20230510_W911SD-23-R-0090_0001.pdf

0011910200

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to do the follow ing:

a. Incorporate answ ers to RFIs

b. Extend the "Early Proposal Information submission" FROM ten 10 calendar days after RFP issuance date TO 15 May 2023.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SD23R0090

X 9B. DATED (SEE ITEM 11)

02-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-May-2023

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD23R0090

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

52.222-55 Minimum Wages for Contractor Workers Under Executive

Order 14026

JAN 2022

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022

The following have been added by full text:

QUESTIONS

RFI Response – Davis Barracks Facility Maintenance Services 10 May 2023

RFI: Davis Barracks Facility Maintenance Services, West Point NY

Questions:

1. Will the experience and past performance of parent or subsidiary companies be evaluated if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

In accordance with (IAW) solicitation W911SD-23-R-0090, Addendum 52.212-1, Instructions, conditions, and notices to Offerors, paragraph 6, c., Volume III, the Offeror and all subcontractors, teaming partners, and/or joint venture partners expected to perform 20 percent or more of the proposed effort based on the total proposed price is required to submit past performance information.

IAW solicitation W911SD-23-R-0090, Addendum 52.212-1, Instructions, conditions, and notices to Offerors, paragraph 6, c., Volume III, (iii)

In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources.

2. Are there any additional requirements that an offeror must address in its proposal in order to utilize parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

In accordance with (IAW) solicitation W911SD-23-R-0090, Addendum 52.212-1, Instructions, conditions, and notices to Offerors, paragraph 6, c., Volume III, the Offeror and all subcontractors, teaming partners, and/or joint venture partners expected to perform 20 percent or more of the proposed effort based on the total proposed price is required to submit past performance information.

3. Are there specific or special evaluation criteria for rating the experience and past performance of an offeror who utilizes parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

In accordance with (IAW) solicitation W911SD-23-R-0090, Addendum 52.212-1, Instructions, conditions, and notices to Offerors, paragraph 6, c., Volume III, the Offeror and all subcontractors, teaming partners, and/or joint venture partners expected to perform 20 percent or more of the proposed effort based on the total proposed price is required to submit past performance information.

IAW solicitation W911SD-23-R-0090, Addendum 52.212-1, Instructions, conditions, and notices to Offerors, paragraph 6, c., Volume III, (iii)

In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources.

4. Will the Government please confirm the due date for the Past Performance is 5/12/2023?

IAW with Addendum 52.212-1, Instructions, conditions, and notices to Offerors, paragraph 6, c., Volume III, (i), Early proposal Information, The Offeror is requested to submit the Past Performance Volume ten (10) calendar days after the RFP issuance date, to the Contracting Officer. The RFP was issued on 2 May 2023. Due to the date of posting of amendment 01, The “Early Proposal Information has been revised to now reflect “15 May 2023”.

5. Will the Government please confirm the Past Performance Volume is to be submitted via hard copy?

Reference Addendum 52.212-1, Instructions, conditions, and notices to Offerors, paragraph 5, b., iii, The Proposal shall be organized into four (4) volumes. Each hard copy volume of the Proposal shall be separately bound in a three -ring loose leaf binder which shall permit the volume to lie flat when open.

6. Will the Government please indicate how many contracts should be included in the Past Performance Volume?

The solicitation does not specify the “number of contracts” for the Past performance submission. Please ensure submissions are relevant, recent, and are within the page limitations for the Past performance Volume.

7. Will the Government please clarify what size font is required?

Size 11 font.

8. Will the Government please specify how Offerors are to indicate the specific volumes in the file name or is it the Government’s intent for each file to have the exact same file name “Company Name – Initial”?

In reference to the naming structure of “digital copies” of proposals. The File name shall be the “Company Name – Initial” for the first submission. The file name or later submissions (if necessary) shall be “Company Name – Revsion X” indicating the number of revision. You may also indicate the volume of file to identify the contents of the file.

9. The Government provided a wage determination but did not include a Collective Bargaining Agreement (CBA). Would the Government provide the applicable CBA(s) or confirm that there is not a current CBA in place on the current contract?

There is currently no contract in place for this effort.

10. FAR clauses 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) and 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) are not included in the solicitation. Would the Government confirm that these clauses will apply to the resulting contract?

FAR Clause 52.222-55 and 52.222-62 have been included into the solicitation.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM FAR 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. Proposals shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following address:

U.S. Army Military Academy Mission and Installation Contracting Command (MICC-West Point) Attn: Lakenia Brown, Contract Specialist 681 Hardee Pl., Room 104 West Point, NY 10996

2. The point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Offerors shall address all questions or concerns to Lakenia Brown at (845)938-8182. All Request for Information (RFI) regarding this solicitation shall be submitted in writing no later than 19 May 2023 10:00 am EST via email to:

Lakenia.m.brown.civ@army.mil

3. Proposals shall be provided in Microsoft Word, PowerPoint, Adobe PDF and Excel.

Offers shall be mailed through a commercial/Government Carrier or hand carried.

