SOW_SPARES_IV__DRAFT.docx

STATEMENT OF WORK

FOR

COMMUNICATION SECURITY (COMSEC)

SPARE PARTS PROCUREMENT IV (SPARES IV)

21 November 2016

1.0 PART I – GENERAL INFORMATION

1.1 INTRODUCTION. This Statement of Work (SOW) identifies the requirements for a parts acquisition, consisting of spare and repair parts as required by the Government. The applicable technical drawings and specifications will be provided to the contractor by the government.

1.2 BACKGROUND. As lead service on current and legacy Communications Security (COMSEC) equipment, Army is responsible for sustainment support to Department of Defense (DoD) and Foreign Military Sales (FMS) customers for COMSEC supply part sales orders/requisitions. This contract will be the tool for replenishing Tobyhanna Army Depot COMSEC parts used to fill customer sales orders or consumed by depot in the repair of higher assemblies. Since demands may fluctuate, multiple delivery orders per year are expected. The contract will contain approximately 20 active COMSEC part National Stock Numbers (NSNs).

Many COMSEC equipments supported by these parts have been in inventory for over thirty years. As such, COMSEC parts contract problems/issues have been experienced in the past. Diminished manufacturing and obsolescence have created significant challenges with manufacturing lines going cold and many sub-contractors either being acquired by other companies or going out of business.

1.3 SCOPE. The purpose of this SOW is to facilitate the establishment of a contract vehicle to procure spare parts (also known as spares, components or parts) for fielded COMSEC equipment. The parts are required to enable field or depot level repair/replacement (as the Source, Maintenance and Recoverability [SMR] code authorizes) for COMSEC equipments providing National Security Agency (NSA) Type I encryption/decryption of telecommunications security by converting information to a form unintelligible to unauthorized interceptors and by re-converting the unintelligible form to its original for authorized recipients. COMSEC equipment is cryptographic-equipment, cryptographic-ancillary equipment, cryptographic-production equipment, and authentication equipment governed by NSA.

The contract requires the Contractor to acquire Spare and Repair Parts from other sub-contractors or to acquire parts and assemble panels, circuit card assemblies (CCAs), kits, and other complex assemblies in accordance with the requirements of the SPARES IV SOW, the contract, and associated drawings and specifications.

The required parts and quantity ranges are listed in Section B of the solicitation.

1.4 APPLICABLE DOCUMENTS. Paragraph 1.4 and sub-paragraphs provide a consolidated listing of all documents cited within the SOW as part of the work requirement. Any discrepancies noted between the requirements of the SOW and the referenced documents shall be promptly brought to the attention of the Contracting Officer or the Contracting Officer’s Representative for resolution.

1.4.1 GOVERNMENT DOCUMENTS. This paragraph identifies the Government documents cited within the SOW. Copies of specifications, standards, and publications required by the Contractor in connection with specific procurement functions (except NSA specifications, publications, and drawings) may be obtained electronically from:

1) ASSIST - Interactive Online DoD Standards/Specifications website - http://quicksearch.dla.mil/ ASSIST is the official source for specifications and standards used by the Department of Defense and it always has the most current information. The ASSIST-Online web site provides free public access to most technical documents in the ASSIST database. The ASSIST Shopping Wizard provides a way to order documents from the DODSSP that are not available in digital form. For a more detailed ASSIST Overview go to: https://assist.dla.mil/online/faqs/overview.cfm

2) IHS Naval Publications and Form Center (NPFC) and other Government and Military Standards – Online ordering website https://global.ihs.com/standards.cfm?publisher=NPFC&rid=IHS

3) Or by mail from:

The reference number (ex: AR 380-40, DA PAM 25-380-2, NSA 2), the long title and version number where applicable shall be stipulated whenever requesting copies. NSA Publications and drawings may be obtained by contacting the Contracting Officer or the Contracting Officer’s Representative.

1.4.1.1 REGULATIONS.

1.4.1.2 STANDARDS AND SPECIFICATIONS. The standards and specifications referenced in this section can be found at the ASSIST - Interactive Online DoD Standards/Specifications website - http://quicksearch.dla.mil/ .

1.4.2 NON-GOVERNMENT DOCUMENTS. Technical society and technical association specifications and standards are generally available for reference from libraries and are also distributed among technical groups.

National Security Agency (NSA) Documents/Specifications

1.4.3 OTHER DOCUMENTATION. The Contractor is allowed to propose non-Government specifications and commercial off the shelf (COTS) practices that meet and/or exceed the military specifications and standards referenced in this SOW. The Government must approve any changes prior to the Contractor implementing.

2.0 PART II – WORK REQUIREMENTS.

2.1 TECHNICAL REQUIREMENTS. All contract provided Spare and Repair Parts required by this contract, shall be built or manufactured in accordance with the associated drawing package, referenced drawings, specifications, and technical data, provided by the Government. The Contractor shall furnish the services of skilled engineers and personnel, facilities, materials, supplies, tooling, and test equipment necessary to accomplish the contract requirements.

2.1.1 PROCURE/PRODUCE AND SHIP DELIVERY ORDER PARTS WITHIN BOUNDARIES/CONSTRAINTS OF THE BASE CONTRACT.

2.1.1.1 Based on awarded delivery orders (DOs) for this contract, the Contractor shall provide Government the requested DO parts as defined within the base contract that meet design/drawing specifications.

