W911SD18R01450004_REFUSE_AND_RECYCLING_FINAL_RFI'S.docx

W911SD18R0145

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

REQUEST FOR INFORMATION

W911SD-18-R-0145 Solicitation (RFI) Questions & Answers

THIS INFORMATION IS CURRENT AS OF 14 DECEMBER 2018 AND AMENDMENT #04

QUESTION #1: Confirm number of residential homes that require 64 gal trash and 32 gal recycle tote service?

ANSWER #1 : 38 Each

QUESTION #2: Confirm residential homes place totes curbside for service.

ANSWER #2: 38 Each

QUESTION #3: Confirm the number of litter cans that require service and liners.

ANSWER #3: All litter cans require service and liners accept residential. There are approximately 136 non-residential litter cans.

QUESTION #4: Confirm number of litter cans that are located greater than 30 feet from the curb or parking area ANSWER #4: There are approximately 15 litter cans located greater than 30 feet from the curb and or parking area.

QUESTION #5: Confirm number of litter cans that are located upstairs or inside buildings ANSWER #5.1: There are not any litter cans located inside of buildings.

ANSWER #5.2 : There are two (2) each litter cans located at Building # 606, The Cadet Store, on the loading dock. These are perhaps three (3) or four (4) steps up from driveway and close to the parking lot with easy access.

ANSWER #5.3 : There is one (1) each litter can located at Building # 601 Thayer Walk upstairs at the main entrance door. Access is gained from the street (must park on the street) and walk up approximately 10 steps and then another 15 feet from top step.

QUESTION #6: Confirm what areas are time restricted ANSWER #6: This is addressed in the PWS (revised per amendment #01. See Sections 1.1.12 Work Hours, 1.1.15 Organic Waste (Stable Waste), 1.1.16 Sludge Waste, 1.1.18 Residential Recycle/Refuse Collection, 1.1.19 & 20 Public Bldgs. Recycle & Refuse Collection, 1.1.27 Range R/R Collection, 3.1.11 Hours of Operation, 5.6 Special Task

QUESTION #7: When will a map be provided that shows the location and details of all containers by size ad locations?

ANSWER #7: There is not a single map available and it will not be available prior to award. Attachment “A” is the most comprehensive list and a map of West Point is available upon request displaying roads and building numbers. This map was provided at the site visit to all parties present. Due to security concerns, these maps will not be posted on line yet will be made available upon request. The COR shall provide a more comprehensive map upon award and will be available to provide further insight.

QUESTION #8: Confirm how many locations have cardboard bailers where they self-bail then place out at or on loading dock ANSWER #8 There are two (2) each cardboard bailers located at the Cadet Mess Building # 745 and another two (2) located at the USMAPS (Prep School) Building # 950.

QUESTION #9: Reference PWS Section 1.1.3 Scope of work, define "all recycle/refuse material must be weighed on trucks", will a certified scale ticket suffice?

ANSWER #9: Yes, we require a copy of each weigh/scale ticket. Also see Section 5.2.6 Recycling/Refuse Invoice

QUESTION #10: Reference PWS Section 1.1.5/3.1.7 Will the transfer station grounds be available to stage contractor owned equipment, refuse, recycle, support vehicles?

ANSWER #10: PWS Section 1.1.5 pertains to the closure of the current Transfer Station and is not negotiable. Section 3.1.7 describes the areas located around the Recycle Center and the areas available to store and stage GOV owned containers and equipment. Allowances to store/stage Contractor owned equipment can be negotiated. Any Contractor owned equipment required to operate the Recycle Center can be allowed, subject to approval. The government will require a list of this equipment to review prior to issuing any approvals. Support vehicles can be negotiated providing a list of what type of vehicle and reason for its use is provided to the COR for review. The last sentence in Section 3.1.7 “The contractor may also request use of this site as a temporary staging area to park/stage refuse vehicles used during Sunday religious services” will be edited to define it more clearly.

