Keystone_Questions_-_Answers_(003).docx

Bidders Inquiry Questions for W912BV18Q0026 – Keystone Lake, OK

1. What is the current aesthetic appeal the COR wants, rock, mulch or rubber?

Please See revised PWS. Paragraph 3.4. Flowerbeds. Each time improved and lawn mowing is accomplished weeds, grass, debris, and litter shall be removed from flowerbeds. Beds shall also be maintained with mulch, rock, recycled rubber or whatever aesthetic appeal the COR determines necessary.

2. Flower beds 3.4 says 382.85 chart adds up to 427.85 sf what is actual?

Please See revised PWS. Paragraph 3.4. Flowerbeds. Each time improved and lawn mowing is accomplished weeds, grass, debris, and litter shall be removed from flowerbeds. Beds shall also be maintained with mulch, rock, recycled rubber or whatever aesthetic appeal the COR determines necessary. Flowerbeds shall be thoroughly watered unless waived by the COR. There are 10 flowerbeds for a total size of 697.95 square feet. See attached maps for further details.

3. 3.4 says 10 flower beds chart says 11?

Please See revised PWS. Paragraph 3.4. Flowerbeds. Each time improved and lawn mowing is accomplished weeds, grass, debris, and litter shall be removed from flowerbeds. Beds shall also be maintained with mulch, rock, recycled rubber or whatever aesthetic appeal the COR determines necessary. Flowerbeds shall be thoroughly watered unless waived by the COR. There are 10 flowerbeds for a total size of 382.85 square feet. See attached maps for further details. The number and size of flower and shrub beds is as follows:

WIS 2 309.27

App Bay 1 45.0

4. What 3-hour time frame for project office cleaning (2.1) Please See revised PWS. Paragraph 2.1. Services required shall be performed on every Tuesday and Sunday (2 days a week). The COR may deem it necessary that cleaning must occur during a 3 hour timeframe of normal business hours; which are 0800 to 1630 Monday – Friday. If a change in service date or time is required, the COR will provide the contractor in writing the new cleaning schedule 2 days prior to the change. No additional payment will be made by the Government if the specific days change and or timeframe for cleaning changes.

5. 2.2-timeframe for summer cleaning?

ANSWERED ABOVE

6. 3.4 says work on facilities to be cleaned daily not just on cleaning days.

Please See revised PWS. Paragraph 3.4. The Project Office is equipped with two workout facilities which include concrete and rubber flooring that are to be swept and mopped on a daily basis, as well as all workout equipment wiped down with a sanitizing agent.

7. 3.10 is that each cleaning day as defined in 2.1 or 3.4?

Please See revised PWS. Paragraph 3.4. The Project Office is equipped with two workout facilities which include concrete and rubber flooring that are to be swept and mopped on a daily basis, as well as all workout equipment wiped down with a sanitizing agent.

8. 4.1 what exhibit?

4.1 On page 42

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

EXHIBIT 3 on page 21-27

9. If Graffiti removal removes paint does COR provide paint and labor?

IAW PWS Para 3.1.1.

3.1.1. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed. If vandalism and graffiti is no removable or damage in unavoidable contact COR immediately.

10. What is the current wattage of light bulbs being used?

Wattages vary from 60-100 Watts in interior buildings and outside light vary from high pressure sodium to halogen.

11. 2nd cleanings are every sat and Sunday or just during holiday and high use.

Please See revised PWS. Paragraph 3.1.8. Second cleanings of toilets and change houses shall be performed during the summer period, only on Saturdays, Sundays, during holiday periods, and other high use times.

Please See revised PWS. Paragraph 3.1.8.1. Second cleanings are required on the same day that a cleaning is specified in Table C-2a.

2.2.3. Second cleanings of toilets shall be performed between 2 p.m. and 5 p.m.; therefore, toilets requiring second cleanings shall have regularly scheduled cleanings performed not later than 12 p.m. each workday.

TABLE C-2a

REQUIRED FREQUENCIES OF SERVICES

SUMMER PERIOD

Parks

(APRIL – OCTOBER)

APPLICABLE PUAs:

AB, BC, WIS, KR, WC

2. Cleaning of picnic shelters

4. Cleaning of trailer dump stations

5. Cleaning of bulletin boards

6. Cleaning of drinking fountains

10. Grounds keeping - nature & hiking trails

12. Grounds keeping - fishing areas

13. Grounds keeping - embankment road

17. Pumping of vaults/septic tanks

12. 3.1.8.3 says APP Bay has 6-second cleanings, chart c1a shows 5? what are the 6 locations.

BC shows 1 ctx on c1a however 3.1.8.3 shows 5 locations WIS shows 6 at 3.1.8.3 table c1a shows 2.

