Small_Business_Subcontracting_Plan_Attachment.pdf

ATTACHMENT A8

Contracting Division 1 December 2016

SUBJECT: Solicitation No. W9127N-17-R-0019; The Dalles SR Panel Replacement.

NOTICE TO LARGE BUSINESS FIRMS

Please see FAR Clauses 52.219-8, “Utilization of Small Business Concerns (Jul 2013)” and 52.219-9, "Small Business Subcontracting Plan (Jul 2013).” Large business concerns submitting offers of $650,000 or more for supplies or services or $1,500,000 for construction are required to submit a subcontracting plan as part of their proposal. The plan must express goals in terms of percentages of total planned subcontracting dollars and must be comparable to the dollar commitments in the small business participation plan, if applicable.

DEFINITIONS:

• Subcontract means any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract, contract modification, or subcontract.

• Small Business Concern means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in FAR 19.102. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged.

• Floor is the term the U.S. Army Corps of Engineers uses to replace goal. It represents the minimum level for small business performance.

• Electronic Subcontracting Reporting System (eSRS) means the Government wide, electronic, web-based system for small business subcontracting program reporting. The eSRS is located at http://www.esrs.gov.

The following floors are considered reasonable and achievable during the performance of the contract resulting from this solicitation and are included for information purposes. Final floors will be negotiated prior to contract award, and subcontracting plan will then become a material part of the contract.

a. 20% of the total contract value will be placed with all small business concerns. For the purpose of this subcontracting plan, Small Disadvantaged Business (SDB), Women-owned Small Business (WOSB), HUBZone Small Business, Veteran-owned Small Business, and Service Disabled Veteran-owned Small Business concerns are subsets of small business concerns.

b. 5% of the total contract value will be placed with small disadvantaged business concerns or Historically Black Colleges and Universities or Minority Institutions. To be considered a small disadvantaged business concern, business must be certified by the Small Business Administration in addition to meeting the definition under FAR Clause 52.219-8(c)(3).

c. 3% of the total contract value will be placed with small women-owned business concerns. Women-owned business concerns may meet the definition of a small disadvantaged business. If so, it will also be considered a subset of a small disadvantaged business concern.

DEPARTMENT OF THE ARMY

PORTLAND DISTRICT, CORPS OF ENGINEERS

P.O. BOX 2946

PORTLAND, OREGON 97208-2946

REPLY TO

ATTENTION OF

http://www.esrs.gov/

d. 2% of the total contract value will be placed with HUBZone small business concerns. To be considered a HUBZone small business concern, business must be certified by the U.S. Small Business Administration in addition to meeting the definition under FAR Clause 52.219-8(c)(3).

e. 2% of the total contract value will be placed with Service Disabled Veteran-owned small business concerns.

f. 5% of the total contract value will be placed with Veteran-owned small business concerns.

Floors included in any proposed plan should be at least equal to the recommended floors. If lesser floors are proposed, include an explanation for how those floors and the overall plan represent best efforts to comply with the policy outlined in the contract clauses.

The proposed subcontracting plan must address how the offeror will maximize subcontracting opportunities within the small business communities of the project location. Demonstrated outreach efforts through conference attendance, use of SAM.gov, and corporate support of the Small Business Program Liaison Officer and Small Business Program must be addressed in the proposed subcontracting plan.

Subcontracting plans will be evaluated using Appendix DD to the Army Federal Acquisition Regulation Supplement (AFARS) 5119.705-4(d) to determine the offeror’s ability to carry out the terms and conditions set forth in the contract clauses. If discussions during this review raise doubts regarding intentions or ability to comply with contractual obligations, it could result in disqualification for award. Failure to receive a subcontracting plan rating of Acceptable could jeopardize the offeror’s selection for contract award.

A sample subcontracting plan format, which can be used as a guide, is attached. Use of this format is not mandatory and does not guarantee acceptance. It is recommended that subcontracting plans reflect, at minimum, what is described in the attached sample.

Should you have any questions or need assistance in developing a subcontracting plan please call Carol McIntyre at

(503) 808-4602.

Sincerely, Barbara V. Byam Contracting Officer Enclosure

SMALL, SMALL DISADVANTAGED, WOMEN-OWNED, HUBZONE, VETERAN-OWNED SMALL

BUSINESS, AND SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS

SUBCONTRACTING PLAN

DATE:

CONTRACTOR:

ADDRESS:

PHONE NO:

PROJECT TITLE:

SOLICITATION NO: W9127N-17-R-0019

1. In accordance with the contract clauses at 52.219-8 and 52.219-9, [Name of Contractor] submits the following

Subcontracting Plan.

