Pre-Proposal_Conference_PPT_Presentation_30_Nov_2016.pdf

PRE-PROPOSAL CONFERENCE

30 November 2016

W91242-17-R-0001

REPLACE C-130 SQUADRON

OPERATIONS FACILITY

PROJECT NO. FJRP89066

Tentative Contract Award Date:

23 March 2017

Construction Location 145th Airlift Wing

Charlotte, North Carolina (NC)

Replace C-130 Squadron Operations Facility

Project Magnitude:$5M - $10M Demolition of existing, construction of new 24,600 SF Facility Brand Name Item Options 1 – Helmet Lockers 2 – Millwork in Rooms 135, 136, 137, 223, and 225 3 – Asphalt Surface Course 4 – Landscaping & Masonry Paver Hardscape Area 5 – New Vehicular Anti-Ram Barrier, New Paving Extension, Reroute

Water Line, Ornamental Fence & Knee Wall 6 – Main Briefing Room Fixed Seating, Demountable Partitions, 10

Year Lighting Warranty

One (1) Firm-fixed price contract will be awarded

Base + Options 1-6 420 Days after NTP

Contract Line Item Number (CLIN) Structure:

Base = CLIN 0001

Options = CLIN 0002 - 0007

Project is being solicited as a 100% small business set-aside

The Contract will be awarded using Tradeoff Source Selection Procedures resulting in the BestValue to the Government

Evaluation Factors – Technical, Past/Present Performance,and Price

Website - https://www.fbo.gov

Solicitation & Amendments

Exhibits

Questions & Answers (Q&A) Document

Check Regularly & Refresh Web Page

Specifications, Spec Supplement, & Plans/Drawings (Secure package; must be registered & have password on FBO) https://www.fbo.gov/

The Government intends to award without discussions and there may not be a chance for discussions, corrections, or revised proposals.

Offerors are strongly cautioned to carefully read the requirements of the solicitation and comply accordingly.

Section 00110 of the RFP Details the Required Information and Format of the Proposal

Proposal

2VOLUMES

Volume 1 – Price Proposal & Pro forma docs (1 original, 2 hard copies)

Volume 2 (1 original, 5 hard copies, 1 CD/DVD)

Part 1:Technical Proposal

Part 2:Past/Present Performance Info

Bid Bond! Page 16/17 of 80

Offeror portion of SF 1442 – Block 14 - 20c

Section 00010 – Bid Schedule - All items

Section 00600 – Representations & Certifications

• Complete Reps & Certs on the web at https://www.sam.gov/portal/public/SAM/

• Complete & return Reps & Certs in Section 00600

Section 00110 – Introductory Page

• Refer to paragraph 2.5.1.2 for details

Executed JointVenture Agreement (if applicable) https://www.sam.gov/portal/public/SAM/

BID SCHEDULE

CLIN Description Amount

Substructure Shell

Interiors Conveying Plumbing

HVAC

Fire Protection

Electrical Communications

Electronic Safety and Security Equipment & Furnishings

Support Facility (includes Pavements, Utilities, and Demolition and Abatement

Base Total $ 0.00

Option CLIN Description Amount 0002 Helmet Lockers 0003 Millwork in Rooms 135,136,137,223 and 225 0004 Asphalt Surface Course 0005 Landscaping & Masonry Paver Hardscape Area 0006 New Vehicular Anti-Ram Barrier, New Paving Extension, Reroute Water Line, Ornamental Fence & Knee Wall 0007 Main Briefing Room Fixed Seating Demountable Partitions, 10 year Lighting Warranty Option Total $ 0.00

Separate contract costs (temporary facilities) $0.00

Total $0.00

Part I -Technical Comprised of 5 sub factors:

Experience & Capability Safety Activities Construction Schedule & Commissioning Approach/Timeline Quality Control Experience with Building to USGBC LEED® Standards

Technical Ratings:

Utilizes CombinedTechnical/Risk Rating

Method Descriptions

COLOR RATING ADJECTIVAL RATING

Blue Outstanding

Purple Good

Green Acceptable

Yellow Marginal

Red Unacceptable

Exhibit A- Performance Relevancy Questionnaire PART 1 and PART 2

Exhibit B-Subcontractor Information and Consent Form (if applicable)

Exhibit C- Reference Questionnaire Package Exhibit C1 and Exhibit C2

Exhibit A - Part 1- Performance Relevancy Questionnaire Use Exhibit Format!

