub-contractors requiring a 90 day access or more shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the https://jkodirect.jten.mil/ https://www.dhs.gov/real-id-enforcement-brief https://www.dhs.gov/real-id-enforcement-brief types of behavior to watch for and instruct employees to report suspicious activity to the COR. This annual training shall be completed within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance. The contractor shall submit an attendee list of employees who have completed the training to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel.

1.16.4 OPSEC (Annually): Per AR 530-1, (Operations Security) Contractors for defense systems acquisition programs, as well as other types of Army contracts, shall practice OPSEC to protect classified, critical, and sensitive information for government contracts.

The RA OPSEC Officer has imposed that all contractor employees, to include subcontractor employees, requiring a 90 day access or more to Army installations, facilities and controlled access areas shall complete the annual OPSEC awareness training (OPSEC Level 1). This annual training shall be completed within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: http://cdsetrain.dtic.mil/opsec/

1.16.5 E-Verify Program: U.S. law requires companies to employ only individuals who may legally work in the United States either U.S. citizens, or foreign citizens who have the necessary authorization. Refer to FAR Clause 52.222-54.

1.17 Emergency Services: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition, the contractor shall have competent personnel trained in the handling of and treatment of injuries sustained from pool chemicals. The Contractor shall immediately notify their supervisor of any accident requiring emergency medical treatment.

The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

Emergency medical treatment and services for Contractor personnel is the responsibility of the contractor.

1.18 Safety Requirements: Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Army operations and or its personnel. Contractors shall comply with applicable Federal, State, and local codes and standards (such as National Fire Codes), including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS. The Contractor shall conduct and document safety inspections of their work areas in accordance with Federal, State and local requirements.

Specific program requirements such as Permit Required Confined Space Entry, Lockout/Tag Out and Hazard Communication must first be coordinated through the Installation Safety Office.

The Contractor shall ensure a sound safety program is in place and their employees understand this program and shall complete a Job Hazard Analysis of the work site. Both documents must be available for review by FWA Installation Safety Office.

All accidents/injuries to Contractor personnel occurring within Army lands or facilities shall be presorted to the Installation Safety Office by the next business day. Serious accidents or injuries including fatalities, amputation, or hospitalization shall be reported to the Installation Safety Office immediately if possible. The Contractor is responsible for record keeping under 29 CFR 1904 or equivalent, including Alaska state occupational safety and health program.

http://cdsetrain.dtic.mil/opsec/

Fire prevention, cutting or welding will be permitted only in areas that are or have been made fire safe. Where possible all combustibles shall be located at least 50 feet horizontally from the work site. Where such location is impractical combustion shall be protected with flameproof covers or otherwise suitable shielded. Fire protection precautions shall be in accordance with the latest National Fire Codes. The Contractor shall have a suitable fire extinguisher and an additional worker for over watch during all open flame operations. An open flame (hot work) permit is required from the Ft. Wainwright Fire Department when cutting, welding or other activities requiring this permit are performed. The permit must be readily available and visible at the job site. Contractor shall follow all requirements and restrictions issued with the permit.

1.19 Warranty Management: Prior to performing repair work, the Contractor shall report to the KO or COR any defect in workmanship, material, or parts, and any improper installation of equipment and components that are covered by a warranty. The Contractor is responsible for knowing which equipment and components are covered by the original warranty and the warranty duration. A Warranty Management Plan shall be provided to the contractor as part of this PWS.

The Contractor shall maintain existing Warranty Management Plan provided by government and all additional warranty files over the life of this contract to include Non-recurring work, equipment installed under service orders, and equipment installed by other contractors.

a. For Non-recurring work performed under this contract, the Contractor is responsible for a one year labor warranty commencing from the date of acceptance of the work.

b. For any equipment installed under service orders, Contractor is responsible for a 90 day labor warranty commencing from the completion date of the service order. Manufacturer's warranties shall apply to any equipment installed under a service order. The contractor shall be responsible for coordinating with manufacturers responsible for the repair or replacement of equipment installed under a service order.

c. Warranty of equipment installed by others (government or contractor) that may affect the integrity or operation of the pool system shall not be the responsibility of this contractor until the warranty has reach its end life. Contractor is responsible for all warranty management of files.

d. The Contractor shall maintain neat and orderly written records, to include letters, faxes, logged phone calls, etc., of warranty work requested and performed. The Government may request information from these records at any time.

PART 2 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1 Services: The MWR staff are responsible for performing some housekeeping/cleaning of the pool and pool area, this includes routine vacuum of pool, wash down of deck, and coordination efforts with MEDDAC certification of pools. To meet MEDDAC requirements, MWR staff are also required to monitor and record results in their daily log of pool water conditions in accordance with TB MED 575 Appendix D frequency to include free chlorine, pH, and temperature. Additionally, in the event of pool contamination MWR staff are responsible for initial capture of any solids.

