Combined_Synopsis_Solicitation_W912BV-17-Q-0014.pdf

PDF 601 KB Posted Jan 19, 2017

Attached to: Recruiting Station Janitorial
Solicitation number: W912BV-17-Q-0014
Issued by: Department of the Army Corps of Engineers Engineering District Tulsa

About this file

From the source

Combined Synopsis Solicitation

View the file

Other files

File	Type	Posted
Questions_and_Answers.pdf	PDF	Jan 31, 2017
W912BV-17-Q-0014-0001.pdf	PDF	Jan 31, 2017
Attachments1.pdf	PDF	Jan 19, 2017

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Combined Synopsis Solicitation

W912BV-17-Q-0014

1. This is a Combined Synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and additional notice will not be issued.

This Acquisition shall be set aside for Woman Owned Small Business.

2. SolicitationW912BV-17-Q-0014 is being issued as a Request for Quote (RFQ) for a Firm-Fixed-Price contract for Janitorial services for various recruiting stations within the state of Oklahoma.

3. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-76. Clauses included in this documents may be edited at time of award to remove inapplicable clauses based on dollar value.

4. This is a 100% Woman Owned Small Business Set Aside. The North American Industrial Classification System (NAICS) Code is 561720 and the applicable Small Business Size Standard, as established by the U.S. Small Business Administration, is $18,000,000.00.

5. Price Schedule – See attachment

6. Description of services: The required services provides for Janitorial services for various recruiting stations within the state of Oklahoma.

7. The contract will consist of a base and four option periods. The period of performance will be as follows:

Contract period Start date End Date Base period Date of award 31 December 2017 Option year 1 1 January 2018 31 December 2018 Option year 2 1 January 2019 31 December 2019 Option year 3 1 January 2020 31 December 2020 Option year 4 1 January 2021 31 December 2021

8. FAR Clauses 52.212-1, 52.212-3 and 52.212-4 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The following addenda apply to these clauses: 52.212-1 – the NAICS code is listed in paragraph # 4 above.

9. FAR Clause 52.212-5 (deviation) applies to this procurement. A completed copy is attached showing the applicable clauses.

10. Offers are due on 3 February 2017 no later than 2:00 PM CST.

11. Site visit: Will not be held

12. Bidders Inquiry: Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet. Please see attachment for additional Information.

13. Scope of Work. Please see attached Scope of work.

14. Price Schedule: Please see attached Price Schedule.

15. The solicitation is issued via Internet only on Feb Biz Opps Website at http://www.fbo.gov. It is the contractors’ responsibility to check the above-listed internet address daily for any posted changes to the solicitation. Any amendments issued to the solicitation must be acknowledged by potential offerors. No corrections and/or changes to proposals will be allowed after the proposal submittal due time and date.

16. The Government will award a single or multiple contracts resulting from this solicitation to the responsible offeror or offerors whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price. The Government will evaluate offers based upon price as shown in paragraph (b) of this section. Each location will be evaluated individually based on the most advantageous to the Government with price being considered. The Government intends to issue multiple awards resulting from this solicitation; however, the Government reserves the right to issue a single award if it is deemed in the best interest of the Government. A single contract may not be awarded for all locations identified within the solicitation. The Government reserves the right to award locations as individual contracts or individual contracts for more than one location in any combination.

(2) Past Performance

- All past or current performance must have overall ratings of Satisfactory, Acceptable or above.

- Any derogatory information may be grounds for an Unacceptable rating.

- Offerors with no past performance information will receive an “Acceptable” rating for this factor.

17. Location: Various locations within the state of Oklahoma. Specific locations are listed in the Pricing schedule.

18. Previous contract information:

Note: Locations have changed from the previous awards; therefore, there previous awards are not reflective of the current scope.

W912BV-12-P-0051 $66,186.00 DB Management & Technology, LLC W912BV-12-P-0075 $66,428.00 Prestige Commercial Cleaning W912BV-14-P-0077 $21,158.34 Superior Janitorial Services W912BV-14-P0078 $46,200.00 Marsha K Burdine https://www.projnet.org/projnet

SEE ADDENDUM

(No Collect Calls)

W912BV-17-Q-0014 19-Jan-2017

b. TELEPHONE NUMBER

918.669.7173

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 03 Feb 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY C FEEMSTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS X WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18,000,000

NAICS:

561720

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF131

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

Emailed quotes in a file format readable by Adobe or MicroSoft Office readable file formats are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS-Quotes@usace.army.mil and copy Amy.c.feemster@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Amy C. Feemster and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

Amy C. Feemster, CECT-SWT-CT

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7173) or Amy.c.feemster@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points.

Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) The pricing schedule provided in the solicitation.

BIDDER'S INQUIRY

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV -17-Q-0014

The Bidder Inquiry Key is: DUID58-7B7QRV

c. The Bidder Inquiry System will be unavailable for new inquiries at 10:00 AM on Thursday 26 January 2017 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Amy C. Feemster Telephone: 918-669-7173 E-MAIL: amy.c.feemster@usace.army.mil

Section B - Supplies or Services and Prices

PRICING SCHEDULE

LINE ITEM 0001 – BROOKWOOD SHOPPING CENTER, OKLAHOMA CITY, OK (SF 4,480)

BASE YEAR: 01 FEBRUARY 2017 THROUGH 31 DECEMBER 2017

Service Item

Item Cost

# of days

Total Cost

Item 1: Dusting (3 times per week)

Item 2: Vacuuming

Item 3: Trash Removal

Item 4: Restrooms

Item 5: Common Area Hallway/ Room

Item 6: Miscellaneous Cleaning

Item 7: Wash Windows (Once per month)

Item 8: Carpet Cleaning (Twice a year; April, January) or as scheduled in advance at most advantageous times for climate and area of the country.

Standard: Professional Carpet Cleaners who use hot water extraction who are rated and certified by the “Institute of Inspection Cleaning and Restoration Certification (IICRC) at 800-835- 4624 with the “Master Cleaner” certification/designation.

Item 9: Wash Trash Receptacles (Once per Month)

Item 10: De-scale Toilet Bowls and Urinals

Item 11: Change HVAC Filters (Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

Item 13:Clean Light Fixtures (Once per Year in October)

Item 14: Re-Lamping (As needed)

Not required at this location

TOTAL BASE YEAR $___________

LINE ITEM 1001 - BROOKWOOD SHOPPING CENTER, OKLAHOMA CITY, OK (SF 4,480)

OPTION YEAR 1: 1 JANUARY 2018 THROUGH 31 DECEMBER 2018

Cost

(Twice a year; April, January) or as scheduled in advance at most advantageous times for climate and area of the country Standard: Professional Carpet Cleaners who use hot water extraction who are rated and certified by the “Institute of Inspection Cleaning and Restoration Certification (IICRC) at 800-835-4624 with the “Master Cleaner” certification/designation.

Item 11: Change HVAC Filters (Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

Item 14: Re-Lamping (As needed)

TOTAL OPTION YEAR 1 $___________

LINE ITEM 2001 - BROOKWOOD SHOPPING CENTER, OKLAHOMA CITY, OK (SF 4,480)

OPTION YEAR 2: 1 JANUARY 2019 THROUGH 31 DECEMBER 2019

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

TOTAL OPTION YEAR 2 $___________

LINE ITEM 3001 - BROOKWOOD SHOPPING CENTER, OKLAHOMA CITY, OK (SF 4,480)

OPTION YEAR 3: 1 JANUARY 2020 THROUGH 31 DECEMBER 2020

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

TOTAL OPTION YEAR 3 $___________

LINE ITEM 4001 - BROOKWOOD SHOPPING CENTER, OKLAHOMA CITY, OK (SF 4,480)

OPTION YEAR 4: 1 JANUARY 2021THROUGH 31 DECEMBER 2021

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

TOTAL OPTION YEAR 4 $___________

LINE ITEM 0001 – SOONER FASHION MALL, NORMAN, OK (SF 4,110)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 1001 – SOONER FASHION MALL, NORMAN, OK (SF 4,110))

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 2001 – SOONER FASHION MALL, NORMAN, OK (SF 4,110)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 3001 – SOONER FASHION MALL, NORMAN, OK (SF 4,110)

OPTION YEAR 3: 1 JANUARY 2020 THROUGH 31 DECEMBER 2020

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 4001 – SOONER FASHION MALL, NORMAN, OK (SF 4,110)

OPTION YEAR 4: 1 JANUARY 2021THROUGH 31 DECEMBER 2021

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 0003 - BOOMER CREEK PROFESSIONAL, STILLWATER, OK (SF: 2,039)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 1003 - BOOMER CREEK PROFESSIONAL, STILLWATER, OK (SF: 2,039)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 2003 - BOOMER CREEK PROFESSIONAL, STILLWATER, OK (SF: 2,039)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 3003 - BOOMER CREEK PROFESSIONAL, STILLWATER, OK (SF: 2,039)