Complete no more than three (3) forms for Relevant Contracts

Quality > Quantity

Completed or Substantially Completed (70%) in the last five (5) years Send Questionnaires for the Exhibit A Projects to your references Do this Early! – Must be received by the Contracting office by the solicitation close date

Exhibit A - Part 2 – Provide the following one (1) time:

Describe compliance with FAR 52.219-8,Utilization of Small Businesses (2A)

2B – 2E 2E has a limit of four (4) pages

Exhibit C – Reference Questionnaire Package Linked to Exhibit A – Part 1

If you do not have relevant past/present performance and are using the experience of key personnel, predecessor companies or subcontractors, ensure you clearly state this in the proposal .

In order to consider the work of subs and teaming partners not currently employed by proposing contractor, the subcontractor must complete Exhibit B - Information and Consent form

Reference questionnaires are also due by this time and date.

Send Reference Questionnaires out

EARLY!

Return to KO via E-mail at:

Zachary.d.leddy.mil@mail.mil bryant.k.alexander.mil@mail.mil

Evaluation Factors for Award is detailed in RFP section 00120

Carefully review section 00120 when preparing proposal

Comply with section 00100 and 00110 requirements

Failure to furnish a complete proposal may result in elimination from consideration

Technical is somewhat more important than Past/Present Performance and when combined these non-cost factors are approximately equal to the Price Factor.

1. Technical will be evaluated first, Past/Present performance second and Price last.

2. If an offeror receives “red” or “yellow” technical rating, they will be eliminated unless discussions and proposal revisions are deemed necessary by KO

3. Past/Present Performance – Relevancy and Confidence Assessment

4. Price – Not rated. Reviewed to ensure it is reasonable, realistic, and affordable

5. Trade-off analysis is conducted to arrive at Best Value decision

Best value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.

Award in this process does not necessarily mean the lowest price wins

• Award is contemplated to be made without discussions. Do not anticipate a chance to make corrections or changes

• Your first proposal will probably be your ONLY proposal!

• Read the solicitation requirements carefully!!

• Consider using Section 00120 to“rate”yourself before submitting the proposal - Is it complete??

When using a subcontractor to obtain/enhance relevancy provide Subcontractor Information and Consent Form (Exhibit B) or it will not be considered

All amendments will be posted on the FBO web site

After closing,no information will be available until award

Award will be posted to the web

Results will be announced around end of March 2017

FAR 52.219-14 Limitations on Subcontracting Apply- Small Business must perform 15% of cost of contract, not including the cost of materials with its own employees

Page 2 of SF 1442, acknowledge all amendments.

• Questions and RFIs are due NLT Tuesday, December 13th 2016 at 10:00 a.m. EST

• Answers to questions should be posted not later than Friday December 16th 2016 at 10:00 a.m. EST

• Questions received after December 13th 2016 at 10:00 a.m. EST may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary

• Do not call technical personnel or A&E as this will delay getting an answer

• All questions and answers will be posted on https://www.fbo.gov/

• If there are necessary addendums,they will be issued by an amendment and posted

• Check web site regularly and don’t forget to refresh web page https://www.fob.gov/

Submit a complete proposal in accordance with instructions – use formats provided.

Prime Contractors are responsible for coordination among the divisions with subcontractors

• https://www.fbo.gov

• https://www.acquisition.gov/

• www.sam.gov/

• http://www.wdol.gov/dba.aspx https://www.fbo.gov/ https://www.acquisition.gov/ http://www.sam.gov/ http://www.wdol.gov/dba.aspx

• Proposal Due 2:00 PM EST on Tuesday, December 20, 2016

• Proposal MUST be signed by Officer of your Company

• No Facsimile

• Send CD/DVDs & Paper Submissions to:

ATTN: SSgt Zachary Leddy Contracting Office 4930 Minuteman Way Charlotte, NC 28208

• Drive to parking lot near the site, then walk approximately 1/8th of a mile to the site

• Do not cross red line

• No pictures toward the aircraft