W911SA-17-Q-0012_Amendment_0003.docx

W911SA-17-Q-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Feb-2017 10:00 AM to 21-Feb-2017 10:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Version 1.1; 02 Nov 2016

ID017 (16016) CUSTODIAL SERVICES

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide janitorial/custodial services as defined in this Performance Work Statement (PWS) at Army Reserve facility ID017 (16016) located at 10300 N. AERO DR., HAYDEN, ID 83831-6001. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, labor, equipment, supplies, chemicals, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial/custodial services as defined in the Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The 88th Army Reserve Support Command (RSC) was established and sited in 2006 at Fort McCoy, Wisconsin. The command supports approximately 50,000 Soldiers in 19 states to provide the best in class base operations support for Soldiers in the Northwest region.

1.3 Objectives: The objective of this contract is for the contractor to perform necessary janitorial/custodial services in a manner that will maintain a satisfactory facility condition and present a clean, sanitary, neat, and professional appearance as defined in the PWS.

1.4 Scope: The Contractor shall provide all labor, personnel, equipment, tools, chemicals, supplies, transportation, materials, supervision, and other items or services necessary to perform janitorial/custodial services as defined in this PWS. Note that any drawings or maps provided to the Contractor, either before or after the contract is awarded, are for reference purposes only and may not be to scale. Any square footage, or other measurement provided, may be an approximation. It is the sole responsibility of the Contractor to determine or verify the actual site conditions and measurements.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period and four (4) 12-month option periods.

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the performance standards in the PWS and referenced in Section 7, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a Corrective Action Plan (CAP) which identifies the root cause, corrective action for the root cause, corrective action for the specific nonconformance, and the date the corrective action(s) will be complete. The Government may also reduce the payment to the contractor in accordance with (IAW) the Performance Requirements Summary (PRS), or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred, or may terminate this contract for default.

1.6.2.1 Nonconforming Supplies or Services: When a Contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered a nonconformance. Nonconformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, for example, the costs associated with re-inspection.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, corrective action for the root cause, corrective action for the specific non-conformance and the date corrective action will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, corrective action for the root cause, corrective action for the specific non-conformance and the date corrective action will be completed.

1.6.2.1.4 The contractor will be notified of Government inspection results within 5 business days. The Contractor shall acknowledge receipt of the inspection results via email or letter within 2 business days. The contractor may be notified of inspection results verbally or via email. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.2.1.5 Performance Evaluation Meetings: The Contractor Point of Contact (POC) shall meet with the COR prior to start of the contract. However, meetings may be held whenever deficiencies are noted by the COR. A mutual effort shall be made to resolve all problems identified.

1.6.3 Federal Government Holidays: Except as noted in the PWS, work shall not be performed on the following holidays or on holidays observed in lieu thereof.

1.6.4 Unforeseen Installation Closures: When the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing; the Contractor will be notified by the COR of an installation closure. The Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government shall have the following options:

1.6.4.1 To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

1.6.4.2 To reschedule the work on any day satisfactory to both parties.

1.6.5 Hours of Operation: The Contractor shall normally perform work during normal duty hours, 7:30a.m. to 4:00p.m. Periodic work, such as stripping/waxing and carpet shampooing may be performed other than normal duty hours. Arrangements for work performed during other than normal duty hours shall be made with the COR or Designated Representative.

1.6.6 Key Control: The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost, or misplaced, and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. NOTE: All references to keys include key cards.

1.6.6.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.6.2 The Contractor may be required to replace, re-key, or reimburse the Government for replacement of locks or re-keying as a result of Contractor losing keys. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due.

1.6.6.3 The Contractor shall report the occurrences of a lost key immediately to the COR no later than the next business day.

1.6.6.4 It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

1.6.6.5 Lock Combinations; the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.6.7 Conservation of Utilities: The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include but shall not necessarily be limited to:

1.6.7.1 Lights shall be used only in areas where and at the time when work is actually being performed.

1.6.7.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by contracted workers.

