17-R-0017_0002_Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The solicitation cited in block 9a is being amended for the follow ing reason:

a. To revise Addendum to 52.212-1 Instructions to Offerors, 3. Proposal Preparation Instructions, Volume II: Technical Proposal Page limit increased from 50 pages to 75 pages.

b. To reduce estimated quantities for CLINs 0002, 1002, 2002, 3002 and 4002.

c. To include a revised copy of "Technical Exhibit 1 - GFP"

d. To include “Questions & Answ ers” segment.

e. To extend the offer due date time to July 10, 2017, 4:00pm Haw aii Standard Time

See summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CN-17-R-0017

X 9B. DATED (SEE ITEM 11)

08-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jun-2017

CODE

EXPEDITIONARY CONTRACTING COMMAND

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CN-17-R-0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

The Government’s answers are listed below in bold font.

1. Page 54 of the RFP requires the submission of: Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Question: If the offeror is using government contract references for performance is this required or is it only for commercial references? Client Authorization Letters are only required for Commercial Customers references.

2. The page limit for the Technical Proposal has been set at 50 pages. The Technical Proposal requires that the offeror describe or provide:

How they will meet the requirements of the RFP Describe approach to laundering medical and nonmedical laundry Quality Control Plan Transport process Exposure Control Plan Maintenance and Equipment Repair Plan Contingency Plan Staffing and Management Plan Phase in Plan Phase out Plan

To properly address only the first 3 and provide exhibits would easily exceed the page limitation.

Question: Would the government increase the page limitation for the Technical proposal? Yes. Page limit will be increased from 50 pages to 75 pages via solicitation amendment.

3. Several of the core pieces of machinery appear to be around 30+ years old with issues listed in the comments.

Questions:

a) Does the Government intend to purchase any new or replacement equipment for these older machines? Decisions on replacement equipment will be based on whether the equipment is classified as unserviceable through technical inspections conducted by the Government (PWS para 4.4.4.); funding availability; length of time to procure replacement equipment if justified. The offeror shall submit justification for new equipment.

b) Per the RFP, the offeror is responsible for the cost of all repair parts. What does the offeror do in the event of parts becoming obsolete for these older machines? If the offeror exhausts all sources to obtain replacement parts, then the offeror shall inform the Contracting Officer and Contracting Officer Representative. See para 4.4.4 Laundry Equipment Replacement and para 3.24 Monthly Report for PM of GFE.

c) If repair parts are not available and the only solution is a total component retrofit (which is extremely expensive), does that fall under CLIN 0004? It is the responsibility of the offeror to keep all costs within the dollar amount of CLIN 0004 for PM and repair parts. The

Contracting Officer and Contracting Officer Representative will be notified of the issue and the total estimated cost, to see whether that solution is feasible.

d) At what dollar amount does an item cease being a repair part and become a major rebuild, and/or a total component retrofit? How is this handled? See response in para 3c and PWS para 3.3.1 for the definition of the word, "repair".

e) When does a repair/fix go beyond the definition of a repair part? As an example the controllers on many pieces of the older laundry equipment are mechanical. Parts, and/or replacements are no longer available. The next step is an entire retrofit with a totally new component. The mechanical controllers are now replaced by microprocessor controllers that typically require a factory technician to convert. This is extremely expensive. Please refer to answer 3c.

4. Technical Exhibit 1 – GFP. Item I-2, the Jensen Ironer (Serial number is 382-DH-200) is starting to degrade to the point where replacement of parts is not viable. The Jensen Company closed its doors over 10 years ago no longer has any parts or materials for purchase. This machine is used daily in production and is a vital piece of equipment for processing TAMC linen. With the current state a maintenance review predicts that this machine will not be repairable or functional within this next year with parts unavailable, the age and amount of usage.

Question(s):

a) When a machine becomes obsolete like this one is how is this handled under CLIN 4 when repair parts cannot be purchased or reasonably fabricated? Please refer to answer 3a.

b) Will the government replace this machine when it is no longer functioning as it is required for production? Please refer to answer 3a. This is what the Monthly PM reports are for forecasting on repairs, obsolete replacement pairs, estimation on machinery becoming unserviceable. Sufficient lead time is required to obtain approval for the government to procure new equipment (specifications of replacement machinery) and obtain funding.

5. PARA: 3.5 Janitorial/Housekeeping of the SB Laundry, Building 2800, Schofield Barracks, doesn’t include any requirement/detail for lawn maintenance. In previous solicitations the grass cutting and lawn care were included in this paragraph.

