A.01.30_PWS_Including_All_Technical_Exhibits.pdf

PERFORMANCE WORK STATEMENT (PWS)

PARK MAINTENANCE, ELECTRICAL MAINTENANCE, PLUMBING MAINTENANCE

GREERS FERRY LAKE

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide park maintenance, electrical maintenance, and plumbing maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform park maintenance, electrical maintenance, and plumbing maintenance services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Greers Ferry Lake Project is a multi-purpose power generation, flood control and municipal water supply project. Greers Ferry Dam is located at river mile 79 on the Little Red River, a tributary of the White River, in Cleburne County, Arkansas, and is about two miles northeast of Heber Springs, Arkansas. The lake area extends in a westerly direction from the dam approximately 50 miles into Cleburne and Van Buren Counties, Arkansas. The Greers Ferry Project Office is responsible for operation and maintenance duties at the Greers Ferry Powerhouse, the Project Office, William Carl Garner Visitor Center, and 13 parks.

1.3 Objectives: Perform park maintenance, electrical maintenance, and plumbing maintenance services in a satisfactorily and timely manner according to the performance work statement.

1.4 Scope: The intent of this contract is to provide park maintenance, electrical maintenance, and plumbing maintenance services at Greers Ferry Lake. Services include but not limited to general park maintenance, performing electrical and plumbing repairs and installation. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, and vehicles, except as otherwise provided for herein, necessary to assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives. The Contractor shall accomplish work in a timely and satisfactorily manner.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of approximately 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year – March 1, 2018 or date of award whichever is later through Feb 28, 2019 Option Year I – March 1, 2019 through Feb 29, 2020 Option Year II – March 1, 2020 through Feb 28, 2021

1.6 General Information

1.6.1. Quality Control (QC): In order to assure that the desired level of performance of a service is achieved, the contractor shall establish and implement a quality control plan to ensure contract compliance, establish procedures for inspection and monitor and control the quality of the service.

The QC Plan shall include the identification of all contractor personnel, organizational structure, lines of authority and services to be performed. Contractor shall provide a Daily Quality Control

Inspection schedule to the Government Representative to determine if services meet the contract requirements and specifications. It is the contractor’s responsibility to correct deficiencies and check the consistency of quality throughout each service, and the plan shall outline whatever actions the contractor deems necessary to provide contract standards for quality control throughout all areas of responsibility. The Quality Control Plan shall be submitted to the COR at the Greers Ferry Project Office. An electronic copy of the plan must be submitted and accepted within 2 weeks of award of the contract. Revisions of the QCP shall be submitted to the COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.6.1.1 Contractor Quality Control Plan (CQCP): The contractor shall assume full responsibility for the quality of all services performed under this contract. The contractors’ quality control plan shall provide an effective level of quality control to ensure that all services are performed in accordance with the specifications and requirements, instructions, provisions, drawings and maps herein, of this contract. The contractor shall establish and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.6.1.1.1 CQCP Contents: Contractors Quality Control Plan shall include, as a minimum, the following items:

1. Contractor organizational structure

2. Contractor personnel and qualifications

3. Work schedule

4. Submittals schedule

5. Inspection requirements and schedule

6. Contractors Quality Control Procedures

7. Documentation of quality control activities

8. Requirements for corrective action when quality control and/or acceptance criteria are not met.

1.6.1.1.2 QC Inspection system: An inspection system covering all the services listed on the Performance Requirements Summary, must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the name and title of the individual(s) who will perform the inspection. It must specify the methods and procedures for identifying and preventing a cleanup service deficiency before the level of performance has become unacceptable.

1.6.1.1.3 Daily Quality Control Inspections/Reports: Daily QC inspections shall be conducted by the contractor and corrective action(s) shall be taken to address noted deficiencies observed by QC. A record of all daily inspections conducted by the contractor and necessary corrective action taken shall be prepared. Daily reports shall detail the inspection methods and procedures that were utilized to assure that all required services produced an end product that complies with the Specifications and requirements of the contract. The contractor shall establish a Daily Quality Control Inspection schedule, listing parks/services to be inspected, routes, times, and the person’s name performing the service. The contractor shall provide to the COR a written daily quality control inspection report for each daily service performed. All reports shall be completed daily and submitted on a weekly basis by email, no later than 02:00PM on Friday, to the Greers Ferry Project Office (email address: ceswl-gf-contract@usace.army.mil).

