A01REVISED_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS) [TEMPLATE]

HVAC PREVENTIVE MAINTENANCE

FE163726J

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Heating, Ventilation and Air Conditioning (HVAC) equipment Preventative Maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform HVAC Preventative Maintenance as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Department of Public Works is not manned to perform the recommended maintenance on the HVAC equipment on the installation at Ft. Campbell, Kentucky. HVAC equipment needs to be identified and data updated on the provided Technical Exhibit.

1.3 Objectives: Properly clean and maintain through preventive maintenance the HVAC equipment on certain portions of the installation at Ft. Campbell, Kentucky

1.3.1 Approach and Contractor’s Knowledge: The Contractor is encouraged to use his knowledge, skills, resources to find better ways to provide the service and objectives.

Although performance work statement contain levels of performance assessment, the Army wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level. The emphasis will be in evaluating performance objectives (end results rather than methods.)

1.4 Scope: Contractor shall identify and perform preventive maintenance on various HVAC equipment in facilities on the installation including but not limited to; air handling units, energy recovery units, fan coil units, gas packs, and exhaust and supply fans in the buildings specified. These services shall include the identification of HVAC equipment and the location of this equipment in required buildings, perform required preventive maintenance indicated in the provided technical exhibit for cleaning of coils on air handlers / fan coils / gas packs / energy recovery units and exhaust/supply fans, replacement of filters with filters of same size with a minimum rating of MERV 8, cleaning of all drain pans / condensate lines and insuring proper flow of the condensate line and proper alignment of belt pulleys. The coils shall be cleaned to where there is no dirt or debris visible to the naked eye with a lighting level of at least 50 foot candles.

Contractor shall update and submit to the GPM the Facility/Equipment Technical Exhibit within 7 calendar days of completion of each maintenance showing the location of this equipment and shall specify what room number the equipment is located in or a directional location that can easily identify where the equipment actually is located.

(Equipment survey for first update will be ordered as a separate CLIN on the first delivery order. PM is expected to be 120 days/twice a year) Please note: VAV maintenance may be added during the life of the contract.

1.4.2 Contractor shall provide a proposed monthly schedule detailing how work will be performed to the COR. The contractor shall provide this schedule no later than the 25th day of the preceding month.

1.4.3 Repairs: Repairs may be issued on delivery orders if the in-house force is unable to perform the repairs. The contractor will provide a quote with deficiency lists as required in section 5. The Government reserves the right to have repairs done in the most economical manner through in-house personnel or other contracts if determined to be more economical.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of

8 months and two (2) 12 month option years. The Period of Performance reads as follows:

Base Year 1 June 2017 to 1 March 2018 Option Year I 2 March 2018 to 1 March 2019 Option Year II 2 March 2019 to 1 March 2020

1.6 General Information

1.6.1 Federal Observed Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0730 and 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Hours of work for barracks facilities will accommodate the requirements of the soldiers which may involve late starts (after 9am)

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Fort Campbell, Kentucky.

1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP submitted to the Government Project Manager (GPM) and accepted by the KO.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. QCP is to be submitted within 30 days after notice of award. One electronic copy of a comprehensive written QCP shall be submitted to the GPM within 5 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.4.1 The Contractor Quality Control (CQC) plan shall include the method and manner he proposes to implement the inspection and quality control requirements of the contract.

The plan shall identify personnel, procedures, instructions, records, and forms to be used.

If the contractor fails to submit an acceptable QC plan within the time herein prescribed, the Contracting Officer (KO) will refuse to allow work to start. The QC plan shall include as a minimum:

Policy and objectives of Quality Management System (QMS) Quality organization List of personnel Responsibilities & lines of authority Training and qualifications Approach to assuring quality of services provided and conformance with performance objectives and standards Methods and procedures for effective planning, operation and control of processes and performance of work Procedures for inspection and surveillance of services Scheduling and performance of inspection and surveillance Measurement, data collection and analysis Corrective action, preventive action, and continuous improvement Oversight of subcontracted work Documentation and records management Communication with government (customers)

1.6.4.2 Control: Contractor Quality Control is the means by which the contractor assures himself that his construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all operations.

1.6.4.3 The contractor shall maintain current records of quality control operations and activities performed including the work of suppliers and subcontractors. These records shall be on an acceptable form and indicate a description of trades working on the project, the numbers of personnel working, the applicable weather conditions encountered, any delays encountered, and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies.