2. Corresponding dollar values for percentages cited in Paragraph 3 for the base period only:

Duplicate this section and complete for every option year, if applicable.

a. Total contract amount is Not to Exceed $ .

b. Total dollars planned to be subcontracted (to all types of businesses): $ .

c. Total dollars planned to be subcontracted to small business (including ANCs and Indian Tribes) concerns

(including 2d, 2e, 2f and 2g below): $ .

d. Total dollars planned to be subcontracted to small disadvantaged business (including ANCs and Indian tribes) concerns: $ .

e. Total dollars planned to be subcontracted to small woman-owned business concerns: $ .

f. Total dollars planned to be subcontracted to HUBZone small business: $ .

g. Total dollars planned to be subcontracted to service disabled veteran-owned small business concerns: $ .

h. Total dollars planned to be subcontracted to veteran-owned small business concerns: $ .

3. The following percentage floors (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the base period of the contract awarded under the solicitation cited above: Duplicate this section and complete for every option year, if applicable.

a. The total estimated percentage of all planned subcontracting to all types of business concerns under this contract is (2b divided by 2a) %.

b. Small Business Concerns (2c divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns including 3c. and 3d.

c. Small Disadvantaged Business Concerns (2d divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small disadvantaged individuals.

d. Small Woman-Owned Business Concerns (2e divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small woman-owned businesses.

e. Small HUBZone Business Concerns (2f divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are HUBZone small business contractors. See FAR Clause 52.219- 8(c) or go to: http://www.sba.gov/hubzone/ for further information.

http://www.sba.gov/hubzone/

f. Small Service Disabled Veteran-Owned Business Concerns (2g divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are service disabled veteran-owned small businesses.

g. Small Veteran-owned Business Concerns (2h divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are service disabled veteran-owned small businesses

4. The principal items or areas to be subcontracted under this contract are:

a. Of the items or areas listed in Paragraph 4, the following are planned to be subcontracted to Small Businesses

(including ANCs and Indian Tribes):

[List the name(s) and responsibility of firm(s)]

b. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Disadvantaged Businesses:

c. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Women- Owned Businesses:

d. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to HUBZone small business concerns:

e. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Service Disabled Veteran-Owned Businesses:

5. Description of the method used to develop the subcontracting floors in Paragraph 3:

6. Description of the method used to identify potential sources:

7. Indirect costs were were not used in establishing subcontracting floors.

[If indirect costs were used in establishing floors, furnish a description of the method used to determine the proportionate share of indirect costs to be incurred with (i) small business concerns (ii) HUBZone small business concerns (iii) small disadvantaged business concerns (iv) women-owned business concerns, (v) small veteran-owned business concerns, and (vi) service disabled veteran-owned business concerns.]

8. The following individual will administer (name of contractor) Subcontracting Program: (NOTE TO OFFERORS: The individual named here will be expected to perform and manage your plan and contract clause 52.219-9). Site Construction project managers may not be acceptable as your small business advocate who manages your Corporate Small Business Program).

Name:

Title:

Address:

Phone #:

Email:

This individual’s specific duties with regard to the conduct of our firm’s Subcontracting Plan will include, but will not be limited to, the following:

a. Developing and maintaining bidders lists of small business, HUBZone small business, small disadvantaged business and women-owned small business concerns using sources such as the System for Award Management (SAM), US Department of Commerce, Local Minority Business Development Centers, Economic Development Centers, and National Center for American Indian Enterprise Development.

b. Assuring the inclusion of small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns in all solicitations for products or services which they are capable of providing; and ensuring that all solicitations are structured to permit the maximum possible participation by small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns.

c. Establishing and maintaining records of all solicitations and subcontract awards to ensure that the members of the firm who review bidders proposals document their reasons for selecting or not selecting a bid submitted by a small business, HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, or service disabled veteran-owned small business concern, and monitoring the firm’s progress towards achievement of its percentage floors.

d. Attendance at DOD sponsored training programs in order to develop guidance and training to firm personnel on the policy of the federal government to aid, assist, and counsel small business under this and other government contracts.

e. Conducting or arranging for all other activities necessary to further the intent and attainment of the floors in the Plan to include motivational training of the firm’s purchasing personnel, attendance at workshops, seminars and trade fairs conducted by or on behalf of small business, HUBZone small business, and/or small disadvantaged and/or women-owned small business, Veteran-owned small business, and/or service disabled veteran-owned small business concerns; and general cooperation with members of the small, small disadvantaged, small women-owned, veteran owned small business, and service disabled veteran-owned small business concerns or their representatives.