The written quality control reports shall contain the following items as a minimum:

a. Contractor's name.

b. Service date, starting time and ending time.

c. Contract, Delivery Order, and Work Order numbers.

d. Statement and description of services performed.

e. Location of services performed.

f. Description of services not performed and reasons for non-performance.

g. Certification Statement that all services performed was in accordance with the specifications.

h. Accidents/damages to Government property.

i. Man-hours worked on Government property.

j. Signature of the contractor's quality control representative.

1.6.2 Quality Control Manager: The contractor shall designate in writing a quality control manager with full knowledge of the contract specifications/standards, this individual is required to have a copy of the contract in their possession at all times for referral concerning questions of contractor’s responsibility. The contractors’ quality control manager shall be present and available whenever work is being performed, and shall have full authority and power to act for the contractor on items pertaining to overall work performance, management, coordination, and supervision to assure that job performance in each category meets the contract specifications and requirements. The quality control manager shall not be a working member of a crew performing any of the scheduled services to be inspected. Designated individual(s) will be the primary point of contact with the Government Representative for the performance of services and is responsible for communicating all completed services, delays, failures, and remedies in timely manner to avoid an inspection failure that could result in a deduction of payment for that service.

1.6.3 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3.1. The contractor’s work will be inspected within 2 days of the time for completing the work as identified in the contractor’s schedule. If the work has not been performed, or has not been performed satisfactorily, the inspector will notify the contractor of that fact within one working day of the inspection. Work may be performed or re-performed within 2 working days of notice of nonperformance or unsatisfactory performance. If the contractor fails to perform or to re-perform work within 2 working days of notice of nonperformance or unsatisfactory performance, the contractor has failed to promptly perform the services again, and the defects cannot be corrected by reperformance. Deductions will be made for nonperformance or failure to reperform.

1.6.4 Recognized Holidays: The Contractor is not required to perform services on holidays, except for in emergency situations or when approved in advance by the COR.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 8:00a.m. and 5:00p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work shall not be performed on Saturdays, Sundays, Federal Holidays, or the day preceding Federal Holidays, except as approved in advance by the COR. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Schedule of Work: The contractor shall submit and obtain approval of required documentation as identified in Technical Exhibit 2 prior to commencing work. The Contractor shall commence work to provide services on the date specified on the written order or within the required start time after receipt of telephone order in emergency situations. Work Order will indicate areas where services are required. Work shall be completed within the time limits stated on the delivery order, work order, or agreed upon schedule unless previously authorized by the COR. In case of inclement weather, additional work days may be allowed.

1.6.6.1 The Contractor shall develop a work schedule identifying all contract work and locations.

The Contractor shall submit the work schedules to the COR for review and approval prior to beginning work. The Contractor’s schedule shall include all items of work required by the delivery order or work order. It shall set forth the item of work, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the

COR.

1.6.6.2 When the Contractor cannot perform services due to construction debris or Government interference, the Contractor shall perform services within reasonable distance of obstruction and report in writing to the COR the reason for failure to complete the service within 24 hours (verbal notification should be made within 4 hours). The report shall identify type of interference, location and date of interference.

1.6.6.3 Work delays due to federal holidays, inclement weather, and/or other causes beyond the Contractor’s control will not constitute any requirement not being completed as specified herein.

When the Contractor experiences delays due to circumstances beyond his control, the Government may allow the Contractor to work additional hours beyond normal duty hours (7:30 a.m. to 4:30 p.m., Monday through Friday) and on non-scheduled days, i.e. federal holidays, and weekends, with prior approval from the COR on a case by case basis. In the event that weather or other conditions, over which the Contractor has no control, prevent the Contractor from completing an item of work as required by these specifications, the Contractor shall notify the COR of such conditions as soon as they arise. The Contractor may request a weather time extension.

1.6.7 Place of Performance: The work to be performed under this contract will be performed at all parks and property under the responsibility of the Greers Ferry Lake Project.

