QA v2.pdf

Q&A for W9124V25QA02

This document contains ALL questions received in response to RFQ W9124V25QA02-Full Food Service for Fort Harrison, MT. It will be a running document. New questions will be in Red while old questions will be in Black text.

Question Answer 1 Is this a brand new contract OR if there is

(was) an incumbent performing these services? If not brand new, could you please provide the current/previous contract number?

No, this is not a brand new contract. The current contract number is W9124V20D0001.

2 Is this a new opportunity? If not, can you provide the incumbent’s name/information?

No, this is not a new opportunity. The incumbent is BBNH.

3 Is this subject to the Shepards Act? A waiver for the Randolph Sheppard Act was received due to no vendors being available in Montana to provide this service.

4 Is this a CBA contract? This is not a Collective Bargaining Agreement (CBA) contract.

5 It appears that there are no instructions to offer, Section L, no Costpoint workbook, and no SF 1449. Could you please provide the information needed?

Instructions to offerors, section L is not applicable to this RFQ. Section L is for FAR part 14-Sealed Bidding.

Offerors shall use the evaluation criteria document for the list of items to submit.

An excel document to be used by the offerors to enter price points has been added to the SAM.gov posting.

The SF1449 has not been included due to FAR 12.603(b).

6 How are the bugs? There is no air curtain so when the service doors are open during deliveries or the seating area door is propped open, flies do come in. The Government is responsible for spraying for pests. There is a request for the Government to get an air curtain installed but it’s a long process.

7 Does the building or kitchen area have air conditioner?

No, there is no air conditioner in the building. The plan is to have a building wide HVAC system installed in 2029. A swamp cooler is currently being used in the dining area but the kitchen area is hot.

8 Does the food need to be served in Styrofoam?

No, Soldiers eating in the DFAC should be served on regular plates. Soldiers asking for a To-go meal should be served in a container that will preserve the integrity of the meal until it is consumed-within a reasonable amount of time. See PWS para. 5.2.4.1

9 Can we use temporary workers? Staffing must meet PWS requirements.

10 How often has the alternate DFAC been used for this requirement?

Zero instances for the last 5 years.

11 How does the vendor know how many meals to prepare and in how far of advance?

The COR’s will provide an annex of the number of meals required and which units will be eating. This is generally provided 30-60 days out and then numbers are adjusted throughout the time with the final count being given according to PWS paragraph 5.2.2

12 Do we have to offer hazardous duty pay when the kitchen is too hot?

No

13 How many cash paying customers have come through the line in the last year?

Please separate the data by month.

This information is not available to the Government.

14 When does the vendor get notified of cancellations or changes in headcount?

See PWS paragraph 5.2.2

15 How many vendors will be awarded this contract?

This is a single award IDIQ

16 How many courses are taught at Fort Harrison?

Five

17 Does the Government provide transportable containers?

Yes, but they are also available to units. It is recommended not to rely on the Government’s supply of transportable containers.

18 How many special meals are requested? This requirement has been removed.

There are no holiday meals as was discussed during the site visit.

19 How many dietary restrictions are requested?

See para. 5.3.2.8

20 How do we dispose of cooking oil? The vendor is responsible. See para.

5.5.4.1

21 Are we allowed to charge a merchant fee on electronic purchases-GPC/debit card?

This is a firm fixed price contract. Any order that is tied to the contract terms and conditions shall not charge above the established rate. Orders that are not tied to the contract terms or conditions such as non-government organizations or units using a GPC that doesn’t coordinate through this office are not subject to the terms and conditions of the contract.

However, see paragraph 6.1 for approval requirements.

22 Do we have to support external units? Yes, all units utilizing the IDIQ contract vehicle shall be provided services per the PWS 5.5.6, and 6.0

23 How often do external units utilize the contract?

Approximately 15% of the use has come from external units-this number could increase/decrease over the duration of the contract period.

24 How often do we need to accommodate special meals that require 35% increase in portion size? Can you please list an estimated headcount and number of days?

See question 18.

25 Can you please list which oil recycling company the current contractor uses for oil pickup?

This is unknown to the Government.

26 Can you please list the total amount of meals that will be utilized via the contract vehicle?

Contract is an IDC with a ceiling value of

7.5 million, meal numbers are dynamic but should follow the pattern as shown in

TE3.

27 Can you please specify the current contract amount and contract number?

See question 1, the current IDIQ has a $5 million threshold.

28 Has the number of meals increased or decreased over the last 5 years. Please provide historical headcounts.

Numbers have increased, refer to TE 7 for headcounts. However, see special note ** on TE3 concerning information for the 900th QM PL.