W911SG24B0001 Amendment 1 SF30.pdf

W911SG24B0001

0012107333

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

To make the follow ing changes:

1. The submission of bids due date to 24 June 2024 9:30 AM.

2. Update the List of Attachments on the SOW to add photos.

3. Add Clause 252.204-7012 (DEV).

4. Add Army Contract Writing System (ACWS) information.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Jun-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SG24B0001

X 9B. DATED (SEE ITEM 11)

21-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jun-2024

CODE

MICC - FORT BLISS (919TH CBN)

111 PERSHING RD

FT BLISS TX 79916

W911SG 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 21-Jun-2024 09:30 AM to 24-Jun-2024 09:30 AM.

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

INSTRUCTION TO BIDDERS

INSTRUCTIONS TO BIDDERS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

1. Description of the Project:

The Directorate of Public Works (DPW) at White Sands Missile Range (WSMR), NM has a new requirement that consists of the installation of a replacement emergency door in a different part of the B1788 that is accessible to all building occupants. Provide door jamb, emergency door hardware, illuminated emergency exit signs inside the building, concrete slab/landing, and wind break outside the building. Close off the existing emergency door opening through the men’s restroom by repair/prep, seal, paint, inside and outside of CMU wall. at White Sands Missile Range (WSMR), NM.

2. Instructions to Bidders:

2.1. You are invited to submit a bid in response to our Invitation for Bids (IFB) W911SG-

24-B-0001 B1788 Repair Emergency Door, at 9:30 AM MST 24 June 2024 at Ft.

Bliss, TX, Bldg 111 Rm 220.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price

(FFP) contract resulting from this solicitation to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price.

2.3. This solicitation is set-aside 100% for Small Businesses (SB).

3. NOTICE OF PRE-BID CONFERENCE AND SITE VISIT:

3.1. A Pre-bid conference will be conducted on 28 May 2024 at 9:00 AM MST for the purposes of briefing on the bid requirements and answering questions regarding this solicitation.

This conference will be held at the parking lot of BLDG 102 White Sands Missile Range, NM.

Interested Contractors are highly encouraged to attend pre-bid conference however it is not mandatory. The site visit will be held following the conference.

3.2. The conference/site visit is limited to a maximum of two (2) attendees per company. Contractor representatives should be prepared to furnish identification if requested.

Email the following attendees to Franklin Godinez at franklin.godinez2.civ@army.mil

COMPANY NAME

POC Name and position title Telephone Number

Individual or group questions will not be answered during the site visit. Potential bidders may submit written questions in accordance with number 4 (below) of this instructions to bidders section.

3.3. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

3.4. A record of the conference shall be made and furnished to all prospective bidders via posting at https://sam.gov/.

4. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS:

Submit all questions in the format shown below by email to the contracting office to both addresses shown below. Do NOT contact DPW directly. Doing so will only delay your answer. All questions must come through the Contracting Office.

Subject Line: Reference No. SOLICITATION W911SG-24-B-0001 Email: franklin.godinez2.civ@army.mil

PRE-BID INQUIRY FORMAT

Date of Bid Inquiry:

From: Company Name:

Address:

Phone Number: Fax Number:

Email address:

Bid Inquiry: (Please clearly state your question) (If sent via an attachment word docs are preferred to facilitate posting of answers to the master Q&A document.)

4.1. Any explanation desired by bidder regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bid.

4.2. All questions and requests for information (RFI) must be received NO LATER THAN

5 June 2024 at 1:00 PM MST. BIDDERS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS. **After the due date no additional RFI’s will be answered**

4.3. Any changes to the drawings, specifications, etc. will be issued in the form of an amendment. However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment but rather as a response to the RFI on SAM at https://sam.gov/

4.4. Receipt by the bidder must be acknowledged in the space provided on the SF

1442 or by returning a signed copy of the amendment by the time set for receipt of bids.

4.5. All technical data related to this solicitation will be distributed using the SAM Contract Opportunities (https://sam.gov/) system. SAM is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with SAM before accessing the system.

4.5.1. Amendments, if/when issued will be posted to https://sam.gov/ for electronic downloading. This will normally be the only method of distributing amendments prior to closing;

therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.

5. SUBMISSION OF BIDS: ELECTRONIC SUBMISSION OF BIDS, TO INCLUDE E-

MAIL, AND FACSIMILE TRANSMISSIONS ARE NOT AUTHORIZED.