1.6.8 Type of Contract: The Government will award an Indefinite Delivery Indefinite Quantity Contract. This contract type provides a not to exceed (NTE) estimate of the work required to be performed over the contract period. The actual quantities of services ordered under this contract may be significantly less or possibly more than the contract quantity. Estimated quantities and/or the work to be performed are described herein as Contract Line Items (CLINS) and/or listed on separate sheets as Bid Schedules. These quantities are approximate and are provided only for the Contractor's information to assist in preparation of bids. They are not guaranteed and the actual quantities may be less or more than shown. Variations in these estimated quantities shall not be justification for or request for additional payment.

This contract consists of three (3) schedules and each schedule may be awarded to a different contractor according to price. Contractor does not have to bid on all schedules, but can bid on each schedule individually. If contractor is awarded multiple schedules and services for multiple areas are requested, contractor will be required to perform services concurrently, within specified time periods.

1.6.9 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.6.9.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.9.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.4 The Contractor shall take special care to protect Government Property including buildings, grounds, roads, and any other surfaces from materials not intended. Return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, as necessary. The Contractor shall report all damages of Government property on the quality control program report. Contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents and/or employees.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. The post award meeting shall take place within 2 weeks of award of the contract.

1.6.11 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Special Qualifications: A copy of all licenses required by state and federal regulations shall be submitted to the COR within 2 weeks of award of the contract, and within 5 working days when changes are made thereafter. The following licenses are required to perform work under this contract but not limited to electrician’s license to perform electrical work, plumber’s license to perform work on plumbing and sewer pumps, septic tank installer’s license to work on septic system components, and CDL to operate trucks as required by the State of Arkansas. Only properly trained and qualified personnel shall be used in the performance of this contract, they shall have the education, experience or knowledge as evidenced by license, certificate, diploma, etc., to provide a comprehensive understanding of the systems, components, equipment, and facilities to be serviced, operated, maintained, repaired, renovated and constructed under this contract. All employees shall be subject to such Government regulations as are applicable during the time spent performing work under this contract. The contractor shall maintain a file containing the qualifications, certification, diplomas and/or licenses of all personnel (including subcontractor personnel). These files shall be submitted to the COR and will be used as part of the basis for determining the qualifications of personnel. In the event the Contractor does not have a qualified employee to perform the specific work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished.

1.6.13 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Quality Control Inspector. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer prior to commencing work. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 8:00 a.m. and 5:00 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. This individual may also serve as a Quality Control Inspector and be a working member of a crew, provided that job performance in each category is maintained at an acceptable level to the COR. For the purpose of this contract, it is intended that these shall be administrative positions whose responsibility is to ensure compliance with contract specifications. The Contract Manager and Quality Control Inspector shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee to act as work leader, and to complete a daily activity report.

1.6.14 Daily Communication: The Contractor must communicate daily with the designated Government representative assigned to this contract between the hours of 8:00 and 9:00 a.m.

Monday through Friday, excluding Federal Holidays while work is being performed.

Communications shall cover work accomplished, ongoing work and issuance of new work orders and/or delivery orders. Daily communication is extremely important and must be either by telephone or E-mail, although in person visits may be required in order to exchange or discuss paperwork associated with the performance of this contract.

1.6.15 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall provide ball caps/hats or shirts with the company name or logo to be worn by all employees and subcontractors while working on public recreational areas.

1.6.16 Conduct: All individuals involved in providing services under this contract shall not be under the influence of drugs or alcoholic beverages. The Contractor shall, at all times, be responsible for the conduct and discipline of his employees and all subcontractors and their employees. Contractor personnel shall present a neat appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. All individuals involved in providing services shall be dressed neatly and fully to include shoes, pants, and shirts with sleeves that shall be closed or buttoned. Personal Protective Equipment shall fully comply with the current edition of EM-385-1-1 at the time of award.

