Industry_Day_Meeting_March_10th_2016_(copy).pdf

Minutes of the Industry Day Meeting: March 10th 2016 9:00 AM

Welcome & Introductions: 1st Lt. Otha Henderson

Guidelines: It was stated that no proprietary information would be discussed at this meeting.

Roll Call: Taken by 1st Lt. Otha Henderson

CPT Chruma: gave an overview of the requirement and the duties that are involved.

Carlos Ledezma: emphasized that we are in source selection and all questions after this meeting need to be addressed to

1st Lt. Otha Henderson.

Questions and Answers

Question or Concern: CPARS concerns, we don’t past performances records, they are not available due to less than a year availability. Also can submit additional past performance information for other sources. Answer: It is ok to submit past performance from sources other than CPARS however the government is under no obligation to have to consider that additional information.

Question or Concern: When is the decision about the award expected. Answer: We expect to make that decision around the end of March, or the 1st of April. Question or Concern: What positions will be where, Answer: two (2) people will be located in West Jordan, nine (9) at Camp Williams, and the rest at Draper, Minimum requirements for those individuals. Will the quality control plan will it be part of the proposal, Yes.

Question or Concern: Asked Past Performance C-Pars will be rated higher if available from C-Pars is the best but there is an option to submit past performance from another source.

Question or Concern: Shifts question, please clarify the number of hours and number of days the employees will work each week. Answer: four (4) Days a week, ten (10) hrs. per day. Monday through Thursday normally. Question or

Concern: Are all the positions filled at the present time. Answer: We can’t answer a strict yes or no but you might assume all the positions are filled.

Question or Concern: How does travel work. Answer: TDY over 50 miles from work station will be reimbursed. Travel will be a reimbursement. Travel may be necessary occasionally but is not expected to be the norm.

Question or Concern: On Page 83 of the RFQ what is meant by the verbiage, must address each paragraph. Answer:

To address each paragraph we mean, review the requirement in each paragraph then write how you the vendor plan to meet each of the requirements in each of the paragraphs. It needs to be your solution to the requirement not a repeat or a copy and paste of the original paragraph.

Question or Concern: Regarding C-Pars, can we rescind the Feb 24 comment about C-Pars. Answer: The Government stated that we would consider rescinding the statement that C-pars would carry more weight, however we would have to get back to everyone about that. The concern about C-Pars is that, less than a year of information is available.

Question or Concern: Asked about Price information, are we using SCA pricing guidelines? Answer: No we elected not to use SCA as a baseline for wages and per hour cost information. You can look at FOIA for the contract to obtain the contract information there. 1st Lt Otha Henderson will check and make sure the contract No. is correct in the RFP.

Question of Concern: asked for the current contract # which is on Fed Biz Opps - In RFP will the individuals have first right of refusal. Answer: YES

Question or Concern: Can we use past performance contracts were we teamed with another company as a past performance reference. Answer: Yes as long as they performed the majority of the work 51% or more of the work.