W9127S20Q0026 - Combined Synopsis_Solicitation - Pine Bluff Site Office.pdf

QUOTATION COVER PAGE

US Army Corps of Engineer, Little Rock District

Contracting Division 700 W. Capitol Avenue Room 7315

Little Rock, AR 72201 ATTN: Telia Mahomes

W9127S-20-Q-0026, IDIQ Tree Removal Services, Pine Bluff, AR, Pine Bluff Site Office

Submitted by

Offeror Name:_________________________________________________________________________

Offeror Address:_______________________________________________________________________

Offeror Address Cont’d:_________________________________________________________________

Cage Code:___________________________________________________________________________

DUNS Number:________________________________________________________________________

TIN:_________________________________________________________________________________

Phone & Email:________________________________________________________________________

Signature:____________________________________________________________________________

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number W9127S20Q0026, is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04, effective January 15, 2020.

This requirement is set aside for a Woman Owned Small Business and the associated NAICS code is 561730 with a small business size standard of $8,000,000.

A list of contract line items, quantities, and units of measure are captured on the attached bid schedule – pages 28 - 42.

The purpose of this requirement is to perform tree maintenance services on Pools 2 through 6, for the Pine Bluff Site Office located in Pine Bluff, Arkansas. Please refer to the enclosed Performance of Work Statement for more details.

Date(s) and place(s) of delivery, acceptance, and FOB point:

Base Year: CLINS 0001 to 0042; period of performance is date of award until January 31, 2021.

Option Year 1: CLINS 1001 to 1042; period of performance is February 1, 2021 until January 31, 2022 Option Year 2: CLINS 2001 to 2042; period of performance is February 1, 2022 until January 31, 2023.

Option Year 3: CLINS 3001 to 3042; period of performance is February 1, 2023 until January 31, 2024.

Option Year 4: CLINS 4001 to 4042; period of performance is February 1, 2024 until January 31, 2025.

Place of performance will be Pine Bluff Site Office – Arkansas River, Pools 2-6, Pine Bluff, AR.

The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition and any addenda to the provision. Offerors are required to submit a completed copy of the Request for Quotation cover page on page 1, FAR provision 52.219-1 Alt I and a completed copy of the pricing schedule on page(s) 28-42.

The provision at 52.212-2, Evaluation-Commercial Items, is not applicable to this solicitation. Award will be made solely on price.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offeror Representations and Certifications-Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and any addenda to the clause.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Please see pages 79 - 85 for additional FAR clauses applicable to this acquisition.

A site visit will be held on Wednesday, March 4, 2020 at 10 a.m. at the Pine Bluff Site Office, 4305 Charles W. Wooden Road, Pine Bluff, AR 71601.

Quotes are due on March 18, 2020 by 10 a.m. Emailed submissions of quotations are allowed. If submitting by mail, please submit quotes to the following address:

CONTRACTING DIVISION

USACE, LITTLE ROCK

ATTN: TELIA MAHOMES

700 W. CAPITOL AVE., RM 7315

LITTLE ROCK, AR 72201-3225

If you have any questions regarding this solicitation, please contact Telia Mahomes at 501-340-1274 or by email at Telia.R.Mahomes@usace.army.mil.

mailto:Telia.R.Mahomes@usace.army.mil

Pine Bluff Site Office

IDIQ Tree Maintenance and Hazardous Tree Removal Performance of Work Statement

PART 1

GENERAL INFORMATION

1. GENERAL: The Contractor shall furnish all necessary management, personnel, materials, supplies, parts, tools, equipment, and vehicles, except as otherwise provided for herein, required to perform tree maintenance services specified within the area of responsibility of the Pine Bluff Site Office and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award. Work will be performed under three schedules for the Pine Bluff Site Office: Schedule A; Arkansas River Pool 2 Facilities, Schedule B; Arkansas River Pools 3 and 4 Facilities, and Schedule C; Arkansas River Pools 5 and 6 Facilities.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, to perform tree maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Pine Bluff Site Office is located on the McClellan-Kerr Arkansas River Navigation System in Pine Bluff, Arkansas. The Pine Bluff Site Office is responsible for parks located from Murray Lock and Dam located in Little Rock downstream to Montgomery Point Lock and Dam located on the White River. The Pine Bluff Site Office has Operations and Maintenance responsibilities in the following counties: Pulaski, Jefferson, Lincoln, Arkansas and Desha. The McClellan-Kerr Arkansas River Navigation System is a multipurpose system. It was developed and is maintained for flood control, power generation, industrial towing traffic, and recreational purposes. A majority of past tree services have been performed in recreation areas and campgrounds.

