W911SA21B2003 Solicitation Amendment 0002.pdf

0011583226

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the bid due date to 13 April 2021, Update Attachment 2 Specifications and Attachment 3 Draw ings and answ er questions received. See summary of changes for all applicable changes.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Apr-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA21B2003

X 9B. DATED (SEE ITEM 11)

04-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Apr-2021

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA21B2003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 06-Apr-2021 11:00 AM to 13-Apr-2021 11:00 AM.

The following have been modified:

QUESTIONS AND ANSWERS

Question (1) Drawing M 1.1 States "Natural Gas Service Including Piping Up To Gas Meter and Gas Meter by Excel Energy". Is the cost of the service the responsibility of the contractor? Or the Base? We are assuming that from the meter to the equipment is the responsibility of the Contractor?

Question (1) Government Response: Xcel Energy will provide the new gas service lateral and gas meter and DPW Energy Branch will cover the costs only for the service lateral and meter. All other work, fuel piping extending from the gas meter to all gas fired equipment units, preparatory work and stub-ups, support, inspection and testing, documentation, and connections are the responsibility of the Contractor at Contractor's expense. Refer to Specifications and Drawings dated March 2021 for requirements including but not limited to Section 01 10 10 Paragraph 1.01 C.4. (all) and Part 5, and drawing sheet M4.0 (keynote M8).

Question (2) Because the building will be empty during the work, will storing materials, gang boxes, and tools in the gym be allowed?

Question (2) Government Response: Per Section 01 10 10 Paragraph 1.08 D., the Contractor must submit a written request to the COR for a designated storage area at or near the facility. The facility will be unoccupied during the construction phase, but it will not be empty (there will be typical facility systems, equipment, and contents). After the Contractor submits a request for on-site storage, the COR will determine an appropriate designated storage area if available. There is not any guarantee of storage within the facility. Refer to Specification Section 01 10 10 Paragraphs 1.01 A.4., 1.08 (all), 1.09 (all) and 1.10 (all).

For clarification, the Contractor must maintain acceptable environmental conditions during construction to protect building systems, equipment, and contents from all types of damage. The Contractor must provide temporary heating, cooling and ventilation systems during all outages to maintain acceptable environmental conditions (refer to Section 01 10 10 Paragraphs 1.04 C.1 and C.2.).

For clarification, the Contractor must provide submittals in compliance with Specifications and as specified in Section 01 33 00.

For clarification, the Contractor must provide proper storage and handling of all products for installation in compliance with Specifications to protect against damage.

Question (3) Can the removed ceiling tile be stored in the building, if the areas of work will be done in phases?

Question (3) Government Response: Refer to the Government Response above for Question (2). There is not any guarantee of storage within the facility.

Question (4) Are there any of the mechanical systems slated for demolition to be turned over to base personnel? Possible stock/replacement parts?

Question (4) Government Response: No, there is not a requirement for mechanical systems specifically identified for demolition to be turned over to the Government for re-use.

Question (5) The M plans do not show the removal or replacement of the VRF system piping to the fan coil units nor the heat recovery units. Is it the intent to reuse the existing VRF piping?

Question (5) Government Response: The design intent is to replace the existing LG VRF system(s) with new equipment of the same manufacturer as existing equipment. Per AE's discussion with local manufacturer vendor, existing refrigerant piping could be re-used for new equipment of the same manufacturer as existing equipment. Per design intent, extend refrigerant piping to new equipment units as required for connections in accordance with manufacturer's recommendations.

If the Contractor selects a different equipment manufacturer, provide new refrigerant piping for all new equipment, provide removal and proper disposal of existing refrigerant, and either abandon existing refrigerant piping in place with cap and seal or provide proper removal and disposal.

If the Contractor plans to use LG equipment and the equipment manufacturer (local vendor) recommends to replace the refrigerant piping, provide new refrigerant piping for all new equipment, provide removal and proper disposal of existing refrigerant, and either abandon existing refrigerant piping in place with cap and seal or provide proper removal and disposal.

Question (6) We can abandon the current refrigeration lines above the drywall ceiling and run the new VRF line sets above the drop ceiling, correct?

Question (6) Government Response: Refer to the Government Response to Question (5) above. Route new refrigerant piping along same route as existing piping where possible including above dropped ceilings (not above drywall).

Question (7) Plan page M2.0 has a key note to provide new refrigeration piping to FCU 19 only. The sheet note 2 states that existing refrigeration piping is not shown for clarity.

MD 1.0 does not show removal of existing refrigeration piping to the FCU or HR units.

Note M3 on page MD 1.0 says to reconnect existing refrigeration piping but that is on the Demo page not the new work page. There is no way to verify that the existing piping is the correct size for the new units and whether it is in clean condition to be warrantable. The Mfg.

does not recommend using existing piping and may not warranty the equipment.

Please Clarify.