Please see revised PWS paragraph 3.1.8.3. The COR shall furnish the contractor a schedule for performing these cleanings at the beginning of the summer period. The PUAs requiring second cleanings are as follows:

FACILITIES

TABLE C-1a

FACILITIES INVENTORY FOR CLEANING SERVICES

SUMMER AND FALL PERIODS

Public Use Area (PUA)*

Masonry Waterborne Toilets/Shower (CXT Cheyenne)

Masonry Waterborne Toilets/Shower (CXT Rainier)

NO

Romtec Vault Toilet

Grounds – Fishing Areas

Grounds – Embankment

Amphitheater

FACILITIES INVENTORY FOR CLEANING SERVICES

SUMMER AND FALL PERIODS No. = Number N/A = None AC = Acre ST = Station (100 Feet)

* Acronyms for PUAs are as follows:

WC- Walnut Creek OL - Overlook PO - Project Office CL- Cleveland Levee

This list the facilities which may have 1 or more toilet per facility AB has 5, BC has 4, WIS has 2. Again these are building counts not toilet counts.

13. 3.9.1.3 summer period do you want Sat, Sunday holiday refuse dumpster hauling?

Please see revised PWS paragraph 3.9.1.3. During the summer period (busy weekends, during holiday periods and other high use times) the frequency for emptying dumpsters will likely increase. No additional payment will be made for increased services during these times.

14. Do I need to be certified for over the counter pesticides?

Please see revised PWS paragraph 3.12. Pesticides. The contractor may, at his/her option, apply pesticides to restrooms and shelters for control of insects that build webs and nests. All pesticides shall be applied by a certified applicator. The contractor shall provide proof of certification before applications are made. An application report shall be submitted each time pesticides are applied. The COR will furnish forms

15. What does the COR consider top of the vault? Does it start at the base of the toilet?

Please see revised PWS paragraph 3.1.5. Each time vault toilets are cleaned, the available storage in the vaults shall be checked. When the waste in a vault reaches 18 inches from the top of the vault, the COR shall be notified by 8:30 a.m. on the next workday.

16. 3.13.1.2 are referring to the Camp host site and the dump station for RV's? Will these be allowed additional payments, what are the vaults capacity? How often are they asked to pump these? Are these vaults included in the vault count? This is an additional vault pumping and can raise the bid significantly if it's weekly.

Please see revised PWS paragraph 3.13.1.2. Toilet vaults and septic tanks which are not routinely monitored or cleaned by the contractor, example is a volunteer site septic tank or campground trailer dump station, the COR will notify the contractor that the facility needs to be pumped. Contractor shall pump the facility within 48 hours of being notified by the COR.

17. What is the accurate vault count?

Please see revised PWS -20 Vault Tanks and 4 Septic Tanks

18. Herbicide grass gravel addition is inaccurate based on numbers listed.

Please see revised PWS- IAW Table D-1 is 41.75 Acres

19. What is resource management area and what map shows it?

Please see revised PWS - Generic term for parking areas, all location on the maps provided are accurate.

20. Does table D-1 account for other areas not specifically identified (appendix d) Yes

21. Do you want Herbicide on the top of CL?

No

22. Is herbicide on fixed rate or performance rate? 2.5.1?

This will be a firm fix price contract.

23. 2.3.1, 2.4.1 please be more specific.

Please clarify the question.

24. Which maps show herbicide 2.4.1.4?

Please see revised PWS, it is the map after the Cimarron Bend Map.

25. You require pesticides for the embankment to be plowed into the ground however you say don't erode embankments. Solution please?

Please see revised PWS paragraph 2.5. Gopher Control. Apply a pesticide, “GO Die Gopher” or equal, on embankment areas. Product is to be plowed into the ground in accordance with manufacturer’s recommendation. Equipment used on embankment must be approved by the COR.

26. Are courtesy docks the same as fishing docks?

yes

27. Table C2c says Summer is April - September, Appendix B says summer is May 15th - Sept 15 please clarify.

Please see revised PWS - Summer Period for Cleaning Parks is April - October and Appendix B is referring to Janitorial Cleaning Summer Period which is 15 May to 15 Sep.

28. Where is Chart C2d?

There is not a C2d in PWS

29. Where is there a Septic at project office?

There is not a septic tank at the Keystone Office it is at the Heyburn Office.

30. Project office flower on south side doesn't extend as far as picture shows, please define bed area.

Please see revised PWS - Map is correct beds run entire South side of fencing.

31. Are the only camping pads located at:

Heyburn, Sheppard, Sunset Heyburn, Sheppard, and Sunset are at Heyburn Lake and our being bid on another contract. Keystone has camp pads at Appalachia Bay, Brush Creek, Washington Irving South, and Walnut Creek.