Attachment 7 - Questions and Answers.pdf

G 3/5/7 Solicitation Questions

1. Can the government please provide clarification and guidance on submitting the DD‐254 with the proposal as no DD‐254 attached or provided with the solicitation?

Government Response: The solicitation updated to reflect the attached DD254

2. Is there an incumbent for this work? If so, please provide the name(s) and contract number(s) of the existing effort.

Government Response: This is a new requirement, there is not a previous award for this effort.

3. PWS 1.6.1, PWS 4.6: PWS Section 1.6.1 instructs offerors to provide its draft QCP with its proposal. PWS 4.6 requires the QCP to be provided within 30 days of contract award. Section L does not specify where the QCP should be located. Please confirm whether the draft is supposed to be included. If it is, where should offerors place it? Is it excluded from page limitations?

Government Response: The solicitation updated to reflect the PWS 1.6.1 QCP shall be submitted with days of contract award.

4. PWS 1.6.3, Wage Determination, Holidays: PWS 1.6.3 identifies ten (10) holidays, but the wage determination (WD) specifies that non‐professional (SCA) personnel will observe eleven (11) holidays. Please confirm the number of holidays to be observed by at least the SCA personnel is based on the WD.

Government Response: IAW PWS 1.6.3 Recognized holidays are 10

5. PWS 1.6.8, Technical Exhibit 3: The two referenced sections identify slightly different labor categories. Would the Government please confirm or correct the following mapping: Systems

Specialist = Instructional Systems Clerk, Operations Specialist = Operations Specialist, Instructor/Writer = Education Outreach Specialist, Multimedia Designer = Multimedia Designer, Multimedia Programmer = Multimedia Developer, Librarian = Librarian (Cyber Research Center) and Training Specialist = Training Specialist (QAO)

Government Response:

Instructional Systems Clerk (ISC) x 1

Operations Specialist x1

Education Outreach Specialist x2

Multimedia Designer x1

Multimedia Developer x1

Librarian (Cyber Research Center) x2

Training Specialist (QAO) x1

6. PWS 1.6.8 and Technical Exhibit 3, PWS 1.6.11.1: The Government’s list of labor categories in

PWS 1.6.8 and Technical Exhibit 3 exclude a Program Manager, but PWS 1.6.11.1 identifies a

Program Manager as a Key Personnel position. Please confirm offers are expected to propose a

Program Manager as well as the positions identified in PWS 1.6.8 and Technical Exhibit 3.

Government Response: The government does not include the PM as a labor category. The government does not have a requirement for a PM.

7. Price Schedule; PWS Technical Exhibit 2: Technical Exhibit 2 requires the awardee to provide

“labor (rates, total billed hours, burdened cost, matrix of actual hours versus planned).” The information identified in Exhibit 2 is appropriate for a time‐and‐materials type of contract, but this is a FFP contract. Request this item be removed from the Technical Exhibit requirement.

Government Response: Government removed

8. ADDENDUM 52.212‐1 Instructions to Offerors, 1 and C.2.(c), pages 71 and 73: The Instructions to Offerors specify the proposal is to be submitted via electronic mail in section 1. Section C.2.(c) indicates” Times New Roman Font, Font Size 11” and “Printing shall be easily readable (12‐pitch type or 10 point proportional spacing.)”. Since this is an electronic submission (with no printed submission), please confirm Times New Roman Font, Font Size 11 is acceptable.

Government Reponse: Please follow Section C. Proposal Preparation Instructions on the

ADDENDUM 52.212‐1. C.

9. ADDENDUM 52.212‐1 Instructions to Offerors, C.2.(c): Are Adobe (pdf) documents acceptable for all Volumes other than the Excel file for the price submission?

Government Response: Yes Adobe (pdf) is acceptable

10. ADDENDUM 52.212‐1 Instructions to Offerors, C.2.(i): May offerors provide a master glossary of abbreviations and acronyms within each volume?

Government Response: Please follow Section C. Proposal Preparation Instructions C(f) on the

ADDENDUM 52.212‐1. C.

11. ADDENDUM 52.212‐1 Instructions to Offerors, C.3.(a) and Attachment 4, Excel price file:

Reference: “All final monetary extensions shall be in whole dollars only”. Should the formulas in either column L or M be changed to round to the nearest whole number? Should the Base Wage

Rate be presented in the nearest whole dollar amount as well?

Government Response: Please follow Section C. Proposal Preparation Instructions ADDENDUM

52.212‐1. C; pargraph 3 Proposal Content (a) Volume I states “All final monetary extensions shall be in whole dollars only.”