5.1. The Government will not be responsible for bids delivered to any location or to anyone other than those designated to receive bids on its behalf as indicated below. Bids shall not be addressed to any specific person. Any bids hand-delivered between 8:00 AM and 9:30 AM MST on the due date shall only be delivered to the bid opening room at:

MICC-Fort Bliss, Room 220 111 Pershing Rd.

Fort Bliss, TX 79916

*Note: Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer shall declare the bid “late” in accordance with FAR 14.304.

All bids must be clearly identified with the bidder’s name and address. To ensure timely and proper handling, the lower left corner of the outermost wrapper should indicate the following:

Invitation for Bid No: W911SG-24-B-0001 Due Date of Bids: 24 June 2024 Time by which Bids are due: 9:30 AM MST Title of Project: B1788 Repair Emergency Door

Bidders submission shall consist of one (1) volume hard copy, physically separated with detachable parts, and individually title (to include one CD/DVD submitted). Please note no thumb drives will be accepted.

TAB TITLE ORIGINAL

(HARD COPY)

CD/DVD

COPIES

A COVER SHEET 1 1

B SF 1442/

AMENDMENTS

1 1

C TOTAL CONTRACT

PRICE

1 1

D LETTER FROM

BONDING

COMPANY

1 1

E BID BOND

GUARANTEE

1 1

F SUBCONTRACTOR

LIST

1 1

G REPS & CERTS 1 1

H DIGITALLY SIGNED

DRAWINGS

1 1

Bids delivered before bid opening must be delivered in person or by mail, including, Federal Express or United Parcel Service to the address as indicated below. The date and time of delivery established by these carriers is not the official time of receipt by the Government. Bidders are responsible for allowing sufficient time for the bid to be processed for receipt and are cautioned that sufficient time may be as much as 24 hours prior to the date and time designated for receipt of bids. Bids sent by Federal Express and United Parcel Service are required to be sent to:

MICC-Fort Bliss Attention: Franklin Godinez, Contract Specialist W911SG24B0001 Bldg. 111 Pershing Road Fort Bliss, TX 79916

*Note if you will be mailing your bid please ensure you allow enough time due to possible shipping delays due to COVID-19*

Bidders must allow sufficient time to complete security screening to gain admittance to Fort Bliss, TX.

The Government will not be responsible for bids delivered to any location or to anyone other than those designated to receive bids on its behalf. Bidders are responsible for ensuring bids are submitted so as to reach the location designated for receipt of bids.

6. PUBLIC BID OPENING:

The bid opening will occur at the time and date specified in Block 13 of the SF1442:

MICC-Fort Bliss, Room 220 111 Pershing Rd Fort Bliss, TX 79916

7. WAGE DETERMINATION:

Construction Wage Rates are applicable to this project NM20240045 as shown in Section 00800 and provided as separate attachment.

8. BID PREPARATION EXPENSES AND PRE-CONTRACT COSTS:

This IFB does not commit the Government to pay costs incurred in preparation and submission of bids or for other costs incurred prior to award of a formal contract.

9. CLAUSES:

Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

10. SYSTEM FOR AWARD MANAGEMENT (SAM):

Bidder must be registered in the database IAW FAR 52.204-7 in order to be awarded a contract and have the applicable NAICS code listed in FAR 52.219-1(c), Small Business Program Representations (Alternate I), Representations.

11. DISPOSITION OF UNSUCCESSFUL BIDS:

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful bids including the bid bond.

12. BID CONTENT/BIDDERS QUALIFICATIONS:

IFB DOCUMENTS. Contract shall be awarded to the responsive/responsible prospective contractor considering only price. Before award, to be determined responsive, a prospective contractor must furnish the following information with their bid:

a. TAB A: Cover Sheet. Coversheet shall be on company letterhead and must contain your

Unique Entity Identifier (UEI), CAGE code, Tax ID, and authorized representative(s) who can obligate your company contractually, sign the bid, and sign, other contract actions;

include telephone number with area code and complete email address for each authorized representative.

b. TAB B: Signed and completed SF 1442 along with any amendments. The SF1442 shall be submitted fully completed. The Contractor shall acknowledge any amendments to the IFB in accordance with the instructions on the SF1442. All bidders are cautioned to complete blocks 20a-20c with an original signature in block 20b. Failure to provide all of the above requirements shall render your bid nonresponsive.