2.2 Facilities: The Government will not provide administrative space for contractor use. The government will allow minimal on-site storage space (one-month supply) of all chemical supplies in support of operation and maintenance to the pool system. All off-site storage is at contractor’s expense. On-site storage space for treatment chemicals is limited to what is available within the chlorine room (located on the exterior of the facility) and mechanical room basement. No additional on-site storage space has been made available. The mechanical room basement floor is frequently wet and will require safeguarding supplies from moisture and damage if utilizes for storage.

2.3 Utilities: The Government will provide water and electricity to the Contractor at the job site.

These utilities are to be used solely for performance of this contract. Connections from the source of the utility to the work area are the responsibility of the Contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning of equipment.

2.4 Equipment: The Government will not provide equipment to the Contractor.

2.5 Materials: The Government shall provide O&M manuals as part of this contract and include the following:

a. Equipment function and calibration, normal operating characteristics, and limiting conditions.

b. Assembly, installation, alignment, adjustment and checking instructions.

c. Operating instructions for start-up, routine and normal operation, regulation and control, shut down and emergency conditions.

d. Operating cycles specifically described in outline format and in referenced detail. A wall mounted color-coded piping flow diagram is provided in the pool equipment room. The diagram is engraved on laminated plastic with color-coded piping to match color of coding on piping, and includes valves identified with number on tags.

e. Manufacturer’s recommended maintenance schedule, parts lists, piping diagram (to agree with wall mounted diagram) and trouble-shooting information for all pool mechanical equipment.

f. Using reference to keyed valves and wall diagram, include specific written instructions for procedures to be followed for the: Emptying and refilling the pool(s); Water level control adjustment and chemical control operation; Normal surge tank operation and balancing;

Filter operation and backwashing; and Super chlorination.

g. Lubrication and maintenance instructions.

h. Guide to “trouble-shooting”.

i. Parts list and predicted life of parts subject to wear.

j. Outline, cross section, and assembly drawings; engineering data and wiring diagrams.

k. Test data and performance curves, where applicable.

l. One set of applicable submittals included in each manual.

m. One (1) copy of all instructional videos to include training on the complete swimming pool system including information on the care, operation, adjustment, and maintenance of all items.

n. Warranty Management Plan listed in Attachment 7.3.

PART 3 - CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 CONTRACTOR FURNISHED PROPERTY, EQUIPMENT AND SERVICES:

3.1 Services: The Contractor shall furnish all supplies, equipment, facilities, transportation, tools, personnel, materials, and other appurtenances required to perform work under this contract as indicated in this PWS.

3.2 Facilities: Contractor is not responsible for providing facilities.

3.3 Equipment: The Contractor shall provide all necessary equipment to meet the requirements of this contract under this PWS.

Pool cannot be drained entirely via existing piping configuration and will require contractor to provide a portable submersible pump. Contractor equipment shall not be contaminated with oily residue that may damage or stain PVC liner. Contractor shall be liable of any damage to pool liner and pool system if improper equipment is not provided.

3.4 Materials: The Contractor shall furnish all required materials to meet the requirements of this contract under the PWS.

Updating O&M Manuals:

Contractor shall be responsible for updating, adding to, and revising the government furnished O&M manuals. Two copies of all sheets reflecting updates, revisions, and additions to the O&M manual shall be made by the Contractor and approved by KO or COR. One copy shall be installed in the Contractor-held manual, and the other copy given to the Government for incorporation into the Government-held manuals. Revisions shall be approved by government.

PART 4 - PERFORMANCE OBJECTIVES AND STANDARDS

Training Pools – Performance Objectives and Standards

Spec Item

Title

Objective

Related Information

Standard

4 Recurring Work

The Contractor shall perform pool operator maintenance and operations to ensure proper maintenance and operation during the year.

The Contractor shall perform work per applicable regulations listed in Part 5 References of this

PWS.

Monitor entire system to ensure proper operation at all times.

Make adjustments, repairs, and replacements as necessary.

Provide water sampling, analysis and chemical treatment in accordance with O&M manuals and Part 5 References.

Condition of pools and operations meet requirements for both operational and non-operational periods to ensure proper swimming pool operation during the year.

4.1 Pool Operator

Maintenance

The Contractor shall maintain and operate pool and equipment to ensure proper condition and operation.

The Contractor shall perform pool operator maintenance services outside pool operating hours so as not to interfere with scheduled use of the facilities.

