W9124C17R0001.pdf

SEE ADDENDUM

(No Collect Calls)

W9124C-17-R-0001 05-Jan-2017

b. TELEPHONE NUMBER

803-751-1420

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 19 Jan 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124C9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KIMBERLY C. MARSH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010924258

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MISSION AND INSTALLATION CONTRACTING CMD

4340 MAGRUDER AVENUE

FORT JACKSON SC 29207

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W37HFT 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

G4 OPERATION

ATTN: DANIEL C. MURPHY2604 LEE ROAD

FORT JACKSON SC 29207-5460

TEL: 803-751-6091 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

312113

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124C-17-R-0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 310,000 Pound Ice 20 pound bags, delivered

FFP

BASE YEAR, All 20 pound bags of ice as ordered / required in accordance with ("IAW") Performance Work Statement ("PWS"). No substitutions/ no partial deliveries.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010924258

NET AMT

0002 37 Each 12 Month Freezer Lease

FFP

FREEZER LEASE, SEE SOW FOR LOCATIONS OF EACH FREEZER.

ESTIMATED QUANTITY OF 37 FREEZERS.

0003 1 Job Contract Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.

1001 310,000 Pound OPTION Ice 20 pound bags, delivered

FFP

BASE YEAR, All 20 pound bags of ice as ordered / required in accordance with ("IAW") Performance Work Statement ("PWS"). No substitutions/ no partial deliveries.

1002 37 Each OPTION 12 Month Freezer Lease

FFP

FREEZER LEASE, SEE SOW FOR LOCATIONS OF EACH FREEZER.

ESTIMATED QUANTITY OF 37 FREEZERS.

1003 1 Job OPTION Contract Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (“PWS”)

UNITED STATES ARMY TRAINING CENTER (USATC) & FORT JACKSON

ICE REQUIREMENT

Part 1

General Information

1. GENERAL: The USATC & Ft. Jackson has a requirement to procure bagged ice for its various training units and other activities located on Ft. Jackson, South Carolina. The bagged ice shall only be 20 pound bagged ice. The ice shall only be the cubed type. The 20 pound bags of ice shall be delivered on pallets and shrink wrapped in accordance with (“IAW”) with this PWS or delivered individually where required. This is a supply buy requirement with ancillary services mainly consisting of delivery to the locations as specified herein.

1.1 Description of Supply: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items required for the delivery of ice as defined in this PWS except for those items specified as government furnished property.

The contractor shall perform to the standards of this PWS.

1.2 Background: Fort Jackson’s Soldiers and other stakeholders use ice for a variety of applications, however, the primarily focus is towards soldiers’ consumption during the warmer months of the year.

1.3 Objectives: To ensure Army regulations and policies are maintained to their fullest extent possible. Namely, through the timely delivery of ice to soldiers, heat casualties are minimalized.

In other words, the delivery of ice is event driven in that ice consumption commences during the warmer months and increases in volume during the hottest months of the year. To this end, sufficient quantity of ice shall be required to be timely delivered IAW with this PWS.

1.4 Scope: The successful contractor shall deliverer ice to unit facilities/locations on a scheduled basis beginning when the temperature exceeds 72 degrees and ending when the temperature drops below 72 degrees IAW with Army Regulations/Policy. Historically, ice delivery commence usually during the month of March, and ends during the month of December.

However, the actual delivery of ice is event driven, e.g., temperature, and not time driven, e.g., based upon the months.

1.5 Period of Performance: Period of performance is base year plus one (1) option year period and is weather dependent. However, as noted above, historical precedent demonstrates ice shall be required commencing sometime in the month of March and ending sometime by the month of December. Further, as noted above, the volume of ice increases during the hottest months of the year and declines during the cooler months of the year, e.g., (March, April and October and November, respectively).