After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP.

1.6.4.4 Quality Inspection and Surveillance Report: The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report Monthly after work is performed. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a requirements type contract

1.6.7 - 1.6.7.1 Not Used

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than

Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3 Not Used

1.6.8 Special Qualifications: Individuals performing work on refrigerant containing HVAC equipment are required to have a Type II or Universal refrigeration certification.

All personnel performing work on equipment or systems shall have a minimum 5 year’s verifiable experience in performing preventative maintenance on HVAC equipment.

Submit evidence of each proposed employee performing work to verify experience and certifications within 30 days of contract award.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor’s performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; monitor Contractor’s performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. Any time the contractor disagrees with the COR he shall contact the contract administrator for guidance.

1.6.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager, the Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is unavailable shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to operation of this contract. The contract manager or alternate shall be available between 0730 and 1600, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.12 Site Project Management: The Contractor shall provide a PM and designated alternate, as applicable, who has the have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be on-site during the Government’s regular working hours and shall be available on- site within one hour after the Government’s regular working hours. The PM shall have satisfactory relevant experience at a comparable level of responsibility on contracts of similar size, scope and complexity. Contractor shall submit evidence of proposed site project manager/superintendent has attended and has a current certificate of the OSHA 30 hour training. No work shall be performed without the evidence of this training.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The employees must wear pictured identification badges with their name and employing company clearly visible. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.12.1 Vehicles: The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Minimum size of markings shall be 1’ x 2’ on each side of vehicle. Letter size on the signs shall correspond to the DOT standards. For other markings, contractor shall submit an example for approval to the GPM.

1.6.13 Personnel Dress: Interaction with military personnel frequently occurs so a professional appearance is required. Personnel shall dress appropriately in the business uniform and conduct themselves in a professional manner at all times. To support the above requirement personnel shall comply with Army Regulation 670-1 Appearance and Grooming Policies, chapter 3 “on duty” requirements.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.6.15 to 1.6.16 RESERVED

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.18 Phase In/Phase Out: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the thirty (30) day phase in/ phase out periods. The Contractor shall, upon the Contracting Officer’s written notice, (1) furnish phase-in and phase-out services for up to 10 months after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer’s approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.19.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the GPM. This is an annual requirement

1.6.19.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.19.2.1 Installation Access

1.6.19.2.2 In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army’s minimum background check for the entrance onto Army installations for non- Common Access Card (CAC) holders, to include entrance of visitors.

1.6.19.2.3 Non DoD ID cardholder may enter Fort Campbell by obtaining a RapidGate Card, one day pass, extended pass up to 90 days, or an Air Assault Card (AAC). Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

a. Contractors RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

b. Sub-Contractors RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

c. Vendors RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

d. Suppliers RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

e. Service Providers RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

f. Visitors (Case-by-Case Basis) 1-Day Pass

g. Privatized Business Partners: Extended Pass, Air Assault Card

(The following are Privatized Business Partners: IHG, Campbell Crossing, University/College faculty, Fortera Credit Union, Bank of America and Home Health Care)

1.6.19.2.4 Contractor Common Access Card (CAC) Eligibility: Individual requiring both access to a DoD-controlled installation/facility and onsite/remote access to DoD or Army controlled information networks on behalf of the Army REQUIRE a favorable Nation Agency Check with Inquiries (NACI) background investigation. Buildings or activities where special security measures (i.e., Controlled Access Areas) are employed may be considered a “separate facility” from the installation, in accordance with the determination of the command leadership for the particular building/activity.

a. Initial issuance of a CAC requires the completion of a Federal Bureau of Investigation (FBI) fingerprint check with favorable results and the successful submission of a NACI (equivalent or higher) background investigation to the Army’s investigative service provider, the U.S. Office of Personnel Management (OPM), via the U.S. Army Personnel Security Investigation Center of Excellence.

i. To process the NACI, a Background Investigation Worksheet (FC

FM 255), and proof of citizenship is required. The following are the only documents allowed for citizenship verification: birth certificate, certificate of citizenship-INS, certificate of naturalization, certification of birth-Form DS-1350, certification of birth-Form FS-545, passport and the report of birth abroad-Form

FS-240.

ii. The Contracting Officer’s Representative (COR) is responsible for completion and submission of the “Initiation Packet” consisting of each individual’s completed FC FM 255 and citizenship documentation.

iii. The COR submits the completed packet to the DPTMS Security & Intelligence Division (SID) for review. Following review by the SID, the COR will be contacted by the SID to have the individual make an appointment for fingerprinting. At the appointment, the SID representative will verify the information provided by the individual, take and submit digital fingerprints, and explain the remaining process.

b. After the Contractor’s appointment with SID, Fort Campbell Installation Access Control will issue the individual a 30-day installation pass to allow for processing of the NACI background investigation. The NCIC III must be favorable prior to issuance of the 30-day pass.

