W911SD18R01450002_WEST_POINT_REFUSE_AND_RECYCLING.docx

W911SD18R0145

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REQUEST FOR INFORMATION

W911SD-18-R-0145 Solicitation (RFI) Questions & Answers

THIS INFORMATION IS CURRENT AS OF 7 DECEMBER 2018 AND AMENDMENT #01

QUESTION #1: Confirm number of residential homes that require 64 gal trash and 32 gal recycle tote service?

ANSWER #1 : 38 Each

QUESTION #2: Confirm residential homes place totes curbside for service.

ANSWER #2: 38 Each

QUESTION #3: Confirm the number of litter cans that require service and liners.

ANSWER #3: All litter cans require service and liners accept residential. There are approximately 136 non-residential litter cans.

QUESTION #4: Confirm number of litter cans that are located greater than 30 feet from the curb or parking area ANSWER #4: There are approximately 15 litter cans located greater than 30 feet from the curb and or parking area.

QUESTION #5: Confirm number of litter cans that are located upstairs or inside buildings ANSWER #5.1: There are not any litter cans located inside of buildings.

ANSWER #5.2 : There are two (2) each litter cans located at Building # 606, The Cadet Store, on the loading dock. These are perhaps three (3) or four (4) steps up from driveway and close to the parking lot with easy access.

ANSWER #5.3 : There is one (1) each litter can located at Building # 601 Thayer Walk upstairs at the main entrance door. Access is gained from the street (must park on the street) and walk up approximately 10 steps and then another 15 feet from top step.

QUESTION #6: Confirm what areas are time restricted ANSWER #6: This is addressed in the PWS (revised per amendment #01. See Sections 1.1.12 Work Hours, 1.1.15 Organic Waste (Stable Waste), 1.1.16 Sludge Waste, 1.1.18 Residential Recycle/Refuse Collection, 1.1.19 & 20 Public Bldgs. Recycle & Refuse Collection, 1.1.27 Range R/R Collection, 3.1.11 Hours of Operation, 5.6 Special Task

QUESTION #7: When will a map be provided that shows the location and details of all containers by size ad locations?

ANSWER #7: There is not a single map available and it will not be available prior to award. Attachment “A” is the most comprehensive list and a map of West Point is available upon request displaying roads and building numbers. This map was provided at the site visit to all parties present. Due to security concerns, these maps will not be posted on line yet will be made available upon request. The COR shall provide a more comprehensive map upon award and will be available to provide further insight.

QUESTION #8: Confirm how many locations have cardboard bailers where they self-bail then place out at or on loading dock ANSWER #8 There are two (2) each cardboard bailers located at the Cadet Mess Building # 745 and another two (2) located at the USMAPS (Prep School) Building # 950.

QUESTION #9: Reference PWS Section 1.1.3 Scope of work, define "all recycle/refuse material must be weighed on trucks", will a certified scale ticket suffice?

ANSWER #9: Yes, we require a copy of each weigh/scale ticket. Also see Section 5.2.6 Recycling/Refuse Invoice

QUESTION #10: Reference PWS Section 1.1.5/3.1.7 Will the transfer station grounds be available to stage contractor owned equipment, refuse, recycle, support vehicles?

ANSWER #10: PWS Section 1.1.5 pertains to the closure of the current Transfer Station and is not negotiable. Section 3.1.7 describes the areas located around the Recycle Center and the areas available to store and stage GOV owned containers and equipment. Allowances to store/stage Contractor owned equipment can be negotiated. Any Contractor owned equipment required to operate the Recycle Center can be allowed, subject to approval. The government will require a list of this equipment to review prior to issuing any approvals. Support vehicles can be negotiated providing a list of what type of vehicle and reason for its use is provided to the COR for review. The last sentence in Section 3.1.7 “The contractor may also request use of this site as a temporary staging area to park/stage refuse vehicles used during Sunday religious services” will be edited to define it more clearly.

QUESTION #11: 1.1.5 Confirm if West Point has a valid current permit and will it maintain the permit for the recycle transfer building/station?

ANSWER #11: At this time there has not been a permit requirement from the NYSDEC. The Government will confirm with the NYS DEC whether a permit will now be required and, if so, the GOV will discuss who will be responsible for the permit.