1.6.17 Removal of Contractor's Employees: The Contracting Officer may require the Contractor to immediately remove from the work site any employee who endangers persons or property, or whose physical or mental condition would impair the employee's ability to satisfactorily perform the required work. Notification to the Contractor will be verbal and in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement shall be made as required. This requirement shall not be the basis of any claim for compensation or damages against the Government.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Environment and OSHA: Comply with all Federal, state, and local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, or local laws, rules, and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the contracting officer or the COR for final resolution. The contractor shall notify the Contracting Officer or COR in writing in addition to any verbal notification of such conflicts. The contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, or local laws, rules, and regulations. All unsafe acts or conditions fostered by the contractor or contractor personnel may be grounds for Contracting Officer or COR to halt any and all contractor performance with a commensurate deduction of monies due the contractor until such unsafe conditions are corrected. Take due caution not to endanger personnel during performance of this contract.

1.6.19.1. The Contractor will be responsible for providing a list of chemicals, product labels, Safety Data Sheets (SDS), and proposed application rates of all products proposed for use to the COR for review within two weeks of award of the contract. Changing conditions or other factors may result in the Contractor’s desire to use chemicals other than those previously submitted and approved by the COR. The use of other chemicals in combination with, or instead of those previously approved must be approved by the COR at least thirty (30) working days prior to their use. MSDS sheets shall be maintained according to OSHA standards 29CFR1910.

1.6.20 Safety Requirements: The Contractor shall develop an Accident Prevention Plan in accordance with EM 385-1-1 Appendix A. The plan must be submitted and approved by the date of the post award conference meeting. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with Occupational Safety and Health Act (OSHA) regulations and all pertinent provisions of the current edition of Safety and Health Requirements Manual, EM 385-1-1.

1.6.20.1 If the Contractor fails or refuses to promptly comply with the safety requirements as specified herein, the COR may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements.

1.6.20.2 The Contractor shall perform work requirements in a manner to protect buildings, vehicles and Government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.6.20.3 The Contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.20.4 The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the Contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.20.5 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements and a minimum of two crew members trained and certified in first aid and CPR to care for minor injuries normally sustained in the type of work required.

1.6.20.6 All work crews, office personnel, and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.20.7 The Contractor shall survey the work areas for hazardous conditions. The Contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers.

The Contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

1.6.20.8 The Contractor shall conduct safety meetings with all personnel before each service and at a minimum of weekly intervals to discuss potential safety hazards, etc. The COR shall be notified 24 hours in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR. When a new employee is hired, the Contractor shall furnish a statement that the new employee was briefed on safety procedures.

1.6.21 Payment: The Contractor shall submit an invoice for completed and approved work.

Deductions shall be made for work not completed or performed. The total number of hours worked on each delivery order for the month shall be listed on the invoice. No payment shall be processed without this information reported. The Contractor will be paid for completed and approved work accomplished after submittal of an invoice (See Technical Exhibit 8). The Contractor will furnish a copy of the invoice to the Greers Ferry Project Office by the 25th of each month.

1.6.22 Lost and Found: All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the

COR.

1.6.23 Contractor Recommendations: It is the intent of these specifications to provide a contract in accordance with the best industry standards. The Contractor may recommend alternative work methods that will improve the quality. If accepted, the Contractor, upon written approval, shall use those methods in executing the work of the contract. The Government has the prerogative to accept or reject the Contractor’s recommendation.

1.6.24 Changes to Frequencies or Quantities: The Government reserves the right, should it become necessary, to decrease or increase service frequencies or quantities in any or all parks or portions of parks. The Government may also, at any time during the duration of this contract, close any park or portion of a park and delete any subsequent services.

If parks/facilities or portions of parks/facilities are closed due to maintenance, winter closing, administrative decisions, or any other reason including observed Federal holidays or a government shutdown, work will not be requested and payment will not be made to the contractor for services not completed prior to closure.

1.6.25 Required Insurance:

1.6.25.1 Minimum Insurance: Any successful bidder under this solicitation shall procure and maintain the minimum insurance requirements during the entire period of the Contractor’s performance under this contract.

1.6.25.2 Comprehensive General Liability Insurance: Comprehensive General Liability Insurance for bodily injury is the minimum limit of $500,000 per occurrence. No property damage liability insurance is required.

