W911SA-19-Q-3087 Attachment 5 - SUS Trifold.pdf
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- Solicitation number
- W911SA-19-Q-3087
About this file
This document includes a solicitation for snow removal services at seven locations in Minnesota and supplemental information about Supplier Self-Services (SUS).
The solicitation seeks proposals for non-personal snow removal services at seven Army locations in Minnesota. The period of performance is from November 1, 2020 to October 31, 2021, with four one-year and one six-month option to extend. Offerors must provide all labor, equipment, materials and other items necessary to perform the work according to the performance work statement, task charts and contract terms. The procurement is set aside for small businesses with a size standard of $8 million under NAICS code 561790. Written questions are due by May 20, 2020.
The supplemental information describes SUS, which is a portal that allows contractors to view contract data, acknowledge purchase orders, create advanced shipping notices and invoices. SUS aims to improve invoice accuracy, enable faster payments and reduce errors by prepopulating invoice information.
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Text version
Department of the Army General Fund Enterprise Business System
GFEBS GFEBS
Supplier Self-Services (SUS):
Easy-to-Use Fewer errors Faster payments
Contact Us
HQDA, ASA (FM&C), P2P Team Mr. Roger A. Pillar
(703) 545-8855
Email roger.a.pillar.civ@mail.mil
For more information, please visit our website:
http://asafm.army.mil/offices/FIM/F MDomain.aspx?OfficeCode=1300
It’s your money Get it faster With SUS!
*Contact your local contracting office for participation requirements.
Get Paid Faster….
Supplier Self-Services (SUS):
o linked to Wide Area Workflow
(WAWF)
o improves invoice accuracy o enables you to GET PAID FASTER
Vendors comments include:
Easier ….
Easy to use -- similar to other common websites
You validate contract correctly recorded after award to prevent invoice errors and payment delays
You can view conformed contract, i.e., base contract with all modifications applied
You can view outstanding quantity or value on purchase order (PO) prior to submitting e-invoice
SUS prepopulates e-invoice for you
SUS validates e-invoice for you in real-time before submission
SUS eliminates erroneous data and the need for you to call Contracting Office and DFAS Customer Service for correct payment
SUS delivers payment faster
Only 3 Steps
Army Contracting Officer converts contracts to SUS and purchase order
(PO) is uploaded automatically
You complete three easy steps:
Step 1. Acknowledge Accuracy of PO
You log into WAWF and enter contract #; you’re automatically routed to the SUS portal
You review PO in SUS for accuracy You are prompted to acknowledge/ confirm initial award and/or any modifications to PO
Step 2. Create Advanced Ship Notice (ASN) or Confirmation for Services
You create ASN or confirmation for services which is similar to WAWF receiving report for goods
Serves as notification to COR/Acceptor of what you have delivered
Step 3. Create/Submit E-Invoice You create e-invoice in SUS which is prepopulated from ASN or Confirmation for Services with total value automatically calculated
You can change the quantity and replace default invoice number field with internal reference number
You can check payment status and obtain disbursement info in SUS
GFEBS GFEBS
GFEBS
SUS contract summary data can also be viewed in WAWF
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