QUESTION #11: 1.1.5 Confirm if West Point has a valid current permit and will it maintain the permit for the recycle transfer building/station?

ANSWER #11: At this time there has not been a permit requirement from the NYSDEC. The Government will confirm with the NYS DEC whether a permit will now be required and, if so, the GOV will discuss who will be responsible for the permit.

QUESTION #12: 1.1.14 Confirm estimated percentage of delayed entry due to long lines at entrance points to installation?

ANSWER #12: See Section 1.1.14. Delays are unscheduled and are a part of doing business. There is not a remedy for this contract. Any unforeseen issues can be discussed with the COR and the Contracting Officer.

QUESTION #13: 1.1.19/5.2.8 Confirm number of recycle totes located inside buildings, number of floors they are staged on and if all buildings have functional elevators ANSWER # 13: Please see attachment ‘A’ Part 2 to review the recycle services and historic recycling locations, pick-ups & types. The number of floors may vary based on the building. All totes located on upper level floors are in buildings with serviceable elevators.

QUESTION #14: 1.1.30 Confirm approval process to schedule and invoice for routine maintenance and or repairs to Government owned equipment ANSWER #14: See Section 5.2.6 Recycling/Refuse Invoice, 5.5 defining maintenance and repairs and Section 5.9 defining scheduling

QUESTION #15: 3.1.9 Confirm who is responsible for snow and ice removal for the equipment staging area and area around building #1379 ANSWER #15: See Section 3.1.9 “The Contractor shall provide snow and ice removal around the building, all paved roadways and staging/storage areas and gate(s) that fall within the Contractor’s areas of responsibility as defined in this PWS……... accumulation of waste. “

QUESTION #16: 3.1.9 Two last sentences: is it just specific to Building #1379 and surrounding land or ALL facility grounds?

ANSWER #16: The grounds upkeep described in Section 3.1.9 is for all of the areas that fall within the property of responsibility. Around the building, around the equipment and container storage and staging areas, around the organic site, around the parking lots and roadways around the building, etc.

QUESTION #17: 3.1.11 Hours of Operation: confirm who will determine if certain collection events require alternative working hours? And if it's the Gov., when will the contractor be notified?

ANSWER #17: The KO, COR or a GOV Rep directed by the KO or COR. The Contractor shall be notified with as much time appropriate to be able to react or, on some occasions, with as much as time available and provided to the KO, COR or GOV Rep. Also see Section 1.1.12 Work Hours, Section 5.2.21 Modification to Pick-up Schedule, Section 5.3.5 Moving Containers, Section 5.3.12 Replacement Containers, Section 5.7 Special Events

QUESTION #18: 3.1.12 Holidays: if there is no service on the holidays, what are the expectations on the servicing of the stops regularly serviced on the said holiday?

ANSWER #18: The services shall be accomplished the next business day. This statement will be added to Section 3.1.12 for proper definition.

QUESTION #19: 4.1.3/5.3.10 Container Serial Numbers and Labeling: confirm if stenciling of serial numbers can be conducted at each containers location or does the container need to be relocated to an offsite area to be stenciled ANSWER #19: Stenciling on site is preferred to avoid removal of the container for too much time.

QUESTION #20: 5.2.9 Is the expectation that all recyclable material will be sorted to exclude contamination and or unauthorized items?

ANSWER #20: PWS Section #5.2.9 describes the Contractor’s responsibility to separate the trash from the recyclables from any/all containers that have been mixed.

QUESTION #21: 5.4.2 Vehicle Maintenance: when and who exactly will be conducting the vehicle inspections on behalf of the Government?

ANSWER #21: The COR, periodically or upon receiving any complaints about poor vehicle conditions.

QUESTION #22: 5.4.4 Safety Devices: what are the local weight limits on the roads the trucks will travel within the containment?

ANSWER #22: Unknown at this time. Will have to get answer. BUT a standard garbage truck is appropriate.

QUESTION # 23: 5.4.5 Operation of vehicles: what is the policy for the contractor vehicles servicing tote's inside of buildings without parking on the roadways possibly blocking traffic and or disrupting traffic flow?