2.1.1.2 Unless already packaged to meet the defined individual packaging specification for resale within MIL-STD-129P (with change 4), the Contractor shall individually package and mark the spare parts for resale, per this reference.

2.1.1.3 The Contractor shall submit spare parts production orders via Wide Area Workflow to the contract designated DCMA activity for Inspection & Acceptance.

2.1.1.4 Once DCMA inspects and accepts the respective shipment, the Contractor shall prepare the individually packaged items for bulk shipment(s) to the contract defined Government warehouse location per MIL-STD-129P (with change 4) and MIL-E-17555H(2).

2.1.1.5 The Contractor shall adhere to the Free Onboard (FOB) requirements as addressed within Section F of the contract.

2.1.2 RANDOM LOT TESTING. For production items, lot test samples shall be randomly selected by the DCMA Government Representative. A roughly one percent sampling of each production lot will be done by the DCMA representative for Quality Assurance purposes.

2.1.2.1 The Government reserves the right to increase the inspection percentage if a significant number of defects are found.

2.1.2.2 If any failures occur, the Contractor shall take corrective action on all defective parts before acceptance will be made.

2.1.3 PACKAGING, PACKING, & PRESERVATION (PP&P) REQUIREMENTS. See paragraph 2.1.1.5.

2.2 TECHNICAL DATA.

2.2.1.1 Upon Government request, any/all approved changes to Government owned technical data, generated under this contract, shall be made available to Government at the Contractor’s facility.

2.2.1.2 All Government owned technical data shall revert to Government control upon conclusion of this contract or at the request of the Contracting Officer or Contracting Officer Representative.

2.2.2 GOVERNMENT FURNISHED EQUIPMENT (GFE). Government anticipates no GFE requirement during the course of this contract. Unanticipated requirements will be addressed on a case-by-case basis.

2.2.3 ENGINEERING CHANGE PROPOSAL(S) (ECP). The use of engineering change proposals will normally be limited to correcting those areas of the drawing or document found to be discrepant or requiring change due to non-availability of parts or material. Unless otherwise tasked by contract, engineering changes will not be written to effect blanket updates or revision of engineering documents referenced within the text of the documentation (e.g. – MIL-STD or NSA documents). Government approved changes to parts and/or the respective drawings will be reviewed by the Government for possible assignment of a “0N” part number. When the Government deems it necessary to assign a new “0N”part number, they will consult National Security Agency (NSA) for that assignment.

2.2.3.1 Engineering Change Proposal (ECP) shall be priced and performed in the event that one, some, or all of the following are present:

· Obsolete, deactivated components, parts.

· Substitute or replacements parts are used to build spare and repair parts cited on this contract.

2.2.3.2 If at any time during production, the results of an approved engineering change proposal, deviation, or waiver causes parts to fail the specified performance requirements, the Contractor shall be responsible for proposing further corrective actions to the Government. Timeframe for corrective action(s) will be based upon complexity of the effort and negotiated between the Government and Contractor.

2.2.3.3 When such further actions are approved by the Contracting Officer, the Contractor shall implement the approved necessary corrective actions.

2.2.3.4 The additional investigations, corrective actions, and associated testing shall be considered to be within the scope of work of this contract.

2.2.4 PART DRAWING SOURCES. The Government does not guarantee the accuracy of suggested sources appearing on the furnished drawings. In addition, the Government does not warrant that the suggested source will produce the items for which they are indicated as available sources. If the listed sources to produce the intended items are inaccurate or not current, it is the Contractor’s responsibility to seek updated source(s) or propose other potential viable items that will meet all of the criteria necessary to satisfy the performance requirements of the contract

3.0 PART III – SUPPORTING INFORMATION.

3.1 SECURITY. There is no classified data or software associated with this effort.

3.2 PLACE OF PERFORMANCE. Execution of work performed under this contract will be at the awarded Contractor’s facility.

3.3 INSPECTION AND ACCEPTANCE. Government Inspection and Acceptance (I&A) of all parts covered within this award will be conducted by the Defense Contract Management Agency (DCMA) nearest to the awarded Contractor. The contract award will define the supporting DCMA and other activities within the I&A process.

3.4 PERIOD OF PERFORMANCE. The period of performance for this contract will be a five year Indefinite Delivery Indefinite Quantity (IDIQ) contract; one base and 4 option years with an effective date being the date of award.

3.5 SPECIAL CONSIDERATIONS.

3.5.1 WIDE AREA WORKFLOW. Wide Area Workflow will be utilized for Inspection & Acceptance via DCMA and invoicing as outlined in the contract.

3.5.2 PROJECT APPROVAL. All work conducted under the SOW shall be subject to the technical direction, approval, and surveillance of the Contracting Officer or their duly authorized representative. As used herein, “Technical direction” is direction to the Contractor which fills in details, clarifies, interprets, or specifies technical requirements, requires pursuit of certain lines of inquiry, or otherwise serves to accomplish the technical objectives and requirements of the SOW. To be valid, the technical direction, approval and surveillance:

A. Shall be consistent with the scope of the work set forth in this SOW.

B. Shall not constitute a new assignment of work or change the expressed terms of the SOW.

C. Shall not constitute a change, which will result in changes in the contract consideration or to the contract delivery schedule.