QUESTION #12: 1.1.14 Confirm estimated percentage of delayed entry due to long lines at entrance points to installation?

ANSWER #12: See Section 1.1.14. Delays are unscheduled and are a part of doing business. There is not a remedy for this contract. Any unforeseen issues can be discussed with the COR and the Contracting Officer.

QUESTION #13: 1.1.19/5.2.8 Confirm number of recycle totes located inside buildings, number of floors they are staged on and if all buildings have functional elevators ANSWER # 13: Please see attachment ‘A’ Part 2 to review the recycle services and historic recycling locations, pick-ups & types. The number of floors may vary based on the building. All totes located on upper level floors are in buildings with serviceable elevators.

QUESTION #14: 1.1.30 Confirm approval process to schedule and invoice for routine maintenance and or repairs to Government owned equipment ANSWER #14: See Section 5.2.6 Recycling/Refuse Invoice, 5.5 defining maintenance and repairs and Section 5.9 defining scheduling

QUESTION #15: 3.1.9 Confirm who is responsible for snow and ice removal for the equipment staging area and area around building #1379 ANSWER #15: See Section 3.1.9 “The Contractor shall provide snow and ice removal around the building, all paved roadways and staging/storage areas and gate(s) that fall within the Contractor’s areas of responsibility as defined in this PWS……... accumulation of waste. “

QUESTION #16: 3.1.9 Two last sentences: is it just specific to Building #1379 and surrounding land or ALL facility grounds?

ANSWER #16: The grounds upkeep described in Section 3.1.9 is for all of the areas that fall within the property of responsibility. Around the building, around the equipment and container storage and staging areas, around the organic site, around the parking lots and roadways around the building, etc.

QUESTION #17: 3.1.11 Hours of Operation: confirm who will determine if certain collection events require alternative working hours? And if it's the Gov., when will the contractor be notified?

ANSWER #17: The KO, COR or a GOV Rep directed by the KO or COR. The Contractor shall be notified with as much time appropriate to be able to react or, on some occasions, with as much as time available and provided to the KO, COR or GOV Rep. Also see Section 1.1.12 Work Hours, Section 5.2.21 Modification to Pick-up Schedule, Section 5.3.5 Moving Containers, Section 5.3.12 Replacement Containers, Section 5.7 Special Events

QUESTION #18: 3.1.12 Holidays: if there is no service on the holidays, what are the expectations on the servicing of the stops regularly serviced on the said holiday?

ANSWER #18: The services shall be accomplished the next business day. This statement will be added to Section 3.1.12 for proper definition.

QUESTION #19: 4.1.3/5.3.10 Container Serial Numbers and Labeling: confirm if stenciling of serial numbers can be conducted at each containers location or does the container need to be relocated to an offsite area to be stenciled ANSWER #19: Stenciling on site is preferred to avoid removal of the container for too much time.

QUESTION #20: 5.2.9 Is the expectation that all recyclable material will be sorted to exclude contamination and or unauthorized items?

ANSWER #20: PWS Section #5.2.9 describes the Contractor’s responsibility to separate the trash from the recyclables from any/all containers that have been mixed.

QUESTION #21: 5.4.2 Vehicle Maintenance: when and who exactly will be conducting the vehicle inspections on behalf of the Government?

ANSWER #21: The COR, periodically or upon receiving any complaints about poor vehicle conditions.

QUESTION #22: 5.4.4 Safety Devices: what are the local weight limits on the roads the trucks will travel within the containment?

ANSWER #22: Unknown at this time. Will have to get answer. BUT a standard garbage truck is appropriate.

QUESTION # 23: 5.4.5 Operation of vehicles: what is the policy for the contractor vehicles servicing tote's inside of buildings without parking on the roadways possibly blocking traffic and or disrupting traffic flow?

ANSWER #23: Like all of the West Point community, employees and Contractors; MUST follow all Federal, State and Local traffic laws and regulations. Contractors must follow all of the Installations regulations. See Section 1.1.13. Some buildings have loading ONLY zones that can be used, delivery parking spaces or simply use common sense practices and allowances.

