W9128F-15-R-0015.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F-15-R-0015 13-Oct-2015

b. TELEPHONE NUMBER

402-995-2045

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 13 Nov 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALEXANDER MUELLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG40438109

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968806 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE BIG BEND PROJECT OFFICE

MIKE WERDEL

CENWO-OD-BBBIG BEND PROJECT

33573 NORTH SHORE RD

FORT THOMPSON SD 57339

TEL: 605-245-2255 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

1000 Employees

NAICS:

335312

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF64

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F-15-R-0015

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 8 Each Fabricate, Manufacture, Test, FFP and Deliver Excitation System and Appurtenances at Big Bend Dam, SD ---

PROJECT NO.: 399794

FOB: Destination

MILSTRIP: W59XQG40438109

PURCHASE REQUEST NUMBER: W59XQG40438109

NET AMT

0002 8 Each Dissassemble and Remove Existing

FFP

Exitation System--- PROJECT NO.: 399794 FOB: Destination

0003 8 Each Install Excitation Systems

FFP

and Appurtenances --- PROJECT NO.: 399794 FOB: Destination

0004 1 Job Mobilization and Demobilization

FFP

for Installation Work --- PROJECT NO.: 399794 FOB: Destination

0005 8 Each Modify Existing Control Panels

FFP

--- PROJECT NO.: 399794

FOB: Destination

0006 8 Each Deliver and Install External Wiring, FFP

Cabling, Conduit, and Cable Tray Additions --- PROJECT NO.: 399794 FOB: Destination

0007 1 Job Perform Field Testing

FFP

--- PROJECT NO.: 399794

FOB: Destination

0008 1 Job Wrenches, Tools, and Special

FFP

Equipment --- PROJECT NO.: 399794 FOB: Destination

0009 1 Job Spare Parts

FFP

--- PROJECT NO.: 399794

FOB: Destination

0010 8 Job Commissioning Engineer

FFP

--- PROJECT NO.: 399794

FOB: Destination

SOLICITATION INSTRUCTIONS

Specifications

Please refer to the attached specifications for additional information and instruction.

Antiterrorism (AT)/Operations Security (OPSEC)

This solicitation has AT/OPSEC provisions that were not in prior contracts for similar requirements before 2014.

Please reference AT/OPSEC Provisions in this solicitation.

This solicitation is being advertised based on best value. Please reference FAR 52.212-2 for evaluation criteria and information required to be submitted with your proposal.

Due to the nature of this requirement regarding the installation of the equipment, a site visit is highly encouraged.

Please complete and return the following:

1. The Standard Form (SF) 1449 pages where it was necessary to fill in information/price(s) and/or signature.

2. Offeror Representations and Certifications -- Commercial Items (FAR Clause 52.212-3) or verify registration on SAM (see paragraph later in this document); FAR 52.225-18, DFARS 252.209-7992, &

DFARS 252.247-7022

3. Please enter your CAGE Code in Block 17a of the SF 1449 within the smaller block next to the word “CODE.” The company name and street address entered on the SF 1449 should match the System for Award Management (SAM) entry for that CAGE Code.

4. Evaluation information requested in FAR 52.212-2.

5. Submit a cover letter stating that the proposal complies completely with all terms, conditions, and specifications contained in the solicitation. A proposal that does not comply with all terms, conditions, and specifications in the solicitation will be automatically rejected and not considered for award.

Due date/time:

Return completed solicitation package by the date and time specified in Block 8 of the SF1449. Send your completed quotation package to the attention of Alex Mueller via email to: alexander.d.mueller@usace.army.mil.

Electronic responses are preferred over paper responses.

Please reference Solicitation Number W9128F-15-R-0015 on all correspondence.

Points of Contact (POC):

For contractual questions, contact Alex Mueller at (402) 995-2045 or alexander.d.mueller@usace.army.mil.

INFORMATION PERTAINING TO MANDATORY REGISTRATIONS, CODES, NUMBERS &

REPRESENTATIONS & CERTIFICATIONS:

System for Award Management (SAM):

What is SAM?

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* Central Contractor Registry (SAM)

* Federal Agency Registration (FedReg)

* Online Representations and Certifications Application (ORCA)

* Excluded Parties List System (EPLS)

How will SAM benefit me?

The overarching benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability.