c. TAB C: CLIN Price and Total Contract Amount. The Bidders shall provide page 3 of the solicitation pricing each CLIN individually and include the OVERALL contract price.

d. TAB D: Letter from Bonding Company. Letter must indicate the bidder’s ability to obtain performance and payment bonds in the amount of their bid. Failure to provide this letter shall render your bid as nonresponsive.

e. TAB E: Bid Bond Guarantee. Per FAR 52.228-1, failure to provide a bid bond guarantee per FAR 52.228-1 shall render your bid nonresponsive.

f. TAB F: Subcontractor List. Bidders shall submit a list of proposed subcontractors as an attachment to their bid. If bidder does not intend on utilizing subcontractors (self- perform), Bidder shall state so in their bid.

g. TAB G: REPRESENTATIONS, CERTIFICATIONS. The bidder shall ensure that their business has completed an online Representations and Certifications at the System and Awards Management (SAM) website, which may be found at https://www.sam.gov/portal/public/SAM//. It is the bidder’s responsibility to ensure that the information provided in each representation and certification is completed truthfully and completely. A bidder’s failure to complete the online representations and certifications prior to the close of the Solicitation (to include listing of the applicable NAICS code and applicable size standards) will result in their bid being deemed non-responsive and eliminated from further consideration. Bidders shall submit the representations and certifications listed in Section 00600 or provide a printed version of the documents from their corporate SAM profile. Bidder must be registered in the database IAW FAR 52.204-7 in order to be awarded a contract and have the applicable NAICS code listed in FAR 52.219-1(c), Small Business Program Representations (Alternate I), Representations.

h. TAB H: DIGITALLY SIGNED DRAWINGS. Bidders shall submit a copy of signed drawings, file name: DWG B1788 REPAIR EMERGENCY DOOR. Please note drawings shall be digitally signed. Failure to provide digitally signed drawings shall render your bid as nonresponsive.

SECTION 00700 - CONTRACT CLAUSES

The following have been added by reference:

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber

Incident Reporting (DEVIATION 2024-O0013)

MAY 2024

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

ARMY CONTRACT WRITING SYSTEM

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

The following have been modified:

STATEMENT OF WORK

SCOPE OF WORK

DPW055740P

BUILDING 1788

EMERGENCY DOOR REPAIR

White Sands Missile Range, NM

April 30, 2024 (REVISED)

Information contained in this document regarding commercial products or firms may not be used for advertising or promotional purposes and is not an endorsement of any product or firm by the Directorate of Public Works, White Sands Missile Range or the U.S. Army.

Part 1- Project Description and Location

1.1 General Description of Work.

All work shall comply with State, Local and Federal laws and regulations, industry and construction codes and standards, manufacturer’s specifications and recommendations, and all contract special provisions, terms and conditions. The Contractor shall be responsible for obtaining all required licenses and permits to perform construction work on a Federal installation, and be properly bonded and insured in accordance with Federal Acquisition Regulation (FAR) requirements. The intent of the contract is to provide for the construction and completion of the work described. The precise details of performing the work are not stipulated except as considered essential for the successful completion of the work. The Contractor shall furnish all labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract The project at Building 1788 consists of the following: The existing emergency door in B1788 in the men’s bathroom no longer opens due to rust formation from roof leaks. Install a replacement emergency door in a different part of the building that is accessible to all building occupants. Provide door jamb, emergency door hardware, illuminated emergency exit signs inside the building, concrete slab/landing, and wind break outside the building. Close off the existing emergency door opening through the men’s restroom by repair/prep, seal, paint, inside and outside of CMU wall.

1.2 Project Location.

The work is located at Building 1788, Wesson Street and Watertown Street on White Sands Missile Range (WSMR), New Mexico in Dona Ana County. The approximate distance from Main Cantonment to Building 1788 is 2 miles.

1.3 Period of Performance (POP).

All work shall be completed according to the awarded contract period of performance of no later than 100 calendar days after contract award is issued by the Contracting Officer (KO). The Contractor shall complete all pre-construction tasks within 30 calendar days of contract award.

This includes time required to process any coordination with any Government office or the Contracting Officer Representative (COR) for example bonds, traffic control plans, dig permit coordination, utility outage requests, submittals in accordance with (IAW) Section 8.3, etc.