1.3 Objectives: LINE ITEMS: Except as otherwise specified herein, the Contractor shall provide all personnel, material, incidentals, tools, parts, equipment, and vehicles to perform the services required for the following:

1.3.1 Service Calls (Normal): A Normal Service Call is a request by the Government for the Contractor to initiate performance of services contained under this contract within a specified period.

The Contractor will include all labor, travel time and transportation costs to and from the work site, administrative costs, tool/equipment, and trips to obtain repair parts in the event of equipment breakdowns, overhead and profit to perform services for normal tree maintenance services. This line item will be issued for all normal (non- emergency) task orders in addition to Line Items for services to perform. I.E. Contractor will be paid to perform a Normal Service Call (CLIN XXXX) in addition to performing services such as Tree Removal (CLIN XXXX), Pole Saw Hours (CLIN XXXX) and/or Stump Grinding (CLIN XXXX). In order to meet conditions and receive payment of a Normal Service Call line item, the Contractor must initiate contract services within 10 working days, excluding Federal Holidays, weekends , and if the facility is closed due to other than seasonal closures, of notification of a task order. If Contractor fails to begin work by 4:00 PM CT of 10th working day, Contractor will not invoice nor receive payment for Normal Service Call CLIN and will need to submit a justification to the COR for resolution. See sections 1.6.4 and 1.6.5 for more information and definitions. Normal Service Call line item issuance and payment assures the government the Contractor will perform services in a timely manner and avoid unwanted delays of contracted work or facility closures for extended periods.

1.3.2 Service Calls (Emergency): An Emergency Service Call is a request by the Government for the Contractor to initiate performance of services contained under this contract within a specified period. The Contractor will include all labor, travel time and transportation costs to and from the work site, administrative costs, tools/equipment, and trips to obtain repair parts in the event of equipment breakdowns, overhead and profit to perform pre-work surveys, estimates and services, and disposal in accordance to contract specifications for emergency service calls. Contractor shall provide a minimum of 2 employees for no more than 4 contract hours per employee. This task item will be used to perform emergency tree maintenance services. Emergency Service Calls shall mean a service is needed in an expedient fashion. A task order, faxed, e-mailed or communicated via phone call to the contractor, will specify the nature of the needed services and the location however, due to the nature of an emergency, actual real time detailed information concerning the task item may be unknown, i.e. Local Law Enforcement/Fire Department reports a large tree across a roadway and public users are prevented from exiting/entering the area. This line item will be issued for all emergency based task orders. If contractor exceeds the maximum 4 contract hours of Emergency Service Call CLIN, then additional CLINs will be issued on task order. I.E. Contractor will be paid to cut and remove a 12-20” fallen tree under Line Item XXXX for Tree Removal and Line Item XXXX for Emergency Service Call if work exceeds maximum 4 hours to complete the job. In order to meet the conditions of an Emergency Service Call line item, the Contractor must initiate work within 4 hours of notification of a task order. If Contractor fails to begin work within 4 hours of notification of emergency service call, Contractor will not invoice nor receive payment for Emergency Service Call CLIN. Emergency Service Call line item issuance and payment assures the government the Contractor will perform emergency services in a timely manner. If Contractor fails to meet minimum response time, the Government reserves the right to stop the work of all line items in addition to the emergency service call. The government reserves the right to perform emergency tree services.

1.3.3 Tree Removal: Trees shall be identified on the task order by size measured at diameter at breast height (DBH), which is 4 feet above ground level. Stump heights will not exceed 2” in height, and top planes of stumps will follow existing adjacent grades. Trees to be removed shall be identified in the field by paint or marking tape, color specified in the work order, placed by field office personnel, and areas of work include site office parks or site office location. Note: Some tree removal will require the grinding of stumps; these trees will be field marked with both blue and yellow spray paint or flagging. The Contractor shall use whatever methods necessary to remove marked trees without damaging other trees or facilities. Any damage to facilities/trees as a result of the Contractor's negligence shall be repaired or replaced at the Contractor's expense. Note:

Tree removal line item includes all equipment and personnel to completely remove the tree including disposal in accordance to contract specifications. For example, if tree removal requires special equipment such as a bucket truck, contractor shall not request payment or invoice the Government for this equipment or personnel, the cost shall be included in the line item price for tree removal.