Pool facilities and equipment are in proper condition and operation.

All repair work is accurately identified and reported for timely accomplishment.

4.2 Water

Treatment

The Contractor shall maintain, monitor, record, and treat pool water.

Contractor shall accomplish bacteriological and chemical analyses to ensure water quality is at an acceptable level.

The Contractor shall maintain swimming pool water quality per Reference standards listed in Part 5 of this PWS.

Contractor shall conduct and document water quality tests and submit water analysis reports per Technical Exhibit 1.

Should a human fecal accident occur, the pool operator shall comply with all recommendation found in the Model Aquatic Heath Code from the Centers for Disease Control and Prevention (MAHCP), and Pool Operating Procedures for Fecal, Vomit and Blood Contamination MEDDAC Memorandum.

Water quality is continuously maintained during periods of pool operation.

4.2.1 Monitor and

Record Chlorine and pH Levels

The Contractor shall work in conjunction with MWR pool staff to establish a daily log and record chlorine and pH levels to ensure proper chemical levels are maintained.

MWR staff are required to monitor and record results in their daily log of pool water conditions in accordance with TB MED 575 Appendix D frequency to include free chlorine, pH, and temperature.

Contractor shall establish a consolidated daily log book to include MWR staff daily log and periodic contractor recorded results of chlorine, pH levels and temperature to ensure full compliance of TB MED 575.

Adjust treatment as needed.

Chlorine and pH levels are within limits and no regulatory violations.

Submit monthly records per Technical Exhibit 1.

4.3 Integrated

Maintenance Program

(IMP)

The Contractor shall develop and implement an IMP program for facilities, systems, ground structures and other assets to ensure they are safe, fully functional, minimize breakdowns and to maximize useful life.

The Contractor shall develop and submit an IMP per Technical Exhibit 1.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

As part of the IMP, the Contractor is fully responsible for any individual occurrence of repair, including replacement up to the IMP limit of liability of $5,000 in direct labor and direct material cost for each piece of equipment per incident. The Government will only pay for the portion of direct labor and/or direct material cost that exceeds the IMP limits of liability.

The Contractor shall notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the IMP liability limit, the Government may order the work under the non-recurring work section of this contract;

however, the Government will only be liable for the amount of cost exceeding the IMP limit of liability.

Example: If an individual occurrence of repair requires $5,100 in direct labor and/or direct material cost, the Government may issue a task order in accordance with the non-recurring work portion of the contract for the $100 in direct labor and/or direct material cost that exceeds the IMP limit of liability.

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified during regular working hours, the Contractor shall respond within 30 minutes and complete the repair within 48 hours.

When a problem or a need for repair is identified outside regular working hours, the Contractor shall respond within two hours and complete the repair within 48 hours.

Facility systems and other assets are in normal working condition and function properly in accordance with OEM specifications, including recertification if applicable.

When PM is complete the system or other asset are fully functional and do not present danger to personnel or equipment.

4.3 (cont.)

The Contractor shall not use breakdown maintenance as part of the IMP program.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the Contractor.

Notification for accomplishment of repair of equipment and systems maintained under IMP is not a service order. Contractor shall notify COR upon all work completion.

The Contractor shall assess and document equipment condition annually.

The Contractor shall maintain mechanical room and chlorination room from damage in connection with pool equipment and chemicals. Contractor shall leave mechanical room and chlorination room in a clean and safe condition.

The Contractor shall submit a monthly IMP schedule and IMP maintenance and repair status report per Technical Exhibit 1.

Equipment tag is legible and updated after completion of each PM or work order.

Notification of repair work exceeding the IMP limit of liability is submitted to the KO within the specified time.

Mechanical rooms are clean and maintained.

4.3.1 Pool

Systems

The Contractor shall develop and implement an IMP program for Pool Systems to ensure proper operation, to minimize breakdowns and to maximize useful life.

The Pool Systems are provided below: The Contractor shall develop and implement an IMP program for the swimming pool systems and all mechanically and electrically interlocked ancillary parts, equipment, and components such as:

filtration systems, vacuum system, pumping system, recirculation system, piping, chemical systems, UV system, valves, compressed air system, controls and all associated appurtenances.

The Contractor shall develop and implement an IMP to comply with sanitation and safety standards for public pools in accordance with references listed in Part 5 of this PWS.

The Contractor shall monitor water quality and pool filtration systems, pumping systems, lighting systems, chemicals levels, valves and piping systems to ensure proper operation at all times.

Make adjustments, repairs and replacements as necessary to keep pools functioning.

Within the first three months of contract start, the Contractor shall inspect recirculation and treatment systems for compliance to required codes.