OPTION YEAR 3: 01 JANUARY 2020 THROUGH 31 DECEMBER 2020

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 4003 - BOOMER CREEK PROFESSIONAL, STILLWATER, OK (SF: 2,039)

OPTION YEAR 4: 1 JANUARY 2021 THROUGH 31 DECEMBER 2021

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 0004 – LAKESHORE SHOPPING CENTER, OKLAHOMA CITY, OK (SF: 1,974)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 1004 - LAKESHORE SHOPPING CENTER, OKLAHOMA CITY, OK (SF: 1,974)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 2004 - LAKESHORE SHOPPING CENTER, OKLAHOMA CITY, OK (SF: 1,974)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 3004 - LAKESHORE SHOPPING CENTER, OKLAHOMA CITY, OK (SF: 1,974)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 4004 - LAKESHORE SHOPPING CENTER, OKLAHOMA CITY, OK (SF: 1,974)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 0005 – COURTYARD PLAZA, OKLAHOMA CITY, OK (SF: 1,457)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 1005- COURTYARD PLAZA, OKLAHOMA CITY, OK (SF: 1,457)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 2005 - COURTYARD PLAZA, OKLAHOMA CITY, OK (SF: 1,457)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 3005 - COURTYARD PLAZA, OKLAHOMA CITY, OK (SF: 1,457)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 4005 - COURTYARD PLAZA, OKLAHOMA CITY, OK (SF: 1,457)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 0006 – BOULEVARD MARKET PLACE, MIDWEST CITY, OK (SF: 2,219)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 1006 - BOULEVARD MARKET PLACE, MIDWEST CITY, OK (SF: 2,219)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 2006 - BOULEVARD MARKET PLACE, MIDWEST CITY, OK (SF: 2,219)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 3006 - BOULEVARD MARKET PLACE, MIDWEST CITY, OK (SF: 2,219)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

LINE ITEM 4006 - BOULEVARD MARKET PLACE, MIDWEST CITY, OK (SF: 2,219)

Cost

(Once per Quarter)

Not required at this location

Item 12: Clean HVAC Intakes (Once per Quarter)

Not required at this location

(As needed)

Section C - Descriptions and Specifications

PWS 1

APPENDIX “F”

Specification Guide for Janitorial Services

Facilities 3,000 Square Feet or Less

General

A. Janitorial cleaning services shall be provided on a two day per week schedule unless it conflicts with standard services provided by the Lessor to other tenants, or as circumstances may warrant for more cleaning days. All janitorial cleaning shall be performed between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, or by appointment scheduled in advance, with each recruiting service. The Contractor shall notify the designated Military Service Representative(s) (MSR) of any deviation to the previously agreed upon appointment and schedule an alternate appointment for cleaning. No keys to Government leased facilities are to be provided to Contractors under any circumstances.

B. The MSR shall unlock doors for the Contractor and shall be physically present and visible in the facility during all cleaning at the scheduled appointment time. The MSR shall be present in the facility a minimum of 15 minutes prior to the scheduled appointment time and wait a maximum of 30 minutes beyond appointment time for the Contractor to arrive for cleaning, after which time the Contractor shall be deemed to have not met the appointment.

It should be noted that in multi-service stations, if the Contractor is actively working in another Service's area, the MSR should not leave or mark this as a no-show and should make arrangements with the Contractor on site to complete cleaning as soon as practicable. A no-show by the Contractor shall be reported immediately via the military chain of command to the Real Estate POC and must be recorded on the janitorial checklist. If the MSR is a no-show (fails to be available to open the facility a maximum of 30 minutes beyond appointment time) the contractor will not make up that day's cleaning and shall report to clean on the next scheduled appointment time with no penalty assessment. The contractor shall immediately report a no-show by MSR(s) to the Real Estate POC.

No cleaning shall be accomplished on Federal Holidays. If a Federal Holiday occurs on one of the regularly scheduled cleaning days, the Contractor shall perform the cleaning on the next business day. The Contractor shall ensure that cleaning services occur at least twice per week.

C. If an office is going to be vacated for a period of four (4) weeks or more for reasons such as recruiter assignment rotation, the appropriate military service representative must notify the USACE district representatives.