QUESTION #24: 5.7.9 Inclement weather schedule: what factors does the KO use to determine when hazardous, icy roads prohibit safe operation for the collection vehicles and what is the timeframe for notification to the contractor?

ANSWER #24: See Section 5.9.7 The Installation has a Weather Emergency Response Team lead by the Garrison Commander (GC) to determine the level of hazardous conditions. The alert to all government employees, residents and the community is relayed through email and by local radio stations. This procedure shall be further clarified upon award.

QUESTION #25: 5.9.6 Emergency work: would this work be outside the normal trash/recycling services? In other words could this be 24 hours a day or only within the designated hours of operation (6:30-4:30)?

ANSWER #25: The KO and/or COR will do their best to avoid requiring the Contractor to respond to any emergencies outside the normal hours and days of operation. Depending on the circumstances and though very rare, there could be a possibility response may need to be accomplished outside these parameters. Several other government options are considered before requiring the Contractor to respond.

QUESTION #26 CLIN 0016 (Reimbursable MSW Services): The CLIN description identifies specific organizations that may be required to reimburse for services provided. Please identify each facility and container(s) that are located at each.

ANSWER #26 RESPONSE: See Attachment A Part 3, Historic Special Event Schedule for additional information on this CLIN. The service will consist of an extra roll off or dumpster delivered and removed on demand. Location and time are to be determined and could be at any facility serviced by the contract. West Point expects to exercise this CLIN approximately 100 times per year.

QUESTION#27 CLIN 0017 (Reimbursable Recycle Services): The CLIN description identifies specific organizations that may be required to reimburse for services provided. Please identify each facility and container(s) that are located at each.

ANSWER #27 RESPONSE: See Attachment A Part 3, Historic Special Event Schedule for additional information on this CLIN. The service will consist of an extra roll off or dumpster delivered and removed on demand. Location and time are to be determined and could be at any facility serviced by the contract. West Point expects to exercise this CLIN approximately 100 times per year.

QUESTION# 28 CLIN 0030 (Repair Parts/Supplies/Material): The CLIN description lacks enough information. Please describe the end result expected. The quantity of “1” and unit “Job” doesn’t provide information required to develop a “Unit Price”. Please clarify.

ANSWER # 28 RESPONSE: See sections 5.5.3 and 5.5.4. For this CLIN, the Contractor shall provide a labor price per hour to be used on CLIN 0026 and a parts cost to be used on CLIN 0030. For this CLIN #0030 (AND ALL OPTIONS) a not to exceed cost of $5,000 per year will be inserted for parts.

QUESTION #29 1.1.3 (Scope of Work) As briefly discussed during the Site Visit, the Recycling Center facility is available for use by the contractor. If the Contractor elects to use this facility, is the Government planning to dictate what recycling services will be performed? What equipment will the Government provide?

ANSWER #29 RESPONSE: It is up to the contractor to determine what recycling services are economical to provide and while maximizing recycling. See section 3 of the PWS for a description of government furnished property. The following equipment in the Recycle Center will be available for Contractor use: 1 each baler, 1 each paper shredder, 1 each conveyor system, 1 each compactor. All equipment is provided as is. Maintenance, repairs, and replacement costs are the responsibility of the contractor at no additional cost to the Government. NOTE Clin #0027, #1027, #2027, #3027 and #4027 have been removed. There is not a separate pricing for use of the Recycle Center.

QUESTION #30: PWS Section 1.1.11 (Recyclables and Refuse): Is it the Contractor required to separate recycled commodities or is “single stream” recycling acceptable?

ANSWER #30 RESPONSE: Single stream recycling is acceptable.

QUESTION #31 1.1.14 (Security): Will the Contractor have unimpeded access to all facilities with interior service stations?

ANSWER #31 RESPONSE: The Contractor will have access to all facilities. The Contractor is required to notify the COR immediately when access to a facility is impeded. The COR will contact the customer. If the COR cannot coordinate access within 10 minutes, the Contractor shall document the attempt and the site will be serviced during its next scheduled pickup.

QUESTION#32 3.1.9 discusses the West Point Recycle Center equipment and the Contractor’s responsibility. This paragraph indicates this operation is a “requirement” by the Government. Is the Recycle Center remaining OPEN with contractor management/labor? Please clarify.