1.6 General Information

1.6.1 Quality Control: Ice purchased by the U.S. Army is certified by the Army Veterinarian service and fit for human consumption. The facility producing the ice under this PWS shall be certified in accordance with applicable U.S. Army regulations and any applicable state regulations or laws. The vendor shall meet strict guidelines under this criteria and shall have a ridged quality control program in place at the time of award and throughout the period of performance. The contractor shall submit for approval a Quality Control Plan. The Contractor shall provide quality control measures adequate to ensure that personnel and equipment safety, repair of damaged areas, production control to maintain scheduled work, data requirements, and other required tasks are accomplished in compliance with the specifications, publications, regulations and codes contained in this contract. The Quality Control Plan shall be submitted to the Contracting Officer no later than the post-award conference which will be held approximately ten (10) days after the date of contract award and again whenever changes are deemed necessary to be made to the Quality Control Plan by the Contracting Officer. The Quality Control Plan shall include as a minimum:

1.6.2 Methods: Methods that the Contractor proposes to take for quality control to ensure that the quality of performance is maintained at an acceptable level, including a comprehensive breakdown of the types and frequencies of inspections to be conducted, methods for correcting deficiencies and methods for precluding recurrence of defective work when discovered.

1.6.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0300 and 1600 Monday thru Saturday or as requested for special events except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.6 Place of Performance: Ice shall be delivered to numerous ice storage boxes on Fort Jackson as determined by the COR. However, all ice shall be delivered within the territorial confines of Ft. Jackson, South Carolina. The ice storage boxes shall be no more than 15 Polar King Ice Storage Boxes which are 10’x10’ in size and no more than 37 of the smaller ice storage self-serve ice storage boxes customarily seen outside of gas stations, convenience stores, and other similar locations.

1.6.7 Type of Contract: The anticipated financial arrangement with the successful contractor shall be a Firm-Fixed Price (FFP) with the contracting vehicle being an Indefinite Delivery/Indefinite Quantity (ID/IQ) type of contract.

1.6.8 Security Requirements: N/A.

1.6.8.1 Physical Security: N/A.

1.6.8.2 Key Control. N/A

1.6.8.3 Lock Combinations N/A

1.6.9 Special Qualifications: N/A

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government:

Contract manager/Alternate contract manager and delivery manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

1.6.13 Identification of Contractor Employees: Contractor personnel will wear clothing with a logo or something similar which clearly identifies them as contractor employees.

1.6.14 Contractor Travel: N/A

1.6.15 Other Direct Costs: N/A

1.6.17 Data Rights: N/A

1.6.18 Organizational Conflict of Interest: N/A

1.6.19 Phase in /Phase out period: N/A

1.6.20 Installation Access

Based on recent guidance from the Secretary of the Army and COS Army, Senior Commanders and supporting garrison leadership are not authorized to grant unescorted installation access without the required identity proofing and vetting using the National Crime Information Center Interstate Identification Index (NCIC-III).

Civilian personnel requesting access must have a valid reason to be on the federal installation, be sponsored by a DOD Civilian/military card holder, and be favorably vetted against the FBI's database. Once these conditions have been met, we will issue credentials in the form of either a pass or DOD identification card from the DBIDS System that we currently have in place.

(Defense Biometric Identification System).

Personnel not affiliated with DOD and/or not vetted against NCIC-III or for a short term visit, must escorted while on the installation.

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) Criteria for Denial.

Army Senior Commanders will, in the absence of an approved waiver, deny uncleared individuals unescorted access to the installation based on the results of the NCIC-III and TSDB checks that contain credible derogatory information indicating that the individual may present a threat to the good order, discipline, or health and safety on the installation. Such derogatory information includes, but is not limited to, the following:

1. The NCIC-III contains criminal arrest information about the individual that causes the senior commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety on the installation.

2. The installation is unable to verify the individuals claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

3. The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

4. The individual is currently barred from entry or access to a federal installation or facility.

5. The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking humans, drug possession with the intent to sell or drug distribution.

6. The individual has a U.S. conviction for espionage, sabotage, treason, terrorism or murder.

7. The individual is a registered sex offender.

8. The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

9. The individual has been convicted of a felony firearms or explosives violation.

10. The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

11. The individual is identified in the TSDB as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. When this capability becomes available to DOD, installation access control personnel will strictly follow the Federal Bureau of Investigations published engagement protocols.

*Only Government officials whom the senior commander designates will perform fitness determinations. Designations will be in writing by duty position and codified in local guidance.

DBIDS information required to issue passes/cards.