SAM registration is required prior to receiving contract award. If you are not currently registered in SAM, refer to the website for information and instructions on how to register. You may link to the SAM website through the aforementioned BPN website or you may go directly to the SAM website at https://www.sam.gov. Clicking on “Help” on the top ribbon of the SAM Home Page will give you access to the following information:

About SAM News User Help Agency Information Interface and Data Access Contact Us External Resources

SAM Service Desk:

URL: http://www.FSD.gov (8am - 8pm Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 809-463-3376

Do not delay returning a proposal while processing your SAM entry.

Electronic Funds Transfer (EFT):

EFT is a mandatory requirement for the U.S. Army Corps of Engineers. The successful offeror will be required to complete and return EFT forms that will be provided by our agency upon contract award, unless the offeror is currently entered as an active vendor in the Omaha District Corps of Engineers Financial Management System (CEFMS). Offerors with an active vendor entry in the Omaha District CEFMS will be asked to verify the existing EFT information. Please note the CEFMS EFT entry is in addition to the EFT information entered into the offeror’s SAM registration.

NAICS Code:

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code listed in Box 10 on Page 1 of the SF 1449. You must ensure this NAICS Code is incorporated into your current SAM Profile if your company can provide the type of product or service applicable to this NAICS Code.

Failure to have this NAICS Code in your current SAM Profile may result in not being considered for award.

NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics

Dun and Bradstreet Number (DUNS Number):

A DUNS Number is required for SAM registration. If you do not currently have a DUNS number, you may acquire one by linking to the Dun & Bradstreet (D&B) website at http://fedgov.dnb.com/webform. D&B’s Government Customer Response Center (GCRC) phone number is 866-705-5711.

Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is free for all businesses required to register with the US Federal Government for contracts or grants.

If a DUNS Number does not exist for your business location, it can be created within 1 business day via the D&B website.

OFFEROR’S INFORMATION REQUIRED TO PROCESS AN AWARD:

CAGE Code______________________

DUNS Number ___________________

Tax Identification Number (TIN)______________________________

Company Name and Address:

(Also REQUIRED to match SAM Profile and Block 17a on SF 1449!

Point of Contact:

Name_______________________________________

Title________________________________________

Business Phone ______________________________

Cell Phone (if applicable)______________________

E-Mail______________________________________

Is your Company (please circle each line individually):

Small Business concern Yes No Small Disadvantaged Business concern Yes No Veteran-Owned Small Business concern Yes No Service-Disabled Veteran-Owned Small Business concern Yes No Women-owned business concern Yes No Sole Proprietorship Yes No Partnership Yes No Corporation Yes No Registered with SAM Yes No

State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

Payments:

Payments will be made after receipt of a proper invoice or receipt of acceptable supplies or services, whichever is later. The contractor is required to include the contract number on all invoices so that receipt and payment for the item or service may be expeditiously processed.

Federal Legal Holidays:

The following Federal legal holidays are observed by this installation:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If a wage determination applies, the number of holidays specified on it has priority over this clause.

Insurance Required (Local Provision):

In accordance with FAR 28.307-2, “Liability,” the contractor shall procure the following minimum insurance:

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $1,000,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $ 20,000 per occurrence

And, when aircraft is used in connection with performing the contract:

Type Amount Aircraft Public and Passenger Liability Insurance $200,000 per person Bodily Injury (other than passenger injury) $500,000 per occurrence Property Damage $200,000 per occurrence Passenger Liability Bodily Injury $200,000 multiplied by the number of seats or passengers, whichever is greater

And, when contract performance involves use of vessels, the Contracting Officer shall require, as determined by the agency, vessel collision liability and protection and indemnity insurance. The contractor is responsible for contacting the state for compliance with its workman’s compensation laws.

SPECIFICATIONS

Please reference the attached Specifications for further information.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.209-7 Information Regarding Responsibility Matters JUL 2013 52.212-1 Instructions to Offerors--Commercial Items APR 2014 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004 52.219-9 (Dev) Small Business Subcontracting Plan (Deviation 2013-O0014) OCT 2014 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7998 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation.