ANSWER #32 RESPONSE: The use of the Recycle Center is available to the Contractor for use if desired. Use of the Recycle Center is not mandatory. If the Contractor uses the Recycle Center it can be used in any way to support the West Point recycling program. If the Contractor chooses to use the Recycle Center it will be at no additional charge to the Government. See also Q&A #29 above.

QUESTION #33 4.1.3 (Container Serial Numbers and Labeling): Is the contractor required to supply appropriate materials to identify/label containers and equipment as described? Is the Government assigning serial numbers?

ANSWER #33 RESPONSE: The contractor is required to provide appropriate materials to label containers. The Government is not assigning serial numbers. The Contractor shall propose a labeling and serial number system for Government’s approval. Once labeled, the Contractor is responsible for maintaining labels and labeling new containers for the duration of the contract.

QUESTION #34 5.2.3 (Recyclables In Refuse): Is the primary intent to divert waste from landfill or profit through sale of recycled commodities?

ANSWER #34 RESPONSE: The intent is to minimize contract costs while maximize recycling as much as possible. All proceeds from recycling are to be provided to the Treasury, see Section 5.2.3.

QUESTION #35: 5.3.10 (Container Tracking): Is the Government providing labels as described?

ANSWER# 35 RESPONSE: Labels are provided by the Contractor. The only label(s) the COR will provide are labels stating the following: “THIS CONTAINER IS FOR GOVERNMENT GENERATED WASTE ONLY. PRIVATE USE WILL BE CONSIDERED THEFT OF GOVERNMENT SERVICES AND VIOLATORS WILL BE PROSECUTED” This label will be provided once and any replacements or if there is not enough to support all containers it will be up to the Contractor to provide.

QUESTION #36 5.10.3 (Collection Costs Report): To what end is the contractor providing capital cost data?

ANSWER #6 RESPONSE: The information will be used by the Government for system evaluation and comparison.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-Dec-2018 04:00 PM to 20-Dec-2018 03:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0027

The CLIN type priced has been deleted.

The CLIN description has changed from 0027-RECYCLE CENTER OPERATION/SERVICES to NOT USED.

The CLIN extended description has changed from:

Recycle Center Operation/Services: The Contractor Shall Operate and Perform Recycling Services as per Sections 1.1.3 and 3.1.9 of the PWS

To:

THIS CLIN IS NOT USED

The pricing detail quantity 12.00 has been deleted.

The unit of issue Months has been deleted.

The FOB Destination has been deleted.

The PSC code S205 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

The MDAP/MAIS Code 000 has been deleted.

CLIN 1027

The CLIN description has changed from 1027-RECYCLE CENTER OPERATION/SERVICES to THIS CLIN IS NOT USED.

Recycle Center Operation/Services: The Contractor Shall Operate and Perform Recycling Services as per Sections 1.1.3 and 3.1.9 of the PWS

The pricing detail quantity 12.00 has been deleted.

The unit of issue Months has been deleted.

The FOB Destination has been deleted.

The PSC code S205 has been deleted.

The PROG code S10 has been deleted.

CLIN 2027

The CLIN description has changed from 2027-RECYCLE CENTER OPERATION/SERVICES to THIS CLIN IS NOT USED.

Recycle Center Operation/Services: The Contractor Shall Operate and Perform Recycling Services as per Sections 1.1.3 and 3.1.9 of the PWS

The unit of issue Months has been deleted.

The FOB Destination has been deleted.

The PSC code S205 has been deleted.

The PROG code S10 has been deleted.

CLIN 3027

The CLIN description has changed from 3027-RECYCLE CENTER OPERATION/SERVICES to THIS CLIN IS NOT USED.

Recycle Center Operation/Services: The Contractor Shall Operate and Perform Recycling Services as per Sections 1.1.3 and 3.1.9 of the PWS

The unit of issue Months has been deleted.

The FOB Destination has been deleted.

The PSC code S205 has been deleted.

The PROG code S10 has been deleted.

CLIN 4027

The CLIN description has changed from 4027-RECYCLE CENTER OPERATION/SERVICES to THIS CLIN IS NOT USED.

