Technical Exhibit 3.3 _ 18-19 April 2020 Eustis.pdf
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- Attached to
- PHA and Dental Services 3Q and 4Q Federal contract opportunity
- Solicitation number
- W911YN-20-Q-0010
About this file
This technical exhibit outlines the required services for a Passive Health Assessment (PHA) and dental exam event to take place from April to August 2020 for the Florida Army National Guard at multiple locations across Florida. Key services include vision screening for 225 soldiers, hearing screening for 225 soldiers, blood draws and testing for soldiers age 40 and over, EKGs for soldiers age 40 and over, HIV and blood typing for 225 soldiers, dental exams and x-rays for 225 soldiers, and potential immunizations for 90 soldiers. The event scheduled for April 18-19, 2020 in Eustis, Florida requires setup on April 17 and is expected to serve 205 to 225 soldiers across the two days, with 60% attendance on the first day and 40% on the second. All lab results must be shipped within 14 business days of event completion.
The related federal contract opportunity is a solicitation seeking quotes to provide the PHA, dental exam, and dental treatment services outlined at eight events across Florida from April to August 2020. Quotes should be broken into line items for each location and service. The closing date for questions is March 12, 2020.
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Text version
TECHNICAL EXHIBIT 3
ESTIMATED WORKLOAD DATA
ITEM
EVENT DATA
1 Place of Performance (Address):
605 S BAY ST
EUSTIS, FL 32726
Start Date/Time End Date/Time
2 Set Up Date: 17 ARR 2020
3 Dates of Event : 18 APR 2020 19 APR 2020 4 Scheduled Times 0730 1530 5 Dental Treatment Times: 0800 COMPLETE
6 Number of Soldiers: MIN: 205 MAX: 225
7 Daily percentage of Soldiers attending event: Day 1 60%
Day 2 40%
EVENT SCHEDULE
Event Day 1
Setup 0600
Check in/briefing military/civilian 0645
Blood draws* (over 40) 0730
All stations prepared to receive Soldier (Minus Dental Treatment) 0730
Dental treatment begins 0900
Status report of patient flow and services 1000
Status report of patient flow and services 1300
Contracted PHA/dental exam services complete 1530
Dental treatment complete 1800
Event Day 2
Setup 0600
Check in/briefing military/civilian 0645
Dental treatment begins 0700
All other stations prepared to receive Soldiers 0730
Blood draws* (over 40) 0730
Status report of patient flow and services 1000
Contracted PHA/dental exam services complete 1530
Dental treatment complete 1630
*POC for event Set Up or clarification at anytime during the event if the POCs on the ground are unable to assist with an issue please call (numbers to be given upon award of the contract).
*POC during event (to be provided after contract is awarded) Services are coordinated through the Florida National Guard Office of the State Surgeon, hosting units are responsible for ship equipment and site set up.
INDIVIDUAL SERVICES
9 Male and Female 40 and over Blood draws - All blood draws will be completed at the beginning of the day within the first 2 hours so Soldiers will be able to eat after fasting in a timely manner
Total:10
10 Vision: ( to include DD Form 771, *NOSTRA Standard*) Total: 225
11 Hearing Screenings: Annual audiogram only no reference audiograms authorized. Must be live DOEHRS
Total: 225
12 Possible Sprint/CAE: Total:30
13 Vitals: All stations must be able to conduct vitals to patient traffic flowing
Total: 225
14 EKGs 40 and over: An EKG will be done for all Soldiers over 40 who do not have a base line EKG in their file or who are determined to need an EKG more frequently than every 5 years by a provider. EKGs will be conducted in accordance with guidance from AR 40-501. Civilian provider review for over 40 services.
Total: 10
15 DNA: Contractor ships, military provides supplies Total: 10
16 HIV(must be within 120 days of mobilization date): Contractor ships, military provides supplies. Military personnel must do quality check to ensure HIV draw and labeling process is being done correctly. Annual HIV draws will be done for all Soldier designated to be on orders for 30 days or more during the year following the event.
Total: 225
17 G6PD: Total: 5
18 Blood Type: Total: 5
19 Dental Exams: Including digital panograph and bitewings Total: 225
20 Dental Treatment Hours: Including dental treatment trailer Total: 32
21 Urine HCG: testing all females receiving immunization with potential of becoming pregnant
Total: 10
27 Immunizations as needed: Military will provide immunizations as needed based on MEDPROs task force.
Total: 90
28 Deployment Health Assessment Program DA Form 2900 completed as needed:
Required
29 Behavioral Health Services: All above processes and services will be discussed for clarification Thursday and Friday immediately before the event
Required
All above processes and services will be discussed for clarification Thursday and Friday immediately before the event
Ship all lab results to CPT Kimberly Quinn within a maximum 14 business days after completion of the event, see address below or via coordination of secure fax or encrypted email/email document.
P.O. Box Deliveries Physical deliveries
Office of the State Surgeon Office of the State Surgeon
ATTN: LTC Valerie Petrosky ATTN: LTC Valerie Petrosky
5629 State Road 16 W, BLDG 2127 5629 State Road 16 W, BLDG 2127
Starke, FL 32091 Starke, FL 32091
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