PWS_final_3_SEP_2019.pdf

PERFORMANCE WORK STATEMENT

FOR

INSTALLATION OF BATTERY BACK-UPS SYSTEM

AT

JOINT FORCE HEADQUARTER BUILDING

ESTATE BETHLEHEM

ST. CROIX, US VIRGIN ISLANDS

SECTION 1 GENERAL

SECTION 2 DEFINITIONS AND ACRONYMS

SECTION 3 GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND

SERVICES

SECTION 4 CONTRACTOR FURNISHED PROPERTY, MATERIALS, AND EQUIPMENT

(CFP/M/E)

SECTION 5 REQUIREMENTS

TECHNICAL EXHIBIT 1: Performance Requirements Summary

TECHNICAL EXHIBIT 2: Deliverables Schedule

1.0 GENERAL:

1.1. SCOPE:

To replace existing “Battery Backup Uninterrupted Power Supply (UPS) System” (APC by Schneider Electric – MGE Galaxy 400, w/Emergency Power off Button) currently in place, which is nonoperational and outdated. Provide the necessary manpower, skills, knowledge, supplies and equipment to remove existing UPS currently located at the Virgin Islands National Guard (VING), Joint Force Headquarters (JFHQ) Building, Estate Bethlehem, Kingshill St. Croix, US Virgin Islands. The requirement is for the vendor to remove existing equipment from its current location, remove all component parts, cables supporting it, and transport UPS system to the designated turn-in area at the US Property & Fiscal Officer warehouse building which is located in the same compound. All turn in documentation will be submitted by the VING J6 supply technician to the warehouse and prior coordination arranged for proper turn in. Vendor is to move the UPS system and accessories to the identified telecommunications room from the staging location in order to assemble the new UPS, all components, required cabling, and mount equipment on the platform replacing the old equipment. Vendor must test the equipment, ensure equipment is operational, and the area is left neat and organized in appearance.

1.2. BACKGROUND:

Purpose is to replace existing equipment with a technically updated, efficient, and provided redundant power fail over UPS system equipment that will provide the VING backup power and protection to the VING Network Systems environment. This replacement must also have the capability to terminate power in an emergency. Purchase is expected to provide no downtime to our central telecommunications room in case of shore power blackout and provide surge protection to prevent damages to communications equipment due to frequent power failures, blackouts, brownouts, and surges from the local Water and Power Authority (WAPA) Company.

Updated UPS system equipment is expected to provide immediate power when backup power generation does not turn on automatically to support the telecommunications rooms during loss of power to all systems.

1.3. PERFORMANCE:

1.3.1. Period of Performance: The period of performance of this contract remains to be determined or as specified within the final contract.

1.3.2. Place of Performance: Estate Bethlehem, Kingshill St. Croix, USVI

1.4. GENERAL INFORMATION:

1.4.1. Quality Control (QC): QC is the sole responsibility of the contractor. The contractor shall develop and maintain an effective QC Plan (QCP) to ensure continuous, cost effective, and efficient collection and disposal of refuse is performed IAW commonly accepted commercial practices. The contractor shall establish and maintain a complete QCP to ensure the requirements of the contract are provided as specified. Develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.4.1.1. At a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A written copy of the contractor’s QCP shall be furnished to the Contracting Officer (KO) at the pre-performance meeting. Records of the contractor’s quality inspections shall be maintained for the life of the contract and made available for Government inspection as requested. The Government evaluator must have a specific contractor point of contract (POC) to notify in case of customer complaints. After acceptance of the QCP, the contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QCP.

1.4.1.2. QCP Documentation. Documentation of quality inspections and corrective or preventive actions taken shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.4.2. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2.1. The Government shall periodically evaluate the contractor’s performance by appointing a Contracting Officer’s Representative (COR) to ensure satisfactory compliance with this PWS.

The COR will evaluate the contractor’s performance through intermittent on-site inspections, review of the contractors QCP, and receipt of customer complaints. The Government may inspect each task as completed or increase the number of quality control inspections, if deemed appropriate because of repeated failures discovered during QC inspections or because of repeated customer complaints. Likewise, the Government may decrease the quantity of inspections if performance dictates. The Government COR will also receive and investigate complaints from various customers. Initial customer complaints shall be validated by Government personnel and in cases of disagreement with customer(s), the final determination of the validity shall be made by the KO.

1.4.2.2. Government remedies. The KO will follow the requirements of FAR 52.246-4, Inspection of Services – Fixed-Price, for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

1.4.2.2.1. The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government. All deficiency responses shall include identification of the cause of the deficiency to preclude recurrence and an analysis of the quality program’s effectiveness in the area of the deficiency.