1.3.4 Stump Grinding: Stumps selected for removal will be designated by the application of spray paint or flagging with the color specified in the work order. Stumps shall be ground a minimum 2 inches below the natural grade, and chips from the grinding operation can be used to fill these ground stump holes, back to the natural contour of the grade. Any excess chips will be allowed to be spread evenly with grade over the area around stump being removed. Chips shall be raked level to allow mowing operations to be performed by mowing contractors. Any miscellaneous materials from this operation must be removed and any voids or holes made by machinery/equipment must be completely filled and smoothed to the ground’s surface level.

Note: Measurement and payment of stumps removed will be made by measurements used for tree removal line items. For example, if a tree measures 18” at DBH (4’ above ground level) then the Government will only accept invoice and make payment to the contractor for stump grinding under the 12” to 20” diameter line item, regardless of any other future measurements taken. If the Contractor disagrees with the Government’s measurement; the size of the tree or stump to be removed must be resolved prior to the work commencing. Any changes to the chargeable contract line items must be made by written modification to the task order. If a stump grinding CLIN is issued and no measurement at DBH can be made, then the stump diameter will be determined by measuring at highest existing circumference point and stump will be invoiced and payment processed for that size. For example, if a tree was previously cut by government personnel and the government issues a stump removal, then the measurement will be taken at highest point of stump.

1.3.5 Bucket Lift: (60’ Minimum Reach): The bucket lift shall as a minimum have, pneumatic tire type, bucket capacity three hundred pounds, height reach of 60 feet, with outriggers to stabilize unit.

The Contractor will include all labor, travel time and transportation costs to and from the work site, administrative costs, tool/equipment, and trips to obtain repair parts in the event of equipment breakdowns, disposal costs in accordance to contract specifications, overhead and profit for this equipment. The Government will field mark proposed work areas with red flagging and enter into negotiations with the contractor. Contractor would provide Government an estimate (in contract hours) for the proposed work areas, and upon agreement, a task order would be generated. If the proposed work exceeded the estimate agreed upon, contractor would suspend all work activities, and a written notification would be made to the Government representative with an estimate to complete remaining work. Government would have the right to either complete or suspend remaining work at this time. Under no circumstances will the Government issue a task order using this line item with less than four hours within each schedule area. The Government may issue task orders with these types of operations in either the same park or areas where parks are in close proximity to each other (I.E. same schedule).

Note: This line item will not be used in conjunction with other line items to complete the same task.

1.3.6 Pole Saw: The Contractor will include all labor, travel time and transportation costs to and from the work site, administrative costs, tool/equipment, and trips to obtain repair parts in the event of equipment breakdowns, disposal costs in accordance to contract specifications, overhead and profit for this equipment. The pole saw line item include the contractor furnishing an operator, with one two-cycle 12’ minimum reach commercial duty, 12” minimum bar length pole saw and all other related equipment, etc. This item will primarily be used for clearing multiple locations in close proximity to each other. For example: Government may desire that a park day use loop be pruned/trimmed to enable mowing contractor enhanced access to mowing areas. At this time Government would field mark proposed work areas with pink flagging and enter into negotiations with the contractor. Contractor would provide Government an estimate (in contract hours) for the proposed work areas, and upon agreement, a task order would be generated (Time starts at worksite).

If the proposed work exceeded the estimate agreed upon, contractor shall suspend all work activities, and a written notification would be made to the Government representative, with an estimate to complete remaining work. Government would have the right to either complete or suspend remaining work at this time. Under no circumstances will the Government issue a task order using this line item with less than four hours within each schedule area.

The Government may issue task orders with these types of operations in either the same park or areas where parks are in close proximity to each other (I.E. same schedule).

Note: This line item will not be used in conjunction with other line items to complete the same task.