Stateside license, Personal data Ht/Wt/, Who the sponsor is, finger print/photo.

Before issuing ID cards to new employees or contractors, the standard requires agencies to conduct a background investigation of employees and contractors "who require long-term access to federally controlled facilities and/or information systems." This investigation would include agency initiation of the National Agency Check with Written Inquiries (NACI) or a similar type of national security investigation. In the event credentials are issued without a completed NACI, the ID must be electronically distinguishable from those issued to individuals for whom the investigation has been completed. The Contractor is responsible for meeting

Antiterrorism/Operations Security Requirements. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete all mandatory training to include Antiterrorism (AT) and Operations Security (OPSEC) training required by government employees and directed by the command.

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The COR is the Point of Contact for all required OPSEC and iWatch training requirements identified in the contract.

See Technical Exhibit 4 for the Fort Jackson Vetting Policy/Documents.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Saturday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government shall furnish Government owned Polar King, 10’X10’ Ice Boxes and designated at Technical Exhibit 3 A&B.

The government shall provide electricity to the ice boxes located on Ft. Jackson, SC.

PART 4

CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4. GENERAL: Except for Government-furnished property and services, the Contractor shall provide all materials, tools, parts, equipment, supplies, labor, vehicles, communication, storage structures, management, supervision, and quality control, as necessary, to accomplish all requirements under this contract.

4.1 VEHICLES: Each Contractor vehicle shall have the name of the Contractor neatly and clearly exhibited on each side of the vehicle. All vehicles shall be maintained in satisfactory mechanical condition and shall present a clean and neat appearance and shall be in a condition which comports to all State and Federal vehicle regulations.

4.1.1 Vehicles shall be licensed, tagged, insured, and shall meet SCDOT safety and operational standards. All vehicles shall have appropriate placards and safety equipment.

4.1.2 Vehicle Operators: Vehicle operators shall possess current operators permit for the vehicles and equipment operated IAW SCDOTs current regulations.

4.2 EQUIPMENT: The Contractor shall provide the type and quantity of equipment necessary to perform all work required by this contract according to the conditions set forth in these specifications and to the satisfaction of the Contracting Officer. All equipment shall be properly maintained according to the manufacturers’ recommendations and the safety regulations.

4.2.1 The contractor shall provide equipment suitable for the safe storage and transportation of ice suitable for human consumption. The contractor shall safeguard equipment and operations to assure contamination or cross contamination does not exist or occur.

4.2.2 The contractor provide up to 37 self-serve ice “merchandisers” which are small, self-contained, refrigerated boxes designed to hold small quantities of ice. As reference, these are the ice storage boxes which are customarily located at gas stations, convenience stores, and other outlets that store bagged ice.

4.3 COMMUNICATION EQUIPMENT: The Contractor shall provide communication equipment as necessary to perform the delivery of ice to its drivers. This may include two-way radios, telephone answering services or wireless communication. Vehicle-mounted radio equipment shall conform to all applicable Federal regulations and standards.

4.4 GASOLINE and OIL SPILL CONTROL: The Contractor shall immediately report gasoline and oil spills of any size to the Fire Chief, telephone (803) 751-7217 and Environmental and Natural Resources (803) 751-7702. Any spillage caused by the Contractor while performing services under this contract shall be cleaned up immediately by the Contractor in accordance with EPA Standards. If spill occurs on a concrete or asphalt surface, the Contractor shall use an oil-absorbent material on the spill, clean-up the area and dispose of the material properly. If the spill occurs on natural ground, the Contractor shall remove the contaminated soil and replace it with like material. All contaminated soil and absorbents shall be disposed of at a proper OFF-

POST landfill at the expense of the Contractor. The Contractor shall contact the Directorate of Public Works (DPW), Public Safety & Environmental Services (PSES) prior to disposing of the contaminated soil or absorbents.

4.4.1 CONTINGENCY PLAN: The Contractor is subject to the provisions of both the Installation Spill Contingency Plan and the Fort Jackson Spill Prevention (See Technical Exhibit 3), Control and Countermeasure Plan. The DPW PSES will make the above plans available to the Contractor upon request. The Contractor shall furnish a site specific Contingency Plan and a site specific Spill Prevention, Control and Countermeasure Plan to the Contracting Officer with the proposal. These plans shall outline the Contractor’s efforts to prevent and control spills and outline response procedures should a spill occur during the contract period.