Recycle Center Operation/Services: The Contractor Shall Operate and Perform Recycling Services as per Sections 1.1.3 and 3.1.9 of the PWS

The unit of issue Months has been deleted.

The FOB Destination has been deleted.

The PSC code S205 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

The MDAP/MAIS Code 000 has been deleted.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0027 has been deleted:

POP 16-FEB-2019 TO

15-FEB-2020

SEE INSTRUCTIONS

WEST POINT NY 10996

FOB: Destination

W16BCU

The following Delivery Schedule for CLIN 1027 has been deleted:

POP 16-FEB-2020 TO

15-FEB-2021

SEE INSTRUCTIONS

WEST POINT NY 10996

W16BCU

The following Delivery Schedule for CLIN 2027 has been deleted:

POP 16-FEB-2021 TO

15-FEB-2022

SEE INSTRUCTIONS

WEST POINT NY 10996

W16BCU

The following Delivery Schedule for CLIN 3027 has been deleted:

POP 16-FEB-2022 TO

15-FEB-2023

SEE INSTRUCTIONS

WEST POINT NY 10996

W16BCU

The following Delivery Schedule for CLIN 4027 has been deleted:

POP 16-FEB-2023 TO

15-FEB-2024

SEE INSTRUCTIONS

WEST POINT NY 10996

W16BCU

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0027 has been changed from:

The Acceptance/Inspection Schedule for CLIN 1027 has been changed from:

The Acceptance/Inspection Schedule for CLIN 2027 has been changed from:

The Acceptance/Inspection Schedule for CLIN 3027 has been changed from:

The Acceptance/Inspection Schedule for CLIN 4027 has been changed from:

The following have been modified:

ADDENDUM FAR 52.212-1

PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Proposals shall be mailed through a commercial/Government carrier or hand carried. If mailed proposals should be received at the below address by the date and time specified on the SF 1449. Proposals shall be submitted prior to following address:

Mission and Installation Contracting Command – West Point Attn: David Ariosto, Contract Specialist 681 Hardee Place, Room 104 West Point, NY 10996

2. Electronic submissions via email or facsimile will not be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Specialist. Address all questions or concerns the offeror may have to Contract Specialist David Ariosto (845-938-8205). All questions (Requests for Information) regarding this solicitation shall be submitted in writing no later than 0400 PM on 13 December 2018 via email to:

david.l.ariosto.civ@mail.mil

4. Site Visit. The Government will hold a site visit, all personnel attending the site visit will convene at the Mission and Installation Contracting Command – West Point’s office located on the 1st Floor, 681 Hardee Place, West Point, NY on 27 November 2018 beginning at 08:30 AM local time. All interested firms may attend with a limit of three (3) attendees per firm. Please submit, in writing, the names of attendees to David Ariosto at david.l.ariosto.civ@mail.mil by close of business 19 November 2018.

ALL VISITORS MUST PROCEED TO THE USMA VISITORS CONTROL CENTER (VCC) ON SOUTH POST TO GET A PASS TO ENTER WEST POINT. INSTRUCTIONS ARE AVAILABLE ON THE WEST POINT HOME PAGE WWW.WESTPOINT.ARMY.MIL AND LOOK FOR THE LINK “VISITING US”. CALL THE VCC AT Tel: (845) 938-0390 or (845) 938-0392 FOR DETAILS.

Give yourself adequate time –AT LEAST 1 HOUR PRIOR to go thru the visitors center and then to drive to the MICC –West Point office. Depending on the time of day it may go fast and other times it may take up to an hour.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 15.

2. The Proposal. The submission of the documentation specified below will constitute the offerors acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical and prices in their initial proposal submission.

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information needed to allow for evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the contracting offeror in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/ Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

If any necessary documents are not available on FEDBIZOPPS, please notify the point of contact shown on the Standard Form 1449.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission Capability, Past Performance, and Price.

2. Format

(a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

(b) The Offerors shall be organized into four (4) volumes. Each hard copy volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel as outlined in Table 3. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 3

(c) Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation.

3. Content

(a) Volume I – Completed Standard Form 1449, Completed 52.212-3 Offer Representations and Certifications, contractor information, subcontractor information, teaming agreements etc.