12. ADDENDUM 52.212‐2 Evaluation Factors for Award, a.(1), c.1) and C.(4): The Government’s stated evaluation criteria is Best Value using a trade‐off between non‐price and price factors, with the evaluation criteria (per c.1) being:

Factor 1: Technical Capability, Subfactors 1A Technical Ability and 1B Management

Approach

Factor 2: Past Performance

Factor 3: Price

Further, under Factor 4 (we assume this should be Factor 3), it explicitly states that price will not be scored or rated.

The reference to Lowest Price Technically Acceptable is confusing and apparently in conflict with the stated evaluation approach. We respectfully request the Government remove the reference to LPTA.

Government Response: Factor 4 is corrected to reflect factor 3. IAW 52.212‐2 a(1) Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition

Regulation (FAR), whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable offer. IAW

52.212‐2 a (2) Trade‐offs between cost/price and non‐cost/price factors are not permitted.

13. Attachment 4, Excel Price File: On the Pricing – Fully Burden tab, please correct the formulas in column F to reflect the fringe percentage. The current formula is multiplying what should be fringe by the overhead amount.

Government Response: Attachment 4 is an example worksheet

14. Attachment 4, Excel Price File, Solicitation Schedule and Evaluation Factors – Price: Both

Attachment 4, Excel Price File and the Options paragraph in the Evaluation Factors section (page

85) include one base period and three (3) option periods. The pricing schedule (B) within the solicitation only references one base period and one (1) option period. Would the Government please correct either the Solicitation or the Excel file?

Government Response: Requirement is for a base plus 1 OY

15. Attachment 4, Excel Price File: The Summary tab within the Excel file does not bring the pricing information over from the Pricing – Fully Burden tab. Did the Government intend to provide the required file in cells B2, E2, F2 and K2 or are offerors supposed to provide the sum of their information within the correct cells?

Government Response: Attachment 4 is an example worksheet the offerors supposed to provide the sum of their information within the correct cells.

16. Attachment 4, Excel Price File: Please confirm the formula for the option periods should reflect the labor rate from the immediately preceding period multiplied by 1 + the escalation rate. For instance, the formula for the first labor category (from the base period, cell E6) would be:

=SUM(E6*(1+E$20)).

Government Response: Attachment 4 is an example worksheet

17. Attachment 4, Excel Price File: Reference Cell M3, the note on row 71 and the formula in all cells in column M. Please clarify: Are the paid hours supposed to be based on 1871, 1872 or 1920?

The note in cell M3 identifies 1871, but the note on row 71 indicates 208 hours are deducted from 2080 (2080 – 208 = 1872), while the formulas in the cells in column M are multiplying the offeror’s fully burdened rate by 1920.

Government Response: Labor Categories and Direct Labor Hours identify the labor categories and the direct labor (productive) hours required for each task that comprises the Performance

Work Statement. Typically Direct labor hours for a full‐time position is 1871 which excludes

Leave (Holidays – 80 hrs; Annual – 80 hrs; Sick – 56 hrs)

18. Can the Government identify if and which positions are currently designated SCA positions?

Existing SCA positions impact carry over for that person’s personal benefits, which impacts price.

Government Response: MICC SCA positions are dependent on the vendor’s proposed labor categories

19. Subfactor 1A: Technical Ability requests “Provide Classroom Instruction with qualified and certified instructors” However, Section 5 does not provide requirements for instruction and necessary certifications.

Government Response: Remove, no instruction on this effort.

20. For Cross Reference, what Section(s) does the Government want cross refer

Government Response: The entire proposal

21. On the continuation sheet of the SF 1449 and on page 4 in the DELIVERY INFORMATION section, the solicitation indicates that there are two periods of performance: CLIN 0001 POP 28‐JUN‐

2021 to 27‐JUN2022 and CLIN 1001 POP 28‐JUN2022‐27‐JUN‐2023.

Government Response: Correct, Requirement is for a base plus 1 OY

22. The Pricing Worksheet (Attachment 4) shows period of performance. CLIN 0001 is the BASE

PERIOD. CLIN 10001 is OPTION PERIOD 1. There are also columns for OPTION PERIOD 2 and

OPTION PERIOD 3 which do not show a corresponding CLIN.

23. Can the government verify that there are three Option Periods for this opportunity? If this is correct, can the government provide the dates or time periods for Option Period 2 and Option

Period 3 so we have the information necessary to provide accurate pricing?

24. The Solicitation references a requirement for candidates to have “Graduated from Installation

Staff Contractor Training Course (ISCTC) or meet the requirements to complete required training within 60 days of contract start date,” in multiple positions. How is this training course managed on Ft. Gordon? Is it provided by the Government on‐site to new contractors, and if so, how frequently? Is this training still available virtually during COVID?

Government Response: Yes, training is provided by Faculty and Staff at Government expense.

Training is available virtually.