D. Separate appointments shall be made for all periodic carpet cleaning at a time that will allow for ample time for damp carpets to dry without undue traffic from normal business activities. It is recommended that the carpet cleaning be accomplished late in the day on Friday to allow drying time. The Contractor will not be responsible for moving furniture or any items left on the floor. Prior to scheduled cleaning, the Services should remove all items from the floor, except heavy furniture items, to maximize the effectiveness of carpet cleaning. A MSR must be physically present during carpet cleaning.

E. The Janitorial Service Checklist (see enclosed) shall be posted in each Service space and common areas. The checklist shall be completed by the janitorial Contractor and signed at the completion of each week’s cleaning. The MSR will also sign signifying that the specified work has been completed in a satisfactory manner. This checklist shall be used by the Contractor.

F. The Contractor shall provide all necessary labor, transportation, tools, materials, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry. The Contractor shall use environmentally friendly products for all maintenance and cleaning. Use of recycled materials is highly encouraged.

G. The following table of services should be used as a guide and bid form in obtaining janitorial services for recruiting facilities in compliance with above guidance:

SCHEDULE OF JANITORIAL SERVICES

SERVICE ITEM DESCRIPTION STANDARD

Trash Removal Empty all trash/waste baskets from all offices, Provide and replace, each visit, 100% (2x weekly) common areas and restrooms and remove all trash recycled trash can liners.

from the facility for pick up in dumpster or provided service at the facility. Replace liner in each trash receptacle. Removal includes any accumulated full bags that are no longer in the waste baskets.

Vacuuming Vacuum all carpets and hard surfaced floors, Vacuum with a beater brush/ (2x weekly) upholstered furniture, window sills, restroom crevice hose type machine facilities, entryways, common areas, and storage with a filtration system which closets to remove all dust, debris, cob webs and minimizes airborne dust visible particles including edges of carpets and particles, (ideally a HEPA baseboards and spot clean stains as needed with filter vacuum).

chemical cleaner.

Hard Surface Damp mop all ceramic, tile, or vinyl tile areas with an All common areas must be cleaned to Cleaning appropriate chemical cleaner. All non-carpeted floors the same standards.

(2x weekly) shall be cleaned and maintained in accordance with the PWS.

Restrooms Disinfect all restroom fixtures with environmentally Clean with earth friendly antibacterial (2x weekly) friendly chemical disinfectant clean and disinfect all disinfectant all surfaces, floors and floors, toilets and sinks so no encrustation or water fixtures and replace paper products rings are present. Furnish restroom supplies as with 100% recycled toilet paper and required. paper towels; and environmentally friendly soap, etc., as needed.

Miscellaneous Cleaning Includes removal of finger prints or smears on glass Use cloth with cleaner to remove (2x weekly) entrance doors and interior glass in between window smears, fingerprints, smudges, etc.

cleanings and surfaces that are highly noticeable including furniture or doors.

Drinking fountain – clean and disinfect all porcelain Clean with antibacterial, and polished metal surfaces, including the cabinet, environmentally friendly disinfectant percolator orifices and drains. The drinking fountain all hard surfaces and fixtures shall be free from stains, spots, smudges, scale and obvious soil.

Dusting Dust all surfaces, including: chairs, desks, cabinets, Dusting with a damp/chemical (Once per Month) furniture, window sills, blinds, to include mini blinds treated cloth is required.

baseboards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is visible to the eye.

Clean Glass Surfaces All interior and exterior window surfaces (weather Clean all windows with appropriate (Once per Month) permitting 38 degrees or above) must be cleaned inside cleaner to streak free as weather permits, and out with an appropriate cleaner leaving no including wiping off sills, inside and streaks, working around window stenciled signage outside, being careful not to damage that may be present. blinds, LED lights, and safety window films which may be present.

Note: Exterior windows can be cleaned with an appropriate chemical cleaner. Interior windows with fragment retention film should not have anything other than water/soap (baby shampoo is recommended for cleaning windows with fragmentation film).

Wash Trash Dirty trash containers shall be washed inside and Use soap and water or acceptable chemical

Receptacles out and shall be odor free. cleaner to remove any build up and smell.

De-scale Toilet Bowls Toilet bowls and urinals shall be de-scaled in After de-scaling, the entire surface shall be free and Urinals order to remove any accumulated hard deposits. From streaks, stains, scale, scum, urine deposits, (Once per Month) mineral deposits and rust stains.

