A.07.24_W9127N-17-R-0019_Amendment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. This Amendment is issued to incorporate the requirement for Large Businesses to submit a Preliminary Subcontracting Plan w ith its proposal. An example of the Preliminary Subcontracting Plan is attached to this Amendment.

2. All other terms and conditions remain unchanged.

See Continuation Pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127N-17-R-0019

X 9B. DATED (SEE ITEM 11)

25-Oct-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Dec-2016

CODE

USACE PORTLAND DISTRICT

333 SW 1ST AVE

PORTLAND OR 97204-3440

W9127N 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127N-17-R-0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00100 - BIDDING SCHEDULE / INSTRUCTIONS TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. BASIS FOR AW ARD.

A. General

(1) This solicitation is an unrestricted competitive acquisition using Lowest Price Technically Acceptable (LPTA) source selection process for the award of a firm-fixed-price contract. Award will be made at the lowest evaluated price of proposals meeting or exceeding the acceptable standards for non-cost factors. This acquisition will utilize FAR Part 15 LPTA source selection procedures, leading to selection of the proposal representing the best value to the Government.

(2) The Government intends to make an award without discussions, but reserves the right to conduct discussions should discussions prove to be necessary or advantageous to the Government. Because the Government does not intend to hold discussions Offeror’s are encouraged to include their best pricing in their initial proposal.

(3) In the context of this proposal, the “Offeror” refers to the proposed prime contractor. A major subcontractor is defined as a subcontractor that the Offeror proposes to perform 25% or more of the work required under the solicitation.

(4) All proposals received will stand alone and be considered complete and final. The evaluation board will not consider any information or data incorporated by reference or otherwise referred to. The successful Offeror will be selected solely on the basis of the evaluation factors set forth below.

Accordingly, proposals submitted in response to this solicitation should provide clear, complete, concise, and straightforward responses to the evaluation factors. Elaborate proposals, color brochures, and other excesses are discouraged.

(5) Joint Ventures (JV) A joint venture is defined as follows: a legal business entity formed between two or more companies (parties) to undertake the performance activities of a contract together. This does not include other arrangements such as “teaming agreements” or “strategic alliance” which are not recognized as bona fide joint ventures for the purposes of this solicitation. A company that is part of a joint venture shall submit a legally binding joint venture agreement. Joint ventures shall include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive of each entity identified. If submitting a proposal as a joint venture, the experience and past performance of each of the joint venture partners can be submitted for the joint venture entity. The experience for each joint venture partner will be considered the experience of the joint venture entity. Page and project form limits apply to the joint venture as a whole. Prospective Offeror’s that submit proposals may not change their firm (including Letters of Commitment (LOC) and proposed subcontractors) or their Joint Venture firms, if selected to submit Final Proposal Revisions (FPR).

(6) Subcontracting Plan (Large Businesses Only). Proposals from large businesses, as defined by the North American Industry Classification System (NAICS) code, will be rated on the extent to which Small Businesses (SBs), Veteran-Owned Small Businesses (VOSBs), Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), HUBZone Small Businesses, Small Disadvantaged Businesses (SDBs), and Woman-Owned Small Businesses (WOSBs) would be utilized in the performance of this proposed contract. The plan must include realistic goals and demonstrate a track record of consistently meeting those goals in order to be acceptable. The Subcontracting Plan will be evaluated as acceptable or unacceptable. Award cannot be made before a firm provides an acceptable subcontracting plan.

B. Evaluation Ratings

(1) The principle objective of the evaluation process is to make award of a contract to the responsible Offeror whose proposal is determined to be the “best value” to the Government, price and other factors considered. An evaluation of acceptability will be performed on each proposal in accordance with FAR 15.101-2, Lowest Price Technically Acceptable Source Selection Process.

Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards of non-cost factors. Tradeoffs are not permitted. The failure of a proposal to meet any of the acceptability standards for non-cost factors will result in a technically unacceptable rating and thus preclude award.

(2) A Technical Proposal will be rated as “Acceptable” or “Unacceptable” based upon whether it demonstrates the minimum requirements of the RFP.

Table 1. TECHNICAL Acceptable/Unacceptable RATINGS

RATING DESCRIPTION

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Table 2. Past Performance Acceptable/Unacceptable Rating Method

Adjectival Rating DESCRIPTION

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

2. SUBMISSION OF PROPOSALS

A. Administrative Details and General Instructions: Proposals are due no later than the time and date specified in Block 13 of Standard Form 1442.