25. The Solicitation has specific requirements for position qualifications that include numbers of semester hours/course work. Outside of junior‐level candidates that are recent graduates of college, candidates do not generally have their college transcripts available to review for courses taken. Will the Government accept resumes that indicate these specific qualifications as proof qualification with that in mind?

Government Response: Yes

26. In reference to Attachment 1, the Past Performance Questionnaire (PPQ), the government states in ADDENDUM 52.212‐1, Instructions to Offerors (page 79 of 97), that PPQs shall be returned directly to Martina Bond (martina.c.bond.civ@mail.mil) prior to the closing of the RFP.

In the cover sheet for Attachment 1, it states that PPQs shall be submitted to via email no later than 10 April 2021 to Martina Bond (martina.c.bond.civ@mail.mil) and Jason King

(jason.l.king1.civ@mail.mil). The instructions differ between documents and 10 April 2021 is on a weekend. Is it the government's intent to have the suspense for this document on a non‐ workday? Can the government please confirm if the due date for submission of PPQs is IAW the

Instructions to Offerors?

Government Response: Solicitation updated to reflect PPQ 23 April 2021

27. In reference to Attachment 1, the Past Performance Questionnaire (PPQ), the government states in ADDENDUM 52.212‐1, Instructions to Offerors (page 79 of 97), that PPQs shall be returned directly to Martina Bond (martina.c.bond.civ@mail.mil) prior to the closing of the RFP.

In the cover sheet for Attachment 1, it states that PPQs shall be submitted to via email no later than 10 April 2021 to Martina Bond (martina.c.bond.civ@mail.mil) and Jason King

(jason.l.king1.civ@mail.mil). The instructions differ between documents and 10 April 2021 is on a weekend. Is it the government's intent to have the suspense for this document on a non‐ workday? Can the government please confirm if the due date for submission of PPQs is IAW the

Instructions to Offerors?

Government Response: solicitation updated to reflect PPQ is due 23 April 2021

28. Will the Government please identify the incumbent vendor(s) performing this task?

Government Response: This is a new requirement.

29. 1.6.2 page 5. Will the Government provide the Quality Assurance Surveillance Plan for this project to allow bidders to assess the quality management plan deliverable requirements

Government Response: QASP is not part of the contract and is not part of the QC Plan‐‐ MICC

30. 1.6.4; 1.6.4.1 page 6. Can the Government provide bidders the expected percentage of the base and option period during which Contractors will be expected to work shift schedules?

Government Response: Shift work is not required.

31. 1.6.4; 1.6.4.1 page 6. Are all labor categories identified in Technical Exhibit 3 expected to work shift schedules?

Government Response: Shift work is not required.

32. 1.6.15.2 page 15. Is the scope of work considered System Engineering and Technical Assistance

(SETA) and if so, is the successful bidder considered to have an organizational conflict of interest

(OCI) prohibiting them from competing for other work at Ft. Gordon supporting the CCoE?

Government Response: G/3 and G/6 – The scope of work is not considered SETA.

33. 1.6.18 page 16. Will the Government consider a two‐week transition‐in period to allow the successful offeror to obtain CAC cards and other items necessary to perform the task, and to allow an orderly transfer of knowledge with the outgoing vendor to minimize risk to the project?

Government Response: This is a new requirement…no transition required

34. 3 (b) Subfactor 1B page 76. Does the government require that bidders submit a staffing plan for proposed staff, since only the incumbent can provide names of staff performing under this contract?

Government Response: This is a new requirement. IAW 52.212‐1 The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions.

35. Wage Determination page 85. Is the current contract subject to the Service Contract Act?

Government Response: Yes The Government has what is required in the solicitation to include

Wage Determination, which supports the Service Contract Act.

36. SF 1440 On the continuation sheet of the SF 1449 and on page 4 in the DELIVERY INFORMATION section, the solicitation indicates that there are two periods of performance: CLIN 0001 POP 28‐

JUN‐2021 to 27‐JUN2022 and CLIN 1001 POP 28‐JUN2022‐27‐JUN‐2023.

The Pricing Worksheet (Attachment 4) shows period of performance. CLIN 0001 is the BASE

PERIOD. CLIN 10001 is OPTION PERIOD 1. There are also columns for OPTION PERIOD 2 and

OPTION PERIOD 3 which do not show a corresponding CLIN.

Can the government verify that there are three Option Periods for this opportunity? If this is correct, can the government provide the dates or time periods for Option Period 2 and Option

Period 3 so we have the information necessary to provide accurate pricing?

NOTE: question previously submitted on 5April20201 / email from Rosey Carter, DPCG Partner

Government Response: The POP is now: 28 June 2021 – 27 June 2022 Base with one (1) twelve month option year.