4.5 ADMINISTRATIVE SUPPLIES: The Contractor shall provide all needed supplies, equipment and furnishings. The reproduction of forms shall be accomplished by the Contractor.

4.6 FUELS: The Contractor shall provide all fuels, flares and safety equipment required for the operation of equipment and vehicles in conformance with installation fire regulations.

PART 5

SPECIFIC TASKS

5.1 GENERAL:

5.2 SCOPE: The Contractor shall provide all necessary general and specialized equipment and allied services required to deliver 20 LB. bags of ice to ice storage buildings (Polar King ® Storage boxes, up to 15) and those locations designated which possess an ice storage boxes located throughout Fort Jackson, SC IAW with this PWS (up to 37, normally located by gas stations or convenience stores).

5.3 LOCATION: The delivery of ice shall be required to all specified locations.

5.4 CONTRACTOR RESPONSIBILITIES: The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government.

5.5 WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. Work not meeting these specifications shall be corrected by the Contractor at no additional cost to the Government.

5.6 CLEANING: The contractor shall be responsible for the cleanliness of equipment, vehicles and safe transportation of ice. The Contractor shall remove all foreign matter from each Outdoor Ice Merchandiser during each ice delivery.

5.7 Security: The Contractor shall protect equipment and conduct daily inspections of vehicles and equipment to assure public safety.

5.8 Delivery of Ice to Various Locations: Cubed ice will be required at various locations throughout the training areas on the installation. Locations are identified on Technical Exhibit 3 A&B.

5.8.1 Cubed ice (20 LB bags) shall be delivered as required, and may require daily, Monday through Saturday (limited Sunday deliveries) to various post sites and military ranges on Fort Jackson, SC. Delivery of ice shall be either based upon a specific delivery orders, to replenish supplies, or other customer demand.

5.8.2 Bagged Ice shall be on pallets with a 4 mil minimum sheet of plastic between the Ice and the pallet to prevent ice from freezing to the pallet. Ice labeled packages must meet FDA food labeling requirements. The labels must list the name and place of business of the manufacturer, packer, or distributor of the ice. The labels must also list the net quantity of contents of the product. Because ice is a single ingredient food, packaged ice does not need listing of ingredients. In addition, ice does not require a nutrition facts label, unless the package has a nutrient content claim (such as low in sodium). But ice labeled as being from a specific source, such as spring water or artesian well water, must be truthfully labeled and not misleading.

5.8.3 All deliveries shall be made prior to 10:00 AM on the day that Ice was ordered to be delivered. By way of example, if an order for ice is made on July 1, 201X for that ice be delivered on July 3rd, then the ice shall be delivered on July 3rd no later than (NLT 10:00AM). All Deliveries shall be made within twenty-four (24) hours after the order is placed. Deliveries prior to 6:00 AM may be required due to the fact that some roads will close during physical training starting at 6:30 AM. DELIVERY TICKETS: The Contractor shall furnish authorized representative with two (2) copies of each delivery tickets at the time of delivery. Each delivery ticket shall reflect the order number, contract number, and item number, description of supplies, the quantity of all items delivered, and name/signature of person receiving delivery.

5.8.4 The Contractor shall deliver ice within two (2) hours in the event of an emergency ice situation. This should be very minimal due to the Emergency Ice Reefer located in the USATC & FT. Jackson motor pool.

5.8.5 Contractor shall have a sufficient fleet of vehicles to carry out all requirements of this contract and under no circumstance can there be a delay or interruption of ice delivery as a result of an alleged “equipment failure” by the contractor.

5.8.6 Contractor will be required to provide additional ice support to the Morale Welfare & Recreation Center (MWR), or other training units such as National Guard Units Training on Ft. Jackson, SC in addition to the regular basic trainees. The contractor will be notified 24 hours in advance.