(1) General Proposal Format. Submit each copy of the proposal in tabbed, 3-ring binders with a “D” ring or locking closures.

Title Page. Each copy must include the Offeror’s name and address, phone number and email address, title of the solicitation, solicitation number and date of submittal clearly identified on the front cover of the binder.

Table of Contents. Each binder of the proposal shall contain a detailed table of contents. The complete table of contents shall be included in each binder.

Printed Matter Submissions. Pages containing text are expected to be 8 ½ x 11 inches with at least one-inch margins at the top, bottom, and both sides. Paragraphs should be separated by at least one blank line. A standard 11-point font in either Arial or Times New Roman fonts are required.

Organization charts or schedules. A folded 11” x 17” format may be used. Larger format drawings or tables may be added by folding them to fit within the binder

All information must be confined to the appropriate volume. If the materials do not fit within a single volume, they should be separated in additional binders, but clearly identified as such.

Each volume of the proposal is expected to contain a table of contents, summary section with a brief abstract of the volume, and the narrative discussion.

THE OFFEROR SHALL SUBMIT AN ELECTRONIC VERSION OF EACH PROPOSAL.

The electronic version shall be on a readable CD. Any discrepancies between the electronic and paper copies shall give precedence to the paper copy.

(2) Proposal Content Limitations.

The Offeror must confine the proposal to relevant information and documentation sufficient to provide an adequate basis for evaluation. Offeror’s are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of the proposal. The page count is at the discretion of the Offeror, however the proposal may not be more than 25 pages total.

The evaluation panel for the Government is instructed to evaluate the non-price proposal factors on the basis of the information provided. Extraneous information provided in the proposals will not be considered in the evaluations; therefore, the Offeror should only provide information that satisfies the solicitation requirements. Merely restating the specifications without sufficient elaboration demonstrates a lack of understanding of the requirement.

DO NOT cross reference past performance information. It is acceptable to repeat data, project information or experience in more than one non-price area as long as it satisfies the requirements of the factor.

Proprietary information must be clearly marked.

B. Content of Proposals: All proposals must be prepared in two (2) volumes: A technical proposal (Volume I) and a price proposal (Volume II). Each of the volumes shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal must not contain reference to price. The narrative and content structure of the proposal shall follow the format shown in the table for Volume I below. Offeror’s who fail to submit a complete proposal may be excluded and thus receive no further consideration for award.

(1) Technical Proposal, Volume I: Provide one (1) original and four (4) copies and one (1) pdf. file on a CD-ROM. Volume I shall consist of information for the three (3) factors listed in tabular form, as noted below. Repeating or restating the specifications without sufficient elaboration will be determined to show a lack of understanding of the requirement.

Volume I – Technical (Non-Price) Factors:

Tab 1 – Factor 1: Experience

Tab 2 – Factor 2: Past Performance

Tab 3 – Factor 3: Schedule

(2) Price Proposal, Volume II: The Price Proposal shall be submitted on one (1) original copy and one (1) pdf. file on a CD-ROM. Contractors shall provide pricing and complete all line items on Standard Form 1442 (SF 1442). Your price proposal must be prepared in accordance with below paragraphs and must include:

Tab 1 - SF1442, Solicitation, Offer, and Award.

The SF1442 shall be filled out completely by the Offeror and signed by an official that is authorized to bind the company. The Offeror shall also acknowledge all amendments to the solicitation in accordance with the instructions on the Standard Form 30 or Block 19 of SF1442.

Tab 2 – Section 00010, Proposal Price / Bid Schedule.

The Offeror shall fully complete this section.

Tab 3 - Representations, Certifications and other Statements of Offeror’s.

The Offeror shall complete all representations and certifications in Section 00600 and also ensure current registration and completed/updated Annual Representations and Certifications on the System for Award Management (SAM) website, www.sam.gov.

Tab 4 – Banking and Bonding Points of Contact.

The Government is required to determine Contractor’s responsibility; the Offeror shall provide contact information (company name, point of contact, address, email, and phone number) for the Offeror’s bank and bonding institutions.

Tab 5 - Bid/Offer Guarantee. The Bid Bond shall be at least 20% of the bid price, but shall not exceed $3 million. See FAR Clause 52.228-1 – Bid Guarantee.