(DEVIATION 2015-O0010)

FEB 2015

252.203-7999 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2015- O0010)

FEB 2015

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

NOV 2013

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System--Statistical Reporting in Past Performance Evaluations

JUN 2015

252.219-7003 (Dev) Small Business Subcontracting Plan (DOD Contracts) (Deviation 2013-O0014)

OCT 2014

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7001 Buy American And Balance Of Payments Program-- Basic (Nov 2014)

NOV 2014

252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.225-7021 Trade Agreements--Basic (Nov 2014) NOV 2014 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7050 Disclosure of Ownership or Control by the Government of a

Country that is a State Sponsor of Terrorism

DEC 2014

252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7022 Representation Of Extent Of Transportation Of Supplies By

Sea

AUG 1992

252.247-7023 Transportation of Supplies by Sea APR 2014 252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OF CONTROL OF OFFEROR (NOV 2014)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Contractor and Government Entity (CAGE) Branch to identify a commercial or government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Contractor and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as an NCAGE code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

PROPOSAL INSTRUCTIONS,

SUBMISSION REQUIREMENTS AND EVALUATION

1. WHO MAY SUBMIT

This solicitation is for Unrestricted competition.

All proposers, including joint ventures, must be registered in the System for Award Management (SAM.gov). See paragraph 15.6 Joint Ventures/SAM Registration.

There will be no public opening. All proposals submitted will become, upon receipt, the property of the U.S.

Government and will not be returned. After evaluation of proposals, the original will be retained for the official contract file. Extra copies of the awardees’ proposal will be submitted to the Field and Area Offices in support of their contract administration functions. Any extra copies of the proposals deemed unnecessary by the government will be destroyed.

2. GENERAL REQUIREMENTS

In order to effectively and equitably evaluate all proposals, the Contracting Officer must receive information sufficiently detailed to clearly indicate compliance with the proposal submission requirements.

3. SIZE OF PRINTED MATTER SUBMISSIONS

All written portions (other than an organization chart (if provided)) shall be in 8-1/2" x 11" format.

4. WHERE TO SUBMIT

Offerors shall submit their proposal packages to the USACE Contracting Activity at the address shown in Block 9 of Standard Form 1449.

5. SUBMISSION DEADLINE

Proposals shall be received by the USACE Contracting Activity no later than the time and date specified in Block 8 of Standard Form 1449.

Due to heightened security at Government installations, those Offerors who have their proposals hand-delivered shall contact Alex Mueller, Contract Specialist, at (402) 995-2045 prior to delivering to:

U.S. Army Corps of Engineers, Omaha District ATTN: CENWO-CT-C (Mueller) 1616 Capitol Avenue Omaha, NE 68102-4901

On the date specified and for the thirty minutes prior to the time specified on the Standard Form SF 1449, Block 8, a Contracting Representative will be in the lobby to accept proposals. Official time will be established by the clock located in the area where proposals are received.

6. PROPOSALS

Offerors shall submit a proposal that meets or exceeds the minimum requirements of these specifications through the replacement, modification or refurbishment of components identified in this solicitation.

7. EVALUATION OF PROPOSALS

a. All proposals and documentation which have been properly submitted will be evaluated. Proposals will be evaluated on the basis of the factors stated in the solicitation to select the responsible offeror whose proposal is most advantageous to the Government. Because of the number of proposals anticipated, uniformity of all proposals is essential to assure fair and accurate evaluation. All proposals must comply with the instructions in the solicitation.

Proposals that do not generally conform to the RFP requirements may be considered to have a deficiency, i.e. a defect that cannot be remedied by exchanges and/or permitted proposal revisions. If a proposal is suspected of having a deficiency, it will be brought to the immediate attention of the appropriate authority who will determine if there is a deficiency. If the determination is made that a deficiency exists, the proposal will not be evaluated further and will be eliminated from further consideration. The affected offeror shall be promptly notified of the decision.

Properly conforming proposals will be forwarded to the Source Selection Evaluation Board (SSEB) for evaluation.

If, after award, the key personnel or sub-contractors identified in the proposal are replaced, replacement personnel or sub-contractors with similar skills and experience equal to those presented in the proposal shall be presented to the Contracting Officer for approval. The Contractor shall obtain the Contracting Officer’s written consent before making any substitutions for these designated personnel or sub-contractors.

b. Information obtained from Government sources and databases or other points of contact provided by the offeror may affect the past performance evaluation rating given.

c. Evaluations will be conducted in accordance with the Tradeoff Process, FAR 15.101-1. Factors 1, 3 and 4 will be rated using a color/adjectival methodology with a narrative assessment, Factor 2 will be evaluated in accordance with paragraph 7(f), and Factor 5 (Price) will be evaluated after consensus scoring Factors 1-4. Proposal evaluation is an assessment of the proposal and the offeror's ability to perform the resultant contract successfully. Proposals will be evaluated to determine ratings supported by narratives, and to identify strengths, weaknesses, and deficiencies of the proposed approach in each proposal.

d. Evaluation Definitions.