9. The following steps will be taken to ensure that small business, HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns receive notice of and have an equitable opportunity to compete for intended awards of subcontracts and/or purchase orders for the products and/or services describe in Paragraph 4 above:

a. Sources will be requested through SAM, business development organizations, minority and small business trade associations and at small, minority, women-owned, HUBZone, veteran-owned, and service disabled veteran-owned small business procurement conferences; sources will be contacted; and bidding materials will be provided to all responding parties expressing an interest.

b. Internally, motivational training will be conducted to guide and encourage purchasing personnel; source lists and guides to small business, HUBZone small business, small disadvantaged, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns will be maintained and utilized by purchasing personnel while soliciting subcontracts and purchase orders; activities will be monitored to ensure sufficient time is allowed for interested bidders to prepare their proposals and to evaluate continuing compliance with the Subcontracting Plan.

10. [Name of Contractor] agrees that Clause 52.219.8 entitled "Utilization of Small Business Concerns"(Oct 2000) will be included in all subcontracts that offer further subcontracting opportunities. All subcontractors, except small business concerns, who receive subcontracts in excess of $650,000 ($1,500,000 in the case of construction) will be required to adopt a plan that complies with Clause 52.219-9 entitled “Small Business Subcontracting Plan.”

Such plans will be reviewed to assure that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentaged floors shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small business, HUBZone small business, small disadvantaged, women-owned, veteran-owned, and service disabled veteran-owned, subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports and, as time and availability of funds permit, periodic visits to subcontractors facilities to review applicable records and subcontracting program progress.

11. [Name of Contractor] agrees to submit such periodic reports and cooperate in any studies or surveys as may be required by the Contracting agency or Small Business Administration in order to determine the extent of compliance by the offeror with the subcontracting plan and with the clause entitled “Utilization of Small Business Concerns” contained in the contract.

12. [Name of Contractor] agrees to maintain at least the following types of records to document compliance with the Subcontracting Plan:

a. The names of all organizations, agencies, and associations contacted for small business, HUBZone small business, small disadvantaged, women-owned small business sources, and veteran-owned small business along with records of attendance at conferences, seminars and trade fairs where additional sources were developed.

b. Source lists, guides, and other data identifying small business, HUBZone small business, small disadvantaged, women-owned and veteran-owned small business subcontractors and vendors.

c. Records on all subcontract solicitations resulting in an award of more than $150,000 on a contract-by-contract basis, indicating (1) whether small business concerns were solicited, and if not, why not; (2) whether small disadvantaged business concerns were solicited, and if not, why not; (3) whether small women-owned business concerns were solicited, and if not, why not; (4) whether HUBZone small business were solicited, and if not, why not; (5) whether veteran-owned small business were solicited, and if not, why not; (6) whether service disabled veteran-owned small business were solicited, and if not, why not; and (7) reasons for the failure of solicited small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to receive a subcontract award.

d. Records of all subcontract award data to include subcontractor’s name and address, to be kept on a contract-by-contract basis.

e. Records of outreach efforts.

f. Minutes of internal motivational and training meetings held for the guidance and encouragement of purchasing personnel, and records of all monitoring activities performed for compliance evaluation.

13. [Name of Contractor] will submit an Individual Subcontracting Report (ISR) and/or a Summary Subcontract

Report (SSR) using the Electronic Subcontracting System (eSRS) at http:www.esrs.gov. Report will be submitted semi-annually within 30 days of reporting period end date. Reporting period end dates are March 31st and September 30th.

14. [Name of Contractor] will submit a final ISR and/or SSR using eSRS within 30 days of contract completion.

15. In closing, [Name of Contractor] states that it will be the policy of [Name of Contractor] to afford every practicable opportunity for small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to participate in contracts awarded to [Name of Contractor] by the Federal Government, to ensure that equitable opportunity is provided to small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to compete for award of subcontracts and purchase orders, and to diligently pursue the achievement of our goals of participation by small business, HUBZone small business, small disadvantaged business, women-owned and veteran-owned small businesses in the dollars available for subcontract/purchase order awards under this contract.

[Name of Contractor]

SIGNATURE DATE

TITLE PHONE NUMBER

Approval: (to be completed by the Agency prior to award)

US ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT (SIGNATURE OF DEPUTY FOR SMALL BUSINESS)

Carol McIntyre

(503) 808-4602 Carol.A.McIntyre@usace.army.mil

US ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT (SIGNATURE OF CONTRACTING OFFICER)

[Name] [Phone Number] [Email Address]