1.4.3. Contractor shall be available to provide services during normal working periods, during the hours of 8:00 AM to 5:00 PM Eastern Time as the mission dictates except for federal holidays. Arrangements to work at different times or days must be coordinated through the Contracting Officer in order to gain access to the facility. Any request for variance from this specification shall be in writing and submitted to the Contracting Officer at least two (2) working days in advance. Approval shall be at the discretion of the Contracting Officer.

Recognized Holidays: The following are recognized US holidays.

US HOLIDAYS DAYS RECOGNIZED

New Year’s Day 1 January Martin Luther King, Jr.’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July

1.4.4.1. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.1.1. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.4.2. Identification of Contractor Employees: All contractor employees working on Government facilities shall wear identification badges or uniforms distinguishing themselves as such. All contractor personnel attending meetings shall wear identification badges distinguishing themselves as such. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure. The Contractor and their employees shall at all times produce and display picture identification identifying the individual as an employee of the vendor and the word “contractor” displayed.

1.4.4.2.1. Base Entry: The contractor and its employees shall comply with all base traffic regulations. The award of this contract does not create a right to have access to any military installation.

1.4.4.3. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. The services provided by this contract are considered mission essential. During national crisis the contractor shall provide all services stated in this contract without interruption. Normal operating hours may be adjusted in support of crisis response. The KO will notify the contractor of a declared crisis through the most expeditious secured means determined at the time of the crisis.

1.4.4.4. Employee Training. The contractor is responsible for providing a fully trained and qualified workforce.

1.4.5. Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The contractor, his employees, and his subcontractors are subject to, and shall abide by and comply with, all relevant statutes, ordinances, laws and regulations of the United States, including Executive Orders of the President, and any state or other public authority now or hereafter in force.

1.4.5.1. Base Access/Security. Prior to access to this installation the contractor shall provide to the Contracting Officer, or COR, a list of contractor employees that includes the employees’: full name, driver’s license number, state of issue, citizenship.

1.4.5.1.1. Subsequent listings of additions or deletions of contractor staff will be submitted to the KO as employees are hired or released. The KO shall ensure the contract administrator receives this information for processing.

1.4.5.1.2. The contractor is responsible for managing requests for new or renewal base access identification cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract.

1.4.5.1.3. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within a National Guard controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR).

AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at https://atlevel1.dtic.mil/at

1.4.5.1.4. iWatch program: The contractor and all employees, subcontractors and their employees, shall coordinate to receive the iWatch training from the Anti-Terrorism Office and the Contracting Officer Representative within 1 calendar day of contract award. New employees shall be trained within 2 calendar days of being hired to work on this project. This training will take approximately 30 minutes and shall be completed prior to starting the coursework.

1.4.5.2. Physical Security: Work area and equipment must be secured by the contractor at all times to ensure no unauthorized persons enter the work areas. The government does not in any way warrantee or offer to guard or protect the contractors’ equipment.

1.4.8.1. Government Observations and Inspections. Government personnel other than KOs and CORs may occasionally observe contract operations, to include higher headquarters compliance inspections. These personnel will not, however, interfere nor provide direction to the contractors’ performance.

1.4.9. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the Contract Specialist (CS) if a COR is not available, to resolve issues, receive directions and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9.1. The CM or alternate(s) shall be available during normal duty hours within 1 hour of notification to meet by phone with COR or other government personnel (designated by the KO).

The contractor shall furnish, in writing to the KO, the names and phone numbers of the CM and alternate(s) not later than the contract pre-performance conference. The KO shall be notified immediately whenever changes are made.

1.4.10. Special Qualifications: Vendor must provide contract workers who are knowledgeable in the proper installation of said equipment not to void any or all warranties that the organization might obtain when purchasing the equipment.

1.4.10.1. Contractor Qualifications. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The contractor shall notify its employees of the United States Government’s zero tolerance policy and the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12. Reserved.

1.4.13. Coordination with Other Contractors. The Government may award other contracts or additional work not prescribed in this contract. The contractor shall fully cooperate with other such contractors. The contractor shall not commit or permit any act that will interfere with the performance of work by another contractor.

2.0. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. UNSERVICEABLE CONTAINER. A container, which does not operate properly due to a physical defect or one that, emits nuisance odors discovered by customer or government representative.

2.1.12. VALID COMPLAINT. A complaint investigated and substantiated by the COR and passed on to the contractor.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES (GFP/S):

3.1. NONE

4.0. CONTRACTOR FURNISHED PROPERTY, MATERIALS, AND EQUIPMENT (CFP/M/E):

4.1. Power Supply System; UPS 50kW 208V for External Batteries, Start-up 5x8, Equipment/ Parts and Services, or equivalent.