Barring any contingencies that arise during construction, the Government requires the project to be completed within 70 calendar days.

Note: The total POP shall not exceed 70 Construction days plus 30 days for pre-construction tasks for a total POP of 100 calendar days.

1.4 Pre-Construction Meeting.

The Contractor shall attend a pre-construction meeting held by the government prior to construction. Construction shall NOT begin until this meeting is held. This meeting serves to answer any questions from the Contractor and to discuss building issues such as storage, security, access, working hours, notifications, etc. The Contractor shall also provide the names of Key Personnel (see Section 1.9). The Contractor shall take minutes of the meetings and submit the minutes to the COR, Contract Specialist (KS) and Contracting Officer (KO) via the Contract Daily Report (see Section 5.2) within five (5) days.

1.5 Progress Meetings.

The Contractor’s project manager and superintendent shall attend any progress meetings held by the government on a scheduled or unscheduled basis (with 48 hour notice), or on dates determined by the government. This meeting is for the Contractor to discuss their current progress, to discuss schedule, and to discuss and resolve any other project related issues. The Contractor shall take minutes of the meetings and submit the minutes to the COR, Contract Specialist (KS) and Contracting Officer (KO) via the Contract Daily Report (see Section 5.2) within five (5) days.

1.6 Temporary Utilities.

1.6.1 Water Service. The Contractor may use water from the Government's existing water system. When connecting to the Government’s water system, including attaching water hoses to spigots, the Contractor must install a back flow prevention device that is approved by WSMR Water Plant manager, 575-678-1917. Water usage will be reported to the COR monthly. The previous months usage will be reported within 5 calendar days of the following month. Contractor shall utilize the fire hydrant located at the small missile range. LAT: 32.4802, LONG: -106.4186 approximately 4 miles south of project.

Alternate water source located at LAT: 32.9022, LONG: -106.4322. Alternate source is a pond, contractor to supply pump.

1.7 Project signs.

The Contractor shall install a 4’ x 8’ project information sign at the work site. The sign will contain information such as project name, contractor information, etc. A template will be provided by the COR. The sign shall be placed where it can safely be viewed by the general public. In addition to this sign, a worksite bulletin board and Safety and Occupation Health bulletin board (see Section 3.8) shall be placed where they are accessible to workers performing work for this project. These signs shall remain in place for the duration of the construction until project acceptance.

1.8 Notifications.

The Contractor shall inform the COR a minimum of two weeks in advance of the planned starting work date. In addition, the Contractor shall inform the COR a minimum of three weeks in advance of any action that requires notification to the Command Group or the public (e.g., road closures, detours, etc.). Such events will be discussed during the pre-construction meeting.

1.9 Key Personnel

The contractor shall, at a minimum, provide a full-time dedicated Superintendent (IAW 52.236- 6, Superintendence by the Contractor) and a dedicated Safety/Quality Control Person for the duration of the contract. The Safety/Quality Control shall be performed by the same person.

The Contractor shall provide to the Contracting Officer (KO), within seven (7) calendar days after Notice to Proceed, a letter designating the key personnel prior to any work commencing.

No substitutions of the key personnel proposed is authorized without prior written approval of the Contracting Officer. See Section 8.3 for submittal requirements.

In the event of short absences of the key personnel under this contract (or the release of the individual currently performing the work), the Contractor shall request to substitute another fully qualified individual. This request shall be provided, to the Contracting Officer, in writing, no less than three business days prior to the need to substitute.

Part 2 – Installation Access and Security

2.1 Installation Access.

Contractors shall comply with the requirements of the WSMR Visitor Control Program (May 2017). The Contractor’s and all associated sub-contractor’s employees shall provide all information required (to the COR or as required by the WSMR Visitor Control Program) for background checks to meet installation access requirements to be accomplished by Directorate of Emergency Services, and Security Office. Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government is not responsible for work delays or additional costs associated with and / or Contractor’s failure to obtain clearances for their employees.

NOTE: Employee Training as outlined in Section 7.1 MUST BE COMPLETED AND SUBMITTED TO THE COR PRIOR TO REQUESTING RANGE ACCESS. Proof of training must be completed for both Contractor and subcontractor workers. See Part 7 – Required Employee Training, and Part 8 – Project Submittals.