1.3.7 Forestry Mulching: The Contractor will include all labor, travel time and transportation costs to and from the work site, administrative costs, tools/equipment, and trips to obtain repair parts in the event of equipment breakdowns, overhead and profit for this equipment. This line item will include the contractor furnishing an operator and a minimum 90 Horsepower compact tracked skid-steer forestry mulching unit with drum style rotary forestry mulching attachment. This line item will be used when the government desires certain locations to be mulched/under-brushed of any trees, vines, saplings, shrubs, and/or any woody small vegetation. Examples include encroaching tree line (forest edges) into road right-of-ways, improved mowing areas edges, and areas for wildlife habitat improvements. The Government will field mark proposed work areas with orange flagging and enter into negotiations with the contractor. Contractor would provide Government an estimate (in contract hours) for the proposed work areas, and upon agreement, a task order would be generated (Time starts at worksite). If the proposed work exceeded the estimate agreed upon, contractor shall suspend all work activities, and a written notification would be made to the Government representative, with an estimate to complete remaining work. Government would have the right to either complete or suspend remaining work at this time. Under no circumstances will the Government issue a task order using this line item with less than four hours within each schedule area.

The Government may issue task orders with these types of operations in either the same park or areas where parks are in close proximity to each other (I.E. same schedule). Forestry mulching will typically not include any trees larger than 6” in diameter at breast height. However, there may be the occasional tree diameter above this measurement. All vegetation in this line item shall be mulched with machine and evenly distributed on ground without clumping, bunching, or leaving stumps in a shredded state above the ground. Stumps of all vegetation shall be evenly mulched to existing grade.

Note: This line item will not be used in conjunction with other line items to complete the same task.

1.3.8 General Labor Services: The Contractor will include all labor, travel time and transportation costs to and from the work site, administrative costs, tools/equipment, and trips to obtain repair parts in the event of equipment breakdowns, overhead and profit for this service. This line item will include the contractor furnishing at minimum two employees (i.e. operator/laborer) and equipment necessary to pick up limbs, parts of trees, fallen trees, (storm debris) or anything else that would not categorically fall under any other CLIN of this contract and dispose of according to contract specifications. For example, if the government issues a tree removal; that CLIN includes all cleanup of any limbs and debris associated with that CLIN and General Labor Service CLIN shall not be used.

Generally, this CLIN will be used to clean up small to large limbs and fallen trees that require hand picking or specialized handling equipment (skid steer with brush grapple). For example, a thunderstorm produces winds strong enough to down a tree or portions thereof. The Government will discuss work areas and enter into negotiations with the contractor. Contractor would provide Government an estimate (in contract hours) for the proposed work areas, and upon agreement, a task order would be generated (Time starts at worksite). If the proposed work exceeded the estimate agreed upon, contractor shall suspend all work activities, and a written notification would be made to the Government representative, with an estimate to complete remaining work. Government would have the right to either complete or suspend remaining work at this time. Under no circumstances will the Government issue a task order using this line item with less than four hours within each schedule area.

The Government may issue task orders with these types of operations in either the same park or areas where parks are in close proximity to each other (I.E. same schedule).

Note: This line item may be used in conjunction with other line items to complete the same task (I.E.

Emergency Service Calls).

1.3.9 Cleanup of work areas: Cleanup of all work areas shall include the removal and disposal of all limbs, stumps, trunks, and chipped or any other ground or ungrounded tree debris, regardless of the task items used, (contractor is not required to remove saw dust generated from cutting trunks or limbs, exception to this follows, and all piles of sawdust will be raked smooth to match existing grade. Exception: All camp pads, roads, living areas, facilities, playgrounds, or any other hardened areas will have all saw generated dust or any chips removed.

1.3.10 Special Considerations: The Government may request in certain situations that tree trunks or limbs be sawed in 18” length sections, and stacked securely and safely immediately adjacent to work areas/locations instead of disposal. These stacks will not exceed 24” in height, and only limb and trunk sections between 3” and 9” in diameter will be allowed. All other tree debris must be removed and disposed of as previously stated within this contract. Under no circumstances is this a guarantee to the Contractor that debris in this category may be left at the work site, and the Contractor must have the understanding and acceptance that this allowance is a certain unknown percentage of the total amount of trees to be removed throughout the life of this contract.