Tab 6 - Subcontracting Plan. Other than U.S. Small Business offerors must submit a subcontracting plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan) contained in Section 00700 of the Contract Clauses.

Other than U.S. Small Businesses must submit acceptable subcontracting plans to be eligible for award.

Large Businesses shall provide a completed Subcontracting Plan and most recent annual subcontracting report. A model subcontracting plan is included as an attachment to this solicitation. See Attachment A8 for the Small Business Subcontracting Plan template. For information on the evaluation of subcontracting plans, see Army Federal Acquisition Regulation Supplement, Appendix DD.

C. Submission of Proposals: Proposals must arrive at the location designated in the RFP for receipt of such proposals prior to the time and date established in Block 13, SF 1442. There will not be a public proposal opening. In order for the proposal to be considered, it MUST be prepared in ENGLISH, and must be submitted as a hardcopy original (Volume I and II) and four (4) copies (Technical Volume I only) with the required electronic CD-ROM:

BY HAND OR COURIER TO:

U. S. ARMY CORPS OF ENGINEERS, NWP

Block 300 (10th Floor USACE Security Desk) 333 SW First Avenue Portland, Oregon 97204 Attention: Ryan S. Shoemaker – CECT-NWP-C

OR SURFACE MAIL ADDRESS:

U. S. ARMY CORPS OF ENGINEERS, NWP

P. O. Box 2946 Portland, OR 97208-2946 Attention: Ryan S. Shoemaker – CECT-NWP-C

NOTE: E-MAIL SUBMISSIONS WILL NOT BE CONSIDERED. If the electronic CD-ROM proposal differs from the hard copy, the hard copy will take precedence.

OFFEROR SHALL MARK THE OUTSIDE ENVELOPE(S) AS FOLLOWS:

Envelope(s) shall be plainly marked with the following information: Solicitation No. W9127N-17-R-0019 Proposal Due Date:

Number of each amendment that has been received:

3. EVALUATION FACTORS

Volume I – Technical (Non-Price) Submission Requirements and Evaluation Method

FACTOR 1 (TAB 1) – Experience

Submission Requirements:

The Offeror shall submit information for two projects that demonstrate the Offeror’s experience replacing industrial medium voltage to low voltage* substations and switchgear, including testing and commissioning.

Information submitted for each project must include the information outlined in Attachment A7, Offeror’s Experience Form.

To be evaluated, each project must have been completed or must be substantially complete within five years of the date that proposals are due and must be projects individually valued over $1,000,000.00.

Substantially completed is defined as being 75% complete by the date that proposals are due. If an Offeror submits a project that it represents as “substantially complete,” the Offeror must reasonably explain why the project is considered at least 75% complete. The Government reserves the right to reject the project if it is not substantially complete.

No more than two projects will be evaluated. If an Offeror disregards these instructions and submits more than two projects, only the first two projects will be evaluated for meeting the requirements. Offerors should describe each project with enough detail to ensure that the Government can meaningfully assess whether the projects submitted meet the minimum evaluation criteria outlined below.

*“medium to low voltage” is as defined by American National Standards Institute (ANSI) C84.

Evaluation Method: Experience will be rated on an “acceptable” or “unacceptable” basis.

Acceptable: The Offeror submitted two projects, with each project demonstrating the Offeror’s experience replacing industrial medium voltage to low voltage* substations and switchgear, including the testing and commissioning of the replaced substations and switchgear.

Unacceptable: The Offeror’s proposal fails to demonstrate the experience outlined under the acceptability criteria.

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2 (TAB 2) – Past Performance

The Offeror shall provide past performance information for each project listed by the Offeror under Factor 1, Experience. Recent and relevant projects are those projects completed or substantially completed** within five years of the date that proposals are due that are valued over $1,000,000.00 and that are similar in scope and complexity to the work within this requirement.

** Substantially completed is defined as having completed more than 75% of the project work at the time proposals are due.

If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the proposal. Do not submit a Past Performance Questionnaire (PPQ) when a completed CPARS evaluation is available. Completed PPQs should be submitted with your proposal if a CPARS evaluation is not available. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ (Attachment A8), which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ryan S. Shoemaker, via email at Ryan.S.Shoemaker2@usace.army.mil prior to proposal closing date.

The Offerors shall instruct the clients to refer to the solicitation number in the subject line. The PPQs are Source Selection materials. All successfully submitted PPQs will receive an e-mail confirmation upon receipt.

