Amendment_to_Solicitation_18-R-0006_48TH_FFS_17_AUG_2018.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update CLINs 0001AA & 0002AA from (0001-06000hrs) to (0-600 personnel).

2. Update CLINs 0001AB & 0002AB from (0601-0000hrs) to (601-1200 personnel).

3. Provide the government's response to industry's questions to current solicitation posting on FedBizOps.

4. Remove "offers shall be mailed through commercial/Government carrier or hand carried" in 52.212-1 Addendum.

5. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124M18R0006

X 9B. DATED (SEE ITEM 11)

06-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2018

CODE

MICC - FORT STEWART

976 WILLIAM H. WILSON AVE SUITE 100

FORT STEWART GA 31314

W9124M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124M18R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Aug-2018 02:00 PM to 28-Aug-2018 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AA

The CLIN description has changed from Weekdays/Weekends (0001-0600hrs) to Weekdays/Weekends (0-600 personnel).

SUBCLIN 0001AB

The CLIN description has changed from Weekdays/Weekends (0601-0000hrs) to Weekdays/Weekends (601-1200 personnel).

SUBCLIN 0002AA

The CLIN description has changed from Weekdays/Weekends (0001-0600hrs) to Weekdays/Weekends (0-600 personnel).

SUBCLIN 0002AB

The CLIN description has changed from Weekdays/Weekends (0601-0000hrs) to Weekdays/Weekends (601-1200 personnel).

The following have been added by full text:

GOVT ANSWERS TO INDUSTRY

NUMBER QUESTION ANSWER

We do not see an estimate of how many meals we will be serving per DFAC per day. Please separate by meals served in the DFAC and those served in the field.

The solicitation has been amended to refect CLINs

001AA, 0001AB, 0002AA, 0002AB from hrs to personnel to clarify this question.

In the PWS it states we are to prepare, package, deliver, and serve meals to the field. It also states we are to provide a truck for these services. On page 52, Workload date for the DFAC it shows 2 meals to be prepared and served in the DFAC with MREs issued at the breakfast meal. Please clarify are we serving MREs or using Mermite containers to transport the lunch meal to the field?

Packaged meals wil l be prepared (mermite) in the

DFAC for pick up by requesting unit. Contractor will not deliver. Please reference PWS para.

3.11.3.

If we use Mermite who delivers the meals to the field and who serves?

Unit will pick up and return mermites to DFAC.

Unit will serve meals. Please reference PWS para. 3.11.3.

We understand we can submit our proposal electronically but not sure as to whom it is sent. Is there a specific individual or do we send to all three individuals l isted in the solicitation?

Send all proposals to al l three individuals l isted on 52‐212.1 Addendum section 3.

Will the Government provide a safe in the DFAC for the securing of funds?

A safe will be available in the DFAC.

Can you confirm that are requesting both a hard copy proposal and electronic proposal?

See 52.212‐1 Addendum section 2.

7 Will an email submission of proposal be acceptable? See 52.212‐1 Addendum section 2.

We understand that this contract is a new contract and therefore there are no existing employees. Will this location be under a union, l ike the other food service employees at Fort Stewart are, or will the employees be hired without an union? In the case of non‐union employees, we will price based on the wages on the

Wage Determination from the Department of Labor. In the case of union employees, then we need the collective bargaining agreement to price their correct wages and benefits.

With this being a new requirement, there is no existing union.

9 Will the contractor have an office space on site? Yes, office space is available in each facil ity.

We understand that there is no historical figure for meals served since this is a new contract. Could you please provide the projected number of meals the contractor wil l have to serve per meal period? The only number figure we can based is the total seating capacity of each building, which we think is not accurate representation of true diners.

The solicitation has been amended to refect CLINs

0001AA, 0001AB, 0002AA, 0002AB from hours to personnel.

Could you please confirm the building H1 and H2 are identical? We saw that they have the same specs in the technical exhibit.

H‐1 and H‐2 are identical facil ities.

12 Will you publish the site visit attendee list? Will will not publish the site visit attendee l ist.

The CLIN 0001AA and 0001AB cover the same days but different time periods, 0001‐0600 for 01AA and 0601‐

0000 for 01AB. The DFAC opens at 0600 with the prep time prior to the opening. Please confirm that the CLIN

01AA covers the prep time before 0600 begins for breakfast service and the CLIN 01AB covers the rest of the day from 0600 through the dinner service and its clean up afterwards.

The solicitation has been amended to refect CLINs

0001AA, 0001AB, 0002AA, 0002AB from hours to personnel.