1.3.11 Safety: The Contractor must consider and anticipate the recreating public to utilize recreation areas and or campgrounds and exercise safe and secure operations while performing the services under this contract. Work will not be performed over or immediately adjacent to a campsite or picnic site which is occupied or being utilized. Roadways shall be temporarily closed, at Contractor’s discretion, if deemed a safety hazard to users during services. Traffic safety standards found in EM385-1-1 shall be followed and adhered to.

Solicitation Contract Form

• ALL LINE ITEMS ARE BASED ON ESTIMATED QUANTITIES

• ESTIMATED QUANTITIES: THE CONTRACTOR SHALL NOT EXCEED THE TOTAL AMOUNT

OF THE CONTRACT WITHOUT WRITTEN CONSENT OF THE CONTRACTING OFFICER.

Each submitted quotation must show a unit price and a total amount for each item within each bid schedule on which an offer is made. Failure to quote on all items within a schedule will render your quote nonresponsive and it will not be considered for award. The items on these schedules will be converted to contract CLINS in any resulting award. More than one contractor may be awarded one or more schedules, depending on quotations.

1.4 Scope The Contractor shall furnish all necessary management, personnel, materials, supplies, parts, tools, equipment, and vehicles, except as otherwise provided for herein, required to perform the services specified within the area of responsibility of the Pine Bluff Site Office and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award. Work will be performed under three schedules for the Pine Bluff Site Office: Schedule A; Arkansas River Pool 2 Facilities, Schedule B; Arkansas River Pools 3 and 4 Facilities, and Schedule C; Arkansas River Pools 5 and 6 Facilities.

The type of contract for this requirement is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

This contract type provides a not to exceed (NTE) estimate of the work required to be performed over the contract period. The actual quantities of services ordered under this contract may be significantly less than the NTE contract quantity. Estimated quantities and/or the work to be performed are described herein as Contract Line Items (CLINS) and/or listed on separate sheets as Bid Schedules. These quantities are approximate and are provided only for the Contractor's information to assist in preparation of quotations.

They are not guaranteed and the actual quantities may be less than shown.

Variations in these estimated quantities shall not be justification for or request for additional payment. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, however, the Government reserves the right to perform any or all of the services described herein above the guaranteed minimum with its own personnel or volunteers. Contractor work and responsibility shall include, but shall not be limited to: all planning, programming, administration and management necessary to assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents. Contractor shall perform all related Contractor administrative services necessary to perform the work such as quality control, Contractor financial control, and maintenance of accurate and complete records and files.

a. Transportation. All mileage costs should be included in each quoted item for tree maintenance services. The Contractor shall also include all labor, material, supplies, parts, tools, equipment, transportation to and from the work site, profit overhead, and vehicles required to perform the service listed in the applicable bid item.

b. Disposal of Debris. The Contractor shall dispose of all materials and/or debris from the tree maintenance service work under this contract. In parks where disposal areas exist, disposal shall be allowed on Government property. In parks where disposal areas do not exist the Contractor may haul material to the nearest park for disposal or be allowed to dispose of material at an approved location he or she chooses. No separate payment for the disposal of materials and debris will be made. All materials and debris will be disposed of in strict accordance with all applicable laws and ordinances.

c. Administration. The Contractor's administrative costs to set up office and complete all the necessary paper work required in this scope of work will not be considered as work for payment.

1.5 Period of Performance:

Base Period – Date of award through January 31, 2021 Option Period I – February 1, 2021 through January 31, 2022 Option Year II – February 1, 2022 through January 31, 2023 Option Year III – February 1, 2023 through January 31, 2024 Option Year IV – February 1, 2024 through January 31, 2025

1.6 General Information All work under this contract will be ordered by issuance of individual Task Orders (SF Form 1449, see Exhibit A). The Task Order will list those Contract CLINS that are to be performed and the schedule in which the work shall be performed, a task order will be faxed or e-mailed to the contractor. A task order will specify the nature of the work, by line item, to complete and the locations. A separate Task Order will be issued for services to be performed in each schedule. The individual task orders are firm-fixed priced and no changes may be made without the prior approval of the Contracting Officer. A notification will be made to the Government representative after work has been completed or if the task will require work beyond the specified line item hours or quantities on the task order and the need of additional specific line items are necessary to complete the task item. The Contractor is not to continue performance beyond the specified task order line item hours or quantities without issuance of another task order to continue work. If upon receipt of the order, the contractor disagrees with any item such as the size of trees/stumps to be removed, the Contractor is to immediately contact the Contracting Officer’s Representative (COR) and request a modification to the task order. This modification must be accomplished prior to starting work on the services covered by the order.