Maintain existing labels for valves associated to filter and pump equipment indicating purpose and normal operating position. Maintain existing labels for pumps and filter equipment. Ensure associated electrical panel and breaker number are indicated on labels.

IMP is accomplished per Contractor’s program and work schedule.

Water quality and pool systems are maintained and repaired to sustain a fully functional and operable condition.

Work is performed by certified personnel.

Pools are open during designated hours.

No documented citations such as

NOV, NON,

warning letters or citizen suits due to Contractor’s non-performance, mismanagement or negligence.

4.4 Non-

Recurring Work

Non-Recurring work may be ordered on a task order in accordance with the

PROCEDURES

FOR ISSUING

ORDERS

clause. The order will specify the exact locations and types of work to be accomplished.

The period of performance will be specified in each order.

All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for non- recurring work will be the same as those listed above in Spec 4, where applicable.

4.4.1 Other

Services

The Contractor may be required to drain and fill pool to perform services.

When required to drain the pool for routine maintenance, submission and approval of a Slug Discharge Approval Form through DPW Environmental is required a minimum of 14 days prior to draining to sanitary sewer and shall be scheduled during government regular working hours. Flowrate to sanitary sewer may be limited. Sewer is discharged to Golden Heart Utilities.

When required to fill the pool, submission and approval from Doyon Utilities is required 14 days prior to filling pool.

Flowrates and quantities shall be provided as part of the submission and shall be performed during government regular working hours.

Domestic water needed to fill the pool comes directly from the Installations domestic water system without pre-treatment.

The water table can seasonally be higher than the bottom elevation of the pool, which can affect pool draining. There is an inspection well within the pool room for monitoring ground water. Contractor shall be aware of the hydro caps, ground water relief vent prior to and during drainage of pool.

Performance Standard is in conjunction with all others listed above.

All repair work is identified and reported for timely accomplishment.

4.4.2 Other

Services/ Emergency

The Contractor may be required to drain and fill pool to perform services that create dangerous conditions for patrons or pool operators resulting in greater or continued damage to pool or equipment (to include, but not limited to, unacceptably low or high chlorine/pH levels, fecal/ biological contamination, broken pipe/ valve/pump, electrical short, electrical panel/ control malfunction, severe leak, breach of liner/shell), or an unannounced inspection by

MEDDAC.

In the event of contamination, Preventative Medicine shall be notified by MWR personnel.

Dependent on what type of contamination, Preventative Medicine shall provide specific instructions to the contractor.

Two options may include: hyper-chlorination of the pool or draining the pool in its entirety.

When required to drain the pool for an emergency service, notification to DPW Environmental is required and approval shall be provided on a case by case basis prior to commencement.

When required to fill the pool after an emergency service to drain, notification to Doyon Utilities is required and approval shall be provided on a case by case basis prior to commencement.

In accordance with references as indicated in Part 5 of this

PWS.

In accordance with Preventative Medicine preferred method.

PART 5 - DEFINITIONS, ACRONYMS, AND APPLICABLE PUBLICATIONS

5.0 DEFINITIONS, ACRONYMS, AND APPLICABLE PUBLICATIONS:

5.1 Definitions:

5.1.1 Cannibalize. Remove parts from Government property for use or for installation on other

Government property.

5.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

5.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

5.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

5.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

5.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

5.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

5.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

5.1.11 Integrated Maintenance Program (IMP) is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness.

5.1.12 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

5.1.13 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to: Items that cannot be found after a reasonable search; Theft; Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

5.1.14 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

5.1.15 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

5.1.16 Physical Security. Actions that prevent the loss or damage of Government property.

5.1.17 Property. All tangible property, both real and personal.

5.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

5.1.19 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

5.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

5.1.21 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

5.1.22 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

5.1.23 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

5.1.24 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

5.1.25 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

5.1.26 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

5.1.27 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

5.1.28 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

5.1.29 Work Week. Monday through Friday, unless specified otherwise.

5.2 Acronyms

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable quality level AR Army Regulation AT Antiterrorism ATO Antiterrorism Officer CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With IMP Integrated Maintenance Program KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OEM Original Equipment Manufacturer O&M Operations and Maintenance OPSEC Operations Security PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PVC Polyvinyl chloride PWS Performance Work Statement RA Requiring Activity QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

5.3 Applicable Publications:

OSHA Occupational Safety and Health Administration

29 CFR part 1910.1200 Code of Federal Regulations – Occupational Safety and Health

Standards – Hazard Communication TB MED 575 Occupational and Environmental Health Recreational Water

Facilities

TM 5-662 Swimming Pool Operations and Maintenance

MAHC Model Aquatic Heath Code from the Centers for Disease Control and Prevention

MEDDAC Memorandum Pool Operating Procedures for Fecal, Vomit and Blood Contamination, dated 1 August 1997

Note: The latest version of this memorandum is currently under review and will be provided to contractor upon final approval.