If the Offeror does not receive the confirmation, it is their responsibility to follow up to ensure the government has received the information.

Offerors shall not incorporate by reference into their proposal PPQs or CPARS evaluations previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted past performance information in the past performance evaluation.

Offerors may provide explanation on problems encountered on past projects and the corrective actions taken by the Offeror.

In addition to the above, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the PPIRS, including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), FAPIIS, telephone interviews with organizations familiar with the Offeror’s performance, Government personnel with personal knowledge of the Offeror’s performance capability, and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Evaluation Method:

The past performance evaluation results is an assessment of the Offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the Offeror’s record of relevant and recent past performance information that pertain to the project outlined in the solicitation requirements.

There are two aspects to the past performance evaluation. The first is to evaluate whether the Offeror’s present/past performance is relevant or not relevant to the project.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The Government will evaluate the Offeror’s past performance to ensure previous work performance satisfactorily met the contract requirements, performance schedules, prescribed quality of work, safety requirements, and other customer expectations on these projects.

The Government reserves the right to obtain or verify Offeror’s past performance information from references and other sources available to the Government.

Past performance under Factor 2 shall be evaluated using the following rating of an “acceptable” or “unacceptable” basis using the ratings stated in Table 2:

Table 2. PAST PERFORMANCE EVALUATION RATINGS

RATING DESCRIPTION

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

FACTOR 3 (TAB 3) - Schedule

The Offeror shall submit a schedule, in Gantt chart format, for completing the work within the timeframes described in the solicitation requirements. At a minimum, the schedule shall include the following:

1. Critical path;

2. Contractual milestones described in 52.211-10, Commencement, Prosecution, and Completion of Work;

3. Substation outage periods;

4. Mobilization;

5. Demobilization; and

6. The following major features of work:

a. Replace the existing SR lighting substations with new lighting substations. Assume only one substation can be de-energized and replaced at a time.

b. Replace the existing type USE CR panel feeders from the SR substations with properly rated 600V conductors.

c. Replace the 5kV feeders between SR substations and the other 5kV feeders as designated on the drawings.

d. Provide remote operating panels for each SR substation.

e. Testing & Commissioning.

f. Provide Final As-Built drawings and O&M manuals.

Evaluation Method:

The Schedule will be rated on an “acceptable” or “unacceptable” basis.

Acceptable: To be determined “acceptable,” the Offeror’s schedule must include a Gantt chart that includes the work items required in the submission requirements above. In addition, work items must be in a logical sequence, have realistic durations, and be within the timeframes described in the solicitation specifications, to include completion of work during the line outage period.

Unacceptable: The Offeror’s schedule fails to include a schedule in Gantt chart format addressing each of the work items contained in the submission requirements. The Offeror’s proposed schedule demonstrates an inability to complete the work within the timeframes described in the solicitation specifications or to complete the work on time. The Offeror’s proposed schedule fails to complete all work requiring an outage within the line outage period.

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Volume II - Price.

Price Evaluation

Award will be made on the basis of the lowest evaluated price (sum of all CLINs) of proposals meeting or exceeding the acceptability standards for non-cost factors. Price Proposals will be found “Acceptable” when all criteria is completely filled out.

The Price Proposal will be evaluated to determine fairness and reasonableness. For evaluation purposes, the total evaluated price will be calculated by adding the total price for all optional items to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options.

The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

SECTION 00700 - CONTRACT CLAUSES

The following have been added by reference:

52.219-9 Small Business Subcontracting Plan NOV 2016 252.219-7003 (Dev) Small Business Subcontracting Plan (DOD Contracts)--Basic

(Deviation 2016-O0009)

AUG 2016

(End of Summary of Changes)

ATTACHMENT A8

Contracting Division 1 December 2016

SUBJECT: Solicitation No. W9127N-17-R-0019; The Dalles SR Panel Replacement.

NOTICE TO LARGE BUSINESS FIRMS

Please see FAR Clauses 52.219-8, “Utilization of Small Business Concerns (Jul 2013)” and 52.219-9, "Small Business Subcontracting Plan (Jul 2013).” Large business concerns submitting offers of $650,000 or more for supplies or services or $1,500,000 for construction are required to submit a subcontracting plan as part of their proposal. The plan must express goals in terms of percentages of total planned subcontracting dollars and must be comparable to the dollar commitments in the small business participation plan, if applicable.

