Bldg_154_AV_Solution_Description_-_whole_theatre.pdf

MISSISSIPPI AIR NATIONAL GUARD

COMBAT READINESS TRAINING CENTER

BASE COMMUNICATIONS OFFICE

DESCRIPTION OF REQUIREMENTS

FOR FY17

BASE AUDIO VISUAL CONFERENCE

SOLUTION

1. GENERAL - DESCRIPTION OF SERVICES

1.1 The purpose of this project is to provide and install equipment for the AV system in bldg. 154 to includes rooms

- Auditorium 112

- Room 101

- Room 104

- Room 108

- Room 111

1.2 All rooms will be connected through the Government Furnished Central Crestron switching and control system. Rooms 101 and 104 can be used as one large room or as two separate rooms. Rooms 108 and 111 can also be used as one large room or two separate rooms.

1.3 The purpose of this project is to replace some of the older equipment in building 154, theatre and classrooms, so that the Audio Visual system will work with the latest technology.

1.4 All contractors/companies bidding on this project are recommended to schedule a site visit before bidding.

2. DETAILED DESCRIPTION OF PRODUCTS TO BE PURCHASED AND

SERVICES TO BE RENDERED

2.1 Install and mount a fixed frame screen at least 140”Hight x 224”Width on the front wall of the auditorium.

2.2 Replace projector in Auditorium with a projector capable of at least 8000 lumen laser projector with 4K enhanced technology that can project onto the fixed frame screen located on the front wall of the auditorium.

2.3 Install a new Digital media matrix switcher to provide handling of all video routing and control from input sources in rooms 101, 104, 108, 111, 112, & and the existing Vaddio production switcher

2.4 Provide and install a solution that will be able to take an input (at least 1 each HDMI and 1 each VGA) from a laptop or PC located in all 5 rooms and send it to the controller.

Rooms 101, 104, 108, & 111 will only go to their perspective rooms, but the auditorium audio and video (room 112) will be able to overflow to rooms 101, 104, 108, & 111.

(This feature is currently capable in the Crestron system that is installed) The user will be able to select from control desk laptop, production switcher, and the camera feed as video sources for the auditorium. The auditorium video can be sent to any or all of the other rooms for overflow.

3. Equipment

3.1 Contractor shall provide all labor, materials, and equipment to complete the requirements of the above solution. Equipment and installation need to have a minimum 1 year warranty.

3.2 Contractor shall provide equipment drawings and diagrams showing how this new system integrates into the existing base provided equipment will be submitted to the CRTC Communications shop before final acceptance is made on the contract.

3.3 All installed equipment must be compatible with the Government Funded Equipment, GFE listed below.

3.4 Government provided equipment – Crestron System in building 154 Auditorium, to include:

- The existing NEC Model P420X projector located in Room 101. The existing electric screen will be reused.

- The existing NEC Model P420X projector located in Room 104. The existing electric screen will be reused.

- The existing NEC Model P420X projector located in Room 108. The existing electric screen will be reused.

- The existing NEC Model P420X projector located in Room 111. The existing electric screen will be reused.

- The existing Vaddio production switcher. This feed allows the user to route content to the production switcher.

- The 20” touch panel located at the control desk. The user will be able to preview video sources from the touch panel.

- The existing recording system will remain as is with the exception of the new digital feed that will connect to the Vaddio production switcher.

- The Auditorium speakers. The existing BOSE line array speakers will be replaced with

(6) ceiling mounted EV speakers. Ceiling speakers are being provided provide better and more even sound coverage in the auditorium (room 112).

- Room 101 existing ceiling speakers.

- Room 104 existing ceiling speakers.

- Room 108 existing ceiling speakers.

- Room 111 existing ceiling speakers.

- The existing two Crestron QM-AMP380SR audio amplifier.

- Existing AKG wireless microphone system.

- Existing wall mounted Crestron touch panels in rooms 101, 104, 108, & 111

The existing Audio Visual solution in the auditorium is a Crestron System. Below are the diagrams that were provided to us by the contractor after the installation of this system.

The Crestron Controller master files will be provided to the contractor by the customer.

This is the equipment rack for the current Audio Visual system in the building 154 auditorium.

This is the lower half of the equipment rack. The top of the picture is the wireless microphone receivers, and the Bose amps are on the bottom.

This is the KVM switch, Media Transmitter, DVD/VCR, and UPS that are located by the media desk in the auditorium.

This is the media desk. The PC and wireless microphones are located here.

4. SECURITY

4.1 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.2. The Contractor shall be required to apply for and obtain vehicle and/or individual identification media at the ANG CRTC Pass and Registration Section. The Contractor is responsible for accountability of all such media and these media shall be surrendered to the Pass and Registration Section upon completion and termination of an individual’s employment for the Contractor.

4.3. The Contractor shall comply with all ANG CRTC and Air Force policies regarding entry to the installation, rules of the road, compliance during contingency operation and photography prohibition. Contractors are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior Government authorization. The Contractor shall be responsible for scheduling escorts by contacting the facility manager/requestor of the restricted/controlled area and safeguarding all Government property, including any keys issued.