The Contractor will be paid only for work accomplished and performed in accordance with these specifications and requirements of Task Orders. The Contractor will be paid for work accomplished after submittal of correct invoice.

1.6.1 REQUIRED INSURANCE

(a) Minimum Insurance: Any successful bidder under this solicitation shall procure and maintain the minimum insurance requirements during the entire period of performance of this contract.

1.6.1.1 Comprehensive General Liability Insurance: Comprehensive General Liability Insurance for bodily injury is the minimum limit of $500,000 per occurrence. No property damage liability insurance is required.

1.6.1.2 Comprehensive Vehicle Liability Insurance: Comprehensive Vehicle Liability Insurance covering the operation of all vehicles used in connection with the performance of this contract is the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.6.2 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall hand in a copy of the quality control program at the pre work meeting. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4 Recognized Holidays: The contractor shall not work on any of the following Holidays or weekends unless approval has been given by Contracting Officer’s Representative:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 4:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The contractor may be directed by COR or his/her representative to perform Emergency Services (Described in paragraph 1.3.2) outside of these hours or during the above listed holidays (Listed in 1.6.4). For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Place of Performance: The work to be performed under this contract will be performed for the Pine Bluff Site Office, 4305 Charles W. Wooden Road, Pine Bluff, AR 71601. Work required under this solicitation will be located at the sites described herein. Enclosed project map does not show the work areas or individual parks in detail. This contract will potentially require contractor to perform contract work within any park or other managed area under the jurisdiction of the Pine Bluff Site Office. It will necessitate that the Contractor include costs for travel time in the quote amount.

1.6.7 Type of Contract: The government will award an IDIQ Contract.

1.7 Security General Overview This is a Security Level One, Table A Contract.

1. The security provisions of this contract and/or applicable task order apply to all Contractor and Subcontractor Employees (CSEs) physically working on federally controlled property or requiring access to a Department of Defense (DoD) network.

2. Prime Contractors (PCs) are responsible for subcontractor compliance with the security provisions of this contract and shall coordinate all security requirements on the behalf of the subcontractors and their employees.

3. PCs will notify the Southwestern Little Rock District Security Office (SWL-DSO) within 5 business days of the contract award of the primary and alternate security Points of Contacts (POC) for this contract. This notification will be in the form of an email sent to m4xslceswlcontracts@usace.army.mil with the following information for each individual:

Full Name:

Email Address:

Work Phone:

Work Cell:

Time Zone of their work location:

NOTE: Only primary and alternate security POCs are authorized to contact the SWL-DSO to inquire about a contract employee.

4. PCs security POCs shall submit the appropriate security investigation package for EACH CSE based on the Security Level listed above.

The SWL-DSO reserves the right to upgrade the security level background check/investigation requirement of any contract and/or applicable task order; this includes upgrading the investigation standards for specific CSEs.

If required, badges will be issued to all clearedi personnel and are to be worn at all times while working on U.S.

Army Corps of Engineers (USACE) property. Any CSE working on USACE property without the proper identification badge will be escorted off site.

NOTE: Proposed foreign contractors seeking to work on a USACE contract must be cleared through the Department of State prior to having site access. To obtain approval, each individual must complete and submit the appropriate documents for processing. The required procedure takes approximately 45 business days to process once all documentation is completed properly and submitted.

mailto:m4xslceswlcontracts@usace.army.mil

1.7.1 Security Investigation Package Requirements for each CSE.

a. Security Level One Requirements (processing time is approximately five business days)

-SWL form 487 dated 2016, Contractor Required Information Form.

