A.03_19B0023_Pre-Solicitation_20190605_Minutes.pdf

Boat Basin Access Channel Critical Maintenance Dredging 2019 at Rogue River

W9127N19B0023

Pre‐Solicitation‐ MINUTES

Date: 05 June 2019 ‐ Time‐ 0930‐1000 PDT

Call‐in:

888‐363‐4735

Access Code: 8699774 Security Code: 2019

Attendees:

USACE:

Elizabeth Smock Jason Tanamor Travis Davidson Kate Groth Julia Keiter Todd Hash Dan Richer

Contractors:

Darrell Jamieson, J.E. McAmis Scott Vandegrift, J.E. McAmis Justin Babcock, Steelhead Constructors Greg Morrill, Bergerson Construction Adam, Bergerson Construction Tim Smith, West Coast Contractors Stan, West Coast Contractors Chad, West Coast Contractors Greg Speyer, HME Construction Chad Tennyson, Portable Hydraulic Dredging

Introduction: The purpose of this meeting is to openly share information and discuss the project and assumptions prior to the solicitation being issued. Any items discussed are subject to change, and the final solicitation set should be reviewed when posted. This is now a planned dredging contract, and all communication regarding this contract should go thought the proper channels.

Corps of Engineers Roles and Responsibilities:

USACE: Primary Members of the Product Deliver Team:

Karla Ellis, Chief, Waterways Maintenance

Terry Geroux, Dredging Contracts Team Lead

Liz Smock, Technical Lead

Todd Hash, Technical Team Member

Kate Groth, Coastal Project Manager

Travis Davidson, Construction Branch

Jason Tanamor, Contract Specialist

David Dvorak, Contracting Officer

No public BCOES is planned. Due to critical dredging need the advertisement period is being planned for 5 days. Contracting is allowing electronic bid submission in addition to in‐person;

complete instructions will be within the solicitation.

Post‐Award: Vancouver Resident Office:

Steve Straw, Resident Engineer / ACO

Project Engineers and COR to be determined after award

Input/Support from Project Manager and Dredging Contracts

Contract Schedule (Projected Dates):

Advertise 10 JUN 2019

Bid Opening 14 JUN 2019

Award 17 JUL 2019

NTP 20 JUN 2019

Project Start 28 JUN 2019/15 JUL 2019*

Project Completion 25 JUL 2019

Extension to Environmental Work Windows: An additional period of 15 June to 15 July is being sought.

Regular Environmental In‐water work window for this project is 15 July through 31 October.

Scope:

o 1,800 cubic yards is being coordinated for this out‐of‐cycle dredging event.

o Discussion Points

Equipment coordinated For the additional work window of June 15 to July 15 equipment is limited to mechanical; i.e. barge mounted clamshell, excavator on sectional float, long‐reach excavator from shore

Once we cross over into the regular work window on July 15 hydraulic pipeline and toyo pumps can be used

Water Quality Monitoring Dredging: visual monitoring Material Placement to ODMDS: no monitoring Material Placement to Upland: if this generates discharge from the site, monitoring will be by instrument

Payment by pre/post survey

Placement Site options

Project start and Equipment Contractor to start as soon as possible after NTP is issued, depending on their type of equipment to be used; all work to be completed by July 25.

Questions and Answers o Incorporated into bulleted comments above.