W91248-17-Q-0050.pdf

SEE ADDENDUM

(No Collect Calls)

W91248-17-Q-0050 21-Jun-2017

b. TELEPHONE NUMBER

270 798-7857

8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912489. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHIRLEY A. BANKS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT CAMPBELL

BLDG 6923 38TH AND DESERT STORM

FORT CAMPBELL KY 42223

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: (270)798-7857

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF110

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Tree Trimming and Debris Removal

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items for the performance of tree trimming and debris removal at Fort Campbell, Kentucky. Services will be performed in accordance with the Performance Work Schedule (PWS), Addendum(s), Appendices, and all other specifications, terms, conditions and provisions contained herein for the period of performance specified.

FOB: Destination

NET AMT

0002 1 Job Contractor Manpower Reporting

FFP

Contractor Manpower Reporting in accordance with the PWS.

1001 1 Job OPTION Tree Trimming and Debris Removal

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items for the performance of tree trimming and debris removal at Fort Campbell, Kentucky. Services will be performed in accordance with the Performance Work Schedule (PWS), Addendum(s), Appendices, and all other specifications, terms, conditions and

1002 1 Job OPTION Contractor Manpower Reporting

FFP

2001 1 Job OPTION Tree Trimming and Debris Removal

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items for the performance of tree trimming and debris removal at Fort Campbell, Kentucky. Services will be performed in accordance with the Performance Work Schedule (PWS), Addendum(s), Appendices, and all other specifications, terms, conditions and

2002 1 Job OPTION Contractor Manpower Reporting

FFP

3001 1 Job OPTION Tree Trimming and Debris Removal

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items for the performance of tree trimming and debris removal at Fort Campbell, Kentucky. Services will be performed in accordance with the Performance Work Schedule (PWS), Addendum(s), Appendices, and all other specifications, terms, conditions and

3002 1 Job OPTION Contractor Manpower Reporting

FFP

4001 1 Job OPTION Tree Trimming and Debris Removal

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items for the performance of tree trimming and debris removal at Fort Campbell, Kentucky. Services will be performed in accordance with the Performance Work Schedule (PWS), Addendum(s), Appendices, and all other specifications, terms, conditions and

4002 1 Job OPTION Contractor Manpower Reporting

FFP

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Ft Campbell, KY Tree Maintenance Contract

Project Number: FE 160576J

1. General. This is a non-personal services contract to trim/remove trees, replace and maintain trees and shrubs, and to remove storm debris on Ft Campbell, KY. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to remove trees and tree debris at Ft Campbell, KY. The Contractor shall perform to the standards of this PWS as defined in this Performance Work Statement (PWS), section 5. All performance times referred to in this PWS are calendar days, unless otherwise specified. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non- Personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

1.2 Background: FT Campbell has an ongoing requirement to maintain the trees and shrubs throughout the installation and all associated property. This contract will be used for the following tree/shrub maintenance actions:

Storm Debris removal (grounds) and grinding

Tree Trimming

Tree Removal

Stump Grinding

Right-of-Way Clearance (roads, power lines, railroads)

Tree Planting

Shrub Removal

Shrub Trimming

Shrub Planting

Leaf Collection and Disposal

1.3 Objectives: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation to perform maintenance of trees and shrubs as directed by individual Delivery Orders. All work shall be performed IAW the best practice methods and standards of the International Society of Arboriculture (ISA).

1.4 Scope: Unless otherwise specified, contractor shall provide all labor, supplies/materials and equipment to perform all contract requirements.

This PWS shall include tree/shrub removal on right-of-ways (tree lines, rail roads, road shoulders, fence lines). This PWS is applicable for the entire installation and property owned by the installation, to include the rail line and Lock B.

1.4.1 General Requirements

1.4.1.1 Protection of Existing Property: Before beginning any work, the Contractor shall carefully survey the site and the extent of the work. Items damaged by the contractor shall be repaired or replaced as approved by the Contracting Officer at no additional cost to the Government.