Question: Will the contractor be responsible for lawn mowing and maintenance, and if so, what are the specific requirements? Lawn mowing and maintenance will not be part of this requirement.

6. The Organizational (ORG) quantities in CLINS’s: 0002, 0003AA, 0003AB, 1002, 1003AA, 1003AB, 1003AC, 2002, 2003AA, 2003AB, 2003AC, 3002, 3003AA, 3003AB, 3003AC, 4002, 4003AA, 4003AB, and 4003AC are vastly overstated. In the current contract 15,023 ORG pieces were processed during the months of March, April and May 2017. If you annualize the 15,023, the realistic annual amount for ORG is +/- 60,092. A full year’s ORG is estimated in W912CN-17-R-0017 at 142,000 pieces. It is our belief that the USG removed the OCIE from the TE in the Bridge contract, but did not similarly reduce the bid schedule.

Question: Would the government consider revising the estimated pounds to reflect this lower amount? The unit of measure is “Dry Pounds”. Upon review of the estimated quantities, the estimated quantities will be reduced for CLINs 0002, 1002, 2002, 3002 and 4002 via solicitation amendment.

The estimated quantities for CLINs 0003AA, 0003AB, 1003AA, 1003AB, 1003AC, 2003AA, 2003AB, 2003AC, 3003AA, 3003AB, 3003AC, 4003AA, 4003AB, and 4003AC will remain as stated in the solicitation.

7. Does the Combined Synopsis/Solicitation under solicitation number W912CN17R0017 contain requirements similar to a current contract? Yes.

a. If possible, please provide the current contract number. W912CN-17-D-0010

b. Is this a new requirement for the government? No

8. Is there the opportunity to keep the current employees that support the contract? Yes, please see

FAR 52.222-17 which provides guidance on this issue.

9. What is the name of the current contract holder?

Penn Enterprises, Inc.

5260 s. Stonehaven Drive Springfield MO 65809-4641

10. What was the previous award amount including option years? Awarded contract value for one 3 (three) month base period: $291,783.30 and for one 3 (three) month option period: $291,783.30

11. Current contract No. W912CN-17-D-0010

12. What is the procedure in determining what equipment is no longer maintainable and needs to be turned in for salvage? See para 4.4.4 Laundry Equipment Replacement. Additionally, Technical Exhibit 1 – GFP will be revised via solicitation amendment to identify via color coding which equipment is no longer maintainable and tagged for removal from laundry facility. Technical Exhibit 1 – GFP will be color coded as follows:

Green = Good condition Yellow = needs repair Red = Non-operational, pending removal

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Jul-2017 09:00 AM to 10-Jul-2017 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The pricing detail quantity has decreased by 61,417.00 from 113,167.00 to 51,750.00.

CLIN 1002

The pricing detail quantity has decreased by 73,700.00 from 135,800.00 to 62,100.00.

CLIN 2002

CLIN 3002

CLIN 4002

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-SEP-2017 TO

30-JUN-2018

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816 FOB: Destination

W90KJU

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-SEP-2017 TO

30-JUN-2018

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 01-JUL-2018 TO

30-JUN-2019

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

POP 01-JUL-2018 TO

30-JUN-2019

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 01-JUL-2019 TO

30-JUN-2020

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

POP 01-JUL-2019 TO

30-JUN-2020

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

The following Delivery Schedule item for CLIN 3002 has been changed from:

POP 01-JUL-2020 TO

30-JUN-2021

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

POP 01-JUL-2020 TO

30-JUN-2021

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

The following Delivery Schedule item for CLIN 4002 has been changed from:

POP 01-JUL-2021 TO

30-JUN-2022

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

POP 01-JUL-2021 TO

30-JUN-2022

N/A US ARMY 404TH AFSB

CORINNE NOMURA

BLDG 6039 1904 HIGGINS RD EAST

RANGE

MGT DIV

SCHOFIELD BARRACKS HI 96857-5006

8086560816

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. PROPOSAL SUBMISSION

a. The offeror’s proposal shall be submitted and will be accepted through any of the following options:

Regular mail / direct drop-off to:

413th Contracting Support Brigade, RCO‐HI Attn: Yasmin A Restrepo Bldg. 108, 3rd Floor 742 Santos Dumont Avenue (Wheeler Army Air Field) Schofield Barracks, HI 96857

The Contracting Officer (KO) Ronnie T. Sakata or Contract Specialist Yasmin A. Restrepo are the points of contact (POC) for this acquisition. Address all questions or concerns you may have to the KO and the Contract Specialist. Identify the applicable performance work statement (PWS) paragraph number or solicitation reference with each question. All questions regarding this solicitation shall be submitted in writing via email to:

Ronnie.t.sakata.civ@mail.mil and Yasmin.a.restrepo.civ@mail.mil

Proposals shall be submitted prior to the closing date and time identified in block Number 8 on the Standard Form (SF) 1449.

b. Electronic proposal submissions via email or facsimile (fax) will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

c. Delivery Instructions. Each volume shall be submitted in a three-ring loose-leaf binder. Each binder shall contain an outer cover sheet that identifies the following information:

(1) Request for Proposal number (W912CN-17-R-0017)

(2) Volume number

(3) Copy number

(4) Content’s title

(5) Offeror’s name

(6) Proposals shall be marked “SOURCE SELECTION – PROCUREMENT SENSITIVE”

(7) The label “To be Delivered Unopened to the Contracting Officer” shall be marked on the exterior of envelope or box containing all volumes

2. GENERAL INSTRUCTIONS

a. This is a Request for Proposals (RFP) and evaluation of proposals will be conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12, FAR Part 13 as authorized by Subpart 13.5, and FAR Part 15.101-2, Lowest Price Technically Acceptable. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation Criteria.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

b. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

c. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306 (Exchanges with Offerors after Receipt of Proposals), should discussions become necessary, the Government reserves the right to hold them.

d. Instructions outlined in section 3. c. prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

e. The Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

f. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

g. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

h. Debriefings. The KO will promptly notify offerors of any decision to exclude them from contract award, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Preaward Debriefing of Offerors). Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefings must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

i. Materials not directly related to the information requested should not be included in the submittal. Any information not requested will be disregarded in the evaluation process.

3. PROPOSAL PREPARATION INSTRUCTIONS

a. Offeror’s proposal shall consist of four volumes for small businesses and five volumes for SLA. The volumes shall include the following:

Volume Content Format Copies Page Limit I. General Hard Copy 3 N/A II. Technical Proposal Hard Copy 3 75 III. Past Performance Hard Copy 3 25 IV. Cost/Price Hard Copy 3 N/A

b. Proposal Format

(1) Offerors shall submit an original and the number of copies listed in table above of their proposal, along with one electronic copy of all volumes provided on CD.

(2) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 Submission, Modification, Revision and Withdrawal of Proposals for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(3) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(4) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(5) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8½ X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(6) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(7) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

c. Proposal Content

(1) VOLUME I –GENERAL. Volume I shall contain the accurate, fully completed, and signed original of all proposal documents requiring signatures of the offeror. An authorized official of the firm shall sign the offer and all certifications requiring original signature. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and, FAR 52.212-1, Instruction to Offerors—Commercial Items. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

TAB C, Representations, Certifications, and Other Statements of Offerors– The offeror shall ensure that Representations, Certifications, and Other Statements of Offerors is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(2) VOLUME II – TECHNICAL PROPOSAL. The Technical Proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in addendum to FAR 52.212-2, Evaluation – Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

Volume II will be evaluated to determine whether offeror has adequate management, staffing, and quality control program resources in place to satisfactorily fulfill requirements of the solicitation performance work statement. The technical proposal shall emphasize the offeror’s corporate experience and capabilities, technical capability/approach and quality control plan explaining quality control of laundering process (medical and non-medical); Transport Process that reflects an adequate number of vehicles, transportation of clean vs. soiled laundry, and a narrative describing the number, type and model/year of vehicle(s) to be used for this requirement. Indicate how compliance with Occupational Safety and Health Administration (OSHA) and State of Hawaii guidelines/criteria for transport of both clean and soiled/infectious hospital linens will be maintained; a Preventive Maintenance and Equipment Repair Plan for all Government Furnished Property (GFP) explaining how preventive maintenance and equipment repair of all GFP will be accomplished; and a Contingency Plan providing a narrative stating how the mission will be accomplished in the event of vehicle breakdown, equipment breakdown, etc. The offeror shall submit a staffing and management plan that will: i) include an organizational structure that reflects its understanding of how the work will be accomplished; ii) a plan on how the contract will be managed and executed, to include how necessary equipment and personnel will be utilized; iii) a 10 working day phase in plan to explain how it plans to transition with the existing contractor; and iv) a 10 working day phase out plan that describes how it plans to transition with the new contractor at the conclusion of the existing contract. Offeror’s proposal shall discuss in sufficient detail to demonstrate overall understanding of the requirement and feasibility of approach concerning the expertise required to perform all required services. Any major errors, omissions, or deficiencies will cause the technical proposal to be unacceptable. The volume shall be organized according to the following general outline:

Table of Contents Exceptions/Assumptions (Identification and explanation of any exceptions or deviations).