5.8.7 Contractor will be required to drop off daily invoices and pick up any upcoming subordinate units invoices. Contractor will be required to deliver the “push method” to BCT units. The “push method” is when the contractor fills the Fort Jackson owned Polar King ® Ice Boxes with up to 600 20 LB bags, as well as the contractor Outdoor Ice Merchandisers with up to 60 20 LB bags to capacity within the BCT units without a requisition form. All subordinate unit’s requests will be filled only for the specified amount that was ordered. The contractor should be aware that in the summer months Fort Jackson uses vast amounts of ice (estimated 196,325 bags of ice from March through October)..

5.8.8 Outdoor Ice Merchandisers at Various Locations: Outdoor Ice Merchandisers will be required at various locations throughout the training areas on the installation. Contractor shall provide no more 37 lockable Outdoor Ice Merchandisers that are equipped with 110V with 8 ft.

power cord. The Merchandisers must be electric and a minimum of 5 ft. high X 8 ft. long, 4 ft.

wide, and to be places at various sites within the Fort Jackson footprint. The merchandises must be capable of holding up to 60 20 LB bags of cubed ice. Currently, Ft. Jackson uses approximately 37 of these ice merchandisers (example: are the self-serve ice storage boxes by gas stations and convenient stores).

5.8.9 Contractor shall be responsible for any necessary repairs of Outdoor Ice Merchandisers during the duration of the contract.

5.9 FACILITY CERTIFICATION: The contractor’s facility shall be approved by the U. S.

Army Command as required by VETCOM Circular 40-1, Directory of Sanitarily Approved Food Establishments for the Armed Forces.

5.10 INSPECTIONS: Inspections will be performed at Fort Jackson, SC duly authorized representative to determine compliance with contract requirements and specifications, and to ensure that the ice is in compliance with the bacteriological, chemical, and physical standards set forth by the South Carolina Board of Health.

5.11 CLEAN-UP: The Contractor shall maintain sanitation and appearance standards acceptable to the Fort Jackson Health and Environment Activity, MEDDAC, at all times while performing work under this contract. The Contractor shall report all spills to the Contracting Officer immediately. The Contracting Officer and the Environmental Medical Officer will conduct inspections following clean-up of any spills.

5.12 Prohibited Practices. Contractor employees shall comply with Fort Jackson Regulation 600-3, Prohibited Practices. Although not all inclusive, this regulation enumerates a variety of activities and practices which are prohibited on Fort Jackson. This regulation prohibits actual or attempted personal relationships between contractor employees and soldiers-in-training.

5.13 Concealed Weapons. Contractor employees are prohibited from having concealed or non-concealed weapons on the installation.

5.14 SPECIAL INSTRUCTIONS:

(a) Only potable water shall be used to manufacture ice and for submerging or spraying ice cans for removal of ice cakes. Cross connections between potable and non-potable water systems are prohibited.

(b) Surface of floors, walls, and ceiling of all rooms used for manufacture, processing, and storage of ice shall be smooth construction and shall be kept clean and in good repair.

(c) All equipment and utensil used in ice plants shall be of smooth, nontoxic materials, kept clean, in good repair, handled and stored in a sanitary manner.

(d) Freezing cans shall be disinfected by steam or submerged for one (1) minute in a 50 part per million (ppm) free available chlorine solution at 75-80 degrees F (24-27 degrees.

(e) Freezing tank covers shall be designed and maintained so as to protect the ice containers from splash, drip, and other contamination.

(f) All air filters for water agitation shall be filtered to exclude dust and other foreign material. Intake shall be arranged so as to minimize dust in the air used.

(g) Persons known to have a communicable disease shall not be employed. No person afflicted with, or a carrier of, a communicable disease shall be permitted in any room or compartment where products are prepared, manufactured, or otherwise handled. No person who has a discharging or infected wound, sore, or lesion on hands, arms, or other exposed portion of the body shall work in any processing rooms or in any capacity resulting in contact with the processing or handling of products, containers, or equipment. Where health authorities require health certificates, said certificates shall be kept on file at the plant office. Plant personnel shall receive appropriate training in proper food handling techniques and food protection principles and shall be cognizant of the danger of poor personal hygiene and unsanitary practices.