(b) Volume II – Mission Capability.

(1) The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Proposals will be evaluated against the Mission Capability factors defined 52.212-2 Addendum. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

(2) The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in 52.212-2 addendum. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS.

(c) Volume III - Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Performance Work Statement (PWS)

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners expected to perform 20 percent or more of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Government. Offerors will be provided the opportunity to respond to adverse past performance information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. Early Proposal Information. The offeror is requested to submit the Past Performance Volume 10 calendar days after the RFP issuance date, to the Contracting Specialist.

1. The offeror shall include documentation regarding its relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years for the submitted data. The past performance data shall document a successful history of past contract performance.

1. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. The offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

1. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

1. Table of Contents

1. Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 1.

1. Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information to the Government. Offerors will be provided the opportunity to respond to such information. A sample consent letter is attached as Attachment 1.

1. Specific Relevant Contracts Format - Sheets in accordance with Attachment 2. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in size, time, scope, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting the assertion of relevance and how it was determined that the work performed previously was the same or similar in size, time, scope, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Receny- . To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation.

1. Past Performance Questionnaire - See Attachment, For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to David Ariosto, Contract Specialist not Later than proposal submission due date. Any questionnaires not returned directly to the Contracting Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Volume IV- Price – The offeror shall complete Section B of the solicitation. For the Price Volume, the electronic version will take precedence for any differences noted between the hard copy and electronic versions of an offeror’s proposal.

Certified cost or pricing data is not anticipated due to expected competition.

PERFORMANCE WORK STATEMENT

SECTION 1

PERFORMANCE WORK STATEMENT

1.1 GENERAL REQUIREMENTS

1.1.1 GENERAL. This is a non-personnel services contract to provide for recycle/refuse collection. The Government shall not exercise any supervision or control over the contractor service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor which, in turn is responsible to the Government for all duties and responsibilities to be performed in accordance with the contract.

1.1.2 INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform recycle/ refuse collection as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.3 SCOPE OF WORK. The Contractor shall furnish all supervision, labor, tools, vehicles, materials, quality control, equipment required to collect, transport and dispose of all refuse and recycling materials at a transfer station off post, to include residential refuse, and all refuse from the locations listed in Attachment A. The Contractor shall determine the most cost effective manner to minimize collection and disposal costs, maximize recycling and waste diversion rates. The West Point Recycling Center facility is available for use by the contractor for storing and processing recyclables or recyclables may be sent to an appropriate fully licensed and certified privately owned Recycling Facility outside of the Government Installation. If the Contractor requests use of the West Point Recycling Center facility, the Contractor shall furnish all supervision, labor, tools, vehicles, materials, quality control, equipment required to collect, transport, process, and dispose of all recyclable materials at the West Point Recycling Center. The Contractor shall furnish all supervision, labor, tools, vehicles, materials, quality control, equipment required to operate, service and maintain the West Point Recycle Center facility. Additionally, the Contractor shall install, service and repair Government provided equipment as per manufacturer specifications and as directed by the Contracting Officer (KO). All solid waste and recyclables generated (excluding regulated medical or hazardous waste) is to be collected, transported and disposed of and/or delivered in accordance with (IAW) all terms, conditions and standards of this PWS and contract terms. The Contractor shall comply with all local, state and federal controls, regulations, and laws as applicable to the service provided. All recycle/refuse material must be weighed on trucks, recorded, and submitted to KO or designated Government representative. The Contractor shall obtain such permits, bonds, licenses, insurance or other authorizations as may be required by this PWS. The contractor shall recycle or divert from landfill all materials required by Federal, New York State, Army, or local regulations. The contractor shall comply with EO 13834 by implementing recycling measures and complying with Federal requirements with regard to solid waste management and disposal. Per New York State Environmental Conservation Law Article 27 Title 26, Section 27-2613, Electronic Equipment Recycling and Reuse, the Contractor shall responsibly recycle, reuse, and ensure that the electronics are recycled in an environmentally responsible manner. Refrigerant and other such materials shall be recycled for reuse in an environmentally responsible way, and not allowed to openly volatize or release into the atmosphere. The Contractor shall empty recycle/refuse containers a minimum of once a week or before capacity reaches 85% full. The contractor shall perform schedule routes for pick-up and respond to calls for service when dumpsters reach full before scheduled pick up.