1.6.19.2.5 Contractor personnel who are ineligible for a CAC may obtain an extended pass at the request of their Contract Officer Representative (COR) until issuance of their CAC card. RAPIDGate is a voluntary program due to associated costs.

1.6.19.2.6 REAL ID Act – 8 January 2016:

Background: The REAL ID Act of 2005 establishes minimum standards for the production and issuance of state-issued driver’s licenses and identification cards, which include requirements for a photograph and certain biographic information, such as name, DOB, gender, height, eye color & address. State-issued driver’s licenses and identification (ID) cards from states not meeting the standards cannot be used for accessing Federal facilities beginning 10 Jan 2016, unless the issuing state’s compliancy deadline has been extended by the Department of Homeland Security

(DHS).

1.6.19.2.7 Current Status: DoD, like all other Federal agencies, is prohibited from accepting non- compliant driver’s licenses. Therefore, visitor control centers will no longer accept a non-REAL ID driver’s license or ID card for physical access. Unless the individual possesses one of the authorized government-issued ID cards delineated in Directive Type Memorandum (DTM) 09-012, the individual will need to present one of the documents below from Attachment 4 of DTM 09-012) to prove identity in order to be issued a temporary installation pass:

• United States Passport or United States Passport Card

• Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

• Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa

• Employment authorization document that contains a photograph (Form I-766)

• In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

• School identification card with a photograph

• U.S. Military or draft record

• U.S. Coast Guard Merchant Mariner Cards

• Transportation Worker Identification Card

• Native American Tribal Document

1.6.19.2.8 All persons requesting unescorted access will continue to be vetted through the NCIC, prior to being issued a locally produced ID or pass. If a visitor requesting access does not have REAL ID Act compliant form of identification and cannot provide supplemental identity proofing documents, they must be escorted at all times while on the installation.

1.6.19.2.9 For the most current information concerning state-by-state compliance with the REAL ID Act, please visit https://www.dhs.gov/current-status-states-territories.

1.6.19.2.10 Access procedures for all personnel may change at any time due to installation security requirements.

1.6.19.3 RESERVED

1.6.19.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the GPM NLT 40 calendar days after contract award.

1.6.19.5 to 1.6.19.12 RESERVED

1.6.20 Emergency Services

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.20.3 PERMITS:

1.6.20.3.1. Electrical: No electric equipment shall be installed within or on any Fort Campbell building, structure, or premises, nor shall any alteration or addition be made in any such existing equipment without first securing an Electrical Permit from the Fort Campbell Electrical Inspector in accordance with CAM Regulation 420-4 (Quality Assurance “Electrical” Inspection Standards) current edition. Permits are currently issued at Contract Management; Building 846 Georgia Ave, Fort Campbell, Kentucky

1.6.20.3.2. Confined Work Space: Contractor shall observe OSHA Regulation 29 CFR Parts 1910 regarding permitting, entry and working within confined spaces. Contractor is required to provide his work plan to the Contracting Officer’s representative prior to entering any confined space.

1.6.20.3.4 Hot Work Permit: No welding or flame cutting shall be allowed on Fort Campbell with first obtaining a “Hot Work Permit” as required by the fire department.

Contact Fire Station 1 at 270-798-7171 for requirements. A copy of any Hot Work Permits will be provided to the COR before work begins

1.6.20.4. RADIOS: Contractors utilizing mobile/hand radios are required to register their frequency with the Network Enterprise Center (NEC), telephone 270-798-9789.

1.6.20.5. Temporary Staging Area: No staging area will be provided for this contract. The contractor is expected to transport daily material and equipment to and from the work site daily.