1.4.1.2 Dig/Excavation Permits: Contractor to obtain TN One Call clearance before planting trees and shrubs. All contractors and their subcontractors shall be required to obtain a dig permit any time ground may be disturbed. A copy shall be available on site, as well as provided to the COR. TN One Call has 3 business days to mark the area. Tree contractor shall ensure all trees and/or shrubs are planted within 14 calendar days from the time the permit was applied for with TN One Call. The contractor shall still be responsible for obtaining the dig/excavation permit. The government reserves the right to assess monetary damages against any contractor for repair of damage to underground utilities when excavations are performed without the referenced permit.

1.4.1.3 Underground Utilities: The Contractor shall notify the COR immediately in case unexpected utilities are encountered during performance of any work.

1.4.1.4 Trees: For the purpose of this contract, tree size measurements for tree removal and for tree trimming/pruning shall be measured at the diameter of the trunk, 54 inches above the average ground level, and designated as “D.B.H.”, (“Diameter at Breast Height.”). Multiple tree trunks shall be measured below the fork, as one unit. In the event a tree forks at ground level, the tree shall be measured as one unit at DBH. In the case of size discrepancy or disagreement, the COR shall be notified prior to performing work for verification.

1.4.1.5 Shrub size shall be determined by measured height.

1.4.1.6 Storm Debris. Storm debris on the installation shall include storm-damaged trees and/or shrubs that have broken limbs/branches, as well as trees and/or shrubs that are uprooted and/or blown over. Trees that are broken/damaged beyond viability shall be completely removed to include grinding the stump. Contractor shall request guidance from the COR on any questionable trees/shrubs.

1.4.1.7 Right of Way infrastructure for Tree Maintenance includes the following:

a) Power and overhead utility lines.

b) Road Shoulders.

c) Gravel/Foot March Trail Shoulders.

d) Fence-lines (to include Airfields and Perimeter)

1.4.1.8 Right-of-Way (ROW) clearance is to remove areas of bushes, briars, tree stumps, encroaching saplings, trees branches, trees, and/or other vegetation, regardless of size, in the ROW, down to ground level, but no more than 8 inches in height. At the completion of the ROW clearance, the area should be in a state that is able to be mowed at no more than 8 inches in height. The ROW shall be cleared to a 40 foot width.

1.5 Period of Performance:

Base Year 30 September 2017–29 September 2018

Option Year 1 30 September 2018–29 September 2019 Option Year 2 30 September 2019–29 September 2020 Option Year 3 30 September 2020–29 September 2021 Option Year 4 30 September 2019–29 September 2022

1.6 General Information

1.6.1 Federal Observed Holidays. The Contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: Government business hours are 0730 to 1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

a) Contractor must coordinate at least 48 hours in advance with the COR to work on weekends and holidays, when not identified on current work schedule. (Coordination is required to ensure facilities where contractor wants to work are available). Upon review and concurrence, the contractor may work the weekend or holiday at no additional cost to the Government. COR may inspect the weekend work areas the following business working day.

b) On work days that the military has identified as Days of No Scheduled Activities (DONSA), the Mabry Road Gate and Angels Road Gate leading to the Training Areas and the Borrow Pit are routinely closed. Contractor will need to use alternate routes into their work areas during DONSAs (i.e. Palmyra Road, or 101st Airborne Division Road), and revise their work schedules accordingly.

c) Unsafe Weather and Other Delays: In the event of inclement weather (rain, snow, lightning, or other severe weather), and/or other causes beyond the contractor’s control, such as limitations for access to work areas, the contractor shall immediately coordinate with the COR to adjust the period of performance if needed accordingly.

d) When an unforeseen installation closure occurs on a regularly scheduled day of work, the contractor shall coordinate with the COR to reschedule the work on any day that is mutually agreed upon.

e) Performance on Delivery Orders. The period of performance for delivery orders issued against this contract are as follows: The contractor shall :

Ordering totlling $2,000 or less – 5 days

Ordering totlling $2,001 to $25,000 – 24 days

Ordering totlling $25,001 to $100,000 – 30 days

1) Contractor shall initiate work on any delivery order within 3 business days of receipt of delivery order.