Strength. A substantive aspect, attribute, or specific item in the proposal that exceeds the solicitation requirements and enhances the probability of successful contract performance.

Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. A significant weakness in the proposal is a flaw that appreciably increases the risk.

Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Clarification. Clarifications are limited exchanges between the Government and Offerors that may occur when award without discussions is contemplated. If award without discussions is anticipated, Offerors may be given the opportunity to clarify certain aspects of their proposals or to resolve minor or clerical errors.

Communications. Communications are exchanges between the Government and Offerors after receipt of proposals, leading to establishment of the competitive range.

Discussions. Discussions are negotiations conducted in a competitive acquisition and take place after establishment of the competitive range. Discussions are tailored to each Offeror’s proposal, and shall be conducted by the Contracting Officer with each Offeror within the competitive range.

e. Combined Technical/Risk Rating. The application of a scale of colors and adjectival description will be used in conjunction with narrative to denote the degree to which the proposal has met the standard for a non-cost factor.

Ratings will be applied at the factor and subfactor level. If, at any subfactor level, an offeror’s proposal is evaluated as not meeting a minimum requirement (that is, below the rating of Marginal), this fact must be included in the rating and narrative assessment at that level and at the factor. Therefore, an Unacceptable rating at any subfactor level may be carried to the factor level. The ratings provided in table below will be used to evaluate Factors 1, 3, and 4.

Combined Technical/Risk Ratings

Color Rating Description Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements.

Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements.

Strengths and weaknesses are offsetting or will have little or no impact on contract performance.

Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

f. Past Performance Evaluation. The past performance evaluation results in an assessment of the Offeror’s probability of meeting the solicitation requirements. There are two aspects of the past performance evaluation. The first aspect is relevancy. The past performance evaluation considers each Offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. The Offeror’s past performance will be evaluated to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection. Consideration shall be given to those aspects of an Offeror’s contract history that would give the greatest ability to measure whether the Offeror will satisfy the current procurement.

Common aspects of relevancy include similarity of service/support, complexity; dollar value, contract type, and degree of subcontract/teaming. There are four levels of relevancy as shown below. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Relevancy Rating

Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts and give a performance confidence assessment. The past performance evaluation process gathers information from customers on how well the Offeror performed those past contracts. Past performance information may be provided by the Offeror, as solicited. Past performance information may also be obtained from questionnaires. Past performance information shall be obtained from any other sources available to the Government, to include, but not limited to the Contractors Performance Assessment Reporting System (CPARS), the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. In conducting a performance confidence assessment, each Offeror shall be assigned one of the ratings as indicated below.

Confidence Rating

Rating Description Substantial Confidence Based on the Offeror’s recent/relevant performance record, the

Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Note that ratings will be applied at the factor and subfactor level (on an Individual and Consensus basis; see discussion of Individual and Consensus rating procedures in paragraph 10 below). The Factor 1, 3 and 4 rating will be expressed as: FACTOR-LEVEL COMBINED TECHNICAL/RISK RATING of _____(insert color-word adjectival rating)____. Factor 2 (Past Performance) receives a “Past Performance Relevancy and Past Performance Confidence Assessment Rating.” Factor 5 will not be rated or scored but will be evaluated for fairness and reasonableness through the use of price analysis.

For Factor 2, Past Performance, an Unknown Confidence (Neutral) rating will be awarded when no past performance records are otherwise unavailable. Per Federal Acquisition Regulation (FAR) 15.305(a)(2)(iv), “In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated either favorably or unfavorably on past performance."

8. EVALUATION FACTORS FOR AWARD

The areas to be evaluated include Evaluation Factors which will be evaluated based on the adjectival method of evaluation. The requirements specified in the solicitation are considered to be minimum requirements. A more favorable evaluation rating may be given for exceeding the minimum requirements. Note: Factors 1-3 are equal in importance to each other, and Factor 4 is significantly less important than Factors 1, 2, or 3. Factor 5 (Price) is significantly less important to the combined Factors 1-4.