1.1.4 BACKGROUND INFORMATION: The USAG, founded in 1802, encompasses fifteen thousand (15,000) acres of rocky highland located approximately fifty (50) miles north of New York City. In addition to being a college campus with all the academic and social activities, it is a self-sustaining military community. As a historic site and international tourist attraction, two million tourists from around the world visit the Academy throughout the year. Cadet summer military training takes place at Camp Buckner, Camp Natural Bridge and Lake Frederick, which are located approximately ten miles west of the Academy on Route 293. Three (3) miles south of West Point on Route 9W is the Cadet Riding Club. Located approximately fifteen (15) miles north west of West Point is Stewart International Airport where the U.S. Army 2nd Aviation Detachment occupies Building #108 (aircraft hangar).

1.1.5 West Point currently has a contract for refuse collection, transport, and disposal and a separate contract for operation of an on-post Transfer Station. West Point does not intend to exercise any Transfer Station Operation contract options. Except as stated in section 3 and excluding the West Point Recycle Center services and operation, no Government Furnished Property collection facilities will be provided or authorized and all contract designated refuse is to be removed from post and processed at a qualifying NYS facility or location as stated in e.g. para 5.11.

1.1.6 CONSTRUCTION: Construction and maintenance projects are ongoing throughout the Academy, causing traffic delays and changing traffic flow patterns. The Contractor shall arrange routes and schedules as appropriate to accommodate such conditions without interruption of service. Additionally, service to specific facilities may be temporarily suspended during construction and maintenance project(s) that prohibit facility occupancy. Payment for service not provided will be suspended as well during these periods (as applicable).

1.1.7 NORMAL GOVERNMENT OPERATIONS: The Contractor shall accomplish operations under this contract with a minimum of interference with normal Government operation.

1.1.8 PERIOD OF PERFORMANCE. Total performance will not exceed 66 months from the beginning of the base year. A thirty day phase out period will occur in the last option year.

1.1.9 POST AWARD CONFERENCE/ PERIODIC PROGRESS MEETINGS. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.1.10 PHASE IN/ PHASE OUT PERIOD. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the [(1) month (up to thirty-(30) calendar days)] phase in and phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. During the Phase Out Period the Contractor shall provide necessary support to the new Contractor to assure a smooth transition for a period not to exceed 30 calendar days.

OBJECTIVES. Consistent with its strong commitment to sustainability and the requirements of E.O. 13834, the contractor shall actively work to reduce quantities of material disposed of in landfills by increasing diversion by any legal process that avoids landfill disposal. The contractor is encouraged to utilize environmentally sound best management practices, innovation, and partnering with the Installation and offer the most cost effective and environmentally sound service to the government in the performance of this contract to maximize diversion. Diversion rates shall be calculated each year of the contract counting all waste and recyclables generated during the 12 months of each contract year.

1.1.11 RECYCLABLES AND REFUSE. The Contractor shall collect, transport and dispose of all recyclable and refuse materials including but not limited to paper products, de-rimmed tires, woody debris, wood pallets, metal, concrete, brick, furniture, appliances, air conditioners, refrigerators, plastics, glass containers, aluminum/tin cans, scrap metal, toner cartridges, electronics, televisions, batteries, mattresses or other bulky materials placed adjacent to the solid waste collection point as well as bulk solid waste in an environmentally responsible manner. Bulk recycling/refuse materials will be collected within two calendar days of being notified by the COR. Recyclables does not include spent ammunition brass from any West Point Range.

1.1.12 WORK HOURS. The Contractor shall perform typical and routine operations under this contract between 6:30 AM and 4:30 PM, unless otherwise specified within contract or by the KO or a designated representative. Specific guidance for a regulated start time does occur and is subject to change, on any given moment, depending on the circumstances. Currently trash and or recycling containers shall not be emptied at the Elementary & Middle School until 9 AM or later to avoid conflicts with the morning school arrivals. Trash and or recycling collection shall not occur within a quarter mile radius around Quarters #86 in Lusk Housing before 8 AM due to special issuses.This radius is genrally defined as the area surrounding the AOG Building #698 and the Football Stadium Building #700. Further guidance shall be provided by the COR. As an example, special events such as Graduation Day and Football events will require alternative work hours that will be designated by the KO or a designated representative. Work hours will be part of the discussion during the kick-off meeting and as part of Government furnished data.