(h) Cleanliness. All employees shall wash their hands before beginning work and upon returning to work after using toilet facilities, eating, smoking, or otherwise soiling their hands. They shall keep their hands clean and follow acceptable hygienic practices while on duty. Eating, expectorating, or use of tobacco in any form shall be prohibited in each room and vehicle where food products or supplies are prepared, stored, or otherwise handled. Personnel shall not wear fingernail polish or unsecured jewelry. All persons engaged in receiving, testing, processing, manufacturing, packing, or handling food products shall wear clean, white, or light – colored washable outer garments. Hair nets, headbands, caps, beard nets, or other effective hair restraints to effectively cover hair shall be worn so as to prevent contamination of food and food contact surfaces. Employees’ personal effects shall not be stored in production areas. No personnel shall enter any room or area where ice contacts a walking surface, unless clean suitable boots or shoe covering are worn. The boots or shoe coverings shall be removed when the individual leaves the room or area. If the boots or shoe coverings are not removed, they shall be thoroughly washed in an approved sanitizing solution before re-entering such rooms or areas. Street shoes or boots with suitable coverings shall not be allowed in these areas or rooms.

(i) Vehicles and transportation facilities shall be constructed and operated to protect contents from contamination or deterioration. Vehicles used for transporting ice shall be kept clean, in good repair, and conform to the highest standards of commercial transportation. The vehicles used for transporting and delivering unpacked ice shall be operated and maintained so as to prevent contamination of ice and shall be of closed construction with tight fitting covered bodies. All vehicle surfaces coming in contact with packaged and non-packaged ice shall be thoroughly cleaned, washed, and sanitized immediately prior to loading the ice.

(j) The contractor shall provide clean toilet and hand-washing facilities, and supplies necessary for personal hygiene, to include soap, toilet tissue, paper towels, and waste receptacles, at all times in sufficient quantity to accommodate the number of Contractor personnel using the facility.

5.15 INSPECTION OF CONTRACT FACILITIES: The Government reserves the right to conduct an inspection of contract facilities prior to awarding a contract. The Contracting Officer may be accompanied by a representative from the offices of the Staff Judge Advocate, Inspector General, Preventive Medicine, and Crime Prevention, Safety and Fire Departments and/or other personnel deemed appropriate by the Contracting Officer. Such inspection will be performed to ascertain that the Contractor’s manufacturing facility meet the standards in AR 40-657 and Contractor’s manufacturing facility meet the standards in AR 40-657. Failure to pass the inspection shall be cause for suspension and/or termination of the contract.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 SCOPE: The following publications of the issues listed below or throughout the specifications and all subsequent amendments, form a part of this contract and are mandatory to follow in accomplishing work under this contract but referred to hereafter by basic designation only.

6.2 DEPARTMENT OF THE ARMY REGULATIONS AND MANUALS: The site of the contracted work is on a military installation and the Contractor shall comply with all applicable rules and regulations including, but not limited to, the following:

(a) Fire Prevention. The Contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash in accordance with the National Fire Protection Association Code and the National Board of Fire Underwriters, as supplemented by FJ 420-90, dated, 1 Jun 05. The Contractor shall also familiarize himself and require his employees to become familiar with the method of reporting a fire.

(b) Traffic Regulations. The Contractor and employees operating motor vehicles on Fort Jackson shall observe traffic regulations and posted speed limits. The only exception to posted speed limits is passing troops in formation when speed shall be reduced to 10 MPH.

Traffic laws are enforced on Fort Jackson and violators shall appear before a U.S. Magistrate for disposition of the violation.

(c) Motor Vehicle Regulations. Operation of motor vehicles on Fort Jackson by Contractor employees shall be governed by AR 190-5 Motor Vehicle Traffic Supervision, dated, 22 May 06, and FJ Sup 1, Motor Vehicle Traffic Supervision, and all motor vehicle laws of the state of South Carolina. All Contractor-owned vehicles and Contractor employees’ vehicles entering Fort Jackson shall be registered with the Fort Jackson Law Enforcement Activity. The contractor’s facility shall be approved by the U.S. Army Command as required by VETCOM Circular 40-1, Directory of Sanitarily Approved Food Establishments for the Armed Forces and other regulations named throughout this PWS or those which are mandated by law.