1.6.7.3 Water faucets or valves shall be turned off after the required usage has been accomplished.

1.6.7.4 Government telephones shall be used by Contractor employees only for emergencies.

1.6.8 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, furnishings, equipment or grounds caused by the Contractor or his employees. The Contractor shall instruct his employees to immediately inform the building manager of any damages to property resulting from the performance of their duties.

1.6.9 Parking for Contractor’s Employees & Contractor Vehicles: Contractor employees shall park their personal and Contractor’s vehicles during the times and in the area designated by the COR or Designated Representative.

1.6.10 Circumstances to Be Reported: The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of an area which may affect the performance of the work, present unhealthy or hazardous conditions, or create any delays or interference with the work caused by the employees of the Government. Such report shall be made immediately upon discovery by the Contractor to the COR or Designated Representative.

1.6.11 Hazardous Materials: The Contractor shall provide and post an inventory listing of all hazardous materials used and stored onsite. Safety Data Sheets (SDS) will be maintained in the same location as stored cleaning materials and chemicals. It is the Contractor’s responsibility to properly train his personnel on the existence and safe use and storage of hazardous materials. When readily available the Contractor shall use environmentally safe products in the performance of the contract. Products containing chlorofluorocarbons shall not be used. The Contractor shall be responsible for the proper disposal of all their cleaning supplies and containers.

1.6.12 Loss of Contractor Property: The Contractor shall be responsible to retain supplies and equipment within each building, in a safe and secure manner. Storage rooms shall be kept clean. The Government will not be held liable for any loss of supplies or equipment owned by the Contractor; nor the loss of any personal property belonging to employees of the Contractor.

1.6.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO, COR, or Designated Representative, will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.14 Contracting Officer Representative (COR): The COR will be identified by separate letter and within the Supplemental Information of the contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.15 Key Personnel: The following personnel are considered key personnel by the Government: designated Point of Contact (POC) and an alternate POC. The Contractor shall provide a designated POC and an alternate, who shall be responsible for the competent performance of the work required under the specifications of this contract NLT 5 business days after contract award and as changes occur. The name and contact information of the POC and an alternate, who shall act for the contractor when the POC is absent, shall be designated in writing to the KO and COR. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between 7:30 a.m. to 4:00 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The POC(s) and alternates shall be able to read, write, speak, and understand English.

1.6.15.1 The POC or their alternate shall meet with COR to discuss immediate problems areas. The POC shall respond by phone or email to the COR within two (2) hours after notification of deficiencies and correct the deficiency(s) the next business day. The Contractor shall provide the telephone number and email of the POC to the COR.

1.6.16 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a recent color photo of the employee, prior to them entering Government facilities. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR prior to the listed employees entering Government facilities and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.17 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.6.18 Access and General Policy Requirements. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.18.1 Contractor Employee Access to Army Controlled Facilities: The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54; Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E-Verify Program. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

1.6.18.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.18.3 The Contractor shall have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities prior to employment. The law enforcement background check shall include any information entered into National Crime Information Center (NCIC-3) database. Documentation of these checks shall be sent to the COR for each employee prior to them entering Army-controlled installations or facilities.

1.6.18.4 The Contractor shall provide to the COR, seven days prior to employee entering Army controlled installations or facilities, the names and Social Security numbers (or equivalent identification numbers for non-U.S. citizens) of all employees who will be entering Army-controlled installations or facilities. This list shall include only employees verified through E-Verify and also indicate that a law enforcement background check was completed on each listed employee.

1.6.18.5 The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

1.6.18.6 The Contractor shall return within two business days all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a Contractor employee no longer requires access to the installation or facility.

1.6.18.7 The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

1.6.18.8 During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower

1.6.19 Lost and Found Property: It is the responsibility of the Contractor to ensure that all items of possible personal or monetary value found by the Contractor’s employees are turned in to the Contracting Officer Representative (COR) or Designated Representative.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: As used throughout this performance work statement, the following terms shall have the meaning set forth below:

2.1.1 Business Day. Shall mean any day banking transactions can be conducted in New York City, NY, USA and does not include any day which is a federal or state holiday in such location.