INDUSTRY QUESTIONS, GOVERNMENT ANSWERS REFERENCE PRESOLICITATION

W9124M‐R‐18‐0006 POSTED ON 06 AUG 2018 TITLE: FULL FOOD SERVICE 48TH BDE

The following have been modified:

52.212-1 ADDENDUM

ADDENDUM TO PROVISION 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

A. Proposal Submittal and Inquires.

1. Proposals shall be submitted by the closing date and time identified on block 8 of the SF 1449, Solicitation, Offer and Award, Block 13 to the following address:

Mission & Installation Contracting Command MICC – Fort Stewart ATTN: SFC Jennifer Franks/CPT Gray Andrews/ Michelle Spence 976 William H. Wilson Ave Suite 100 Fort Stewart, GA 31314

2. Electronic submissions via email will be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist; SFC Jennifer Franks jennifer.e.franks4.mil@mail.mil; CPT Andrews robert.g.andrews60.mil@mail.mil and Contracting Officer; Michelle Spence, michelle.a.spence2.civ@mail.mil.

Failure to address and copy both the Contract Specialist and Contracting Officer regarding questions may result in not receiving answers timely. All questions regarding this solicitation shall be submitted in writing via email. The deadline for submittal of all questions is 13 August 2018 at 10:00AM EST.

4. Site Visit. A site visit/pre-proposal conference was held on 19 July 2018 beginning at 9:00am EST at MICC FortStewart, GA, Building 621, William H. Wilson Ave, Suite 621, Fort Stewart, GA 31314.

B. General Instructions.

1. The selection of an offeror for award purposes will be conducted utilizing Lowest Price Technically Acceptable (LPTA) procedures as outlined in FAR Part 15.1. Offers will be evaluated using the criteria outlined in FAR 52.212- 2 Evaluation – Commercial Items of this solicitation. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. Basis for award is Lowest Priced Technically Acceptable. The Government will make a single award to the lowest priced responsible, responsive offeror meeting the requirements that satisfies all terms and conditions of this solicitation and is most advantageous to the Government (i.e., that which represents the best value to the Government), price and other factors considered. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold discussions. If this occurs, a competitive range will be determined and offerors notified. The Contracting Officer may limit the competitive range for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions.

1. Offeror’s proposal shall consist of at least three (3) separate volumes: Volume I-RFP Documents, Volume II- Technical, and Volume III-Past Performance.

2. Exception: The SLA, if submitting a proposal, shall submit a Volume V – Subcontracting Plan via email, to the above email addresses, in accordance with FAR 19.702. Instruction for required components for the subcontracting plan can be found at FAR 19.704.

3. Proposal Format

(a) Offerors shall submit an original and the number of copies listed in paragraph (b) below of their proposal.

(b) The proposals shall be organized into three (3) volumes (the SLA is required to submit a 4th volume). All text shall be single spaced and typed black on white background (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Font size shall be Times New Roman; font size 12.

VOLUME TITLE NO. OF ELECTRONIC

COPIES

PAGE LIMITS

I SF 1449 & Price Schedule 1 EA - MS Word No Limit II Technical 1 EA - MS Word or Excel 35Pages III Past Performance 1 EA - MS Word or Excel 10 Pages IV Subcontracting Plan (SLA

Only) 1 EA - MS Word or Excel 20 Pages

(c) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and will not be evaluated.

(d) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(e) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(f) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(g) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(h) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

D. Proposal Content.

Volume I –SF 1449 & Price Schedule

TAB A – Solicitation/Contract Form (SF 1449) TAB B – Representations/Certifications

Volume II – Technical

TAB A - Management Plan TAB B - Staffing Plan TAB C - Training Plan TAB D - Contingency Plan

Volume III – Past Performance

1. Volume I – Request for Proposal Documents. The Proposal Documents shall be clearly marked “VOLUME I – REQUEST FOR PROPOSAL DOCUMENTS, RFP W9124M-18-R-0006”. Offerors are required to submit a completed Standard Form (SF) 1449, Solicitation, Offer, and Award; and Representations and Certifications.

Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

(a) TAB A, SF 1449, Solicitation, Offer and Award. The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 20 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Pricing Proposal. The Price Schedule shall be submitted fully completed and error free. It shall contain the offeror’s price for each Contract Line Item Number (CLIN) the established Price Schedule. Offerors must provide a unit price and total for each CLIN. Prices shall include no more than two (2) decimal positions.

