Amend2-W912C321Q001A-HotelLodging.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address the follow ing:

a. Respond to Questions received from interested vendors.

b. Correct Title of Addendum to FAR 52.212-1. Duplicate Title Addendum to FAR 52.212-2. deleted. Addendum to FAR 52.212-1 and FAR 52.212-2 applies to this requirement.

See Page Tw o.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C321Q001A

X 9B. DATED (SEE ITEM 11)

08-Jul-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jul-2021

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C321Q001A

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

QUESTIONS & ANWERS

Questions & Answers Hotel Lodging and Related, Solicitation: W912C3-21-Q-001A

1‐ Question: Per Diem for meals in Ponce $130. I can divide the amount for breakfast, lunch and dinner , when quoting I should add the gratuity to each meal for the total.

Answer: Price incorporated shall not exceed the GSA per diem proportional meal rates as applicable to the region for breakfast and lunch. For Example: Locality San Juan – Per Diem Local Meal $42 ‐ The price incorporated shall not exceed the GSA per diem rate for both meals of $42.

NOTE: This GSA PER DIEM RATE is ONLY AN EXAMPLE. PLEASE ENSURE TO VERIFY THE

APPLICABLE PER DIEM RELATED TO THE REGION IN GSA.

2‐ Question: We are completing the form W912C321Q001A‐HotelLodging and I would like more information regards the GSA Per diem proportional meal rates applicable to San Juan, on the document I notice an example of San Juan: Breakfast $15 and Lunch $42.00 but I would like to be sure this is the actual GSA Per diem applicable to San Juan or only an example.

Answer: Please see answer on Question #1.

3‐ Question: Should the per diem rate in meals and lodging change in the next five years can an amendment be made to change the cost?

Answer: Hotels are expected to honor the prices submitted and as incorporated in the resulting Blanket Purchase Agreement (BPA). Any future changes to prices will be discussed and agreed to with the Government as incorporated in future Option Period.

4‐ Question: Meeting rooms cost. Example: meeting room for 101‐500. Depending on the set up required (theather, classroom, ushape) and the amount of guest in each meeting room, the cost of the meeting room will vary. The cost of a meeting room for 150 guest is not the same as for a meeting for 500 guest, yet they are in the same CLIN.

Answer: If Conference rooms price fluctuate depending on the number of persons capacity, please provide each price separately when submitting your quote in the same CLIN and a total.

5‐ Question: Audio Visual. The company the hotel works with does not have all the av equipment in the size requested. Example: 36’ television is requested, We have available a 32’ television.

Can I quote the closest one I have available ?

Anwer: The contractor shall be able to provide the Audio/Visual Equipment and Services incorporated in the subclins in various quantities and combinations depending upon the individual event/conference. For those hotels without the specific audio visual equipment and/or services, indicate NOT AVAILABLE on the quote.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR CLAUSE 52.212-1

INSTRUCTIONS TO OFFERORS

A. Instructions, Conditions and Notices

1. Paragraph a. NAICS code 721110. The small business size standard is $35,000,000.

2. Quotes Submittal and Inquiries.

2.1. Quotes shall be submitted prior to the closing date and time identified in Block 8 on the SF 1449, to the following emails: grace.m.gonzalez9.civ@mail.mil and maria.d.otero4.civ@mail.mil.

2.2. The point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist, Ms. Grace Gonzalez at grace.m.gonzalez9.civ@mail.mil or 787-707-2487. The Contracting Officer is Ms. Maria Otero, maria.d.otero4.civ@mail.mil.

All questions regarding this solicitation shall be submitted in writing via email to:

grace.m.gonzalez9.civ@mail.mil and maria.d.otero4.civ@mail.mil.

ANY INFORMATION REGARDING ANY DOCUMENTATION IN THIS SOLICITATION SHALL BE

DIRECTED TO THE FORT BUCHANAN CONTRACTING OFFICER. ANY REMARKS,

EXPLANATIONS, OR ANSWERS PROVIDED BY ANY OTHER GOVERNMENT REPRESENTATIVE

SHALL NOT CHANGE OR QUALIFY ANY OF THE TERMS OR CONDITIONS OF THE

SOLICITATION. ANY CHANGES TO THE SOLICITATION SHALL ONLY BE MADE VIA A WRITTEN

AMENDMENT ISSUED BY THE FORT BUCHANAN CONTRACTING OFFICE.

3. The following paragraphs are deleted from the basic provision 52.212-1:

(b) Submission of offers

(d) Product Samples

(e) Multiple Offers

(h) Multiple Awards

(i) Availability of Requirements Documents Cited in the Solicitation

(l) Debriefings

4. Paragraph (c) Period for acceptance of quotes. The offeror agrees to hold the prices in its quote for 90 calendar days from the date specified for receipt of offers.

5. Paragraph (g) Contract Award: See FAR 52.212-2 herein.

In Addition: ENSURE YOU SIGN AND DATE PAGE 1 OF YOUR QUOTE (Standard Form 1449)

(e) Noncompliance. In the event it is determined that the Contractor is not in compliance with this clause or any rule, regulation, or order of the Secretary of Labor, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor may be declared ineligible for further Government contracts, under the procedures authorized in E.O. 11246, as amended. In addition, sanctions may be imposed and remedies invoked against the Contractor as provided in E.O. 11246, as amended; in the rules, regulations, and orders of the Secretary of Labor; or as otherwise provided by law.

