W911SA24Q3054 Amendment 2 (f) 2-1-24.pdf

0012047676

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment tw o (2) is to respond to vendor questions and extend quote due date. All other terms and conditions of the solicitaion remain unchanged.

1. Question and Answ er responses have been incorporated in the Solicitation.

2. Quote due date w ill be extended. Quotes w ill be due in accordance w ith the solicitation no later than 10:00 AM CT on Tuesday 6 February 2024.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA24Q3054

X 9B. DATED (SEE ITEM 11)

16-Jan-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Feb-2024

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA24Q3054

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Feb-2024 10:00 AM to 06-Feb-2024 10:00 AM.

The following have been added by full text:

RESPONSE TO VENDOR QUESTIONS

Q1: At least for the initial cleanup phase of the overall cleanup for the Army Reserve in Milwaukee, will chemicals be allowed to control the weeds especially after trimming, especially the gravel areas, solar panel area, and along the fence? Knowing the site, it will be next to impossible to remove each brush overgrowth down to the roots unless you are completely redoing it. The cost will be prohibitive for any company to perform these tasks without systemic chemicals to get to the roots.

A1: All weed control shall be completed in accordance with the PWS. Please see the PWS regarding chemical weed control.

Q2: Would the use of an herbicide spray (utilized at the appropriate rate) be allowed in the gravel areas?

A2: All weed control shall be completed in accordance with the PWS. Please see the PWS regarding chemical weed control.

Q3. If not, what products would be acceptable for the removal of the weeds in the gravel areas?

A3: All weed control shall be completed in accordance with the PWS. Please see the PWS regarding chemical weed control.

Q4. Is the use of an herbicide spray allowed along the fence line?

A4. All weed control shall be completed in accordance with the PWS. Please see the PWS regarding chemical weed control.

Q5. If not, what products would be acceptable for use along the fence line?

A5. All weed control shall be completed in accordance with the PWS. Please see the PWS regarding chemical weed control.

Q6: To what extent can we use glysophate along the fence lines, in the cracks (sidewalks, parking lots, and roads), and gravel? Will there be a time we could use glysophate on 6" inches or smaller stones?

A6: All weed control shall be completed in accordance with the PWS. Please see the PWS regarding chemical weed control.

Q7: Are you going to publish any questions/RFI's that were mentioned yesterday. Also, a list of attendees?

A7: See the Supplemental Information of the Solicitation regarding published questions. This is a Request for Quote (RFQ), The government will not release names of the offerors.

Q8: Additionally, will there be a site visit sign-up sheet uploaded?

A8: No sign-up sheet will be provided.

Q9: Were there any performance issues with the previous contractor?

A9: Information regarding the performance on prior contract is considered proprietary information and will not be released.

Q10. Did the scope change at all?

A10: The RFQ contains all required services.

Q11. Who is the incumbent for the previous contract? What was their period of performance and contract value? What was the contract number?

A11. See Supplemental information of the solicitation. No additional information regarding the prior contract or prior contractor will be provided.

Q12. Would you need Snow removal in any of the specified areas?

A12. The required services are included in the RFQ, no additional services are required.

Q13. Would you consider extending the deadline of submissions by one week? This would allow for contractors to revisit the site once the snow has melted, giving contractors a better idea of the current ground conditions.

A13: The government will extend the quote due date at this time. Please see Amendment 2 for quote due date and time. No additional site visit will be held at this time.

Q14. What is the Army's expected payment terms to contractors? Net 30? Net 45?

A14. See FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Services. Unless discount terms are specified by the offeror, the government will process payment in accordance with the Prompt Payment Act.

Q15. We attended the site visit today and noticed that there are some trees (DBH of 3” and larger) within 5 feet of the fence line. The SOW states that the fence line shall be cleared 5 feet on each side. Does this include the removal of these trees?

A15. This does not include the removal of trees (DBH of 3.5” and larger).

Q16. Will a staging area be available to the contractor? If so, where would it be located?

A16. In accordance with Part 3 of the PWS there will be no Government Furnished Facilities.

Q17: I wanted to bring to your attention that we are encountering difficulties accessing the OPSEC attachment.

Could you kindly assist in rectifying this matter at your earliest convenience?

A17: The document is accessible through SAM.gov, but if a offer is experiencing difficulty open the document via SAM.gov please email Courtney Davis prior to the quote due date and time, she will email the document to the offeror directly.

Q18. Mowing type 1 has 2-5 inches, but edgings show height not to exceed 2 inches. Should the edging match their adjacent mowing requirements? Likewise, mowing type 2 has 3-8 inches and the edging still shows 2 inches maximum.