Binder No. 1

Factor 1 –Experience/Schedule

Factor 2 – Past Performance

Factor 3 –Technical Data

Factor 4 - Utilization of Small Business Concerns (Large Businesses Only)

Binder No. 2 Factor 5 – Price (significantly less important to the combined factor elements in Binder 1)

Note: An “Unacceptable” evaluation rating for any factor, or combination of different factors, shall cause the overall proposal to be evaluated as “Unacceptable”. Price will be evaluated in accordance the requirements listed in paragraph 14.2, Evaluation Of Price.

9. PROPOSAL REQUIREMENTS AND SUBMISSION FORMAT

Offerors shall submit the original and four (4) copies of their Binder 1 (containing Factors1-4). Only the original of Binder 2 – Price, shall be submitted (copies of this binder are not required). Binder 1 shall consist of a 3-ring binder with Factors, with tabs (dividers) separating Tabs 1 – 4. Binder 2 shall be a separate binder. All offerors are required to submit an electronic copy of Binder 1 and 2 on a CD. The binders shall be divided as follows.

Binder No. 1

Tab 1 –Experience/ Schedule Tab 2 – Past Performance Tab 3 – Technical Data Tab 4 – Utilization of Small Business Concerns (Large Business Only)

Offerors shall submit only the original of their price proposal, along with the other information requested below, in a 3-ring binder designated as “Binder No. 2”.

Binder No. 2 Tab 1 - Cover Letter Tab 2 – Completed SF 1449, Solicitation/Contract/Order For Commercial Items Tab 3 - Representations, Certifications and Other Statements of Offerors Tab 4 - Pre-Award Survey Information, Small Business Information, and Evidence of Bondability

Both Binder 1 and Binder 2 shall contain all submission requirement information. Proposal clarity, organization (as defined in this solicitation) and cross reference is mandatory. No material (information not part of the proposal) shall be incorporated by reference.

Binder 2 shall include a cover letter stating that the proposal complies completely with all terms, conditions, and specifications contained in the solicitation. A proposal that does not comply with all terms, conditions, and specifications in the solicitation will be automatically rejected and not considered for award. Furthermore, Binder 2 shall include evidence of the contractor’s ability to meet the bonding requirements. Any proposers that do not provide evidence of bondability shall not be eligible for award.

Factor/Sub Factor

Location Description Relative Importance

FACTOR 1

Binder 1, TAB 1

Experience/ Schedule Equivalent importance to Factors 2 & 3

FACTOR 2

Binder 1. TAB 2 Past Performance Equivalent importance to Factors 1 & 3

FACTOR 3

Binder 1. TAB 3 Technical Data Equivalent importance to Factors 1 & 2

FACTOR 4

Binder 1. TAB 4 Utilization of Small Business Concerns (Large Business Only)

Significantly less important than Factors 1, 2 & 3

FACTOR 5

Binder 2. TAB 2 Price Significantly less important than the combined Factors of 1thru 4

10. FACTOR 1 – EXPERIENCE/SCHEDULE

In this factor, the contractor shall submit information on company experience, supervisor(s) experience, commissioning engineer’s experience, and the proposed project schedule.

10.1 Submission Requirements

The offeror shall submit up to five (5) examples of excitation projects which best illustrate the experience of the contractor on projects of similar function and scope. The Offeror shall identify themselves as regularly engaged in the design, manufacture, installation and commissioning of excitation systems for hydroelectric generators of 10,000 kVA or larger for a period of time of approximately ten (10) years or greater or identify partnering or subcontracting agreements with firms other than the Offeror providing this experience. The Offeror shall provide a list of at least approximately three (3) excitation installation contracts held approximately within the last five (5) years on the eastern or western grids. The projects selected should represent work similar to that proposed, whereby they have removed, designed, manufactured, installed and commissioned a complete excitation system for generators of similar capacities.

Project examples should be completed (or are substantially complete at the time of this offer), have the same or similar system as the proposed to be supplied under this solicitation, be of separate design and/or location (i.e. not three (3) contracts in one powerhouse). Project examples shall identify the firms providing this experience and their relationship to the Offeror during said project, e.g. prime contractor (same as Offeror), subcontractor, material supplier, not associated with the Offeror, etc. Project example shall provide a short narrative discussing the project and shall include: Name and location of the plant, rating of the equipment, contract award amount (estimate or actual); project start date and completion date (if finished). All examples should include the name, address, and telephone number of a representative of the customer. The Government may choose to contact the customer representative to verify all major and minor problems resulting from the operation of the winding have been corrected.