(b) TAB B, Representations and Certifications. The offeror shall ensure that Representations/Certifications are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

2. Volume II – Technical Proposal. The Technical Proposal shall be clearly marked “VOLUME II –TECHNICAL

PROPOSAL, RFP W9124M-18-R-0006”. The Technical Proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal.

Legibility, clarity and coherence are very important. Proposals will be evaluated as defined in Contract Provision, 52.212-2, Evaluation – Commercial Items.

(a) TAB A, Management Plan. Offerors shall provide management plan with organizational chart identifying the management structure of key personnel with a description of roles and responsibilities. This plan shows offerors’ understanding of the skills needed to execute the contract as well as how these skills will be implemented and utilized in contract performance to meet the requirements of the Performance Work Statement (PWS).

(b) TAB B, Staffing Plan. Staffing plan shall identify adequate staffing and include the labor categories and number of personnel proposed for each facility that will be included as a Technical Exhibit in the solicitation. This plan provides offerors’ intended methodology for accomplishing the following: accommodating fluctuating workloads, minimizing personnel turnover, recruiting and retaining qualified and experienced personnel, cross-training and cross-utilization of personnel.

(c) TAB C, Training Plan. Training plan reflects the training requirements in the PWS to include certification and re-certification of proposed personnel.

(d) TAB D, Contingency Plan. Contingency Plan describes how offerors plan to respond to emergency services and short notice adjustments, i.e., opening/closing of facilities.

3. Volume III - Past Performance. The Past Performance Proposal shall be clearly marked “VOLUME III –PAST

PERFORMANCE PROPOSAL, RFP W9124M-18-R-0006”.

The offeror shall describe record of past performance with programs similar in nature, work, size, magnitude, complexity and scope. Offerors shall submit a list of relevant Government and/or private contracts and subcontracts performed within the past three (3) years OR ongoing contracts/subcontracts that have been performed for a minimum of six (6) months. “Relevant” is defined as same or similar to the in size, scope, or complexity of the work required under this solicitation.

There is no minimum or maximum number of references required; however the offeror shall submit sufficient past performance information to demonstrate the depth and breadth to successfully satisfy all areas of the proposed effort. It is incumbent upon the contractor to present the past performance information in such a manner and in sufficient detail to ensure the Government clearly understands the information provided.

Submissions should explain the aspects of the contracts/references that are deemed relevant to the proposed effort.

Include a discussion of significant achievements or explain past problems considered to be relevant to the proposed efforts, as well as past efforts to identify and manage program/project risk. In describing contractual effort and the past performance, include specific details of performance as follows and as applicable:

Documentation Format:

Past Performance References: Past performance information shall be presented in the following format. The contractor is encouraged to ensure the information provided is current. Data that is not current or references that can no longer be reached will be discarded and not considered.

-Contract Number and Date of Award -Description of Contract -Name of Customer, Contracting Activity, or Private Company -Contract Type and Total Contract Value (Beginning and Ending Values) -Period of Performance -Points of Contact with Telephone Numbers and e-mail addresses (at least 2) -List of Major Subcontractors (if applicable) -How Work Performed is Relevant to Work Required Under this Solicitation

-Percentage of Work Performed by Prime Contractor -Quality Awards and/or Performance Recognitions

4. Volume IV – Subcontracting Plan (SLA Only). The priority established by the Randolph- Sheppard Act (RSA) applies to this acquisition. Though the SLA has shown interest in the requirement, there is a chance that their proposal may not fall into the competitive range established by the Contracting Officer. Accordingly, this requirement is being set-aside for small business. Therefore, only the SLA is required to submit subcontracting plans and those plans must contain all the elements required in FAR 19.704 and DFARS 219.704. Subcontracting plans shall contain separate percentage goals for using small business concerns, small disadvantaged business concerns, HUBZone, women-own small business, and veteran owned concerns as subcontractors. Small business concerns are not required to submit a subcontracting plan. Failure to comply with the requirements herein and FAR Part 19.702 and DFARS 219.702 shall render the offeror ineligible for award. The recommended goals for this acquisition are as follows and are based on the total proposed subcontract effort: Small Business 40%; Small Disadvantaged Business 5%; Woman-Owned Small Business 5%; HUBZone Small Business 2%; Veteran-Owned SB 3%; Service Disabled Veteran Owned Small Business 3%. (Note, for example, that a participation plan that reflects 7%for Woman-Owned Small Business, would count towards the overall Small Business Goals.)

Note 1: To be determined responsible, a prospective contractor must meet FAR 9.104-1 General standards.

(End of Addendum)