DEFINITIONS:

• Subcontract means any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract, contract modification, or subcontract.

• Small Business Concern means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in FAR 19.102. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged.

• Floor is the term the U.S. Army Corps of Engineers uses to replace goal. It represents the minimum level for small business performance.

• Electronic Subcontracting Reporting System (eSRS) means the Government wide, electronic, web-based system for small business subcontracting program reporting. The eSRS is located at http://www.esrs.gov.

The following floors are considered reasonable and achievable during the performance of the contract resulting from this solicitation and are included for information purposes. Final floors will be negotiated prior to contract award, and subcontracting plan will then become a material part of the contract.

a. 20% of the total contract value will be placed with all small business concerns. For the purpose of this subcontracting plan, Small Disadvantaged Business (SDB), Women-owned Small Business (WOSB), HUBZone Small Business, Veteran-owned Small Business, and Service Disabled Veteran-owned Small Business concerns are subsets of small business concerns.

b. 5% of the total contract value will be placed with small disadvantaged business concerns or Historically Black Colleges and Universities or Minority Institutions. To be considered a small disadvantaged business concern, business must be certified by the Small Business Administration in addition to meeting the definition under FAR Clause 52.219-8(c)(3).

c. 3% of the total contract value will be placed with small women-owned business concerns. Women-owned business concerns may meet the definition of a small disadvantaged business. If so, it will also be considered a subset of a small disadvantaged business concern.

DEPARTMENT OF THE ARMY

PORTLAND DISTRICT, CORPS OF ENGINEERS

P.O. BOX 2946

PORTLAND, OREGON 97208-2946

REPLY TO

ATTENTION OF

http://www.esrs.gov/

d. 2% of the total contract value will be placed with HUBZone small business concerns. To be considered a HUBZone small business concern, business must be certified by the U.S. Small Business Administration in addition to meeting the definition under FAR Clause 52.219-8(c)(3).

e. 2% of the total contract value will be placed with Service Disabled Veteran-owned small business concerns.

f. 5% of the total contract value will be placed with Veteran-owned small business concerns.

Floors included in any proposed plan should be at least equal to the recommended floors. If lesser floors are proposed, include an explanation for how those floors and the overall plan represent best efforts to comply with the policy outlined in the contract clauses.

The proposed subcontracting plan must address how the offeror will maximize subcontracting opportunities within the small business communities of the project location. Demonstrated outreach efforts through conference attendance, use of SAM.gov, and corporate support of the Small Business Program Liaison Officer and Small Business Program must be addressed in the proposed subcontracting plan.

Subcontracting plans will be evaluated using Appendix DD to the Army Federal Acquisition Regulation Supplement (AFARS) 5119.705-4(d) to determine the offeror’s ability to carry out the terms and conditions set forth in the contract clauses. If discussions during this review raise doubts regarding intentions or ability to comply with contractual obligations, it could result in disqualification for award. Failure to receive a subcontracting plan rating of Acceptable could jeopardize the offeror’s selection for contract award.

A sample subcontracting plan format, which can be used as a guide, is attached. Use of this format is not mandatory and does not guarantee acceptance. It is recommended that subcontracting plans reflect, at minimum, what is described in the attached sample.

Should you have any questions or need assistance in developing a subcontracting plan please call Carol McIntyre at

(503) 808-4602.

Sincerely, Barbara V. Byam Contracting Officer Enclosure

SMALL, SMALL DISADVANTAGED, WOMEN-OWNED, HUBZONE, VETERAN-OWNED SMALL

BUSINESS, AND SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS

SUBCONTRACTING PLAN

DATE:

CONTRACTOR:

ADDRESS:

PHONE NO:

PROJECT TITLE:

SOLICITATION NO: W9127N-17-R-0019

1. In accordance with the contract clauses at 52.219-8 and 52.219-9, [Name of Contractor] submits the following

Subcontracting Plan.