(f) Subcontracts. (1) The Contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that exceed $10,000 and are not exempted by the rules, regulations, or orders of the Secretary of Labor issued under E.O. 11246, as amended, so that these terms and conditions will be binding upon each subcontractor. (2) The Contractor shall take such action with respect to any subcontract as the Director of OFCCP may direct as a means of enforcing these terms and conditions, including sanctions for noncompliance, provided, that if the Contractor becomes involved in, or is threatened with, litigation with a subcontractor as a result of such direction, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

(End of clause)

6. If there is a mathematical error the overall total cost the unit price prevails.

6.1 CONTRACTOR SHALL FILL OUT ALL CLINS (LINE ITEMS) UNDER THE

SOLICITATION. IF YOU CANNOT COMPLY WITH ONE OF THE ITEMS, CONTRACTOR IS

REQUIRED TO STATED "CANNOT COMPLY". FOR ITEMS WHERE THERE IS NO

SEPARATE CHARGE, CONTRACTOR SHALL INDICATE “NO CHARGE”

7. PLEASE SEE EVALUATION INFORMATION UNDER FAR 52.212-2 AND ITS

ADDENDUM. FAILURE TO COMPLY WITH INSTRUCTIONS, MAY RENDER YOUR

QUOTE INELIGIBLE FOR AWARD.

NOTE: ALL HOTEL CONTRACTORS SHALL ENSURE THEY HAVE AN ACTIVE

REGISTRATION IN SAM.GOV TO INCLUDE COMPLETED CERTIFICATION AND

REPRESENTATION. IN ADDITION, THE CERTIFICATION/REPRESENTATION

SHALL ENSURE TO BE COMPLETED FOR FAR 52.204-26. ANY HOTEL

CONTRACTOR THAT HAS TELECOMMUNCATION SERVICES WITH THE

COMPANIES IDENTIFIED UNDER FAR 52.204-26 MAY BE RENDERED INELIGIBLE

FOR AWARD.

8. DOING BUSINESS IN PUERTO RICO. Offerors are cautioned to research and get familiarized with requirements of doing business in Puerto Rico (i.e. Sistema Unificado de Rentas Internas (SURI), taxes, etc.

9. COVID protocol: The COVID-19 Pandemic has drastically impacted the nation causing many unprecedented challenges on our day-to-day work. The COVID-19 situation has impacted the Army’s and more specific, the MICC Fort Buchanan’s ability to conduct acquisition processes based on normal practices.

VALVE PROTECTIVE GEAR / FACE MASK ARE NOT AUTHORIZED. Contractor shall provide face covering to employees that are in compliance with the CDC and health guidelines.

If you have not been vaccinated a mask is mandated to be used at all times in Fort Buchanan Premises. If you have been vaccinated and only one dose has been obtain, then Contractor is responsible to wear a mask all the time at Fort Buchanan premises. All vaccinated individuals that has all doses (Moderna 2- doses, Pfizer 2-doses, Johnson & Johnson 1-dose) required by the brand vaccine listed on the immunization card and more than 14 days has passed are not require to wear a mask. Contractor is responsible to provide evidence of vaccinations at any time upon request. Please, be advise that violator will be persecuted in accordance with federal enforcement laws.

10. LOCAL COVID-19 POLICIES & CERTIFICATIONS: The Contractor shall ensure to comply with all applicable regulations and policies established by the local Government of Puerto Rico Tourism Department. The Contractor shall provide as part of this solicitation assurance of compliance of the certifications such as the “Dispenza de Fortaleza” and Health & Safety certification to perform activities and lodge services according to local Tourism COVID-19 guidelines https://prtc-covid19.com/.

The following have been modified:

ADDENDUM TO FAR 52.212-2

ADDEMDUM 52.212-2

EVALUATION – COMMERCIAL ITEMS

PARAGRAPHS (a) ARE HEREBY AMENDED/ADDED FROM/TO THE

REFERENCED PROVISION

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will first evaluate the Technical Acceptability of all timely offers. Vendors shall quote on all line items in the Schedule. Any quote that fails to cite a price for each item or fails to make an entry that indicates line item will be provided at no charge will be rejected as Technically Unacceptable.

Technical Acceptability. In order to be determined technically acceptable the quote must clearly demonstrate that the items in the quote meet or exceed the minimum requirements outlined in the Schedule.

Vendors must provide a price for services specified in contract line item (CLIN) or the quote will not be eligible for award. Only offers rated as technically acceptable will be eligible for award. The offeror’s quote will be evaluated to determine whether the quote is acceptable or unacceptable, using the ratings and descriptions outlined in the table below:

Technical Acceptability (Acceptable/Unacceptable)

Adjectival Rating Description Acceptable: Quote meets the requirements of the solicitation Unacceptable: Quote does not meets the requirements of the solicitation

FACTOR 1 -TECHNICAL APPROACH

THE OFFEROR SHALL BE ABLE TO MEET THE REQUIREMENT IN THE PERFORMANCE WORK

STATEMENT AND SOLICITATION.