2.2 Contractor’s Responsibilities.

The Contractor shall ensure that all employees carry their Installation access authorization with them during working hours and show them upon request. The Government will periodically verify passes from the contractor employees with their personal identification. The Contractor shall also ensure that all passes are current, and are originals and not copies. If an employee is terminated the Contractor shall ensure that Installation access passes, badges, or other access credentials are turned in to the COR within 1 (one) working day.

2.3 Removal of Personnel.

The Government has the right to remove any contractor employee at any time during the duration of the contract if that employee fails to meet the Installation Security Requirements. In such case, the Contractor shall ensure that Installation access passes, badges, or other access credentials are turned in to the COR immediately. The Contractor shall submit the name of a replacement within 5 (five) working days of the removal to the COR.

2.4 Photography.

Under no circumstances shall the Contractor or any of their subcontractors take photographs of any type while on the installation. Failure to comply with this requirement will result in employee being barred from entering the installation. The Contractor can request, at least 48 hours in advance, that photographs be taken by the COR. These photographs will be provided to the Contractor upon security review and approval for release, which may take up to two weeks.

2.5 Working Hours.

WSMR operates on a compressed work schedule with an off day every other Friday (RDO) and observes Federal Holidays. Normal working hours for the installation are from 07:00 am to 4:30

pm. The KO may authorize the Contractor to perform work outside of normal working hours and/or working days. If the Contractor desires to work during periods other than the days and hours listed above, a written request must be made to the KO within 4 (four) calendar days of their intention.

2.6 Entry Restrictions and Roadblocks.

The Contractor’s and all associated sub-contractor’s employees may be required to work in areas subject to entry restrictions, evacuations, and roadblocks. Roadblocks on public highways are normally set for a duration of at least one (1) hour. Internal roadblocks (on non-public WSMR roads) are normally set for a duration of at least two (2) Hours. However, on occasion the duration may be as long as all day. If the Contractor is able to reach the work site and perform at least 5 hours of work, the Government will consider the day as an official work day. The Contractor is responsible for scheduling operations to avoid unnecessary delays and missed services. Range and roadblock status may be obtained by calling 575-678-1178 or 575-678-2222.

Roadblocks time and duration are subject to change without prior notification.

Part 3 – Safety

3.1 Safety Compliance.

Army construction contracts fall within the purview of the US Army Corps of Engineers Safety and Health Requirements Manual, Engineer Manual (EM) 385-1-1, and Occupational Safety and Health Administration (OSHA) Title 29 Part 1910 and 1926. The version in effect at time of contract award will be used. OSHA 29 CFR 1910 Safety and Health Regulations as well as 29 CFR 1926 Safety and Health Regulations for Construction are available online at:

3.1.1 http://www.osha.gov/

3.1.2 EM-385-1-1 is available online at:

http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

3.2 Coordination with Sub-Contractors.

The Contractor is the “controlling employer" and is responsible for all work site safety and health conditions including those of the subcontractors. The Contractor shall be responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one task from interfering with or creating hazardous working conditions for other tasks, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

3.3 Site Specific Safety Plan.

Construction contracts shall include a site and project specific safety plan. See Section 8.3 for submittal requirements. EM 385-1-1 refers to a safety plan as an Accident Prevention Plan (APP). The safety plan will be tailored to the project, based on the size and complexity of the construction to be accomplished and shall include a fall protection and prevention program. A typical safety plan will address such issues as, but will not be limited to, the following:

3.3.1 The company’s safety and health policy.

3.3.2 Company safety inspections of the job site.

3.3.3 Use of personnel protective equipment (PPE).

3.3.4 Safety rules and penalties associated with not following the rules.

3.3.5 Safety training and frequency (identifying hazards, explaining precautions and proper use of equipment/machinery, and the PPE required for the job including how to use and maintain PPE).

3.3.6 The steps to be followed to report unsafe working conditions and practices.

3.3.7 Special hazards.

3.3.8 Hazardous materials.

3.3.9 Confined spaces, i.e. entry procedures and ventilation requirements, etc.

3.3.10 Lockout tag procedures.

3.3.11 Instruction concerning safe operations and appropriate emergency action in the event of accidental exposure.

3.3.12 Emergency procedures.

3.3.13 Identifying personnel on site who have had first aid training.

3.3.14 Identify where communication devices (such as phones, radios or other approved communication devices) are located with appropriate phone numbers posted.