2.1.2 Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.4 Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The KO is the only individual who can legally bind the Government.

2.1.5 Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. Note: This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Designated Representative. A Government employee or Contractor employee performing duties in the position of Area Facility Operations Specialist (aFOS), Facility Coordinator (FC) or Acting Facility Coordinator or otherwise approved by the COR to assist the COR with duties such as coordinating schedules with contractors to perform work at a facility, provide facility access to contractors, and perform inspection of contractors work and provide results of their inspections back to the COR, both orally and in writing. A Designated Representative does not have the authority to assign work to contractors or discuss contractor performance issues; but may discuss these issues with the COR for potential further action. The only individuals with the authority to discuss contractor performance issues are warranted Contracting Officers and Contracting Officer Representatives specifically delegated this authority by a warranted KO via an appointment letter.

2.1.9 Government-Furnished Property (GFP), Government-Furnished Equipment (GFE), or Government-Furnished Facility (GFF). Property or area in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.10 His/Her. Wherever used in the PWS, the term “his” is meant to be synonymous with “her” unless otherwise stated. The same shall be true for him and her.

2.1.11 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12 Non-Fixed/Movable Items. Any furnishing weighing less than 250 pounds.

2.1.13 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.14 Quality Assurance. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.15 Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.16 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.17 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.19 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20 Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items:

3.1 Facilities: The Government will provide, without cost to the Contractor, the necessary workspace for the Contractor staff to provide the support outlined in the PWS. Said workspace is to be used only in connection with the performance of this contract.

3.1.1 The Contractor shall maintain such designated space to the same standards of cleanliness, order, and appearance as similar areas occupied by the Government.

3.1.2 The Contractor will not make any alterations to the space except with the written permission of the Contracting Officer.

3.1.3 The Contractor shall vacate such building space and restore the premises at his expense to the condition in which received, fair wear and tear expected, by the time stated for contract completion.

3.2 Utilities: The Government will provide a reasonable amount of utilities, from existing sources, to be used only in connection with the performance of this contract. All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items: The Contractor shall furnish all personnel, materials, supplies, equipment, tools, chemicals, labor, supervision, transportation, and services needed to meet the requirements of this PWS.

4.1 Materials: The Contractor shall furnish all materials necessary to perform the tasks specified in Section 5.

4.1.1 Restroom Supplies: Contractor shall furnish the following supplies: toilet tissue, paper towels, urinal cakes, soap (hand, liquid, and/or powder) to fill the dispenser that is provided and restroom deodorant (air freshener).

4.1.2 Plastic Trash Can Liners: The Contractor shall furnish plastic trash can liners of appropriate size for each trash can or trash receptacle.

4.2 Equipment and Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract. Contractor equipment and tools stored in or on Government property shall be conspicuously marked with the Contractor’s name.

4.2.1 All equipment shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

4.2.2 All electrical equipment used by the Contractor shall meet all OSHA safety requirements and shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Management: The task and frequency charts for cleaning and the indicated time frames shown in the remarks column shall be the basis for scheduling of work in the specified buildings and areas. If the task and frequency does not determine what days to perform the service, the contractor shall meet with the COR or Designated Representative to determine the days of the week that the service will be performed.

5.2 Cleaning Tasks: The Contractor shall provide cleaning of the indicated areas on the Task and Frequency Charts.

5.2.1 Annual Clean Interior Window Surfaces: Contractor shall clean interior window surfaces free from all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills and glass. Furniture or articles removed in the process of cleaning; window shades, or venetian blinds, shall be returned to their original position.

5.2.2 Annual Clean Exterior Window Surfaces: Wash exterior windows to remove smudges, tape, oily film, cobwebs, dust, paint and other types of soil from glass and frames of exterior windows, doors, vestibules, etc. For those windows having both screens and storm sash, washing of windows shall be scheduled to coincide with removal of screens and installation of storm sash and vice versa. Storm windows and screens shall be washed prior to installing. Where storms and screens are not installed, exterior windows mean existing permanent windows on the exterior walls of the building in a window opening. Exterior windows include combination storm windows and doors. After washing, the glass areas shall be free of smudges, tape, paint, rust, oily film, cobwebs, dust and all other types of soil, streaks, and water marks. Glass cleaner splash and drip marks shall be removed from all adjacent surfaces.