(d) Current Good Manufacturing Practice in Manufacturing, Packing, or Holding Human Food. Codes of Regulation, Title 21, Chapter 1, Part 110.

(e) DoD Directive Joint Ethics Regulation 5500.7-R, dated, 17 Nov 11

(f) FJ REG 690-2 Civilian Workforce Development Program Chap 3, dated 21 Dec 12

(g) EM-385-1-1 General Safety Requirements, U.S. Army Corps of Engineers, Manual, dated, 30 Nov 14

(h) FJ REG 420-90 Fire Prevention and Protection Services, dated 1 Jun 05

(i) AR 30-22 Army Food Program, dated 24 Jul 12

(j) AR 40-657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service, dated 21 Jan 05

(k) TB MED 530 Tri-Service Food Code, dated 30 Apr 14

(l) AR 385-10 Army Safety Program, dated 27 Nov 13

(m) FJ REG 600-3 Prohibited Practices, dated, 25 Oct 01

(n) NATIONAL FIRE PROTECTION ASSOCIATION (NFPA):

NFPA 54 National Fuel Gas Guide

NFPA 70B National Electrical Code

NFPA 385 Tank Vehicles for Flammable and Combustible Liquid

PART 7

SUBMITTALS

7.0 GENERAL:

7.1 SCOPE: This section covers the submittals of the items identified below.

7.2 CONTRACTOR RESPONSIBILITIES: The Contractor shall provide the information and items required as indicated in para 7.4 “Submittal Data.,” herein below in sufficient detail to show that the equipment, vehicles, employees, quality control, safety and testing meet the specifications and requirements. The Contractor shall submit for approval any variation from specification requirement and provide an explanation for variation. Approval of variations does not relieve the Contractor of the responsibility of complying with the overall requirements of these specifications.

7.3 DEFINITIONS:

7.3.1 Certificate of Compliance is defined as a letter from the manufacturer of a particular product attesting that the product meets the specified standards and requirements. These standards shall be so stated in the certificate which shall be signed and notarized. A standardized certification will be accepted provided it also states that the product(s) and material(s) conform to the specified standards. A certificate shall be submitted showing an itemized listing of all submittals as stated in para 7.4 of this section.

7.3.2 Test Reports are defined as the results of any specified testing requirements and shall clearly indicate the methods used and the quantitative results. All testing shall be performed by an Independent Commercial Testing Laboratory certifying that the results are accurate.

7.3.3 Samples of materials to be used on the job may be required to be submitted and if required they shall be representative of the materials to be used and shall conform to these specifications.

The samples shall bear any qualifying stamping or marking as required by the material standard or by these specifications. All samples shall be labeled with the Contractor’s name and contract and submittal number.

7.3.4 Delivery Order is a vehicle used to place orders on an indefinite type contract.

7.4 Submittal Data: All required data being submitted in the wide are workflow (WAWF) for approval shall be labeled with the Contractor’s name, item number(s) and contract number. Any data submitted without the Contractor’s name, item number(s) or contract number will be returned with no action taken.

PART 8

ATTACHMENT/TECHNICAL EXHIBIT LISTING

8. Technical Exhibit List:

8.1 Technical Exhibit 1 – Performance Requirements Summary

8.2 Technical Exhibit 2 – Deliverables Schedule

8.3 Technical Exhibit 3 – Delivery Destinations

8.4 Technical Exhibit 4 – Estimated Workload Data

8.5 Technical Exhibit 5 – Fort Jackson Contractor Vetting Policy

8.6 Technical Exhibit 6 – Safety Requirements

8.7 Technical Exhibit 7 - Anti-Terrorism and Operational Security Requirements

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Incentives/ Disincentives

PRS # 1.

The contractor shall provide 20 lb. bags of ice

The contractor shall provide ice in bags that are intact and clean and shrink wrapped on a pallet and otherwise IAW the PWS.

There is no deviation from the standard authorized No more than one complaint per customer per daily report.