2. Corresponding dollar values for percentages cited in Paragraph 3 for the base period only:

Duplicate this section and complete for every option year, if applicable.

a. Total contract amount is Not to Exceed $ .

b. Total dollars planned to be subcontracted (to all types of businesses): $ .

c. Total dollars planned to be subcontracted to small business (including ANCs and Indian Tribes) concerns

(including 2d, 2e, 2f and 2g below): $ .

d. Total dollars planned to be subcontracted to small disadvantaged business (including ANCs and Indian tribes) concerns: $ .

e. Total dollars planned to be subcontracted to small woman-owned business concerns: $ .

f. Total dollars planned to be subcontracted to HUBZone small business: $ .

g. Total dollars planned to be subcontracted to service disabled veteran-owned small business concerns: $ .

h. Total dollars planned to be subcontracted to veteran-owned small business concerns: $ .

3. The following percentage floors (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the base period of the contract awarded under the solicitation cited above: Duplicate this section and complete for every option year, if applicable.

a. The total estimated percentage of all planned subcontracting to all types of business concerns under this contract is (2b divided by 2a) %.

b. Small Business Concerns (2c divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns including 3c. and 3d.

c. Small Disadvantaged Business Concerns (2d divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small disadvantaged individuals.

d. Small Woman-Owned Business Concerns (2e divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small woman-owned businesses.

e. Small HUBZone Business Concerns (2f divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are HUBZone small business contractors. See FAR Clause 52.219- 8(c) or go to: http://www.sba.gov/hubzone/ for further information.

http://www.sba.gov/hubzone/

f. Small Service Disabled Veteran-Owned Business Concerns (2g divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are service disabled veteran-owned small businesses.

g. Small Veteran-owned Business Concerns (2h divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are service disabled veteran-owned small businesses

4. The principal items or areas to be subcontracted under this contract are:

a. Of the items or areas listed in Paragraph 4, the following are planned to be subcontracted to Small Businesses

(including ANCs and Indian Tribes):

[List the name(s) and responsibility of firm(s)]

b. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Disadvantaged Businesses:

c. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Women- Owned Businesses:

d. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to HUBZone small business concerns:

e. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Service Disabled Veteran-Owned Businesses:

5. Description of the method used to develop the subcontracting floors in Paragraph 3:

6. Description of the method used to identify potential sources:

7. Indirect costs were were not used in establishing subcontracting floors.

[If indirect costs were used in establishing floors, furnish a description of the method used to determine the proportionate share of indirect costs to be incurred with (i) small business concerns (ii) HUBZone small business concerns (iii) small disadvantaged business concerns (iv) women-owned business concerns, (v) small veteran-owned business concerns, and (vi) service disabled veteran-owned business concerns.]

8. The following individual will administer (name of contractor) Subcontracting Program: (NOTE TO OFFERORS: The individual named here will be expected to perform and manage your plan and contract clause 52.219-9). Site Construction project managers may not be acceptable as your small business advocate who manages your Corporate Small Business Program).

Name:

Title:

Address:

Phone #:

Email:

This individual’s specific duties with regard to the conduct of our firm’s Subcontracting Plan will include, but will not be limited to, the following:

a. Developing and maintaining bidders lists of small business, HUBZone small business, small disadvantaged business and women-owned small business concerns using sources such as the System for Award Management (SAM), US Department of Commerce, Local Minority Business Development Centers, Economic Development Centers, and National Center for American Indian Enterprise Development.

b. Assuring the inclusion of small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns in all solicitations for products or services which they are capable of providing; and ensuring that all solicitations are structured to permit the maximum possible participation by small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns.

c. Establishing and maintaining records of all solicitations and subcontract awards to ensure that the members of the firm who review bidders proposals document their reasons for selecting or not selecting a bid submitted by a small business, HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, or service disabled veteran-owned small business concern, and monitoring the firm’s progress towards achievement of its percentage floors.

d. Attendance at DOD sponsored training programs in order to develop guidance and training to firm personnel on the policy of the federal government to aid, assist, and counsel small business under this and other government contracts.

e. Conducting or arranging for all other activities necessary to further the intent and attainment of the floors in the Plan to include motivational training of the firm’s purchasing personnel, attendance at workshops, seminars and trade fairs conducted by or on behalf of small business, HUBZone small business, and/or small disadvantaged and/or women-owned small business, Veteran-owned small business, and/or service disabled veteran-owned small business concerns; and general cooperation with members of the small, small disadvantaged, small women-owned, veteran owned small business, and service disabled veteran-owned small business concerns or their representatives.