Question (7) Government Response: Refer to the Government Response to Question (5) above. Sheet note 2 on drawing M2.0 is amended for clarity.

For Clarification: If the Contractor plans to use LG equipment and the equipment manufacturer (local vendor) recommends replacement of the refrigerant piping, the Contractor is responsible to include all costs associated with the replacement of refrigerant piping and provide a letter from the equipment manufacturer to replace the refrigerant piping.

For Clarification: Per drawing MD 1.0 Keynote M3 requires re-connection of refrigerant lines where new equipment is of the same manufacturer as existing equipment and in accordance with manufacturer's recommendations. Keynote M4 requires a dedicated new FCU-19 with a remote condenser on the roof to replace an existing CMC-4 unit.

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

SUPPLEMENTAL INFORMATION

Contract Specialist:

Jim Hubert Phone: 608-388-1251 E-mail: james.k.hubert.civ@mail.mil

Contracting Officer:

Steve Bailey Phone: 608-388-6077 Email: steven.m.bailey2.civ@mail.mil

In response to the COVID-19 pandemic and the President’s declaration of a National Emergency concerning COVID-19 on 13 March 2020, MICC Ft McCoy is following the recommended safety guidelines imposed by the World Health Organization (WHO) and the Centers for Disease Control and Prevention (CDC) to mitigate the spread of COVID-19, therefore, the procedures for bid submission and public bid openings are hereby changed as detailed in the following paragraphs. See Pages 4 and 5 for full details on bid submission.

Please note: The time the Bid is due is different from the time of the Public Bid Opening. This will allow time for bids to be downloaded from SAFE in order to be read aloud during the Public Bid Opening teleconference. Late Bids received after the Bid Due date/time will not be considered for award; even if they are received before the Public Bid Opening. Screen Shots of the SAFE submission will be taken to confirm each contractor bid was received by the bid due date/time.

Bid Due Date: 13 April 2021 BidDue Time: 11:00 AM CST

Bid Opening Time: 1:00 PM CST

Contractor POC E-mail

DUNS

TAXPAYER ID #

PROJECT MAGNITUDE

The magnitude of this project is between $500,000 and $1,000,000.

PERIOD OF PERFORMANCE: 320 Days After Notice to Proceed

Include the following within the sealed bid package:

1) Completed SF1442 with acknowledgement of all amendments

2) Completed Attachment 5, SF24

3) Any additional verification documents

BID SUBMISSION: Due to the current COVID-19 public health crisis, electronic bids submitted through DoD Secure Access File Exchange (SAFE) (https://safe.apps.mil) will be the only accepted method for submission of bids for this solicitation. Traditional paper bids will not be accepted. Non-CAC users will not have the capability to upload proposals or documents without a Drop-Off request. Offerors must send an email to the Contract Specialist at james.k.hubert..civ@mail.mil to receive a Drop-Off request; please include the solicitation number in the subject line of the email. Once the Offeror receives the Drop-Off request, the Drop-Off can only be accessed for a period of 14 days to upload files. We request that you submit your request for a Drop-Off no sooner than two to three days prior to the submission due date because all uploaded files will be automatically deleted from DoD SAFE 7 days after upload. Offeror's are reminded to allow sufficient time for their submittals' files to upload, transmit, and timestamp. Therefore, waiting until the last minute to attempt transmission of your proposal could result in your submittal being deemed late should the website encounter performance or technical issues.

Public Bid Openings: Due to the current COVID-19 public health crisis, the Public Bid Opening for this solicitation will be conducted via teleconference. To attend the Public Bid Opening teleconference, any interested party must submit an email request to the Contract Specialist james.k.hubert.civ@mail.mil prior to the Bid Opening time in order to access the teleconference. The Contract Specialist will provide you the phone number and attendee passcode for attendance. Once the teleconference has begun, no access information will be distributed, and no information will be repeated for late attendees.

The public bid opening will occur two hours after the due date and time specified for bids in order to facilitate the transfer bid submission via DoD SAFE to the MICC as well as set up the teleconference call.

Please note: The time the Bid is due is different from the time of the Public Bid Opening. This will allow time for bids to be downloaded from DoD SAFE in order to be read aloud during the Public Bid Opening teleconference.

Late Bids received after the Bid Due date/time will not be considered for award; even if they are received before the Public Bid Opening. Screen Shots of the DoD SAFE submission will be taken to confirm each contractor bid was received by the bid due date/time.

Bid abstracts and Screen Shots of the DoD SAFE submission will be posted on beta.sam.gov at the conclusion of the Public Bid Opening Teleconference.

The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and may therefore be ineligible for award.

A site visit is scheduled for March 18, 2020 at 1:00PM Local time.