5.2.3 Remove Trash and Recyclables: All wastebaskets and other trash containers within the area shall be emptied and returned to their initial location. Boxes, cans and papers placed near a trash receptacle and marked “TRASH” or “RECYCLE” shall be removed. Recyclable paper, plastic, glass and aluminum from designated locations within offices, hallways and lobbies in each building shall be picked up and disposed of in appropriate containers provided for recycling pickup. Trash shall be disposed of in plastic bags secured with bag ties. The Contractor shall pick up any trash and recyclables that may fall onto the facility or grounds during the removal of such collected trash. All trash and recyclables shall be deposited in the nearest United States Army Reserve Command (USARC) owned outside collection container.

5.2.4 Spot Cleaning Floors/Carpets: Spot clean floor surfaces to remove spots 2 square feet or less. Spots removal shall be included during normal service schedule. Areas that are embedded to the point of non-removal and have been treated during 2 consecutive cleanings and resists removal shall be annotated to the COR or DGR for resolution.

5.2.5 Sweep/Dust Mop Floors: Prior to sweeping/dust mopping the floor surface, remove spills and obvious soil, gum, heel marks, tar and other sticky substances from the floor. After the floor has been swept/dust mopped, the entire floor surface, including corners and abutments, shall be free of litter, dust, foreign debris and spots caused by spills. Chairs, trash receptacles, and easily movable items shall be tilted or moved to sweep underneath.

5.2.6 Damp Mop Floors: All accessible areas shall be mopped with appropriate cleaning solution. Chairs, trash receptacles, and easily movable items shall be moved to mop underneath. After being damp mopped, the floor shall have a uniform appearance, with no streaks, swirl marks, detergent residue, or any evidence of soil, stains, film, debris, or standing water. There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. Do not mop on carpeted floors. Floors must have been swept or dust mopped immediately prior to mopping or damp mopping.

5.2.7 Walk-Off Mat Cleaning: Carpet-type entrance mats shall be vacuumed to remove soil, grit and to restore resiliency of the carpet pile. Rubber or polyester entrance mats shall be swept, vacuumed or hosed-down outside to remove soil and grit. Soil and moisture underneath entrance mats shall be removed and mats returned to their normal location.

5.2.8 Scrubbing: Scrubbing with neutral soap solution shall be done when required on the task and frequency chart or only when floors cannot be cleaned by mopping. Scouring powder shall be used only on very dirty quarry tile, concrete, ceramic tile, or terrazzo tile. Water or scrubbing solution shall not be permitted to stand on floors any longer than necessary to complete the cleaning job. Dirty water shall then be picked up and floors rinsed until clean and free of soap and then dried with a clean mop. After being scrubbed, the floor shall have a uniform appearance with no streaks, swirl marks, detergent residue or mop strands remaining on the floor, base boards, walls, etc., in the area. Also to include machine scrubbing and stain removal where required.

5.2.9 Stripping: Stripping is the removal of top layers of wax down to a clean layer, without damage to the floor surface, of all finish and/or sealer from all visible floor surfaces and from those floor surfaces which can be exposed by the removal of non-fixed furnishings. All floor stripping shall be done utilizing a wet method only. Stripping shall include the complete removal of all marks, scuffs, stains, heel marks, etc., except in cases in which there is damage to the floor surface. The Contractor shall damp mop the floor after stripping before the new wax is applied. The Contractor shall move all non-fixed/movable items such as furniture, including desks, file cabinets, tables and safes as defined in section 2.1.11) prior to stripping and shall replace in original position after waxing and buffing. Any furnishings that have computer equipment on them shall not be moved. The Contractor shall coordinate with the COR, or DGR, before moving any furnishings. In the event that there are 8 inch or 9 inch tiles follow OSHA Regulation 1910.1001 – Asbestos, 1910.1001(k) (7), 1910.1001(k)(7)(i),1910.1001(k)(7)(ii), 1910.1001(k)(7)(iii), 1910.1001(k)(8).