The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To 20 LB. bags of cubed Ice pushed every other day 193rd M, W, F 165th T, T, S All others by request

Receipt and delivery slip provided daily

One copy of delivery slip and receipt daily

Form provided and filled out by hand and printed receipt generated by vendor hand held device

G4 Operations

BLDG 2604

ATTN: Arthur E.

Robbins

TECHNICAL EXHIBIT 3

TECHNICAL EXHIBIT 3A

DELIVERY DESTINATION

Type of Storage; Reefer Freezer (RF) Outdoor Ice Merchandiser (BX)

TECHNICAL EXHIBIT 3B

DELIVERY DESTINATION

Outdoor Ice Merchandiser (BX)

193RD BDE READY ICE FREEZER (60 BAG)

165 FOB 1 165th FOB DIXIE AND SIX DIVISION RD

1/34 BN 1 12000 DIXIE ROAD

3/34 BN 1 11950 GOLDEN ARROW RD

2/39 BN 1 10401 HAMPTON PARKWAY & DIXIE ROAD

3/39 BN 1 11012 HAMPTON PARKWAY & DIXIE ROAD

1/61 BN 1 11904 GOLDEN ARROW RD

193 FOB 1 193 FOB COBBS RD

1/13 BN 1 5482 JACKSON BLVD & KEMPER STREET

2/13 BN 1 4245 SUMTER AVENUE

3/13 BN 1 4420 JACKSON BLVD & STORM THURMOND BLVD

2/60 BN 1 5422 JOHNSON STREET & JACKSON BLVD

3/60 BN 1 5500 MARION & PICKENS AVENUE

G4 1 9405 KRASHAW ST & FORREST DR.

4/39 BN 1 165th FOB DIXIE AND SIX DIVISION RD

REEFER FREEZER

ORGANIZATION QUANTATY BLDG LOCATION

TRACKER

UNIT

QTY OF

FREEZERS

ON HAND

LOCATION

OF

FREEZERS

ON HAND

LOCATION FREEZER REQUIRED

HHC BDE 0 NONE NONE

2-13 IN BN

A CO 0 NONE 4290 Sumpter ST B CO 0 NONE 4290 Sumpter ST C CO 0 NONE 4290 Sumpter ST D CO 0 NONE 4290 Sumpter ST E CO 0 NONE 4250 Sumpter ST F CO 0 NONE 4250 Sumpter ST

2-60 IN BN

A CO 0 NONE 5422 Jackson BLVD (A Wing) B CO 0 NONE 5422 Jackson BLVD (B Wing) C CO 0 NONE 5422 Jackson BLVD (C Wing) D CO 0 NONE 5422 Jackson BLVD (D Wing) E CO 0 NONE 5422 Jackson BLVD (E Wing)

3-60 IN BN

A CO 0 NONE 5500 Marion AVE (A Wing) B CO 0 NONE 5500 Marion AVE (B Wing) C CO 0 NONE 5500 Marion AVE (C Wing) D CO 0 NONE 5500 Marion AVE (D Wing)

F CO 0 NONE 5500 Marion AVE (E Wing)

120th AG BN HHC 1 1889 Washington

RD 1889 Washington RD

A CO 1 1872 Washington RD 1872 Washington RD

B CO 1 1880 Washington RD 1880 Washington RD

C CO 1 1892 Washington RD 1892 Washington RD

RHC 2 1740 Washington RD 1740 Washington RD

FTC 1 1897 Washington RD 1897 Washington RD

165TH BDE READY ICE FREEZER (60 BAG)

TRACKER

UNIT

QTY OF

FREEZERS

ON HAND

LOCATION OF

FREEZERS ON

HAND

LOCATION FREEZER REQUIRED

HHC BDE 1 BLDG 9417 9417 Kemper st

3-34 IN

A CO 1 11955 11955 Golden Arrow Rd.

B CO 1 11954 11954 Golden Arrow Rd.

C CO 1 11953 11953 Golden Arrow rd.

REINTEGRATION TRAINING TEAM

A CO 0 9438 9438 Hampton Parkway

USAGFJ

UNIT

QTY OF

FREEZERS

ON HAND

LOCATION OF

FREEZERS ON

HAND

LOCATION FREEZER REQUIRED

STB BN 1 3225 MAGRUDER…