Electronic submissions via email or facsimile shall NOT be accepted.

4. Proposal Submissions:

a. General. Offerors are required to submit the following completed provisions:

Provision Title Date 52.204-26 Covered

Telecommunications Equipment or Services – Representation

OCT 2020

52.212-3 ALT Offeror Representations and Certifications – Commercial Items

JAN 2021

b. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Offers will be evaluated using the criteria under ADDENDUM to FAR 52.212-2 EVALUATION –COMMERCIAL ITEMS.

Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

c. Proposal Submission: The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and the proposed contract type.

d. Offerors are encouraged to present their best Mission Capability proposal and prices in their initial proposal submission. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

e. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror request otherwise, the Government will destroy extra copies of such unsuccessful proposals. All referenced documents for this solicitation are available on the Government Point of Entry website at https://sam.gov/ and https://marketplace.unisonglobal.com/. Potential contractors are encourage to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

5. Proposal Preparation Instructions:

a. Contractor’s proposal shall consist of four (4) separate volumes: General, Mission

Capability, Past Performance, and Price.

b. Proposal Format

i. Offerors shall submit the original and specified number of copies listed in accordance with paragraph 5.b.iii of this addendum

ii. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Mission Capability requirements, in addition to those identified as evaluation factors and elements. Failure to meet a requirement may result in a proposal being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the proposal ineligible for award. It is recommended that the Offeror contact the Contracting

Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 – Solicitation Exceptions Solicitation Document Page/

Paragraph Requirement/

Portion Rationale & Impact

CLIN Structure, PWS, 52.212-1, 52.212-2, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception

Describe the rationale and impact of the exception

iii. The Proposal shall be organized into four (4) volumes. Each hard copy volume of the Proposal shall be separately bound in a three -ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror’s name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable.

Printing shall be easily readable (12-pitch type or 10 point proportional spacing). Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the Proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, Power Point and/or Excel or Adobe Acrobat (PDF) as outlined in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name or later submissions (if necessary), shall be “Company Name – Revision X” with X indicating the number of the revision. Electronic submissions via e-mail or facsimile will not be accepted. Proposals shall be mailed through a commercial/Government carrier or hand carried. Page limitations are as follows:

Volume Title No. Hard Copies

No. Digital Copies (CD

ROM)

Page Limitations

I General 1 1 N/A II Mission Capability 1 1 15

III Past Performance 1 1 15 (does not include questionnaire responses)

IV Price 1 1 N/A

6. Proposal Content

a. Volume I - General. Proposal Form (Standard Form 1449) – original signature and date; Contract Administration Data; Unique Entity Identifier (UEI); 8(a) certification; Acknowledgement of Solicitation Amendments.

i. Tab A, The SF 1449 – The SF 1449 shall be fully completed upon submission.

The Offeror is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF30 and with FAR provision 52.212-1. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your Proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government.

ii. TAB B, Exceptions/Assumptions (if required) – Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the Proposal preparation must be identified.

b. Volume II – Mission Capability

i. The Mission Capability Volume shall be clear, concise, and include sufficient detail for the effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity, and coherence are very important. Proposals will be evaluated against the Mission Capability factors defined in ADDENDUM to FAR 52.212-2 EVALUATION. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “Standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

ii. The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The submission shall not exceed 15 pages, using 11 size font and Times New Roman font style.

c. Volume III – Past Performance The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Performance Work Statement (PWS)

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners expected to perform 20 percent or more of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Government. Offerors will be provided the opportunity to respond to adverse past performance information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

i. Early Proposal Information. The Offeror is requested to submit the Past Performance Volume 10 calendar days after the RFP issuance date 15 May 2023, to the Contracting Officer.

ii. The Offeror shall include documentation regarding its relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than three (3) years for the submitted data. The past performance data shall document a successful history of past contract performance

iii. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources.

Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the data received. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. The Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

iv. Submission Requirements. The Offeror shall submit a Past Performance Volume containing the following:

Table of Contents Summary Page describing the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner that the Offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 1.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information to the Government. Offerors will be provided the opportunity to respond to such information. A sample consent letter is attached as Attachment 1.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 2. The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in size, time, scope, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting the assertion of relevance and how it was determined that the work performed previously was the same or similar in size, time, scope, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Recency- . To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation.

Past Performance Questionnaire - See Attachment I, For the contracts identified on each Specific Relevant Contract Reference, the Offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Lakenia Brown, Contract Specialist no later than proposal submission due date. Any questionnaires not returned directly to the Contracting Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the Offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

d. Volume IV – Price The Contractor shall complete the CLIN Structure contained in the solicitation. For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of the Offeror’s proposal.

i. Submission Requirements: The Contractor shall submit unit pricing that reflects the quantities and instructions stated in each CLIN.

(End of Summary of Changes)