5.2.10 Wax after Stripping: A sufficient amount of wax and coats of wax, consistent with floor finish, necessary to fully protect the floor surface shall be applied on all areas to be waxed on a frequency as listed within the Task & Frequency. After the finish has dried, the floor’s reflectance shall be uniform with no visible streaks, swirls, etc. Baseboards, doors and other adjacent surfaces shall be free from floor finish or residue upon completion.

5.2.11 Buffing: The Contractor shall buff all floor areas, on which a protective coating has been applied, after applying new coats of wax and after applying touch-up wax applications. Wax shall be thoroughly dry before buffing. The Contractor shall sweep floors and shall damp mop floors before buffing and shall dry mop floors as soon as buffing is completed. Floor surfaces shall be free of dust and dirt before intermediate buffing operations. After buffing, floors shall have a uniform glossy appearance, free of scuff marks, heel marks, and other stains and shall have a uniform coating of floor finish.

5.2.12 Spray Buffing: The Contractor shall spray buff floor surface to restore a uniform gloss and protective finish to the resilient tile in accordance with industry best practices. All areas accessible to the floor machine shall be spray buffed. Prior to spray buffing, the floor shall be dust mopped and damp mopped. After spray buffing, the entire floor shall have a uniform glossy appearance, free of scuff marks, heel marks, and other stains and shall have a uniform coating of floor finish. No spray buff solution or residue shall be left on baseboards, furniture, trash receptacles, etc.

5.2.13 Carpeted Floors: Carpets shall be maintained free of soil, dirt, debris, litter, and other foreign matter by effective routine vacuuming. Any spots and/or spills shall be removed by the Contractor without permanent damage to the carpet. All tears, burns, and raveling shall be brought to the attention of the COR or DGR. Chairs, trash receptacles, and other non-fixed/movable moveable items (as defined in section 2.1.11) shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

5.2.14 Carpet Cleaning/Shampoo: All carpets shall be cleaned IAW commercial practices free of stains, soils embedded dirt, debris, and other residue. Any stains that cannot be removed shall be brought to the attention of the COR or Designated Representative. A heavy-duty spot remover or alternate method may be required in heavily soiled areas. Chairs, trash receptacles, and other non-fixed/movable items (as defined in section 2.1.11) shall be moved to clean carpets underneath, and returned to their original location.

5.2.15 Annual Carpet Restorative Cleaning: Carpets shall be deep cleaned in order to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. After deep cleaning, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Non-fixed/movable items (as defined in section 2.1.11) shall be returned to their original location after the carpet has dried. Any furnishings that have computer equipment on them shall not be moved. The Contractor shall coordinate with the COR, or Designated Representative, before moving any furnishings. Furnishing shall not be replaced until 24 hours have elapsed since extraction cleaning occurred, if circumstances do not allow 24 hour drying period, plastic protective devices shall be placed under furnishings to eliminate furnishings being placed on damp carpet.

5.2.16 Sweep Stairways: After sweeping, the entire stairway including risers, corners, and abutments, shall be free of litter, dust, and foreign debris.

5.2.17 Mop Stairways: After mopping, the entire stairway including risers, corners, and abutments, shall have a uniform appearance with no streaks, swirl marks, detergent residue, or evidence of soil, stains film, debris, or standing water.

5.2.18 Clean/Wash Staircases and Stairwells: Upon completion, the entire staircase including stairway, flights of stairs with support framework, casing, risers, baluster, newels, rails, and stairwell shall be free of dust, dirt, soils, stains, and foreign matter.