Change HVAC Filters Change filter in HVAC unit in the office. Use of MERV 6-8 filters or better is (Once per Quarter) mandatory.

Clean HVAC Intakes Clean HVAC return, diffuser and grilles. Contractor shall ensure removal of (Once per Quarter) all dust, dirt and other buildup.

Carpet Cleaning Only the high performance hot water extraction Professional Carpet Cleaners who use Twice per year; (April systems commonly called “Steam Cleaning” hot water extraction who are rated and & October) or as be used. High traffic areas and troublesome spots certified by the “Institute of scheduled in advance should be pretreated. The process consists of Inspection Cleaning and Restoration Must be performed spraying a chemical cleaning solution with water Certification (IICRC) at 800-835-4624 after normal working into the pile and using a powerful vacuum, with the “Master Cleaner” hours. recovering the solution and soil into a holding tank. certification/designation.

Should only be done by a truck mounted unit outside the facility with only the hose and wand brought Add a certified “ScotchGard” inside. No “Rug Doctor Machines” or this type of treatment to aid in preventing further machine is acceptable for use. soiling in high traffic or troublesome areas to keep the appearance of the Caution: Water/Steam Temperatures should never carpet in between cleanings. Spot cleaner exceed 120˚F. Do not allow foot traffic on the should be applied prior to general cleaning carpet until it is dry. Place fans on wet areas during cleaning and allow carpets to dry as long as possible.

Complete procedure with a thorough pile lifting.

Clean Light Fixtures Globes, reflectors, covers, diffusers, and plastic side Contractor shall clean light fixtures (Once per year in October) panels shall be removed and washed. After cleaning in conjunction with an already and reassembling, light fixtures shall be free of bugs, schedule cleaning appointment.

dirt, dust, grease and other foreign matter.

Emergency Cleaning Cleaning services include any work identified in The Contractor shall respond within (As needed) paragraph 12 of Performance Work Statement. 12 hours of notice to proceed. The Contractor shall perform emergency Cleaning required due to broken or leaking pipes, sinks, toilets, or other occurrences requiring immediate corrective action to restore an area to its normal state of cleanliness and appearance.

Re-lamping Replace all burned out and blinking light bulbs, Use of energy efficient Compact (As needed) fluorescent tubes, ballasts and starters as needed Fluorescent Lamps and Tubes (F28T8 GE and required. Some offices may have special Ultra-max lamps or equivalent) will be used.

lighting (i.e. track lighting or spot lights) Bulbs shall match wattage and color of other bulbs in the office (so that all bulbs are uniform color temperature of cool white).

Replace as required.

In the event of a no-show by the cleaning Contractor, the normal cleaning daily items may be deducted from any amounts due and owing under this contract.

JANITORIAL SERVICES

Performance of Work Statement (PWS) (Government's minimum acceptable standards for janitorial services)

Month DD, 2013

SCOPE OF WORK: The Contractor shall provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation and other items necessary to perform janitorial services as described in the schedule of janitorial services for the U. S. Army Corps of Engineers leased space. Janitorial service applies to all designated spaces, including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage room areas.

1. QUALITY CONTROL: The Contractor shall establish a complete Quality Control Program (QCP) for the performance requirements of this contract and shall provide a written copy of same to the Real Estate POC no later than 30 calendar days after contract award. The Contractor will maintain the QCP throughout the contract performance; at any time upon verbal or written request, shall provide a copy to the Real Estate POC for review.

The QCP shall include, as a minimum, the following:

1.1 An inspection system covering all work tasks stated in the contract to include supplies. Said inspection system shall include a Janitorial Service Checklist (enclosed) for cleaning personnel to fill out each time a space is cleaned and posted in an inconspicuous place where it will be accessible to recruiters on site (such as on the back of the janitorial closet door). It shall specify areas to be cleaned and inspected on a ‘per cleaning’ basis and satisfaction of compliance by recruiters on site.

1.2 The Contractor shall maintain adequate records of all inspections made on cleaning personnel to indicate, at a minimum, the nature (when, where, what) and number of inspections they made; the name of the inspector;

the number, location, type of deficiencies found, and the corrective action taken for deficiencies.

1.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The Contractor shall use process control procedures and quality data analysis techniques.

1.4 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions will address the deficiency and an action to prevent future deficiencies. Additional inspection(s) are not considered a corrective action. The QCP shall be evaluated for adequacy and changed or updated by the Contractor as a part of all corrective actions by the Contractor.