1.6.20.6. MAINTENANCE OF PROJECT/WORK SITE: All debris, tools, supplies, etc., shall be removed or stored in such a manner as not to interfere with the use of the facility while work is ongoing; under circumstances of a work delay or suspension, all contractor material shall be removed from site.

1.6.20.7. PROTECTION: Protection of Existing Property: Before beginning any work, the Contractor shall carefully survey the site and the extent of the work to ensure no damage to Government or occupant property. Damaged items shall be repaired or replaced as approved by the Contracting Officer at no additional cost to the Government.

1.7. ENVIRONMENTAL ISSUES:

1.7.1. The contractor is responsible for knowledge of and compliance with all environmental laws, regulations, and programs of this installation, the County, State and Federal agencies that relate to or may arise under the performance of this contract.

Included, but not limited to is awareness of the Fort Campbell Environmental Management System and its applicability to contracted services and compliance with applicable standards for the prevention, control and abatement of environmental pollution in full cooperation with the Installation, Federal, State, and local Governments

1.7.2. Penalty charges resulting from citations against Department of Defense, Department of the Army, or Fort Campbell, Kentucky, or its agents, officers, or employees due to the contractor’s failure to comply with environmental laws, regulations, and programs, that relate to or may arise under the performance of this contract may be deducted or set—off by the Government from any monies due the contractor, and with respect to such citations, the contractor will further take any corrective or remedial actions as directed by such agencies.

1.7.3. If hazardous chemicals or POL spills occur at the job site, the contractor will contain the spill with contractor furnished spill kit materials. While the spill is being contained, the Ft Campbell Fire Department and then the COR and KO shall be notified immediately. The COR shall in turn notify the DPW Environmental Division for the appropriate response. The containing and notification of the spill should happen simultaneously.

1.7.4. No liquids or hazardous waste created or used during performance of this contract shall be deposited in the landfill. Disposal of such waste shall be done in accordance with environmental regulations. Manifests for disposal must be coordinated through the DPW Environmental Division.

1.7.5. The Emergency Planning and Community Right-To-Know Act (EPCRA) requires site specific information concerning hazardous chemicals use and releases be provided.

A hazardous material as per 29 CFR 1910.1200 is any substance which is a physical or health hazard. The Contractor is required to maintain an inventory of hazardous materials and associated MSDS sheets using the attached FTCKY Hazmat Inventory Form. This inventory shall be provided as a submittal to the GPM prior to request for final pay on each delivery order.

1.7.6. Inventories of hazardous substances listed in the Act shall include quantities received, amount used, and quantities turned in for disposal. The amount that is not accounted for will be considered as quantities that were released to the environment.

Based on this new requirement it is imperative that strict inventory controls be placed on hazardous substances that are being used on Fort Campbell. Questions in reference to the EPCRA can be directed to the Pollution Prevention Branch, Environmental Division, telephone 270-798-9771

1.7.7. Not Used

1.7.8. Burning: Air pollution restrictions applicable to this project do not allow materials to be burned on the Government premises.

1.7.9. Suspect Asbestos-Containing Materials: If, at any time during the project, the contractor discovers suspect asbestos-containing material(s) which have not been previously identified in the contract, the contractor shall not proceed with the work, and shall notify the Contracting Officer’s representative immediately.

1.7.10. Spill Plan: Contractor shall provide a site specific spill contingency plan to deal with potential environmental spills either inside or outside facilities. This submittal is due within 30 days after notice of award and will be applicable for the entirety of the contract.

1.7.11. DISPOSITION OF MATERIAL:

1.7.11.1. Disposal of materials and equipment is the responsibility of the contractor at locations as specified. No materials or equipment shall be removed from Government property without written permission from the proper authorities. Miscellaneous Metals and Scrap Rubber shall be delivered to DRMO or other appropriate facility for recycling.

The metals can be steel, aluminum, brass, copper and bronze. Empty containers that have contained petroleum, paint, acid, etc. cannot be accepted as scrap metal and shall be emptied of any liquid contents in accordance with applicable regulations and then flatten and placed in dumpsters at the convenience centers.

1.7.11.1 Options for Disposal of recyclable materials:

Cardboard, scrap metals (small amounts), undamaged/reusable wood pallets, field office recyclables i.e. recyclable plastics, aluminum cans, mixed paper can be taken to the Fort Campbell Recycling Convenience Center at A Shau Valley Road and Airborne Street.