-A copy of the CSE’s driver’s license or government issued identification card

A copy of the CSE’s proof of citizenship document or proof of authorization to work in the United States. Acceptable documents are:

U.S. Birth Certificate

U.S. Passport

U.S. Certificate of Citizenship-INS

U.S. Certification of Naturalization FS-545, Certificate of Birth Abroad U.S. Certificate of Report of Birth

U.S. Consular Report of Birth Abroad Workers visa Permanent Resident card

- One (1) digital passport-styled photo to be used for the USACE badge. Photos will be transmitted to the Security Office by means of CD or Email m4xslceswlcontracts@usace.army.mil. Each digital photo shall be stored in a file labeled by the name of the CSE. If transmitted through email, the subject line of the email must be the name of individual pictured. Photo requirements are as follows:

1. In color.

2. Taken within the last six months to reflect your current appearance.

3. Taken in front a plain white or off-white background.

4. Taken in full face viewed directly facing the camera.

5. Taken with a neutral expression (preferred) or a natural smile, and with both eyes open.

6. No hats or sunglasses are authorized in this photo; face must be clearly displayed with no distracters

- PCs must ensure each CSE is prescreened using the E-Verify program to meet the established employment eligibility requirements. The PC must ensure that the applicant has two valid forms of government issued identification, in order to ensure the correct information is entered in to the E-verify system. The CSE will provide the SWL-DSO with a list of verified employees to include their registration number from E-Verify.

This list will be transmitted or mailed in the package along with the other required documents for CSEs. The E-Verify system can be located at the following URL (http://www.dhs.gov/e-verify).

- PCs must train each CSE on the iWatch/core watch suspicious activity reporting requirements (see paragraph 5).

http://www.dhs.gov/e-verify

1.7.2. Personnel Security Investigation Package Transmission

Mailing Address:

USACE SWL

Attn: Security Office 700 West Capitol Ave (room 6116) P.O. Box 867 Little Rock, AR 72201

a. If mailed- the investigation package will be transmitted in a sealed envelope together with a transmittal letter attached to the outside of the envelope for each applicant with the following information:

(1) Contract Number and Title

(2) Contracting Officer’s representative name, office number, and cellular number

(3) CSE’s full name and contact information

(4) PC name, address, and telephone number

b. Investigation packages can be faxed to (501) 324-5471. Faxed packages must have coversheet with contract information. Documents that contain personally identifiable information (such as social security number) must have coversheet stating “Page contains PII follows”.

c. Email transmission- email packages to m4xslceswlcontracts@usace.army.mil Documents must be password protected if they contain personally identifiable information (such as social security number). Passwords to documents must be sent in separate email.

d. Investigation packages will be submitted to the SWL-DSO for processing and adjudication. Incomplete forms, illegible forms, etc., will be returned for correction and/ or completion and can delay the CSE from beginning work.

The SWL-DSO address can be found in paragraph 2.b (3) (a) above.

e. Any change in personnel (whether an addition or replacement) at any time throughout the duration of the contract, will require the new personnel or replacement personnel to be vetted and approved by the SWL-DSO, in accordance with the requirements contained herein, prior to being granted Work Authorization/Site Access to any USACE property.

1.7.3 Onsite Access Approval

The CSE is responsible for contacting either the COR or the SWL Security Office, prior to the first day of work, to receive a list of approved individuals to be onsite, and their badges for identification purposes while onsite. All individuals on USACE property are required to wear identification badge. CSEs must be aware that COR representatives, project office personnel, and/or Security Office personnel can and will conduct identification checks on all persons onsite at USACE property. Any person found onsite without proper identification will be escorted offsite.

1.7.4 IWATCH/ Corps Watch Suspicious Activity Reporting (AT/OPSEC Cover Sheet, pg. 2, Section G, 4)

a. Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report

it. The simple rule is, “If you see something, say something!”

b. The contractor and all associated subcontractors will brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO-contained herein, below). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The CSE will provide the SWL Security Office with a list of employees who have been provided this training. This list will be transmitted in the package along with the other required documents for employees.

c. If you see something suspicious, provided below is the type of information to report:

(1) What you witnessed (the suspicious activity) including the date, time, and location.

(2) Description of who was involved

(3) Gender of person(s) involved

(4) Height, build, hair/skin color, and approx. age of person(s) involved

(5) Language spoken (if known)

(6) Vehicle description/ license number (if known)

(7) Have you seen this activity before?

d. How to report:

(1) In an emergency- call 911

(2) Notify your immediate supervisor and COR

1.7.5. Disqualifying Factors

Background check/investigation disqualifying factors are included in Tables A and B of this document.

i The term cleared refers to an individual granted authority to work on U.S. Army Corps of Engineers Property. This authorization comes through the Little Rock District Security Office to the Contracting Officer’s Representative (COR).