3.3.15 Post how to exit the work area in an expeditious and safe manner.

3.3.16 The plan will identify the person with lead responsibility for safety, where protective equipment may be obtained and the procedures for reporting a safety hazard.

The person identified as the lead responsible for Safety may also perform Contractor Quality Control (CQC) upon approval by the KO (see Section 5.1).

Approval of the Safety Plan does not relieve the Contractor of complying with all applicable safety requirements.

3.4 Internal Job Site Safety Inspections.

Frequent and regular contractor internal job site inspections shall focus on identifying and removing hazards. The Contractor’s Safety Plan shall explain the disciplinary process that will be followed when the contractor job inspections find violations to the safety rules. The disciplinary process shall be included in the employee’s training and reviewed during regular safety briefings. The Government will review the Contractor’s Safety Plan for adequacy, completeness and compliance with OSHA and EM 385-1-1 requirements. The Contractor shall review and amend the safety plan, as necessary, throughout the life of the contract. Amended safety plans shall be submitted to the COR for approval. The Contractor shall incorporate unusual or high-hazard activities not identified in the original safety plan as they are discovered.

3.5 Hazard Analysis.

Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform the work, the contractor(s) performing that work activity shall prepare an Activity Hazard Analysis (AHA) (sometimes called a job hazard analysis). See section 8.3 for deliverable requirements.

Approval of the Activity Hazard Analysis does not relieve the contractor of complying with all applicable safety requirements.

3.6 Accident Reporting Requirements.

The Contractor shall immediately report all accidents or injuries to the COR or his/her designee.

If COR or Project Representative is not available, report accidents or injuries to the Garrison Safety manager (575-678-3221). Forward a written report through the COR using contractor’s format or similar IAW DAPAM 385-40 to the Installation Safety Office (ISO) within seven (7) calendar days of occurrence.

Damage to Army property. This includes Government furnished material, property, or equipment provided to a contractor. Contractor must complete DA Form 285 or 285-AB-R (available at http://armypubs.army.mil/), when damage to Army property is equal to or greater than $5,000.00. If Contractor has an issued Common Access Card (CAC), Contractor is required to complete the report through REPORT IT, the Army's online accident reporting system

(https://safety.army.mil/). If contractor has not been issued a CAC, the forms identified in DA PAM 385-40 must be utilized and provided to the ISO Director or designated representative within seven (7) calendar days of occurrence.

The COR shall immediately notify the ISO of a contractor accident or injury and ensure a written accident report is sent to the ISO within seven (7) calendar days of occurrence.

Contractors shall report to the local OSHA office accidents and injuries in accordance with OSHA reporting requirements (https://www.osha.gov/oshdir/nm.html).

3.7 Safety Meetings.

The Contractor shall conduct and document meetings as required by EM 385-1-1. Attach minutes showing contract title, signatures of attendees and a list of topics discussed to the contractor's daily report (see Section 5.2).

3.8 Display of Safety Information.

The contractor shall erect a safety and occupational health (SOH) bulletin board at the job site at least one calendar day prior to commencement of work. Include and maintain information on safety bulletin board as required by EM 385-1-1, section 01.A.07 ”SOH Bulletin Board”. Where size, duration, or logistics of project do not facilitate a bulletin board, an alternative method, acceptable to the COR, that is accessible and includes all mandatory information for employee and visitor review, shall be deemed as meeting the requirement for a bulletin board.

3.9 Work in Confined Spaces.

The Contractor shall comply with the requirements in Section 34 of USACE EM 385-1-1, OSHA 29 CFR 1910.146, and OSHA 29 CFR 1926.21(b)(6). Any potential for a hazard in the confined space requires a permit system to be used. WSMR Fire Department issues permits for confined space entry. Please call 575-678-0470 or 575-678-4187 to obtain a permit. Permits shall be requested no later than two (2) working days in advance of the work to be performed. The Contractor shall coordinate with the COR to submit the permit request.

3.10 Safety Data Sheets for Hazardous Materials.

The Contractor shall submit a List of Hazardous Materials (LHM) and Safety Data Sheets (SDS) IAW requirements of FAR 52.223-3, Hazardous Material Identification and Material Safety Data. See Section 8.3 for submittal requirements.