2) Contractor shall provide a tentative work schedule to the COR upon receipt of a delivery order. Once work has begun, the PM/APM shall meet with the Contracting Officer’s Representative (COR) at the COR’s office, Monday through Friday, excluding federal holidays, to communicate work strategies and to discuss any problems or complaints.

3) Any unsatisfactory work shall be corrected within 24 hours, at no additional cost to the Government. The PM/APM shall notify the COR when deficiencies have been corrected.

1.6.3 Place of Performance. The work to be performed on this PWS will be performed at Ft Campbell and its off-installation property.

1.6.4 Quality Control Program (QCP). Quality Control is the responsibility of the Contractor.

The Contractor shall provide and maintain a quality control system that is acceptable to the Government. The Contractor shall submit a Quality Control Plan to the Government Project Manager (GPM) within 30 days after contract commencement. This plan shall specify forms, inspection methods, how the Contractor intends to meet the requirements/standards of the contract, and list individuals/positions responsible for Quality Control.

1.6.4.1 Quality Control Plan. The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the Government Project Manager (GPM). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract.

a) The QCP is to be delivered with the proposal and will be an evaluation factor.

b) Post award, an updated QCP shall be submitted to the GPM within five working days when changes in Key Personnel are made.

c) After acceptance of the QCP the contractor shall submit to the GPM any proposed changes to the QCP for approval.

d) The plan shall identify personnel, procedures, instructions, records, and forms to be used.

e) If the contractor fails to submit an acceptable QC plan within the time herein prescribed, the Contracting Officer (KO) may refuse to allow work to start until an acceptable interim plan is provided.

f) The contractor shall maintain current records of quality control operations and activities performed including the work of suppliers and subcontractors. These records shall include the numbers of personnel working, any delays encountered, and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies.

1) WORKING CONDITIONS: The Contractor is advised to visit and inspect the areas stated on the delivery order and document the actual conditions of the work to be accomplished. Streets in the area shall be kept free of debris and shall remain open during the performance of work, unless notification has been given to the COR as specified herein.

2) The Contractor shall provide and maintain an inspection system to ensure that all services are acceptable and conform to contract specifications, whether performed by the Contractor or procured from Sub Contractors.

3) Accurate dimensions and volume calculations for actual work accomplishment in the project shall be the full responsibility of the Contractor; however, the calculations are subject to verification by the COR. All items by weight shall be weighed at certified scales. If contractor elects to use scales other than the Bi-County scales, he shall provide the most recent inspection/certification dates and report on the scales.

4) It shall be the Contractor’s responsibility to inform all of his employees of “OFF LIMITS” areas. Off limits areas may include, but are not limited to, secure areas such as 160th and various airfield operations.

1.6.4.2 QUALITY CONTROL INSPECTIONS: As a minimum, Contractor shall perform (on a daily basis) Quality Control inspections on scheduled pickup routes (leaf collection), tree trimming/pruning, and tree removal locations. The inspection shall meet the standards of completion and timeliness agreed to in this specification. Inspection forms shall contain, as a minimum, the following information:

Date and time of inspection:

Collection or work site location: (i.e., Barracks # 6945).

Satisfactory or unsatisfactory performance:

Deficiencies:

Corrective action initiated to correct deficiency:

Quantities or volume of work accomplished.

Number of personnel on site

Weather conditions

1.6.4.3 DAMAGES: Contractors shall be responsible for repair or replacement of any damage caused by his actions. The Contractor shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the appointed COR prior to repair/replacement/installation. The Contractor shall be aware that Government property includes existing structures, grounds, or improved areas, trees, beds and turf i.e.

wounded trees or scalped turf - shall be repaired and/or restored to its original state. All repair work shall be performed to the satisfaction of the Contracting Officer or his authorized representative.