A18. 5.2.2.2 Edging: Edges of curbs, sidewalks, driveways, streets, and other hard surfaces within or adjacent to the specified area shall be trimmed if vegetation extends more than two” (inches) onto the hard surface.

Q19. How often do you anticipate meetings? Are these to be in person, phone, or over video?

A19. Meetings are held on a as needed basis, typically via phone or Microsoft Teams.

Q20. Will someone be moving the grates so that we can remove unwanted vegetation inside of those grates (referencing provided photos)?

A20. There is not a requirement for grates to be moved. If the question is referring to, gates to be opened, then the answer is yes, the gates will be opened to gain access to remove the unwanted vegetation.

Q21. Could you define “debris” needed to be picked up for initial clean up (does it include pallets, tires, construction pieces)? Will the CO / COR walk the site with the contractor and verify all questionable items before any work begins?

A21. Trash and any debris outside of the fence line shall be removed to match the PWS. Debris does not include pallets, tires, or construction pieces.

Q22. Will we have a location to store anything on site (Chemicals, SDS, eye-wash, etc.)? If so, is it secure, would it be shared with anyone else, what is the size, and is it accessible from the outside?

A22. In accordance with Part 3 of the PWS there will be no Government Furnished Facilities.

Q23. If the government's debris, crooked fencing, or unseen items cause damage to contractors’ equipment, who pays?

A23. The contractor is responsible for their own equipment. Prior to equipment use the government suggest the contractor complete a thorough walk through of the area to prevent damage. IAW PWS 1.6.8 the contractor will be held accountable for any damage caused by the contractor to government equipment is responsible.

Q24. The map shows 2 types of mowing areas; solicitation calls out 4. Are we using any types 3 or 4? If yes, provide locations on the map with square foot areas.

A24. Please see Attachment 1 – Price Schedule and Attachment 2 – Drawing for the mow types required for ground maintenance services at Army Reserve facility WI064 located at 4850 W Silver Springs Dr. Milwaukee, WI 53218.

Mow types 3 & 4 types is not required.

Q25. The Base map shows only Type 1 and 2 areas, but the PWS mentions Type 3 and 4 mowing...

Can the map be revised to show the Type 3 and 4 work zones as well?

A25. Please see Attachment 1 – Price Schedule and Attachment 2 – Drawing for the mow types required for ground maintenance services at Army Reserve facility WI064 located at 4850 W Silver Springs Dr. Milwaukee, WI 53218.

Mow types 3 & 4 types is not required.

Q26. Provide a map of shallow wiring (low voltage), utility pedestal locations (water, data, power, other)? Is the army to permanently mark these with flags or should the contractor?

A26. The map will not be updated to include wiring, utility pedestal locations. It will be the responsibility of the contract to perform a site inspection prior to grounds maintenance services to locate these items to prevent damage.

The government will not permanently mark these areas and if the contractor wishes to do so, the contractor shall receive approval from the COR before doing so. If the contractor determines that there is going to be any digging to remove unwanted vegetation, the contractor shall coordinate with the COR prior to digging and it is recommended that the contractor call the diggers hot line.

Q27. Is it acceptable to bring a dumpster Rolloff onsite for initial cleanup (or two)?

A27. The use of a Rolloff dumpster for initial clean up only, must be approved by and coordinated with the COR prior to use. If a Rolloff dumpster is approved for use the COR will inform the contractor of placement and dumpster shall be removed from the site at the end of the day or when finished with the cleanup. The contractor shall be responsible for any damage cause by the placement and removal of the dumpster.

Q28. Would there be additional paperwork or requirements for green card employees or subcontractor employees coming on the military installation for this work?

A28. Background check is done on all employees to clear them before they are authorized to work. Access for contractor employees should not be an issue as long as they can comply with PWS 1.6.16 , 1.7.2, and 1.7.4.

Q29. Does the required training have to be done on site? How many hours of training is anticipated?

A29. This training is completed online at the following URL addresses and should take around 1 hour each training.

http://jko.jten.mil. https://www.mepcom.army.mil/Home/Contractors/.

https://www.cdse.edu/Training/eLearning/GS130/.

Q30. The army is requesting tree branch trimming/pruning and also mentions vegetation removal by the gates in SOW clause 5.1.2. We see trees around the fences, will any trees have to be removed and grinded down to the stump?

A30. No. it is not the responsibility of the grounds contractor to remove trees larger than 3.5” and no stump grinding required.

(End of Summary of Changes)