ANSWER #23: Like all of the West Point community, employees and Contractors; MUST follow all Federal, State and Local traffic laws and regulations. Contractors must follow all of the Installations regulations. See Section 1.1.13. Some buildings have loading ONLY zones that can be used, delivery parking spaces or simply use common sense practices and allowances.

QUESTION #24: 5.7.9 Inclement weather schedule: what factors does the KO use to determine when hazardous, icy roads prohibit safe operation for the collection vehicles and what is the timeframe for notification to the contractor?

ANSWER #24: See Section 5.9.7 The Installation has a Weather Emergency Response Team lead by the Garrison Commander (GC) to determine the level of hazardous conditions. The alert to all government employees, residents and the community is relayed through email and by local radio stations. This procedure shall be further clarified upon award.

QUESTION #25: 5.9.6 Emergency work: would this work be outside the normal trash/recycling services? In other words could this be 24 hours a day or only within the designated hours of operation (6:30-4:30)?

ANSWER #25: The KO and/or COR will do their best to avoid requiring the Contractor to respond to any emergencies outside the normal hours and days of operation. Depending on the circumstances and though very rare, there could be a possibility response may need to be accomplished outside these parameters. Several other government options are considered before requiring the Contractor to respond.

QUESTION #26 CLIN 0016 (Reimbursable MSW Services): The CLIN description identifies specific organizations that may be required to reimburse for services provided. Please identify each facility and container(s) that are located at each.

ANSWER #26 RESPONSE: See Attachment A Part 3, Historic Special Event Schedule for additional information on this CLIN. The service will consist of an extra roll off or dumpster delivered and removed on demand. Location and time are to be determined and could be at any facility serviced by the contract. West Point expects to exercise this CLIN approximately 100 times per year.

QUESTION#27 CLIN 0017 (Reimbursable Recycle Services): The CLIN description identifies specific organizations that may be required to reimburse for services provided. Please identify each facility and container(s) that are located at each.

ANSWER #27 RESPONSE: See Attachment A Part 3, Historic Special Event Schedule for additional information on this CLIN. The service will consist of an extra roll off or dumpster delivered and removed on demand. Location and time are to be determined and could be at any facility serviced by the contract. West Point expects to exercise this CLIN approximately 100 times per year.

QUESTION# 28 CLIN 0030 (Repair Parts/Supplies/Material): The CLIN description lacks enough information. Please describe the end result expected. The quantity of “1” and unit “Job” doesn’t provide information required to develop a “Unit Price”. Please clarify.

ANSWER # 28 RESPONSE: See sections 5.5.3 and 5.5.4. For this CLIN, the Contractor shall provide a labor price per hour to be used on CLIN 0026 and a parts cost to be used on CLIN 0030. For this CLIN #0030 (AND ALL OPTIONS) a not to exceed cost of $5,000 per year will be inserted for parts.

QUESTION #29 1.1.3 (Scope of Work) As briefly discussed during the Site Visit, the Recycling Center facility is available for use by the contractor. If the Contractor elects to use this facility, is the Government planning to dictate what recycling services will be performed? What equipment will the Government provide?

ANSWER #29 RESPONSE: It is up to the contractor to determine what recycling services are economical to provide and while maximizing recycling. See section 3 of the PWS for a description of government furnished property. The following equipment in the Recycle Center will be available for Contractor use: 1 each baler, 1 each paper shredder, 1 each conveyor system, 1 each compactor. All equipment is provided as is. Maintenance, repairs, and replacement costs are the responsibility of the contractor at no additional cost to the Government. NOTE Clin #0027, #1027, #2027, #3027 and #4027 have been removed. There is not a separate pricing for use of the Recycle Center.

QUESTION #30: PWS Section 1.1.11 (Recyclables and Refuse): Is it the Contractor required to separate recycled commodities or is “single stream” recycling acceptable?

ANSWER #30 RESPONSE: Single stream recycling is acceptable.

