L1_-_Addendum_to_FAR_Clause_52.212-1.docx

ADDENDUM TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

I. GENERAL. These instructions prescribe the format of the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to Section M prior to commencing proposal preparation. All solicitation amendments must be acknowledged.

(a) The following items must be completed and returned to Mission and Installation Contracting Command (MICC), MICC – Fort Bliss, ATTN: Elsa Gomez, Bldg 111 Pershing Road, Fort Bliss, TX 79916, PRIOR to the exact time set for receipt of proposals:

(1) One (1) original hard copy of the proposal, excluding the System for Award Management (SAM) record with certifications and representations, plus two (2) additional copies.

(2) One (1) CD-ROM containing an electronic copy of the complete proposal, including the SAM record with certifications and representations

i. Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume 1 through Volume 3.

ii. Table of Contents file. This file serves as a table of contents for the proposal information. Also include the list of key terms used in the proposal with their definitions, and a list of acronyms and abbreviations used in the proposal.

iii. Viewing Environment. The Government anticipates viewing the electronic submittals with the following computer software and hardware: 1) IBM-compatible systems, 8MB of RAM, nominal 19 inch color monitors, and standard CD ROM readers, 2) Windows 10 operating system, 3) Microsoft Office 2013, and Internet Explorer 11.

(b) The envelope used in submitting the items above must be plainly marked with the solicitation number, address as shown above, and the date and local time set forth for receipt of proposals in the solicitation document.

(c) The Offeror's proposal shall consist of four (4) separate volumes:

(1) Volume 1, General & Price: Offerors shall include:

i. Solicitation, Offer and Award - The SF1449 shall be submitted fully completed. The offeror is cautioned that the SF1449 must contain an original signature in block 30a of the form. Ensure the following blocks are completed:

12 – Discount Terms 17a – Contractor/Offeror (include DUNS number, CAGE Code, and Tax-ID number and address) 17b – If there is a different address 30a – Signature of offeror/contractor (must contain an original signature) 30b – Printed name and title of signer 30c – Date signed

ii. Amendment of Solicitation. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF30. Ensure the following blocks are completed on the SF30:

8 – Name and Address of contractor 15a – Printed Name and Title of Signer- 15b – Signature of Contractor/Offeror (original signature required) 15c – Date signed

iii. SF1449 Section B – Complete the Pricing Schedule. NOTE: Ensure a dollar value is entered, rounded to two decimal places, under “UNIT PRICE”, multiplied by the “QUANTITY” and the total, rounded to two decimal places, entered under “AMOUNT”, as seen in the following example:

iv. Unit price and extended price cannot be left blank; indicate your intent to not charge a specific CLIN or SubCLIN by writing the unit price as $0.00 and total/estimated amount price as $0.00.

vi. A copy of your System for Award Management (SAM) record, including the applicable certifications and representations, shall be included in the electronic copy only.

vii. Acknowledgment of proposal acceptance period of 120 calendar days (Addendum to FAR Clause 52.212-1, Paragraph (c))

viii. Authorized Representatives - The offeror shall provide a letter signed by an officer of the company, on company letterhead, which identifies the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(2) Volume 2, Technical Capability: Offerors shall include:

i. Technical Approach: A document describing how the offeror plans to meet the requirements of the solicitation. The entire Technical Approach document shall not exceed twenty (20) pages written in a font not smaller than twelve (12) point. The certifications/licenses will not count toward the total page count. The Technical Approach shall include the following:

· Project Manager’s Experience: Each offeror shall submit documentation demonstrating its prospective project manager shall have at least three years of supervisory experience on projects of similar type and magnitude of the work described in this solicitation within the last five (5) years. Documentation should describe in detail the relevant experience that the prospective project manager has in at least 70% of the tasks described in RFP Attachment C2, PWS – Attachment 01, and should instill confidence in the government that the project manager has handled similar projects of this magnitude. The documentation should clearly indicate the project manager’s previous experience in day to day operational procedures and should clearly articulate the project manager’s development and application of a successful quality control plan

· Staffing/Equipment Plan: Each offeror shall submit a staffing & equipment plan for all of the work on this contract. The staffing and equipment plan must demonstrate a general knowledge of the effort and equipment needed to successfully execute the requirements listed in this solicitation. Offerors are encouraged to articulate innovative techniques that demonstrate significant cost savings to the government. Offerors must instill confidence in the government that they understand the level of personnel and equipment needed to execute the requirements specified in this solicitation.

· Sample Quality Control Plan (QCP): Each offeror shall submit a sample quality control plan focusing on areas in RFP Attachment C2, PWS – Attachment 01. The sample quality control plan shall focus on PWS paragraphs 2.2.1 Mowing; 2.2.4 Fertilizing; 2.2.5.1 Seeding; 2.2.6 Maintaining Flower Beds; 2.2.9.1 Perform Mechanical Tree Spading and Transplanting; and 2.2.11.2 Maintenance of Irrigation Systems. The sample QCP shall demonstrate the offeror’s technical knowledge of the aforementioned services and innovative approaches to quality control for each area. Offerors that simply re-state information from the PWS or generalize their plans without focusing on specific measures of quality control for the aforementioned services may be determined to be technically unacceptable.

ii. Certifications/Licenses: Each offeror shall submit a copy its Texas Department of Agriculture (TDA) commercial pesticide applicator license, for category 3-A Plan (Pest & Weed Control). Each offeror must also include with their proposal a copy of its irrigators licenses for Texas and New Mexico. These licenses can be obtained through the Texas Commission on Environmental Quality and the New Mexico Construction Industries Division. Offerors that have not obtained irrigators licenses from both states must demonstrate to the government’s satisfaction that they are able to obtain these licenses by the 15th day of phase in. This shall be accomplished by including application dates, copies of applications, and correspondence from these agencies demonstrating that these licenses can be obtained in by the 15th day of phase in. The government shall not be held liable for fees that result from these licenses for successful or unsuccessful offerors that elect to submit proposals under this solicitation. The licenses/certifications must be provided as part of the proposal, but will not count toward the twenty (20) page limit of the overall Technical Capability Volume.

(3) Volume 3, Past Performance Information: Offerors shall include:

i. Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 2.

ii. Specific Relevant Contracts Format - The offeror shall submit the Recent and Relevant Past Performance Contract Reference, RFP Attachment L3, outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The offeror shall submit a minimum of three (3) and a maximum of five (5) references that demonstrate its ability to handle at least one (1) year of continuous performance of a requirement similar in size, scope, and complexity that this solicitation requires. Performance on references shall have occurred within the last three (3) years as measured from the solicitation closing date.

iii. Past Performance Questionnaire - See RFP Attachment L4, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Jose F. Diaz, Contract Specialist (CS), no later than the proposal due date and time. Any questionnaires not returned directly to the CS will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided. Offerors shall also provide a summary list of questionnaire recipients to include points of contact, phone numbers, and email addresses.

iv. Volume 3 shall not exceed ten (10) pages written in a font not smaller than twelve (12) point.

(End of addendum)