The Offeror shall provide a resume on the installation supervisor (or supervisors) who will work on this project.

Information provided should include education, experience, professional certification/licenses, applicable technical training, and references. The Government may choose to contact the references to verify supervisory experience and customer satisfaction. Provided documentation demonstrates that the installation supervisor has been engaged in installation and testing of similar excitation systems on hydroelectric generators at a minimum for a period of approximately three (3) years or greater. Resumes shall include a list of projects in which the individual has filled a role of installation supervisor for removal, installation and testing of excitation systems on hydroelectric generators of 10 MVA and larger for approximately the last three (3) years and longer. Resumes should be complete and demonstrate the supervisors experience and qualifications. If the proposal identifies multiple possible candidates for site supervisor, the evaluation will be based on the individual considered by the source selection team to be the least qualified of the candidates.

The Offeror shall provide a resume on the commissioning engineer(s) who will work on this project. Information provided should include education, experience, professional certification/licenses, applicable technical training, and references. The Government may choose to contact the references to verify supervisory experience and customer satisfaction. Provided documentation demonstrates that the commissioning engineer has been engaged in commissioning and testing of similar excitation systems on hydroelectric generators for a period of three (3) years or greater. Resumes shall include a list of projects in which the individual has filled a role of programming, commissioning and testing of excitation systems and PSS on hydroelectric generators of 10 MVA and larger for approximately the last three (3) years and longer. Resumes should be complete and demonstrate the engineer’s relevant experience and qualifications. If multiple people are to be used then their roles are to be clearly defined. For example there may be a senior engineer excitation engineer, a PSS engineer etc. If the proposal identifies multiple possible candidates for commissioning engineer, the evaluation will be based on the individual considered by the source selection team to be the least qualified of the candidates. If it is the intent to use multiple people in different roles then this must be clearly defined.

The Offeror shall provide an outline schedule for fabrication, installation and commissioning work required by this contract. The schedule should be prepared in the form of major milestones and days to completion including design and design reviews. Milestones shall include (by generator where applicable) transformer and excitation design, transformer and excitation manufacturing and delivery completion, site installation, unit outage time, testing and commissioning. The proposed project schedule should clearly indicate the total number of calendar days from Notice to Proceed proposed for contract performance. The Offeror shall provide supporting documentation to substantiate project schedule claims (e.g. similar previous work accomplished in same time frame). The Offeror’s manufacturing and testing facilities will be considered in determining whether the Offeror is qualified to perform the work. The Offeror shall declare and demonstrate that they have the necessary capital and own, or control by firm option, or able to procure the necessary plant to commerce the work according to project schedule and have the capability to perform multiple, simultaneous projects.

10.2 Evaluation

The following information will be used in consideration for favorable ratings of proposals:

Greater amounts of recent and relevant experience to the scope of work in this solicitation will receive favorable rating.

Years of manufacturing, testing, commissioning and installing exciters of similar type and size will receive favorable ratings. The number of excitation contracts held within the last five (5) years, and contracts on the eastern or western grids will receive favorable ratings. Number of projects worked on in recent years as installation supervisor will be considered. Consideration will be given to the commissioning engineer’s areas of expertise and their experience in solving problems associated therewith. Experience with US Army Corps or the Bureau of Reclamation will receive favorable ratings. The areas of expertise and experience the supervisor has in solving problems associated therewith will be considered. Aggressive but realistic schedules demonstrating a shorter completion time than the maximum allowable and minimized outage times receive favorable ratings. Schedules that replace exciters in an order and/or plan that is favorable to plant operations and/or plant stability will receive favorable ratings. Schedules and outages that are not realistic or create problems will receive less favorable ratings. All the information required for the proposal must be submitted and the lack of requested information or an area of weakness may result in less than favorable ratings.