THE OFFEROR SHALL SUBMIT A NARRATIVE/COPIES OF THE HOTELS BROCHURE TO ENSURE

THEY ARE ABLE TO MEET THE REQUIREMENT.

FACTOR 2 PRICE EVALUATION:

HOTEL LODGING AND MEALS SHALL NOT EXCEED THE GOVERNMENT PER DIEM RATE.

CONTRACTOR IS REQUIRED TO COMPLETE ALL CLINS FOR THE BASE PERIOD AND EACH

OPTION PERIOD. FAILURE TO COMPLETE, MAY RENDER YOUR QUOTE INELIGIBLE FOR

AWARD.

SUBCLINS 0001AA through 0001BZ (Base Period), SUBCLINS 1001AA through 1001BZ (First Option Period) SUBCLINS 2001AA through 2001BZ (Second Option Period) SUBCLINS 3001AA through 3001BZ (Third Option Period) SUBCLINS 4001AA through 4001BZ (Fourth Option Period)

CONTRACTOR SHALL FILL OUT ALL CLINS (LINE ITEMS) UNDER THE SOLICITATION. IF YOU

CANNOT COMPLY WITH ONE OF THE ITEMS, CONTRACTOR IS REQUIRED TO STATE

"CANNOT COMPLY".

FOR ITEMS WHERE THERE IS NO SEPARATE CHARGE, CONTRACTOR SHALL INDICATE “NO

CHARGE”.

The government shall conduct a Price evaluation of all technically acceptable offers. Vendors must provide a price specified in all contract line items (CLIN) or the offer may not be eligible for award.

SOURCE SELECTION DECISION:

RESPONSIVENESS:

FIRST SOURCE SELECTION WILL BE BASED ON VENDORS/HOTELS THAT ARE RESPONSIVE TO

THE REQUIREMENT BY ENTERING A PRICE IN ALL CLINS/SUBCLINS AS APPLICABLE, IF NO

CHARGE OR CANNOT COMPLY, ENTER INFORMATION AS INDICATED ABOVE.

SELECTION OF HOTELS FOR A BLANKET PURCHASE AGREEMENT WILL BE BASED ON THE

FOLLOWING:

The government shall choose the lowest, realistically priced based on per diem(or lower), responsive quote (base and all options), from contractors with acceptable technical capability.

The Government will evaluate ALL price quotes for award purposes by adding the total price for all contract line item numbers (CLINs) and subsequent options to obtain the total price for the basic requirement.

SELECTION WILL BE MADE BASED ON HOTELS THAT CAN COMPLY WITH FACTOR

1 AND 2 ABOVE AND THAT CAN MEET:

1 ALL CLINS (HOTEL LODGING, MEALS, CONFERENCE ROOMS, CONFERENCE ROOM

RELATED EQUIPMENT AND PARKING

OR

2 HOTEL LODGING AND PARKING ONLY

NOTE: ONLY THE LOWEST PRICE MEETING THE TECHNICAL APPROACH BASED ON THE

DIFFERENT LOCATIONS/REGIONS IN PUERTO RICO WILL BE SELECTED FOR AWARD.

REGION 1: SAN JUAN

REGION 2: RIO GRANDE

REGION 3: CAGUAS-PONCE

REGION 4: AGUADILLA –RINCON-CABO ROJO

The Government intends to award without discussions. The Government however, reserves the right to conduct discussions if deemed in its best interest. Therefore, the offeror's initial quote should contain the offeror's best terms from a technical and price standpoint.

As part of price evaluation, the government will evaluate its option to extend services (see FAR clause 52.217-8) by adding a six month period to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the Base Period, First Option, Second Option, Third Option, Four Option Period and a Six Month Period using the price, the bidder incorporated for the Fourth Option period.

The Contractor shall not submit a price for the potential six month period 'Extension of Services Period.

The government intent to award Firm-Fixed-Price (FFP) contract.

The offerors’ quotes will be evaluated to determine completeness and reasonableness, as defined below.

Responsiveness/Completeness. The quotes will be reviewed to determine the extent to which all the price elements of the offer have been addressed. The review will determine the adequacy of the contractor’s proposal in addressing and fulfilling the solicitation requirements.

Reasonableness. For a price to be reasonable, it must represent a price under the Government Per Diem or lower.

Rejection of Unrealistic Offers. The Government may reject any quote that is evaluated to be unrealistic in terms of not meeting the requirements, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, or are unbalanced, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

In addition, Vendors/Hotels that are not registered in Systems for Award Management (SAM) with an active account will be ineligible for award and/or that have telecommunication services with the companies identified under FAR 52.204-24/52.204-25 and 52.204-26.

THE REQUIREMENT IS FOR ISSUANCE OF A BLANKET PURCHASE AGREEMENT TO HOTELS

THROUGHOUT PUERTO RICO BASED ON THE NEED OF FUTURE ORDERS.

The following have been deleted:

ADDENDUM TO FAR 52.212-2

(End of Summary of Changes)