1.6.4 Quality Assurance (QA): All contract services will be inspected. At times, the Contracting Officer or his designated representative may observe unsatisfactory performance by the Contractor that is minor in nature. These observations will be noted and the Contractor will be informed. A large number of defects may indicate a continuing and more serious problem and may be cause for the Contracting Officer to take more severe action i.e., issuance of a Cure Notice, as part of Termination for Cause proceedings. Any discrepancy noted during the course of the inspection will require the Contractor to correct the discrepancy in a timely manner.

Unsatisfactory performance will be documented on a Contract Discrepancy Report and will require the Contractor to reply in writing within ten (10) days to the Contracting Officer.

1.6.4.1 SURVEILLANCE PROCEDURES: PERIODICAL INSPECTIONS

a) The COR will monitor performance, and observe all services required by the order/contract are successfully performed. Successful or exceptional performance will be documented as well as deficiencies in Contractor performance. Documentation will be maintained for future reference, audit, and proof of inspection.

b) The COR will notify the Contractor, in person, each time an unacceptable observation has been recorded and ask the Contractor to correct the problem. The Contractor will be given 24 hours after notification to correct the deficiency in accordance with requirements of the contract. Deficiencies that cannot be corrected within 24 hours will be reported to the Contracting Officer.

c) The COR will report more serious (systemic in nature) deficiencies or recurring deficiencies in the same area that could indicate a trend by using a Contract Discrepancy Report (CDR). The CDR will state the Contract Requirement, the specific contract reference and the specific violation to the requirement. The COR will forward copies of CDR to the KO within one working day. The KO will notify the Contractor and request corrective action. The KO may require the Contractor to re-perform any services that do not meet contract requirements at no additional cost to the Government. The Contractor will return a copy of the completed and signed CDR to the KO for inclusion in the contract/order file.

d) The COR will re-inspect services that were found deficient to ensure corrections were made within the timeframe outlined in the contract or other agreed upon time. The COR/QAE will not consider the services complete until all deficiencies have been corrected. Contractor’s failure to complete corrective actions will be reported immediately to the KO for further action. The COR will accept the services provided and authorize payment upon satisfactory completion of the work. This is done by approving the Contractor’s invoice in Wide Area Workflow (WAWF).

1.6.5 Type of Contract: The Government will award a Requirements Contract. Task Orders will be Firm Fixed Price.

1.6.6 Security Requirement. Not Applicable.

1.6.7 Special Qualifications: Not Applicable

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) will meet periodically with the Contractor to review the Contractor's performance, if needed. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

1.6.8.1 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

1.6.8.2 The following provides the roles and their respective authority during the performance of the contract:

1.6.8.3 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the terms of this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. There will be no changes or deviation from the stated terms and conditions of the contract without a written modification to the contract, executed by the KO authorizing such changes.

1.6.8.4 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

1.6.8.5 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.8.6 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

1.6.8.7 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.8.8 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Observe that the Contractor performs the technical requirements of the contract; Perform inspections necessary, in connection with contract performance; Maintain written and oral communications with the Contractor concerning technical aspects of the contract; Monitor Contractor's performance and notify both the KO and Contractor of any deficiencies;

Coordinate availability of Government-furnished property; and, Provide site entry of Contractor personnel.

1.6.8.9 The CORT- Contracting Officer Representative Tracking (CORT) Tool accessed through Wide Area Work Flow (WAWF) e-suites will be used for nomination, tracking, documentation, and management of CORs.

1.6.8.10 Government POC.

1.6.8.11 Key Personnel: Within ten days after award, the Contractor shall provide a letter with name and contact information of the Project Manager (PM) and a designated alternate, who shall be responsible for the performance of the work under this contract. The letter of authority shall define the scope and limitations of the representative’s authority. This individual(s) shall be at the work site during normal working hours when DO have been issued to the contractor.

Work site is defined as area where work associated with this contract is taking place. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Project Manager or alternate shall be available at all times whenever their contract personnel are working on Fort Campbell property. The Key Personnel shall be available for the COR to contact him/her when contract personnel are working. If Key Personnel are not on site, the contractor shall ensure physical onsite supervision of their personnel. Both the PM and APM must be familiar with ANSI A300.