1.6.25.3 Comprehensive Vehicle Liability Insurance: Comprehensive Vehicle Liability Insurance covering the operation of all vehicles used in connection with the performance of this contract is the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.6.26 CONTRACTOR MANAGEMENT REPORTING (CMR): Not required.

1.6.27 Permits and Licenses: The Contractor shall, at their own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current federal, state, and local laws and regulations and shall comply with any subsequent changes.

1.6.28 Other Contracts: The Government may undertake or award other contracts or have lessees, Government employees, or volunteers performing certain work, and the Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees.

The Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor, by a lessee, by volunteers or by Government employees. The COR can alter the work schedules of the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

1.6.29. Title 36- Rules and Regulations: While performing work under this contract, the Contractor and his/her employee’s vehicle operation and conduct shall conform to Title 36, Code of Federal Regulations, and other applicable state regulations. Specifically, no vehicles shall be operated off developed roadways (unless directed to do so), or in excess of posted speed limits and directional signs, or in a careless, reckless, or negligent manner.

1.6.30. Contractor Travel: Not Applicable

1.6.31. Other Direct Costs: Not Applicable

1.6.32. Data Rights: Not Applicable

1.6.33. PHASE IN /PHASE OUT PERIOD: Not Applicable

1.6.34. Required Performance Capability: Multiple services may be required on the same day in multiple areas for which the contract work order specifies. The Contractor must have sufficient labor, equipment, and supplies, to perform all specified services in a satisfactory manner on the specified dates.

1.6.35 Delivery Order: All work under this contract shall be ordered by issuance of Delivery Order (DD Form 1155, see Technical Exhibit 4). Delivery orders may be issued for Normal Service Calls, Emergency Service Calls, and Task Items. The Delivery Order shall list those items from the bid schedule that are to be performed or used to perform scopes of work. No work shall be performed without the Contractor receiving a hard copy of a Delivery Order.

1.6.36 Work Order: Work under this contract at times shall be ordered by issuance of Work Order. Work Orders may be issued for Normal and Emergency Service Calls, Unscheduled Hours, and Task Items from Delivery Orders. Work Orders will be used to define the work to be performed from the Delivery Orders, and may include completion dates earlier than the Delivery Order completion date. (See Technical Exhibit 5).

1.6.37 Normal Service Call: Services provided by the Contractor after issuance of an order for general non-definable work that requires a maximum of two hours labor on-site during normal working hours. Includes all costs incurred by the Contractor except the Contractor shall be reimbursed separately for the invoiced cost of repair and replacement parts. Contractor shall complete work according to and within the time from on the delivery order or work order.

1.6.38 Emergency Service Call: Services provided by the Contractor after issuance of an order for general non-definable work that requires a maximum of two hours of labor on-site at any time outside normal working hours. Service includes all costs to perform the specified work except the Contractor shall be reimbursed separately for the cost of repair and replacement parts. Work shall be initiated by verbal notice from a designated representative with paper work to follow.

Contractor shall report to the designated work site with necessary personnel, vehicles, supplies, tools, materials and parts to accomplish the specified work within two (2) hours of notification for emergency service calls.

1.6.39 Disposal of Debris: The Contractor shall dispose of all materials and/or debris from work performed through Service Calls or Task Items under this contract, unless otherwise noted.

Disposal shall be off Government property, at contractor’s expense, and in strict accordance with all applicable laws and ordinances. No separate payment for the disposal of materials and debris shall be made. When aluminum signs are replaced, the old signs shall be delivered to the Greers Ferry Project Office Compound. Other items removed from the parks may be required to be returned to the Project Office for recycling or future use.

1.6.40 Excavation: Excavations of any kind performed under this contract, either with hand tools or power equipment, shall be back-filled, and dressed in a manner that shall leave work areas free of mounds, depressions, and rocks larger than 1 inch in any dimension. Work site, whether inside or outside of mowing area, shall be heavily seeded with mixture of half annual and half perennial rye grass at a rate of 25lbs/acre, and ladino white clover at a rate of 10lbs/acre, and mulched. Sod may be installed as a substitute. This shall be performed at no additional cost to the Government; this shall also be applicable if a return to the work site with equipment is needed to correct any settling, sinking or caving that has occurred. Contractor shall be responsible for marking excavation location and notifying the government representative and Arkansas One Call a minimum of 2 working days before excavation begins.

