W911SA-20-Q-3035_Attachment_7_SUS_Trifold.pdf
PDF 407 KB Posted
- Attached to
- Grounds Maintenance in Ohio
- Solicitation number
- W911SA20Q3035
About this file
This document provides information on the Supplier Self-Service (SUS) portal and a related federal contract opportunity for grounds maintenance services. The SUS portal allows contractors to view contract information, acknowledge purchase orders for accuracy, create advanced ship notices or confirmation of services, and create and submit electronic invoices directly from within Wide Area Workflow. It aims to improve invoice accuracy, enable faster payments, and reduce errors by prepopulating invoice data and validating submissions in real-time. The related federal contract opportunity is a non-personnel services contract issued by the Department of the Army Materiel Command Mission and Installation Contracting Command Fort McCoy. It is solicitation number W911SA20Q3035 to provide grounds maintenance at six Army Reserve facilities in Ohio from April 1, 2020 to March 31, 2021 with four option periods and an optional six month extension.
Attachment 7 SUS Trifold
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Text version
Department of the Army General Fund Enterprise Business System
GFEBS GFEBS
Supplier Self-Services (SUS):
Easy-to-Use Fewer errors Faster payments
Contact Us
HQDA, ASA (FM&C), P2P Team Mr. Roger A. Pillar
(703) 545-8855
Email roger.a.pillar.civ@mail.mil
For more information, please visit our website:
http://asafm.army.mil/offices/FIM/F MDomain.aspx?OfficeCode=1300
It’s your money Get it faster With SUS!
*Contact your local contracting office for participation requirements.
Get Paid Faster….
Supplier Self-Services (SUS):
o linked to Wide Area Workflow
(WAWF)
o improves invoice accuracy o enables you to GET PAID FASTER
Vendors comments include:
Easier ….
Easy to use -- similar to other common websites
You validate contract correctly recorded after award to prevent invoice errors and payment delays
You can view conformed contract, i.e., base contract with all modifications applied
You can view outstanding quantity or value on purchase order (PO) prior to submitting e-invoice
SUS prepopulates e-invoice for you
SUS validates e-invoice for you in real-time before submission
SUS eliminates erroneous data and the need for you to call Contracting Office and DFAS Customer Service for correct payment
SUS delivers payment faster
Only 3 Steps
Army Contracting Officer converts contracts to SUS and purchase order
(PO) is uploaded automatically
You complete three easy steps:
Step 1. Acknowledge Accuracy of PO
You log into WAWF and enter contract #; you’re automatically routed to the SUS portal
You review PO in SUS for accuracy You are prompted to acknowledge/ confirm initial award and/or any modifications to PO
Step 2. Create Advanced Ship Notice (ASN) or Confirmation for Services
You create ASN or confirmation for services which is similar to WAWF receiving report for goods
Serves as notification to COR/Acceptor of what you have delivered
Step 3. Create/Submit E-Invoice You create e-invoice in SUS which is prepopulated from ASN or Confirmation for Services with total value automatically calculated
You can change the quantity and replace default invoice number field with internal reference number
You can check payment status and obtain disbursement info in SUS
GFEBS GFEBS
GFEBS
SUS contract summary data can also be viewed in WAWF
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