In response to the COVID-19 pandemic and the President’s declaration of a National Emergency concerning

COVID-19 on 13 March 2020, MICC Ft McCoy is following the recommended safety guidelines imposed by the World Health Organization (WHO) and the Centers for Disease Control and Prevention (CDC) to mitigate the spread of COVID-19. Therefore, the procedures for Site Visits are hereby changed as detailed in the following paragraphs:

1. RSVP for site visit are required 2 business days (MICC is open Monday through Friday only) before the site visit. Please note if the site visit is on Tuesday, all site visit RSVPs are due on the preceding Friday. Please email the Contract Specialist your company’s attendance, along with the number of subcontractors attending. In the email include the solicitation number and “site visit” in the subject line.

2. The names of individuals who are projected to attend are not necessary. The MICC is only looking for the number of individuals attending. We will be limiting groups to 10 at a time, so staggering of groups may be necessary.

3. Only one individual per firm are allowed to attend the site visit. (1 individual from the prime and 1 individual from each subcontractor firm)

4. Face masks must be worn by all attending parties. MICC Fort McCoy will not be providing face masks.

5. Six feet social distancing space must be maintained at all times by all parties.

6. Bathrooms are accessible before the site visit for hand washing.

Contractors may return to the MICC for access to the bathroom after the site visit for hand washing.

7. Violation of these rules may be grounds for individuals to be removed from the site visit.

These ground rules are intended to be followed by all attending the site visit and those conducting the site visit. This is to ensure the safety of the entire team, including the individuals attending and those conducting the site visits.

These measures ensure all parties are following the CDC Guidelines to prevent the spread of COVID-19. If you have any symptoms or are unsure of your COVID-19 status, please do not attend the site visit. Please follow CDC Guidelines for self-isolation if you have any symptoms as identified by the CDC.

Please ensure you arrive at Fort McCoy early enough to gain access to the installation prior to the beginning of the site visit. All parties will meet at the Contracting Office before visiting any site locations. Late arrivals will not be accommodated nor will any additional site visits be scheduled.

Please utilize the time before the site visit to review and become familiar with all the documents.

Questions will not be answered at the site visit. All questions must be emailed to the Contract Specialist by the deadline stated in the solicitation. All questions will be answered and an amendment will be posted to beta.sam.gov showing all questions received and all applicable answers.

Please check beta.sam.gov for all amendments and updated documents before your firm submits a bid, quote or proposal.

Any questions concerns, verification or clarification of information of the documents included in the solicitation package shall be submitted in writing and submitted to the Contract Specialist identified herein no later than 4:00 PM, local time on March 25, 2021. Include in the subject line of the email the Government’s solicitation number;

failure to do so will lessen the Government’s ability to ensure all questions are considered during the bidding process. Provide your company name, POC and contact information in the body of the email.

The “Equal Employment Opportunity Is the Law” notice (poster) referenced in FAR clause 52.222-26(b) (3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm

In accordance with FAR 22.404-10, the contractor must post a copy of the wage determination and Department of Labor Form WH-1321 in a prominent place where employees working on federal construction contracts can easily see it. The applicable wage determination is incorporated into the contract by Attachment 4. The WH-1321 poster is located at https://www.dol.gov/whd/programs/dbra/wh1321.htm

Contractors are referred to EPA’s list of EPA-designated products available at http://www.epa.gov providing products that contain recovered materials.

In accordance with DPAP changes to reporting requirements under FAR 52.223-2, Affirmative Procurement of Bio-based Products under Service and Construction Contracts, contractors are now required to submit annual bio-based reports to the new reporting module in the System for Award Management (SAM). SAM can be accessed at https://www.sam.gov

SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 238220 or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 238220, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

SAM REQUIREMENT: Prospective contractors who have not completed electronic annual representations and certifications at www.sam.gov in conjunction with required registration in the SYSTEM for AWARD MANAGEMENT (SAM) database, shall complete and submit 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) and 252.204-7007 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS NOV 2020) in SAM to be eligible to receive an award for this solicitation.

EVALUATION FACTORS

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors. Bidders shall submit a price for each item specified in the solicitation. No bid for a quantity less than that specified in the solicitation will be accepted. Bids shall be evaluated using the quantities set forth in the solicitation. All prices bid in response to this solicitation must include all costs associated with work elements, applicable State sales taxes, permits, and licensure. And the overall project management, superintendence and quality control necessary for the planning and execution of multiple work requirements conducted simultaneously throughout the performance period.

BID GUARANTEE

A Bid Bond/Guarantee is required for this contract if it exceeds $150,000. The Bid Bond amount shall be twenty percent (20%) of the bid price or $3 Million, whichever is less.

Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee.

ATTACHMENTS:

Attachment 1 AT OPSEC Attachment 2 Specifications Amended 4-5-21 Attachment 3 Drawings Amended 4-5-21 Attachment 4 Wage Determination Amended 3-30-21 Attachment 5 SF24

(End of Summary of Changes)