1.6.8.11.1 The contractor representative and alternate(s) must be able to read, write, speak and understand English.

Contracting Officer Contract Specialist/ Administrator

Contracting Officer’s Representative

Name:

Address MICC, BLDG 6923 38th & Desert Storm Ft Campbell, KY 42223 Email:

Phone number: 270-798-

Name Address: MICC, BLDG 6923 38th & Desert Storm Ft Campbell, KY 42223 Email:

Phone number

Name Address: Contracts MGMT Branch, BLDG 846 Ft Campbell, KY 42223 Email:

Phone number:

1.6.8.11.2 Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO within 24 hours of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 14 calendar days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee.

The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within 5 calendar days of the termination.

a) The Project Manager shall maintain his ability to have access to the installation for the duration of the contract.

b) The Project Manager and the QC person (may be same person), and the Alternate Project Manager (APM) (if designated) are the only personnel considered by the Government as Key Personnel on this contract.

c) Project Manager (PM): The PM shall meet or exceed the following minimum qualifications: (1) Valid Driver’s license with Vehicle Insurance for the Work Vehicles and

(2) knowledge of the PWS and the ongoing work on the PWS.

d) The APM shall meet or exceed the same qualifications as the PM.

e) Contractor shall provide a means of communication for the COR to be able to contact the Project Manager (contractor) at all times.

1.6.9 Identification of Contractor Employees: All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.10 Reserved.

1.6.11 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The

1.6.12 Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract.

Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.6.11.1 Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, marijuana, illegal prescribed drugs or any other incapacitating agents. Contractor shall ensure employees utilize protective equipment, in compliance with EM385-1-1, while working to include at a minimum: high-visibility/reflective shirts (with short sleeves at a minimum, i.e. no cut-off shirt sleeves) with company Logo clearly legible, hardhats, and leather safety boots.

a) All contractor personnel must be fully clothed at all times, to include upper garment to cover body from the waist to the neck and long pants or slacks. Garments that have a message, slogan or printing of any kind other than the Contractor’s business attire are prohibited. Contractor Uniforms are acceptable. However, the entire workforce shall be wearing the same uniform.

b) Contractor personnel are not to engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government premises. Playing radios and/or electronic games/devices, or smoking or chewing tobacco products, shall only be done at lunchtime and in a designated work area.

c) Contractor personnel shall consume food and beverage only within areas designated by the COR(s). Intoxication, and violence or criminal acts of any kind will not be tolerated -and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited.

1.6.11.2 All contractor vehicles and equipment shall be clearly marked with company markings.

Contractor shall not drive unmarked work vehicles or equipment on the installation. Minimum size of markings shall be 1’ x 2’ on vehicle doors or other highly visible areas. Letter size on the signs shall correspond to the DOT standards. For other markings, contractor shall submit an example for approval to the GPM.

a) Contractor Vehicles Registration. All Contractor-owned and/or operated vehicles and trailers operating on the installation shall have current valid state registration

b) The Contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless otherwise approved by the Contracting Officer.

1.6.15 Reserved

1.6.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.13 Emergency Services: The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment.

The Contractor will, in turn, notify the Contracting Officer (KO) or Contracting Officer’s Representative (COR) within two (2) hours of the incident.

1.6.13.1. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.13.2 Emergency Medical Service: Medical services for contractor personnel are the responsibility of the contractor. However, the Government will provide on a reimbursable basis, medical services for job-related injuries while an employee is performing under this contract.

Emergency medical care is available to the contractor employees at Blanchfield Army Community Hospital (BACH). For emergency ambulance service, call 911(Cell phone users call

(270) 798-1221/1224).

1.6.13.3 Police and Fire Protection: Law Enforcement by Fort Campbell Military Police, telephone (270) 798-2677 and Fire Protection by the Fort Campbell Fire Department, telephone ( 270) 798-3473, Emergency 911 (Cell phone users call (270) 798-1221/1224).

1.6.13.4 Permits:

1.6.13.4.1 Photography: Photography is not authorized on Fort…