QUESTION #31 1.1.14 (Security): Will the Contractor have unimpeded access to all facilities with interior service stations?

ANSWER #31 RESPONSE: The Contractor will have access to all facilities. The Contractor is required to notify the COR immediately when access to a facility is impeded. The COR will contact the customer. If the COR cannot coordinate access within 10 minutes, the Contractor shall document the attempt and the site will be serviced during its next scheduled pickup.

QUESTION#32 3.1.9 discusses the West Point Recycle Center equipment and the Contractor’s responsibility. This paragraph indicates this operation is a “requirement” by the Government. Is the Recycle Center remaining OPEN with contractor management/labor? Please clarify.

ANSWER #32 RESPONSE: The use of the Recycle Center is available to the Contractor for use if desired. Use of the Recycle Center is not mandatory. If the Contractor uses the Recycle Center it can be used in any way to support the West Point recycling program. If the Contractor chooses to use the Recycle Center it will be at no additional charge to the Government. See also Q&A #29 above.

QUESTION #33 4.1.3 (Container Serial Numbers and Labeling): Is the contractor required to supply appropriate materials to identify/label containers and equipment as described? Is the Government assigning serial numbers?

ANSWER #33 RESPONSE: The contractor is required to provide appropriate materials to label containers. The Government is not assigning serial numbers. The Contractor shall propose a labeling and serial number system for Government’s approval. Once labeled, the Contractor is responsible for maintaining labels and labeling new containers for the duration of the contract.

QUESTION #34 5.2.3 (Recyclables In Refuse): Is the primary intent to divert waste from landfill or profit through sale of recycled commodities?

ANSWER #34 RESPONSE: The intent is to minimize contract costs while maximize recycling as much as possible. All proceeds from recycling are to be provided to the Treasury, see Section 5.2.3.

QUESTION #35: 5.3.10 (Container Tracking): Is the Government providing labels as described?

ANSWER# 35 RESPONSE: Labels are provided by the Contractor. The only label(s) the COR will provide are labels stating the following: “THIS CONTAINER IS FOR GOVERNMENT GENERATED WASTE ONLY. PRIVATE USE WILL BE CONSIDERED THEFT OF GOVERNMENT SERVICES AND VIOLATORS WILL BE PROSECUTED” This label will be provided once and any replacements or if there is not enough to support all containers it will be up to the Contractor to provide.

QUESTION #36 5.10.3 (Collection Costs Report): To what end is the contractor providing capital cost data?

ANSWER #36 RESPONSE: The information will be used by the Government for system evaluation and comparison.

QUESTION #37 It has become apparent the disposal of recycled materials will result in a fee for disposal for many commodities. This cost isn't identified in the solicitation and will result in higher operation costs for the contractor. How does the Government plan to reimburse the contractor for this unavoidable cost?

ANSWER #37 RESPONSE: Clin #0028 Tipping Fees Per Ton is the CLIN that is in place for the Contractor to estimate their cost to dispose of all waste materials, to include recyclables but except sludge, grit and organics. Also see sections 5.2.4, 5.2.6 and 5.10.1. There are several CLINs established in the contract for the pick-up and removal of recyclables around the installation and for specific events that the Contractor will place this cost to. The disposal cost/tipping fee will go on CLIN 0028, as described above.

Section 5.2.4 Recycle/Refuse Collection states in the last sentence that "The Contractor shall be paid by the tonnage of recyclable/refuse material picked up".

Section 1.1.3 Scope of Work states "The Contractor shall determine the most cost effective manner to minimize collection and disposal costs, maximize recycling and waste diversion rates.". This is a requirement for the Contractor to determine the most cost effective way to minimize these cost during the award time of service.

The Contractor is required, as stated in Section 5.10 Reports, to identify the collections cost and revenue data for each material disposed of in a report and provide it to the GOV for budgeting and tracking records.

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

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Exhibit/Attachment Table of Contents

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Exhibit/Attachment Table of Contents

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03-DEC-2018

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