Disqualifying Factors Table A

CRIMINAL HISTORY/ CRIMINAL INFORMATION CHARGED* OR

CONVICTED

< 5 Yrs < 10 Yrs > 10 Yrs

Known/suspected terrorist or belongs to known/suspected terrorist organization (verified through terrorist watch list)

DENY DENY DENY

Espionage, sabotage, treason, or terrorism (not terroristic threats); or conspiracy or attempt to commit offense

DENY DENY DENY

Knowingly/willfully engaged in acts or activities to overthrow the U.S.

Government by force in any jurisdiction or any country; or conspiracy or attempt to commit offense

DENY DENY DENY

Active wants or warrants DENY DENY DENY Barred from any Federal installation or facility DENY DENY DENY Any type of identity fraud or inability to verify claimed identity DENY DENY DENY Any Felony Charge (except those specifically identified in table) DENY DENY ALLOW Felony charge involving unlawful distribution, sale, use, possession, or manufacture of and explosive, explosive device, or firearm; or conspiracy or attempt to commit offense

DENY DENY DENY

Registered Sex Offender DENY DENY DENY Rape, forcible sodomy, or sexual assault, or conspiracy or attempt to commit offense

DENY DENY DENY

Any sexual offense involving a minor or child, including child molestation, or child pornography; or conspiracy or attempt to commit offense

DENY DENY DENY

Kidnapping, hostage taking, human trafficking, or human smuggling, or conspiracy or attempt to commit offense

DENY DENY DENY

Child abuse involving serious bodily injury to a child or minor DENY DENY DENY Criminal homicide, murder, manslaughter, or negligent homicide DENY DENY DENY Hate Crimes offenses DENY DENY DENY Any type of assault or violent crime to include violent domestic charges DENY DENY ALLOW Computer/cybercrimes such as improperly accessing (or introducing a virus or other contaminant) a computer, system, or network; modifying, damaging, using, disclosing, copying, or taking programs or data

DENY DENY DENY

Mayhem, maiming DENY DENY DENY Any type of arson, vandalism, or willful destruction of property DENY DENY ALLOW Illegal Weapons Charges DENY DENY DENY Any type of extortion, bribery, or fraud to include “hot checks” DENY DENY ALLOW Any type of burglary, robbery, theft, larceny or conspiracy or attempt to commit offense

DENY DENY ALLOW

Any type of possession or distribution of stolen property DENY ALLOW ALLOW Any type of threat or disruption to the public or disturbing the peace (terroristic threat, inciting a riot, etc.)

DENY DENY ALLOW

Importation, manufacture, distribution of, or possession with intent to distribute a controlled substance, or conspiracy or attempt to commit offense

DENY ALLOW ALLOW

Illegal possession or use of a controlled substance DENY ALLOW ALLOW Operation of a motor vehicle while intoxicated by alcohol or drugs in any jurisdiction (1 conviction)

DENY ALLOW ALLOW

5 or more offenses for any crime (excluding minor traffic violations) DENY DENY ALLOW 3 or more offenses for any crime (excluding minor traffic violations) DENY DENY ALLOW

LEGEND/NOTES

DENY Individual(s) are not cleared to work on USACE property under any circumstance

* Individual must be completely finished through legal processes of being charged with a crime, and will be required to provide documentation if record suggests otherwise.

1.7.6 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period.

1.7.7 Key Control: Not Applicable.

1.7.8 Lock Combinations: Not Applicable.

1.8 Special Qualifications: The contractor shall be knowledgeable and properly trained for the use of Pole saw, chain saws, bucket trucks and operational safety practices involved in the tree maintenance industry.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between8:00 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed The Contractor shall provide approved safety hard hats with the company name or logo to be worn by all employees and subcontractors while working in public recreation areas. Appearance of all employees will be neat and clean at the beginning of each workday.

Contractor's vehicles and major subcontractor's vehicles shall be identified with the company name prominently displayed (minimum two inch letters) on the outside of both front doors of each vehicle in such a manner as to provide a readily visible means of identification. Extreme caution should be exercised at all times and especially when operating vehicles to prevent accidents and injuries to the contractor and visitors. Vehicles and equipment must be kept in proper mechanical order and clean and neat in appearance.