1.6.41 Compaction Effort: Any material requiring compaction effort in this contract shall have the correct amount of moisture to allow for thorough compaction. In the event quality assurance inspections indicate significant settling or depressions in any back-filled areas, contractor shall correct site deficiency conditions in a timely manner at no additional cost to the Government and shall include reseeding and mulching.

1.6.42 Seeding and Mulch: Area to be seeded and mulched shall be scarified and dressed in a manner that shall leave area free of mounds, depressions, and rocks larger than 1 inch in any dimension. Seed shall be a mixture of half annual and half perennial at a rate of 25lbs/acre, and ladino white clover at a rate of 10lbs/acre. Mulch shall be wheat straw and placed in sufficient quantity to completely cover the view of the ground surface, minimum two inches in depth.

Contractor shall be responsible for maintaining the optimum moisture content for a maximum period of 10 days (minimum ½” of moisture per day).

1.6.43 Dressing of Work Areas: The smoothing and/or leveling of work sites by filling depressions, removing high areas, removing rocks larger than 1” by using equipment and/or hand tools to restore work area to original grade and condition. Once dressed the area shall be seeded and mulched.

1.6.44 Back-fill Material: Back-fill material shall be excavated material free of rocks 2 inches and larger, be of correct optimum moisture content for compacting, be placed in lifts not exceeding 4 inches loose thickness and properly compacted.

1.6.45 Excavation Inspections: Contractor shall give 24 hour notice to government representative prior to performing back-filling operations on water, electric or road sleeves so bedding material and utility placement may be inspected.

1.6.46 Compaction Effort: After each back-fill is placed, compaction shall be achieved to prevent any future settling. Any material requiring compaction effort in this contract shall have the correct amount of moisture to allow for thorough compaction. In the event quality assurance inspections indicate significant settling or depressions in any back-filled areas, contractor shall correct site deficiency conditions in a timely manner at no additional cost to the Government and shall include reseeding and mulching.

1.6.47 Rock Excavation: Rock excavation shall be rock consisting of boulders measuring one half cubic yard or more and materials that cannot be removed without systematic drilling, hydraulic hammering or other similar means. High explosive blasting shall not be allowed at any time for any work performed within this contract. Materials that may be encountered but are not limited to include the following: rock material in ledges, bedded deposits, un-stratified masses, conglomerate deposits, below ground concrete/ masonry structures or lime stone exceeding one half cubic yard in volume.

1.6.48 Utility Line Bedding Material: Utility line bedding material shall be 3/16 inch and below fill sand or concrete sand.

1.6.49 Marking Tape: Marking tape shall be detectable metallic tape determining the specific utility and shall be buried in correct location above utilities to aid in locating services. Tape shall terminate to daylight at each end.

1.6.50 Stone Material: Stone material furnished shall be highly durable stone. Gypsum, anhydrite, chert, shale and soft or weathered rock shall not be used. Neither breadth nor thickness of any piece of stone shall be less than one-third its length. Rocks shall be of angular shape. The sources from which the Contractor proposes to obtain the material shall be selected well in advance of the time when the material is required in the work. Stone material shall comply with Arkansas Highway and Transportation Department Specifications.

1.6.51 Contractor Furnished Stone: Approval of a source of stone material shall not be construed as approval of all materials from that source. Certain areas of an approved source or quarry may be rejected, at the Contracting Officer's discretion, if those areas are determined to produce less than the quality or gradation criteria in these specifications. Stone shall be produced from approved sources or from another source when approved in accordance with the technical provisions herein.

1.6.52 Stone Tests: Suitable tests and service records will be used to determine the acceptability of the stone protection materials. If such tests and records are not available to the satisfaction of the Contracting Officer, as in the case of a new source, the material shall be subjected to such tests as necessary to determine its acceptability for use in the work at no additional cost to the Government. Tests to which stone may be subjected include specific gravity and absorption, freezing-thaw resistance, magnesium sulfate soundness, petrographic examination and such other tests as may be considered necessary to demonstrate to the satisfaction of the Contracting Officer that the materials are acceptable for use in the work. Tests and test values listed below are for job controls of all stone and will be used to determine the acceptability of the stone being produced.