3.11 Radiation Permits and Authorizations.

Civilian contractors bringing radioactive devices (e.g. nuclear soil density meters, X-Ray Fluorescence (XRF) equipment) onto the Installation must have approval from the Garrison Radiation Safety Manager, 575-678-8234/1211. Contractor shall prepare and submit an application (DA Form 3337, http://armypubs.army.mil) to bring in radiation devices at least thirty (30) calendar days prior to anticipated use. Applications shall be submitted through the COR. Contractor shall not bring in any devices without a government approved application.

License requirements are listed below:

Nuclear Regulatory Commission (NRC) Licensees will need to complete DA Form 3337 and provide a copy of the license.

NM Licensees will need to complete DA Form 3337 and include copy of NM License if work is north of Hwy 70; work south of Hwy 70 will require NRC reciprocity.

Agreement State Licensees will need to complete DA Form 3337 and include copy of NRC or New Mexico Reciprocity for work north of Hwy70; work south of Hwy 70 will require NRC reciprocity.

3.12 Hot Work Permits.

The Contractor shall obtain a hot work permit for any activity that requires an open flame or involves activities such as welding, burning, brazing, soldering, cutting and grinding materials.

Hot work permits can be obtained from the WSMR Fire Department. Please call 575-678-3585 or 575-678-4020 or 575-678-7866 to obtain a permit. Permits shall be requested no later than two (2) working days in advance.

Part 4 – Environmental Quality Program

4.1 Cleanup and Disposal of Waste Materials.

The Contractor shall be responsible for the cleanup and disposal of waste and debris generated during and at the completion of this project. The Contractor shall be responsible for the payment of all disposal costs, fees for obtaining permits and licenses, and transportation costs. In addition, the Contractor shall pay, at no additional cost to the Government, all fines and clean-up costs due to improper disposal or due to spills, leaks, or releases. In general, the waste and debris shall be disposed of IAW all applicable federal, State, and Local laws and regulations.

Specifically, the waste and debris shall be disposed of IAW the jurisdiction having authority, including, any disposal site outside the State of New Mexico. The Contractor shall ensure that all waste and debris is containerized IAW the U.S. Department of Transportation and the jurisdiction having authority laws and regulations. The Contractor shall ensure that all waste is containerized in a manner to prevent uncontrolled and improper spills, leaks, and releases.

4.2 Waste Hauler Requirements.

All waste haulers shall be licensed IAW the requirements specified in the appropriate New Mexico Administrative Code (NMAC) for the type of waste to be disposed of. In addition, all waste haulers are responsible for obtaining all required licenses and permits for jurisdictions outside of the State of New Mexico if crossing state lines to dispose of the waste.

4.3 Waste Disposal.

The contractor shall dispose of all waste and debris as follows:

4.3.1 Construction waste and debris.: All construction waste, as defined by the New Mexico Environment Department (NMED) Solid Waste Bureau (SWB) shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority, to accept and dispose of construction waste and debris.

4.3.2 Municipal solid waste: All municipal type waste and debris, as defined by the NMED SWB shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority, to accept and dispose of municipal solid waste.

4.3.3 Hazardous Waste, Universal Waste, and Polychlorinated Biphenyl (PCBs): All hazardous/universal waste and PCBs shall be disposed of through the WSMR Hazardous Waste Management Center (HWMC), Building 1870 (Main Post), 575-678-4641. The COR will coordinate with the HWMC to determine if the Contractor is responsible for disposing of the waste directly or if the waste is to be turned over to the HWMC for disposal. The Contractor is responsible for containerizing and transporting the waste in accordance with the U.S. Department of Transportation (USDOT) and the jurisdiction having authority regulations for the transportation of hazardous materials. In addition, the Contractor shall be responsible for completing and managing the waste manifest whenever transporting hazardous waste/universal waste and PCBs.

4.3.4 Defense Reserve Ozone Depleting Refrigerants: Ozone depleting refrigerants (R-22) shall be turned over to WSMR Environmental through the DPW HVAC section, Building 1751 (Main Post), 575-678-1750. Cylinders shall be obtained from DPW HVAC section, and returned to the DPW HVAC section. For all other refrigerants and ozone depleting chemicals, the Contractor is responsible for proper disposal off site, including containerizing and transporting the refrigerants in accordance with USDOT and the jurisdiction having authority regulations for the transportation of refrigerants.