Liquids cannot be taken to the Woodlawn landfill. Contractors are responsible and maintain ownership of any excess unused liquid products (including paint).

NOTE: Large quantities of cardboard may be eligible for a cardboard dumpster placed near the work site. Contact the COR for coordination.

1.7.11.2 LANDFILL ACCESS: The contractor shall obtain a “landfill access permit” to gain access to Woodlawn C&D landfill. Permits can be obtained through the COR from the Pollution Prevention Operating Center (PPOC) Building 5134. All access to landfill shall be during the hours of 7:30 a.m. to 3:00 p.m., Monday thru Thursday and 7:30 a. m.

to 11:30 a. m. on Friday unless coordinated through the COR.

1.7.11.3 Waste Reporting: The weight of all diverted materials shall be attached or included with the Waste Management Report (attached) submitted for reporting to higher headquarters.

1.7.11.4 Dumpsters: The contractor is not permitted to use any Fort Campbell refuse dumpster for disposal of materials

1.8. RESTRICTED TRAFFIC ROUTES: Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

1.9. SAFETY: The contractor shall comply with requirements of EM 385-1-1, SAFETY AND HEALTH REQUIREMENTS MANUAL – USACE (See http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirements Manual.aspx.

1.10. SUBMITTALS. Submittals shall be submitted electronically or as directed by the contracting officer.

1.10.1. Materials. Material submittals shall be provided to the Government when requested.

1.11. Reports: Reports as specified and any other deliverables shall be submitted in electronic copies as identified for all deliverables listed to the following:

Directorate of Public Works Engineering Design Branch Building 865 16th & Bastogne Street

Fort Campbell, KY 42223-5130

ATTN: (E-mail to both the following) Mary-o.m.belcher.civ@mail.mil Jessie.l.rose3.civ@mail.mil

With information copies sent at the same time to:

MICC – Fort Campbell Construction/Engineering Division Building 6923 38th Street and Desert Storm Ave Ft Campbell KY 42223-5705

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Project Manager. Individual assigned as Engineer/Technician or Subject matter Expert in the Design Branch

2.1.11 Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.14 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.17 Property. All tangible property, both real and personal.

2.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.19 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.21 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.22 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.23 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102- 71.20).

2.1.25 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.26 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.27 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.28 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.29 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.30 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property GPM Government Project Manager HIPAA Health Insurance Portability and Accountability Act of 1996 HVAC Heating, Ventilation, and Air Conditioning KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PM Preventative Maintenance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide services for HVAC Preventative Maintenance.

5.2. Task Heading.

5.2.1 Air Handling Unit Maintenance:

Visually inspect unit and check for abnormal noise or vibration, tighten any loose bolts/nuts/screws. Report deficiencies along with maintenance report.

Replace all air filters.

Clean condensate drain, trap and drain pan.

Check fan motor belts for proper tension and wear. Adjust as required

Lubricate motor bearings with the proper grease when applicable.

Clean all unit coils.

Check coils and piping for leaks. Report deficiencies along with maintenance report.

Check dampers and actuators for proper operation.

Check for loose electrical wiring and for cracks, cuts or abrasions in the insulation on electrical conductors, tighten when applicable. Report deficiencies along with maintenance report.

5.2.1.2 Condensing Unit Maintenance:

Check fan blades and motor mounts/support brackets for tightness, adjust as required.

Lubricate pump and motor bearings with the proper grease when applicable.

Check for coil leaks. Report deficiencies along with maintenance report.

Clean condenser coil.

Check for loose electrical wiring and for cracks, cuts or abrasions in the insulation on electrical conductors, tighten when applicable. Report deficiencies along with maintenance report.

5.2.1.3 Supply and Exhaust Fan Maintenance:

Check all fasteners and setscrews for tightness. Tighten as required

Check belt for proper tension and wear. Replace Belt one time each year and adjust as required.

Lubricate motor and shaft bearings, with the proper grease, if fittings are provided.

Check for loose mechanical or electrical connections, tighten as applicable.

Report deficiencies along with maintenance report.

Check starter, tighten all starter terminals and check contacts for wear.

5.2.1.4 Fan Coil Unit Maintenance:

Perform overall unit inspection. Check for proper unit operation, loose hardware, glycol or refrigerant leaks, unusual noise or vibration, tighten any loose bolts/nuts/screws.