5.2.19 Low Dusting: The Contractor shall dust all surfaces of furniture and equipment, such as: desks, chairs, file cabinets, office equipment, horizontal ledges, baseboards, radiators, air intake/exhaust grills, podiums, window sills, shelves, moldings, door frames, casings, handrails, plumbing piping in and around sinks and toilets, etc. Area for “low” dusting is from the floor to 7’-0” above the floor level. The Contractor shall remove cobwebs from corners as needed. The Contractor shall vacuum fabric-covered furniture. After low dusting, all dust, lint, litter, and dry soil shall be removed from horizontal surfaces of items listed above to a line 7’-0” above floor level. The Contractor shall dust after floors have been swept and dust has settled.

5.2.20 High Dusting: Area for “high” dusting is from 7’-0” above the floor to the ceiling. The Contractor shall dust surfaces in the high dusting area, such as: overhead pipes, glass door transoms and light fixtures, etc. The Contractor shall remove cobwebs from ceilings and corners as needed. After high dusting, all dust, lint, litter, and dry soil shall be removed from all surfaces above 7’-0” from the floor surface. Venetian blinds, where installed, are included in high dusting. Venetian blinds shall be cleaned by damp wiping them with a cleaning cloth. After cleaning, the venetian blinds, including tapes and cords shall be free from dust, stains, soil, and smudges. Blinds removed for cleaning shall be re-installed immediately after cleaning

5.2.21 Clean Drinking Fountains & Sinks: Disinfect all porcelain and polished metal surfaces, including the orifices and drain. After cleaning, the entire drinking fountain shall be free from streaks, stains, spots, smudges, scale, and other obvious soil. Remove grease, dirt, soil, stains from sinks. After cleaning, sink inside and outside shall be free of all soil and residue. Fill towel and soap dispensers. Contractor furnished supplies such as towels, and soap shall be available at all times.

5.2.22 Janitor Closet: Contractor shall maintain an odor free clean and neat appearance of the janitor’s closet.

5.2.23 Entrances: Platforms, porches sidewalks, foyers and steps of entrances that are located within 25 feet of building entrances shall be swept and policed for the removal of litter and foreign matter.

5.2.24 Service Restrooms: Toilet rooms shall be serviced to ensure that Contractor furnished supplies such as towels, toilet tissue, and soap are on hand at all times. Towel and soap dispensers shall be cleaned prior to refilling. Sanitary receptacles shall be emptied and the waste disposed of. Restrooms shall be stocked so that supplies do not run out.

5.2.25 Restroom Cleaning: These tasks pertain to sanitary latrine and shower areas.

5.2.25.1 Toilet Bowls and Urinals: After cleaning, the surface, including fittings and plumbing pipes, shall be free of scale, scum, mineral deposits, rust, stains, dirt and grime. A cleaning solution shall be used that will not harm the surface glazing.

5.2.25.2 Wash Bowls: Clean with germicidal detergent that will not harm surface glazing. After cleaning, the surface, including fixtures and plumbing pipes, shall be free of grease, dirt, soil, stains, etc.

5.2.25.3 Floors: Restroom floors shall be thoroughly mopped or scrubbed in accordance with industry best practices. After cleaning, the floor shall have a clean uniform appearance with no streaks, swirl marks, detergent residue or any evidence of soil remaining on the floor surface. Floor drains, if present, shall be kept operational and free of soil, grease, dirt, or residue.

5.2.25.4 Restroom Walls and Partitions: Restroom walls, partitions, woodwork and stall partitions are to be cleaned and spot cleaned between scheduled cleaning. Cleaning shall consist of removing smudges, fingerprints, marks, streaks, etc. After cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots and any evidence of soil.

5.2.25.5 Glass Cleaning: Restroom mirrors and glass surfaces shall, after cleaning, have a clean uniform appearance free of streaks, spots and cleaning solution residue.

5.2.25.6 Showers and Stalls: Remove dirt, grease, scale, soil and stains from the inside and outside surfaces of the shower enclosures, including the fixtures. After cleaning, the shower shall have a clean uniform surface free of all soil and residue.

5.2.26 Sinks and Hand Washing Areas: Remove grease, dirt, soil, stains. After cleaning, sink inside and outside shall be free of all soil and residue. Fill towel and soap dispensers.