11. FACTOR 2 –PAST PERFORMANCE

11.1 Submission Requirements

The Offeror shall submit at a minimum description of five (5) excitation design, supply and installation contracts for generators performed as a prime contractor in recent years. The Offeror shall complete this information on the attached Past Performance Information, and include in Volume I for Past Performance. The Offeror shall complete Part I of the attached Contractor Performance Questionnaire, and forward to the five (5) references and have them returned as specified on the form. The references used for Past Performance must be among those listed in Factor 1- Experience/Schedule

The following information is required for each example:

a. Customer organization or company name, primary point of contact (POC), position of POC, and customer address and phone number.

b. Contract number, if applicable

c. Powerhouse name and location (state or country)

d. Date contract and/or work began

e. Date item of equipment was delivered and installation was completed (per definition of “completed” above).

f. Indicate if prime or subcontractor on project

g. Type of exciter that was installed

h. Number of units installed

i. A customer provided narrative, description, or rating of how the Offeror performed on performance indicators, including, but not limited to:

(1) Site Workmanship –

(a) Did the work performed by the Offeror meet, exceed, or fail to meet the Customer’s expectations and specifications?

(b) Was rework required? If rework was required, were issues remedied, or was additional rework required? Were punch list items addressed quickly and completely?

(2) Customer Satisfaction –

(a) Was the Customer satisfied with the overall work provided by the Offeror? Would you choose to do business with the Offeror again if given the choice?

(b) Were there any specific actions that the Offeror performed that made the Customer more than satisfied or less than satisfied with the work performed? If so, what were the specific actions?

(c) Was the Offeror responsive to the Customer’s needs?

(d) Was there any instance of conflict between the Customer and the Offeror? How was the conflict resolved?

(3) Did the Offeror clearly communicate with the Customer about the ongoing status of the contract?

Schedule –

(a) Did the Offeror meet all major milestones and delivery dates?

(b) If a delivery date or milestone was missed, how did the Offeror respond and recover? Did the

Offeror communicate that the milestone or delivery date in advance of missing the milestone or delivery date?

(4) Did the Offeror stay within set price of the contract? (Budget)

11.2. Evaluation

The Government seeks a contractor who maintains a strong commitment to customer satisfaction and superior performance. It is the Offeror’s responsibility to affirmatively document these qualities in the technical proposal. In doing so, be mindful that “past performance” and “past experience” are not identical. Past experience measures what the Offeror has done and how many times, or for how long, they have done it. Past performance, however, measures how well the Offeror performed.

Proposals will be rated on the past performance indicators of site workmanship, customer satisfaction, schedule, and budget. A good proposal would demonstrate that the Offeror receives consistent satisfactory or better ratings across all of the above indicators. Higher ratings will be assigned for those proposals that demonstrate superior past performance with work that is relevant in scope and size to this solicitation.

Past performance will be evaluated within the scope of assembling, factory testing, delivery, commissioning, and installing activities of generator excitation systems. The Government may consider Government evaluation data bases for additional past performance information which may be rated.

The proposal will be rated for past performance of the prime contractor. Past performance will be rated on the basis of returned Contractor Performance Questionnaires from previous customers. Greater levels of customer satisfaction in the following areas will receive a better rating. Past performance questionnaires from projects in recent years and/or similar type exciters will receive higher consideration (i.e. last five years):

(a) Site Workmanship

(b) Customer Satisfaction

(c) Schedule

(d) Budget

Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of the data provided. The Government does not assume the duty to search for data to cure problems it finds in the proposal. The burden of providing thorough and complete past performance information remains with the Offerors.

In addition the information submitted by the Offeror, the Government may consider other sources for past performance information including, but not limited to the Contractors Performance Assessment Reporting System (CPARS), the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, Fee Determining Officials; and the Defense Contract Management Agency and personal knowledge.

12. FACTOR 3 - TECHNICAL DATA

In this factor drawings, sketches, processes, and descriptive literature shall be submitted on the products be proposed and on the maintainability of the proposed product. Submit the information as described below.

12.1 Submission Requirements

Sketches or drawings shall be submitted on 8 1/2" x 11" pages or 11"x17" pages folded to fit into 8 1/2" x 11" so that they may be viewed without removal from the three-ring binder. Sketches or drawings shall include as a minimum:

(1) A plan of the excitation system showing its arrangement in the powerhouse, including outline dimensions and dimensions to fixed powerhouse equipment or structures. Clearly demonstrate equipment location and how it will be installed, interconnected and connected to plant structures.

(2) An elevation or plan sketch identifying the contents of each cubicle within the excitation cabinet.

"Descriptive Literature" means information (e.g., cuts, illustrations, drawings, and brochures) that is submitted as part of a bid. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the excitation system offered that are specified elsewhere in the solicitation and pertain to significant elements. Information not related to the major excitation system to be supplied will not be used for evaluating the proposal.