Main Features:

EQUIPMENT/PARTS:

(1 EA) UPS 50kW 208V for External Batteries, Start-up 5x8 APC; Manufacturer Part

#GVSUPS50KFS

(1 EA) Cable Kit for 2nd Classic Battery Cabinet APC; Manufacturer Part #GVSOPT011 (1 EA) Maintenance Bypass Cabinet, UL, Single-Unit 50-75kW 208V, 100-150kW 480V

APC; Manufacturer Part #GVSBPSU150G (2 EA) Classic Battery Cabinet, UL, Type 3 APC; Manufacturer Part #GVSCBT3 (1 EA) 50kW 42 Breaker Position Distribution Cabinet 300MM APC; Manufacturer Part

#GVSQ-QRMI89384-00

(1 EA) Infrastructure Emergency Power OFF (EPO) APC – Data Center; Item # 4923700, Manufacturer Part #EPW

Service:

(2 EA) Two (2) Year On-Site Warranty Extended for One (1) 30 to 50kVA 208V UPS APC;

Manufacturer Part #WOE2YR-VS2-A50

(1 EA) Product Professional UPS Replacement/Installation APC; Manufacturer Part

#QWINSTALL-QBED2 8109-00

(5 EA) Product Symmetra PX SyPX 40kW Travel Expenses APC; Manufacturer Part

#WSRV-QDRI57 167-00

4.1.2. Contractor to provide the necessary manpower, skills, knowledge, supplies and equipment to remove existing equipment, transport equipment to the designated turn-in area, install new equipment and test equipment to ensure equipment it is operational. Testing of the system will be scheduled with the VING J6 Chief Information Officer (CIO), Chief Facilities Maintenance Officer (CFMO), and network team in order to minimize impact on operations during core business hours. Testing must prove when all power has been cut to the building, the UPS system will automatically take over as main power source without interruption to the main telecommunications room.

5.0 REQUIREMENTS: The contractor shall:

5.1. The requirement is for the vendor to remove existing equipment from its current location, which is in the TELECOM Room 140, JFHQ Building, Estate Bethlehem, Kingshill, St. Croix USVI.

Contractor must remove all component parts and old cables, assemble new equipment, mount equipment on the existing platform, test equipment for deficiencies, and test seamless power fail over successfully. Vendor must ensure the area is left neat, organized and free of any residual debris.

5.1.2. Vendor shall ship all equipment, component parts and supplies required to complete this requirement.

5.8 Reserved.

5.9 Contractor Manpower Reporting Application (CMRA):

5.9.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the installation of Battery Backup Uninterrupted Power Supply (UPS) System.

5.9.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

http://www.ecmra.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS

SECTION

TASK PERFORMANCE

STANDARD

ACCEPTABLE

QUALITY LEVELS

(AQL)

SURVEILLANCE

METHOD BY

GOV’T REP

1.1 Remove existing

Battery Backup UPS System from the telecommunications room located in the JFHQ building; to include, equipment, component parts, cables, etc.

Area is completely free of the existing Battery Backup UPS System.

Area is clean and prepared for installation of new equipment

COR will inspect the area.

1.1 Transport existing

equipment to the designated turn-in area (USPFO Warehouse)

Received signed Turn-in document verifying receipt from the USPFO Warehouse

Receipt of signed document.

COR will verify receipt of equipment and documentation

1.1 Install new Battery

Backup UPS System;

to include equipment, component parts, cables, etc.

Equipment is completely assembled on the platform and functional

Equipment is installed and operational

COR will ensure equipment is successfully installed

4.1.2 Test new Battery

Backup UPS System to ensure that the system is operational and free from any deficiencies.

Equipment is operating as required during a complete loss of power.

During an electrical power outage new equipment must operate with the rated period of time allotted

COR will monitor testing procedures to ensure equipment is operating with-in standard

5.1 Clean area removing

all boxes and packaging to ensure area is clean and free of any or all residual debris.

Nothing remains from the existing and/or the newly installed equipment

Area is free of any or all residual debris.

COR will inspect the area and ensure the area is clean

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS REF. /

DELIVERABLE

TITLE

FREQUENCY

REQUIREMENT

MEDIUM/FORMAT

SUBMIT TO

Remove existing equipment

Provided within the period of performance consecutively

Area is completely free of the existing Battery Back-UPS System.

Work Order Status COR

Install new equipment

Provided within the period of performance consecutively

Received signed Turn-in document verifying receipt from the USPFO Warehouse

Signed document COR

Test new equipment

Provided within the period of performance consecutively

Equipment is completely assembled on the platform and functional

Work Order Status COR

All OEM manuals

Provided prior to acceptance completion

PDF format; 1 CD COR

All warranty information titled to the Virgin Islands National Guard

Provided prior to acceptance of completion

PD format; 1CD COR