DEC 18 AAC 30

18 AAC 30.500 through

18 AAC 30.590

State of Alaska - Alaska Admin Code Title 18 Environmental Conservation Chapter 30 Environmental Sanitation Article 5 Public Swimming Pools and Spas

DEH State of Alaska Division of Environmental Health (DEH) Food Safety and Sanitation Program.

PART 6 - POINTS OF CONTACT

6.0 POINTS OF CONTACT:

POC Department/Title Phone Email Justin Glenn DFMWRC/

Division Chief

(907) 353-7691 justin.l.glenn3.naf@mail.mil

Steve Tate DFMWRC/ Sports/Fitness

(907) 353-7274 stephen.l.tate.naf@mail.mil

Stanley Olszewski

DFMWR/Sports Specialist (Aquatics)

(907) 353-1995 stanley.i.olszewski.civ@mail.mil

Jeremy Jex

DFMWR/Asst Aquatic Manager

(907) 353-1994 jeremy.j.jex.naf@mail.mil

SPC Seth Harder Preventative Medicine/NCOIC

(907) 361-5848 seth.w.harder.mil@mail.mil

*Carolyn Norton MEDCOM BSAC/ Environmental Health

(907) 361-5317 Carolyn.j.norton.civ@mail.mil

*NOTE: Pool shall be inspected and certified for use by Ft. Wainwright Preventative Medicine.

mailto:justin.l.glenn3.naf@mail.mil mailto:stephen.l.tate.naf@mail.mil mailto:seth.w.harder.mil@mail.mil mailto:Carolyn.j.norton.civ@mail.mil

PART 7 - ATTACHMENTS

7.0 ATTACHEMENTS:

7.1 Attachment 1 - Technical Exhibit 1 Deliveries or Performance

7.2 Attachment 2 – O&M Manuals

7.3 Attachment 3 – Warranty Management Plan

7.4 Attachment 3 – As Built Drawings

ATTACHMENT 1

TECHNICAL EXHIBIT 1

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Deliveries or Performance

DELIVERABLES

Form

Attachment Number

Deliverable Title

Date (s) of Submission

Distribution

Frequency

Original

Copies (including original)

1.5 N/A Request to Work

Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO and

COR

1 As required

1.7 N/A Service

Interruptions

At least five working days in advance

KO and

COR

1 As required

1.10 N/A Certification

and Training

Within 30 calendar days after award and within four hours of request

KO and

COR

1 Annually for each period of performance

1.15 N/A Enterprise-wide

Contractor Manpower Reporting Application (eCMRA)

No later than 31 October

KO and

COR

1 Annually for labor executed during the period of performance during each Government fiscal year (FY)

1.16.1 N/A AT Level I

Training

No later than 30 calendar days after contract award or within 30 calendar days of new employees commencing performance

KO and

COR

1 Annually for contractor employees, requiring access to Installation

1.16.3 N/A iWATCH

Training

No later than 30 calendar days after contract award or within 30 calendar days of new employees commencing performance

KO and

COR

1 Annually for contractor employees, requiring access to Installation

1.16.4 N/A OPSEC Level 1

Training

No later than 30 calendar days after contract award or within 30 calendar days of new employees commencing performance

KO and

COR

1 Annually for contractor employees, requiring access to Installation

1.17

N/A Emergency Incidents

The Contractor shall notify the KO or COR within 30 minutes of the incident.

KO and

COR

As required

1.19 N/A Warranty

Management

Current Warranty Management Plan provided by government and installation of any new equipment

KO and

COR

1 90 day labor warranty

Manufacturer’s warranty applies to installed equipment

Written records and Documentation

Deliveries or Performance

DELIVERABLES

Form

Attachment Number

Deliverable Title

Date (s) of Submission

Distribution

Frequency

Original

Copies (including original)

4.2 4.2.1

N/A Water Analysis Reports

By the First working day of each month

KO/COR 1 Monthly

4.3 N/A Integrated

Maintenance Program Plan

Within 30 calendar days after contract award

KO/COR 1 Annually

4.3 N/A Monthly IMP

Schedule and IMP Maintenance and Repair Status

Within Five working days prior to the beginning of each month

KO/COR 1 Monthly

4.4.1 4.4.2

N/A Non-recurring Work

Routine:

Draining and Filling of Pool-14 days prior

Emergency:

Draining and Filling of Pool-case by case

KO and

COR

1 As required.