Additionally, identify any assumptions used in preparing the proposal.

Evaluation Criteria (Factors)

The offeror’s technical proposal shall contain the following factors:

Factor 1: Technical Approach Factor 2: Staffing and Management Plan

(3) Volume III - PAST PERFORMANCE. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum to FAR 52.212-2 Evaluation – Commercial Items.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 15% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

a. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data. The past performance data shall document a successful history of past contract performance.

b. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk receiving an unacceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

c. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Enclosure 3.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Enclosure 4.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Enclosure 3 and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

d. Past Performance Questionnaire/Cover Letter - See Enclosure 1 Cover Letter and Enclosure 2, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall complete Part I and forward a copy of the Cover Letter and Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. All customers shall be instructed to complete Part 2 of the questionnaire. The points of contact shall return the questionnaires directly to Yasmin A. Restrepo at Yasmin.a.restrepo.civ@mail.mil, and Ronnie T.

Sakata at ronnie.t.sakata.civ@mail.mil no later than by the proposal due date. Any questionnaires not returned directly to the KO will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(4) Volume IV – PRICE PROPOSAL. The offeror shall complete the schedule section of the solicitation.

The offeror shall submit prices for each CLIN and SubCLIN on Attachment 1 to the solicitation. The SubCLIN prices shall sum (roll up) to the respective CLIN prices on that attachment, which shall be transferred to CLINs listed in Schedule of the solicitation.

a. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

4. NOTICE OF COLLECTIVE BARGAINING AGREEMENT IN EFFECT.

a. Collective Bargaining Agreement between the Industrial, Service Employees International Union National Association of Government Employees Local R56-007 and current contractor. Effective dates for this agreement are 1-September-2016 thru 31-August-2021.

b. The contractor shall notify the Contracting Officer thirty (30) days prior to commencement of any supplemental agreement negotiations.

c. The Collective Bargaining Agreement covers those personnel who are employed as Janitor, Presser, Washer Operator, Flatwork, Marker/Assembly, Receiver/Shipper, Truck Driver, Dryer Operator, Laundry Mechanic, Laundry Mechanic Asst., Counter Clerk, and Seamstress.

5. NOTICE TO PROSPECTIVE OFFERORS OF SITE VISIT

a. A site visit will be conducted on 15 June 2017 at 01:00 p.m. Hawaii Standard Time (HST)

b. Attendees will meet at the following location: Building 2800 Lyman Road, Schofield Barracks, Oahu, Hawaii.

c. This scheduled site visit will enable potential Offerors to further understand the history behind the requirement as well as tour certain areas of specific interest to the LRC-HI for the intended requirement.

Attendance at the site visit is not a requirement and in no way will it have any effect on any company from submitting a proposal in response to this solicitation.

d. In order to access the attendee location, Offerors are required to adhere to Military Regulations to gain access to the facility. Attendees are responsible for gaining access to the facility. Attendees will need to provide proof of insurance and registration of vehicles and have a valid photo ID and/or photo driver’s license.

e. Offerors interested in attending the site visit shall limit their participation to two (2) representatives per company and pre-register by providing their company name, mailing address, representative names, telephone numbers and email addresses in writing via email by 4:00 PM HST on 13 June 2017 to:

Contracting Officer, Ronnie T. Sakata at Ronnie.t.sakata.civ@mail.mil and to Contract Specialist Yasmin A. Restrepo at Yasmin.a.restrepo.civ@mail.mil. The subject line of the email should read "GOCO Laundry Facility Services Site Visit". Specifics, including directions, agenda, question forms, and ground rules will be provided by email upon approved registration. NOTE: All attendees must provide proof of U.S.

Citizenship. This site visit WILL NOT be rescheduled if cancelled due to weather or any other Acts of God.

f. Offerors expressing interest after this date will not be accepted.

6. NOTICE OF QUESTION SUBMISSION DEADLINE

Offerors are requested to review solicitation W912CN-17-R-0017 and urged to submit questions regarding this RFP to the Contracting Officer in writing via email (ronnie.t.sakata.civ@mail.mil) within three (3) business days after the site visit in order to allow for the preparation of answers to be provided via issuance of an amendment to all prospective offerors. Any questions received thereafter may not be processed.

7. AWARD WITHOUT DISCUSSIONS

As provided for in FAR 52.215-1 “Instructions to Offerors—Competitive Acquisitions,” the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offerors’ best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit and efficient competition.

(End of Summary of Changes)