4.3.5 Asbestos Waste and Debris: All asbestos waste and debris shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority, to accept and dispose of the asbestos waste and debris. The Contractor shall ensure that all asbestos waste and debris is containerized and transported in accordance with the USDOT and the jurisdiction have authority regulations. In addition, containers such as roll-offs and trailers shall have rigid sides, bottoms, and tops to transport asbestos waste and debris. Containers with soft covers (e.g. tarps) are prohibited. The Contractor shall be responsible for completing and managing the asbestos waste shipment record in accordance with EPA regulation 40 CFR Part 61 and the State of New Mexico Environment Department Solid Waste Regulations.

4.3.6 Liquid, semisolid, and sludge waste: All liquid, semisolid, and sludge waste shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority, accept and dispose of the waste.

4.3.7 Waste from Portable Latrines (“Port-a-Potties”): All waste from portable latrines shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority to accept and dispose of the waste.

4.3.8 Scrap Metal: To the extent possible or if required as part of this project, scrap metal, including electrical wiring, shall be disposed of at the WSMR Metal Scrap Yard (575-678-3160 or 575-640-8522), located 3.5 miles east of Main Post. All glass shall be removed from metal windows and metal doors before transporting the scrap metal to the Metal Scrap Yard.

4.3.9 All other waste and debris not specifically noted: Dispose of all other waste and debris IAW the laws and regulations of the jurisdiction having authority.

4.4 Prohibitions.

The contractor shall be prohibited from performing the following:

4.4.1 On-site burning or incineration of waste and debris.

4.4.2 On-site burial of waste and debris.

4.4.3 Dumping at locations not permitted by the jurisdiction having authority to accept and dispose of the waste and debris.

4.4.4 Use of unlicensed waste haulers.

4.4.5 Using containers that are not appropriate for the disposal of waste and debris.

4.5 Air Pollution Prevention.

The Contractor shall comply with applicable Federal, State, and Local laws and regulations concerning the prevention and control of air pollution. The Contractor shall utilize such methods and devices as are reasonably available to prevent, control, and otherwise minimize atmospheric emissions or discharges of air contaminants. For examples, equipment and vehicles that show excessive emissions of exhaust gases shall not be operated until corrective repairs or adjustments reduce such emissions to acceptable levels.

4.6 Dust Control.

During the performance of work required, the Contractor shall comply with applicable Federal, State, and Local laws and regulations regarding the prevention, control, and abatement of dust pollution. Materials other than water used for dust control shall be approved by the WSMR Environmental Division. The Contractor shall be responsible for all damages resulting from dust originating from Contractor operations IAW the clause at FAR 52.236-7 entitled “Permits and Responsibilities.” The Contractor shall provide all labor, equipment, and materials, and shall use efficient, methods wherever and whenever required to prevent, dust nuisance or damage to persons, property, or activities, including, but not limited to crops, orchards, cultivated fields, wildlife habitats, traffic, and similar conditions.

4.7 Water Pollution Prevention.

Contractor shall control point source discharges by use of sediment and erosion controls;

wastewater and storm water management controls; construction site management practices; best management practices (BMP); and other controls; including Federal, State, and Local control requirements.

4.8 Sanitary Facilities.

The Contractor shall provide a portable latrine for Contractor use. The designated restroom(s) must be properly maintained and all contractor debris removed. The facility must be kept clean.

All liquid and solid waste from portable latrines shall be disposed at an approved off site location.

4.9 Archeological and Cultural Resources.

The Contractor shall report any inadvertent archeological or cultural resource discoveries to the COR immediately. If bone is encountered, stop digging immediately and contact the COR.

Part 5 – Contractor Quality Control

5.1 Quality Control Plan.

The Contractor shall prepare and submit a Quality Control Plan (QCP) describing the actions the Contractor will take to ensure the work meets contract requirements. See Section 8.3 for submittal requirements. The QCP shall also include the name of the Contractor Quality Control (CQC). If specific experience or qualification requirements are called for in the SOW, Plans, or Specifications, (e.g., welder qualification certificate) the QCP will document how these requirements are to be met by the Contractor. During the actual work activities, a CQC shall be on site at all times who is an employee of the prime contractor and has authority to make decision on behalf of the prime contractor. The Contractor shall inspect and test work to ensure that quality of materials, workmanship, construction, finish, and functional performance is in compliance with the contract requirements. The QCQ shall be responsible for ensuring that all work performed meets the requirements of the contract SOW, plans, and specifications.