1.1.13 COMPLIANCE WITH LAWS AND REGULATIONS. The Contractor shall comply with all laws, ordinances, statutes and regulations pertaining to the collection, transportation and disposal of solid waste and recyclables and shall obtain such permits or other authorizations as may be required.

1.1.14 SECURITY. The heightened awareness of terrorist threat to the USAG has required thorough inspection of vehicles and equipment entering and leaving the installation. The Contractor shall obtain the necessary paperwork and procedures through the COR, to obtain proper identification and area passes for installation entry (Enclosure 1). No contract employee will access the post without proper documentation. All contract employees may be subject to security review. Rejection of contract personnel due to security review shall not absolve the contractor from any responsibility contained within this contract. Contractor employees, shall complete AT Level 1 awareness training within 30 days of contract start date. The Contractor shall submit certificates of completion for all employees to the COR or to the KO, within 5 calendar days after completion by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil. The Contractor and all associated sub-contractor employees shall comply with adjudication procedures using the National Crime Information Center Interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-04/AR 190-13), (Enclosure 1). The Contractor and sub-contractor s shall brief all employees on the USMA iWATCH program (Enclosure 1), this training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance on USMA, Contractor shall provide results to the COR within 30 calendar days of contract award. Additionally, vehicle and equipment operators shall be required to provide upon request adequate photo identification. Failure to do so may result in interruption of service and possible administrative action. The process of vehicle inspection and personnel identification verification may require waiting on long lines for extended periods (thirty (30) minutes or more) at entrance points to the installation. Collection service route schedules should be planned accordingly.

1.1.15 ORGANIC WASTE. The Contractor shall collect, transport, and deliver organic materials collected from West Point to an off-site landscape recycling/composting facility. Organic wastes, including but not limited to grass clippings, cut or uprooted weeds, cut or uprooted shrubs, leaves, logs, and limbs. Residential and some facility organic materials will require collection and transportation. Specific Garrison and/or Government Organizations, including the DPW Roads and Grounds Branch, will place bulk organic waste at the designated Organic Storage/Staging area located behind Building #1379 off of Route 293, Range 3, 4, 5 exits. Some organic waste may be requested to the KO to be temporarily staged at this location. If approved the Contractor shall manage this organic site, to include the controlled organization, removal and disposal of all organic waste. The contractor shall ensure the volume of organic waste stored does not exceed 500 cubic yards. The Contractor does not have to use the organic site and can develop another procedure to collect, load, move, transport and dispose of all organics. The acceptance of organic waste directly from a delivery vehicle to a transfer conveyance is authorized to avoid the need to “stock pile” material. If the Contractor chooses to use this staging site then they opt to manage it the best way that they see fit to meet the contract terms, to include all personnel and equipment. The use of the staging site may be eliminated at the discretion of the Government and without notice. Organic waste removed shall be weighed and recorded on a certified weight ticket. Payment for organic waste removal shall be accomplished based on recorded weights. Processing (grinding and/or chipping) of organic waste prior to removal is authorized but at no additional cost to the Government. The Contractor shall collect and dispose, of by recycling, all stable organic waste from the Morgan’s Farm horse and animal stables. Stable waste is collected 3 days a week. A 20 cubic yard (CY) roll-off is stationed at the facility and is filled by the government employees. An extra 20 CY roll-off is provided by the government so the Contractor can rotate each container on removal days. All organic waste shall be brought to an approved recycling/composting facility. The Contractor shall provide notice of the name and location of the certified and licensed recycling facility to the KO and/or COR prior to removal and disposal of any organic waste.

1.1.16 SLUDGE & GRIT WASTE. The Contractor shall collect, transport, and deliver sludge and grit materials collected from the West Point Waste Water Treatment Plants to an off-site recycling…