2. PERFORMANCE EVALUATION MEETINGS: The Contractor shall meet with the MSR as often as determined necessary by the Real Estate POC or its designated representative. A mutual effort will be made to resolve any and all problems identified.

3. CERTIFICATION OF SERVICES: Once a month (the first working day) the Contractor shall post in each building or working area, at a location predetermined by the MSR or Real Estate POC, an inspection form. The form shall show the building number and building area, all services performed during the month (daily, weekly, monthly, or quarterly) and space for the Contractor to initial to indicate that service was performed that day.

Additionally, space shall be provided for the Contractor’s supervisor to make periodic general comments concerning services performed and a space for each MSR on site and the Contractor’s supervisor to sign acceptance of the job performed that month. Sample Janitorial Services Checklist enclosed. These forms shall be retained by the Contractor and a copy provided to the Real Estate POC. The forms shall be received by the Real Estate POC within 5 working days from the end of the month for which services are being provided.

4. PERFORMANCE CRITERIA: Acceptable and unacceptable contract performance will be determined between the MSR on site and the Contractor doing the cleaning on site. When the Contractor’s performance is considered to be unsatisfactory, a report shall be made to the USACE POC. The USACE POC will require the Contractor to explain, in writing, the cause of the discrepancy, and corrective action to obtain an acceptable level(s), and corrective action to preclude a recurring incidence of the problem. The Contractor may not be paid for that portion of performance determined to be unsatisfactory by the USACE POC. The staff shall have the ability to read, write, speak and understand the English language. All Contracted employees shall be able to physically complete the cleaning tasks as described in this PWS.

5. PAYMENT DEDUCTION: The Contractor's performance will be compared to Industry Standards or by Standards set forth by the “Institute of Inspection, Cleaning and Restoration Certification (IICRC)” or its equivalent and shall not exclude common sense considerations as may be applied by the Real Estate POC. If the performance in any required service is unsatisfactory, and poor performance is clearly the fault of the Contractor, monthly payments to the Contractor may be reduced by the Real Estate POC as deemed appropriate per bid sheet.

Deductions may also be taken by the Government for defective individual services not satisfactorily performed and/or not performed. Deductions will be made for no-shows for scheduled appointment times on the basis of daily bid items. In the event of continued unsatisfactory performance with documentation of three (3) incidents where correction and time to cure have been given, the entire cleaning contract may be terminated and Contractor barred from any further bidding of Government Contracts per FAR 9.406(a)(1).

6. IDENTIFICATION OF CONTRACTOR OR PERSONNEL AT GOVERNMENT FACILITIES: All Contractors, subcontractors, or personnel working at or in any Federally Controlled facility shall be identified by a Photo ID issued by the Department of Homeland Security, Police Agency or other approved Government/County agency which shows the individual’s photograph, home address, telephone number and status as a citizen of the United States. Said I.D. shall be worn in a conspicuous place and be made available for inspection, upon request by the MSR, or Real Estate POC. In addition the Contractor shall be required to provide an identification card which includes the name of the company, a clear legible employee photograph at least 1 by 1 ¼ inches, the employee's name, signature, date of birth, hair and eye color, height and weight, and the signature, date and phone number of the company representative issuing the card. Said identification shall be worn in a conspicuous place and be made available for inspection upon request by the MSR, or Real Estate POC. If feasible, the required identification cards can be combined into one.

7. BACKGROUND INVESTIGATIONS: All contractors, subcontractors, or personnel working at or in any Federally controlled facility shall have a background check investigation and an identification card. The cost of criminal history checks will be the responsibility of the contractor for all contract employees and subcontract employees. Requests for criminal history checks shall be accomplished prior to work being accomplished.

7.1 Local Background Checks. Most, if not all police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

7.2 Other Background Checks. There are many private companies that conduct pre-employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a signed release is also required from the applicant.

7.3 Non-US Citizen. The Department of Homeland Security has a pilot program that employers can join, at no fee, that allows them to conduct a social security verification check and immigration check on an alien employee. This program is currently available to employers in several States to include New York. For more information, please contact the Department of Homeland Security Systematic Alien Verification for Entitlements Program at 1-888-464-4210.

8. DEFINITIONS: As used throughout this document, the following terms shall have the meaning set forth below. Additional definitions are in FAR 52.202-1, DEFINITIONS, in Section I or common sense considerations and industry standards.

8.1 Where "as shown", "as indicated", "as…

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2017.