1.6.53 Weight and Absorption: The minimum weight calculated from the bulk specific gravity (saturated surface-dry) of the sample, determined in accordance with ASTM C 127-88, shall be 150 pounds per cubic foot. Maximum absorption shall be 3 percent unless other tests and service records show that the stone is satisfactory. Tests shall be made on 1-1/2-inch to 2-1/2-inch aggregate as directed by the Contracting Officer.

1.6.54 Soundness (Freezing-Thaw Resistance): The loss of weight of stone after 20 cycles of freezing and thawing with test specimen immersed in water shall be not more than 15 percent, as performed in accordance with CRD-C 144-92.

1.6.55 Resistance to Disintegration by Saturated Solutions of Sodium Sulfate or Magnesium Sulfate: Stone shall be subjected to the magnesium sulfate soundness test in accordance with ASTM C 88-90 and shall show a loss in weight of not more than 10%.

1.6.56 Fill Material: Fill materials shall be from an approved borrow source. Satisfactory materials shall consist of cohesive non-expansive materials: Cohesive materials include: clayey gravels (GC), clayey sands (SC), lean clays (CL), silts (ML and MH) and organic materials (Pt, OL, and OH).

1.6.57 Materials: The Contractor is entitled to invoice the Government for repair parts used in accomplishing work directed by issuance of a Normal Service Call or Emergency Service Call.

Reimbursement shall be made only on completed orders. The Contractor shall furnish original sales receipts identifying items purchased under the cost reimbursement portion of the contract when invoicing for payment on completed and accepted work. The exception to this is identified in section (“Expendable Materials”).

1.6.58.1 Quality of Materials: Contractor furnished materials/supplies shall be new, in good condition, free of defects and of the same brand previously installed or approved equal. The items used shall be standard products of manufacturers regularly engaged in the production of such items. Contractor reimbursable materials and task item products are subject to approval by the COR prior to installation.

1.6.58.2 Expendable Materials: Items deemed common to the trade as incidental support supplies used for repairs. Materials such as: wire nuts, nails, nuts, bolts, washers, machine screws, wood screws, sheet metal screws, adhesive, duct tape, electrical tape, Teflon tape, PVC cleaner, PVC cement, joint compound, caulking, seed, mulch, etc.

1.6.59 Completion Time: The intent of any maintenance work issued is to commence and complete task and line items in a continued, smooth flowing manner with the least amount of interruption to the public and to pursue the work until complete (either before or by the date listed on the work order). Priority work issued during the performance of a delivery/work order does not relieve the contractor of the responsibility of completing operations already commenced elsewhere in other parks or locations.

1.6.60 Warranty Information: Warranty information and manufacturer provided information such as owner's manuals or operating manuals shall be provided to COR by the contractor as soon as possible after equipment installation. Contractor’s workmanship and contractor furnished supplies/parts shall be warranted for one (1) calendar year, including services, all repairs or new installations. (FAR 52.246-20 and FAR 52.246-21).

1.6.613 Testing: Upon completion of maintenance services involving parts replacement or repair, the total system shall be tested to confirm that all portions, including the replaced or repaired parts, are functioning properly.

1.6.62 Work In Turf and Other Areas: Upon completion of all tasks, whether a task item or service calls, it shall be the responsibility of the contractor to dress all disturbed areas back to original grade; this includes any depressions caused by tires, stabilizing arms and material spot dumped or spills. This shall be performed at no additional cost to the Government for the life of this contract. At a minimum, this shall include seeding and mulching all disturbed areas. If area disturbed is sod, then contractor will repair area with sod of the same type destroyed at no additional cost to the Government.

1.6.63 Contract Labor Requirements: Contractor shall comply with Instructions to Contractors on Contract Labor Requirements, Appendix A, LRDP 27-1-1 Current Edition. Contractor will submit payroll, comply with Davis Bacon Act, employees will complete labor interviews, etc.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

CONT…