9. The following steps will be taken to ensure that small business, HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns receive notice of and have an equitable opportunity to compete for intended awards of subcontracts and/or purchase orders for the products and/or services describe in Paragraph 4 above:

a. Sources will be requested through SAM, business development organizations, minority and small business trade associations and at small, minority, women-owned, HUBZone, veteran-owned, and service disabled veteran-owned small business procurement conferences; sources will be contacted; and bidding materials will be provided to all responding parties expressing an interest.

b. Internally, motivational training will be conducted to guide and encourage purchasing personnel; source lists and guides to small business, HUBZone small business, small disadvantaged, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns will be maintained and utilized by purchasing personnel while soliciting subcontracts and purchase orders; activities will be monitored to ensure sufficient time is allowed for interested bidders to prepare their proposals and to evaluate continuing compliance with the Subcontracting Plan.

10. [Name of Contractor] agrees that Clause 52.219.8 entitled "Utilization of Small Business Concerns"(Oct 2000) will be included in all subcontracts that offer further subcontracting opportunities. All subcontractors, except small business concerns, who receive subcontracts in excess of $650,000 ($1,500,000 in the case of construction) will be required to adopt a plan that complies with Clause 52.219-9 entitled “Small Business Subcontracting Plan.”

Such plans will be reviewed to assure that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentaged floors shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small business, HUBZone small business, small disadvantaged, women-owned, veteran-owned, and service disabled veteran-owned, subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports and, as time and availability of funds permit, periodic visits to subcontractors facilities to review applicable records and subcontracting program progress.

11. [Name of Contractor] agrees to submit such periodic reports and cooperate in any studies or surveys as may be required by the Contracting agency or Small Business Administration in order to determine the extent of compliance by the offeror with the subcontracting plan and with the clause entitled “Utilization of Small Business Concerns” contained in the contract.

12. [Name of Contractor] agrees to maintain at least the following types of records to document compliance with the Subcontracting Plan:

a. The names of all organizations, agencies, and associations contacted for small business, HUBZone small business, small disadvantaged, women-owned small business sources, and veteran-owned small business along with records of attendance at conferences, seminars and trade fairs where additional sources were developed.

b. Source lists, guides, and other data identifying small business, HUBZone small business, small disadvantaged, women-owned and veteran-owned small business subcontractors and vendors.

c. Records on all subcontract solicitations resulting in an award of more than $150,000 on a contract-by-contract basis, indicating (1) whether small business concerns were solicited, and if not, why not; (2) whether small disadvantaged business concerns were solicited, and if not, why not; (3) whether small women-owned business concerns were solicited, and if not, why not; (4) whether HUBZone small business were solicited, and if not, why not; (5) whether veteran-owned small business were solicited, and if not, why not; (6) whether service disabled veteran-owned small business were solicited, and if not, why not; and (7) reasons for the failure of solicited small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to receive a subcontract award.

d. Records of all subcontract award data to include subcontractor’s name and address, to be kept on a contract-by-contract basis.

e. Records of outreach efforts.

f. Minutes of internal motivational and training meetings held for the guidance and encouragement of purchasing personnel, and records of all monitoring activities performed for compliance evaluation.

13. [Name of Contractor] will submit an Individual Subcontracting Report (ISR) and/or a Summary Subcontract

Report (SSR) using the Electronic Subcontracting System (eSRS) at http:www.esrs.gov. Report will be submitted semi-annually within 30 days of reporting period end date. Reporting period end dates are March 31st and September 30th.

14. [Name of Contractor] will submit a final ISR and/or SSR using eSRS within 30 days of contract completion.

15. In closing, [Name of Contractor] states that it will be the policy of [Name of Contractor] to afford every practicable opportunity for small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to participate in contracts awarded to [Name of Contractor] by the Federal Government, to ensure that equitable opportunity is provided to small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to compete for award of subcontracts and purchase orders, and to diligently pursue the achievement of our goals of participation by small business, HUBZone small business, small disadvantaged business, women-owned and veteran-owned small businesses in the dollars available for subcontract/purchase order awards under this contract.

[Name of Contractor]

SIGNATURE DATE

TITLE PHONE NUMBER

Approval: (to be completed by the Agency prior to award)

US ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT (SIGNATURE OF DEPUTY FOR SMALL BUSINESS)

Carol McIntyre

(503) 808-4602 Carol.A.McIntyre@usace.army.mil

US ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT (SIGNATURE OF CONTRACTING OFFICER)

[Name] [Phone Number] [Email Address]