4.4. Due to safety/security requirements, Contractor personnel working in restricted/controlled areas shall be required to read, write, speak and understand English.

5. REQUIREMENTS AND INSTRUCTIONS

5.1 REGULATORY REQUIREMENTS

A. All equipment and materials shall be UL listed and shall bear the UL label intended for the purpose specified and indicated. If UL has no published standards for a particular item, then other national independent testing standards shall apply and such items shall bear those labels.

B. All equipment and installations under this contract shall conform to the following:

1. IEEE/ANSI 142-1982 - Recommended Practice for Grounding of Industrial and Commercial Power Systems.

2. ANSI/NFPA 70 - National Electrical Code.

3. ANSI/IEEE C2 - National Electrical Safety Code TIA/EIA Standards

568-A (including TSB-67), 569 and 607.

4. Any state and local codes, as applicable.

C. The AV Integrator shall be solely responsible to possess or obtain all permits and certificates required to complete this project.

D. The AV Integrator and employees shall perform all work in compliance with current Occupational Safety and Health Administration (OSHA) guidelines and regulations.

5.2 PROJECT / SITE CONDITIONS

A. Coordinate all access to the site at all times with the General Contractor and the Customer.

B. Adhere to the safety standards established by the General Contractor and the Customer while performing work on site.

C. All employees of The AV Integrator shall wear identification clearly indicating The AV Integrator’s company while on site.

D. All employees of The AV Integrator shall comply with rules and policies established by the Customer.

E. All vehicles of The AV Integrator or employees shall be parked in areas designated by the Customer.

F. Store equipment in a manner that will not interfere with others. Coordinate secured storage at the site with the General Contractor and the Customer.

G. Do not install equipment in dusty conditions or allow dust to accumulate in or on installed equipment.

H. Protect all work and equipment installed under this contract from damage by others.

Keep areas around and inside of each piece of equipment and each rack free from dust, dirt and debris throughout the project.

6. PHYSICAL INSTALLATION

6.1 CABLE AND WIRE MARKING STANDARDS

A. Label products in a logical and permanent manner corresponding to the drawings. Label material shall be durable, with non-erasable identification clearly visible below a clear protective covering. Lettering shall be of sufficient density to afford reading in reduced rack lighting.

Minimum character size shall be 1/8 inch. Mark all cables with permanent, non-handwritten cable markers identical at both ends. Marker (wire label) will be placed on the cable and oriented so that the wire number reads left to right when holding the connector in your right hand.

B. Marker (wire label) will be placed 4 inches back from the connector as shown in the illustration below:

C. Marker (wire label) will be placed directly behind the heat shrink on multi-conductor cable.

D. The above rules will be deviated from if the marker (wire label) is placed in a position where it will be internal to a cable bundle or unreadable. In this case, a location closer to the equipment will be chosen and duplicated for that signal type within that specific rack.

E. Portable cordage will be marked as indicated on shop drawings.

F. There shall be NO unmarked cable in an installation regardless of length.

G. Temporary labels, including handwritten, are acceptable during installation, but must be replaced with permanent labels before any acceptance tests or final sign off.

H. The equipment that has been replaced by the installer will be placed in an area to be determined by the customer. The customer will handle the disposition and turning in of the old equipment.

7. Training and System Documentation

7.1 The system documentation package shall include the following components neatly bound in a three ring binder. Each section shall be separated with printed tabs identifying that section.

1. Index sheet

2. Warranty/service information, contact and instructions

3. CD/DVD in CD holder with the following in properly labeled folders:

i) Electronic files of As-Built drawings (PDF or CAD, unlocked)

ii) Programming source code and all support files to allow minor modifications and updates

(10) Unlocked source code, clearly written with comments

(11) Must include all macros, library files and any other files required to compile.

iii) Touch Panel source code files and all supporting graphics and fonts required to compile

iv) All manufacturers programming/configuration/drivers for control systems DSP, video and audio conference, projectors and flat panel displays

v) Electronic files of operation instructions prepared by AV Contractor

vi) Complete equipment list with all serial numbers for all components on

CD in Excel format

4. Printed operation instructions as prepared by AV Contractor

5. Manufacturers instruction manuals for all components

6. Printed 11 x 17 As-Built drawings

7. Complete test results as outlined in Quality Assurance section

7.2 In addition to the binders, (2) “Arch D” size and (2) “Arch B” size sets of As-built drawings shall be included with the project documentation package.

These drawings sets shall be distributed to the Customer after project closeout is complete.

8. TESTING AND COMMISSIONING

8.1 The AV Integrator is responsible for providing the necessary test equipment, tools and technicians to provide a complete and thorough system performance test prior to the final system acceptance by the Customer. The AV Integrator shall provide to the Customer, one week in advance of final system acceptance, a complete record of all testing and results for each system.

8.2 In the event that the systems are not thoroughly tested and the Customer is asked to perform final test and acceptance, The AV Integrator shall repair/replace/rework any deficient components or workmanship at no charge to the Owner.