W911SA-19-Q-3075 Solicitation Released.pdf

SEE ADDENDUM

(No Collect Calls)

W911SA19Q3075 29-Jun-2020

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

10:00 AM 24 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SA9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JANNA L. ENGEL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011339989

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$5,500,000

NAICS:

812320

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF96

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911SA19Q3075

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. An Award for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain

Commercial Items.

2. Quotes shall be email emailed to janna.l.engel.civ@mail.mil Quotes are due to the Government on or before the time listed above in central time. Offeror shall submit a signed SF 1449, completed information from the supplemental section and a completed Price Schedule.

3. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

4. Written questions must be furnished to the Government no later 08 July 2020 @ 4:00pm Central time; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, offerors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

5. DUNS NUMBER ______________________________.

6. TAXPAYER ID #______________________________.

7. CAGE CODE __________________________________.

8. This requirement is eligible for payment through the GFEBS Supplier Self-Services (SUS) Program.

Information on this program can be found in the SUS Attachment. Please indicate if you will participate in this program, if your company receives award.

Yes___________ No ___________

9. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 812320, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 812320, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

10. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

11. Contracting Officer: TBD at time of award.

12. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

13. The Government intends to evaluate offers and award a contract without discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

14. As part of its proposal, the offeror must provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine to price or not separately price the CMRA requirement. CMR CLIN(s) is the CLIN(s) under which the Contractor shall bill for all costs associated with the CMRA requirement.

15. Postaward Conference: In the event the Contracting Officer decides to conduct a Postaward Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

16. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html.

17. Offeror representations and certifications requirement: Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

18. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

19. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide, with the proposal, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

20. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222- 26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

21. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

22. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

23. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g.

final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

24. Required insurance:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by state laws Employer’s Liability Insurance $100,000 per accident General Liability Insurance - Bodily Injury Liability $500,000 per occurrence Auto Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $20,000 per occurrence Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

25. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

26. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

Employee Class Monetary Wage -- Fringe Benefits Laundry, Dry-Cleaning, Pressing and Related - Washer, Machine

WG-3; Step 2

PWS

PERFORMANCE WORK STATEMENT

Laundry and Dry Cleaning Service Parks Reserve Forces Training Area (PRFTA) Logistics Readiness Center (LRC), Dublin, CA

PART 1

GENERAL INFORMATION

1. GENERAL INFORMATION

1.1. General. This is a Firm-Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) contract non-personnel services contract to provide for Laundry Service to be provided at PRFTA. The Government shall not exercise any supervision or control over the contract service providers or subcontractor employees shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Scope of Work. Services include laundering/cleaning, folding, bundling blankets, sheets, pillowcases, and pillows. All linens/textiles will be free of soil, spots, water-soluble stain, odor and lint free, completely dry, smooth and free from wrinkles. The contractor shall verify and provide the COR a count of all laundry and dry cleaning items picked up and dropped off from the facilities. "If the contractor prefers to count at his facility, the COR count takes precedence over contractor's count." The government and contractor representative shall count and verify all items returned to the facility prior to acceptance. Acceptance shall be made by the government and contractor representative. The government and contractor representative shall sign the delivery ticket prior to acceptance at the facilities located at PRFTA, Dublin, CA 94568.

1.2.1. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform laundry/linen service as defined in the Performance Work Statement (PWS) except for those items specified as government furnished property and services in Part 3 of the PWS.

1.3. Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility. Pick-up and return delivery location for linen will be at various locations on PRFTA, CA 94568.

PRFTA is located between San Ramon and Pleasanton, CA on State Highway 580.

1.4. Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option periods and a six month option to extend services.

1.5. Hours of Operation: The contractor is responsible for conducting business, between the hours of 08:00am to 04:00pm local time, Monday thru Friday except Federal Holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6. Federal Government Holidays

New Year’s Day 1st day of January Martin Luther King, Jr. Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.7. Key Personnel. The Contractor shall provide a Point of Contact (POC) and an Alternate (POC) who shall be responsible for the competent performance of the work required under the specifications of the contract. The POC and Alternate POC shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and Alternate POC shall be able to read, write, speak and understand English. The contract manager or alternate shall be available between 08:00am and 04:00pm, Monday thru Friday, with the exception of Federal holidays or when the government facility is closed for administrative reasons. An Excel formatted list of these key personnel by position, including contact information, email addresses, and telephone numbers shall be submitted by email to the COR NLT five (5) Business Days after contract award or Notice of award and as changes occur.

1.8. Identification (ID) of Contractor Employees. The contractor (to include subcontractors) shall provide each employee, to include subcontractor employees, an ID Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. Id Badges for key personnel shall also indicate their job title.

ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee. An ID Badge list shall be submitted by email to COR NLT five (5) business days prior to the Award start date. The contractor shall maintain a current listing of employees providing service under this contract, an updated list shall be submitted by email to the COR NLT five

(5) business days prior to new employees commencing performance under this contract when personnel changes occur. The list must contain a privacy act statement and be protected IAW with the Privacy Act of 1974. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.9. Background Checks. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204- 9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractor employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

1.9.1. Anti-Terrorism (AT) Level 1 Training. The contractor shall complete Annual Training within 30 calendar days after contract start date or new employee hire. Contractor shall provide Certificate of Completion written or emailed to the COR. AT Level I Training: http://jko.jten.mil

1.9.2. Access and general protection/policy and procedures. Contract personnel will be escorted at all times when working inside a Motor Equipment Park (MEP) and when accessing Army Reserve buildings.

1.9.3 iWATCH Training. All Contractor employees, including subcontractor employees, to be briefed on the local iWATCH program (training standards provided by the requiring activity Anti-terrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training to be completed within 30 calendar days of Award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 60 calendar days after Award.

1.9.4 Activity Regulations for Contractor Access and Use of Premises

1. Follow all current Army Security Regulations concerning strict visitor control and preservation of all Government assets. Immediately report all security concerns to the COR, who will notify the Security Office.

2. The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54;

Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E- Verify Program. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

3. The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

4. The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

5. During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.9.5 Lost and Found Property: It is the responsibility of the Contractor to ensure that all items of possible personal or monetary value found by the Contractor’s employees are turned in to the Contracting Officer Representative (COR) or DR.

1.10. Contractor Personnel Conduct. Contractor personnel conduct shall not reflect discredit upon the Government. The contractor shall ensure that personnel present a professional appearance. The contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The contractor is responsible for ensuring that any contractor employees providing service under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7- R, “Joint Ethics Regulation”, contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/gratuities, and non-disclosure of sensitive or classified information. The contractor shall ensure employee conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The contractor shall ensure no contractor employees conduct political related activities or events on the U.S. Army Facilities.

1.11. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analysis, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to Contracting Officer to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that nay such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.12. Periodic Progress Meetings/Post Award Conference. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the Contracting Officer will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation.

1.13. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which there is assurance that the work complies with the requirement of the contract. The contractor is responsible for the delivery of quality services to the Government (see FAR 52.212.-4(a), Inspection/Acceptance).

A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the contractor only tenders for acceptance of those services that conform to the requirements of this contract.

1.14. Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate (s).

1.14.1. Non-conforming Services. When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Nonconforming services shall be re-performed at no increase in contract price. If non-conforming services cannot be re-performed, are recurring, or the services fail to achieve to the performance standard listed within the specific task and/or Performance Requirements Summary (PRS), the Government may reject the nonconforming services are cannot and document the contractor’s performance record and may issue a Nonconformance Report (NCR). Nonconformance will be classified in one of three categories: level I (Minor), level II (Major), or level III (Critical). The Government may re-inspect work designated for re-performance or late performance. The Government can reduce payment to the contractor IAW the PRS, or reduce payment to reflect the value of services performed, or may perform the services and charge the contractor for any related cost incurred and/or may terminate this contract for cause.

1.14.1.1 Level I (Minor) non-conformance. Defined as a non-conformance that is not likely to materially reduce the usability of the services for the intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the services. Minor nonconformance usually can be corrected on the spot, where no further Corrective Action (CA) response is necessary, and can be issued by the COR to the contractor. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.14.1.2. Level II (Major) non-conformance. Defined as a non-conformance, other than critical, that is likely to result in failure of the services or to materially reduce the usability of the services for their intended purpose.

Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance will result in the issuance of a written Non-conformance Report (NCR) from the Contracting Officer (KO) to the contractor requiring the development of a Corrective Action Plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.14.1.3. Level III (Critical) non-conformance. Defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected Level II NCRs; or is for a non-responsive contractor to a Level II NCR. Critical non-conformances shall result in the issuance of a written NCR from the KO or higher level within the contracting office, to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.14.2. Inspection Results. The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results to COR written or email within two (2) business days. The contractor may be notified of inspection results verbally. Verbal notification of defective work will be confirmed in writing.

When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.15. Emergency Services

1.15.1. Security and Fire Protection: In case of emergency, dial 911 from any base phone. The contractor may call the PRFTA Police at 875-4200 or Fire Department at 875-4902 for assistance while performing services and or requirements under this contract.

1.15.2. Emergency Medical Treatment: In the event of severe emergency during hours of operation, call 911 for response and transport, if necessary, to an emergency medical facility. The contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment.

1.15.2.1. The contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The contractor should notify the KO or COR, by phone call, within 30 minutes of the incident.

1.15.2.2. Accident Report. The contractor shall conform to all safety rules and regulations which are in effect during the time of performance of this contract. All accidents which occur on Government property associated with services required in this contract shall be reported in writing to the COR on the day of the accident or not later than the next business day if the accident occurred during other than normal business hours. Any accident involving personal injury resulting in possible hospitalization or lost time from work or death shall be reported within one business day to the COR who may relay the report to the safety officer. Full details of the accident, including statements from witnesses, shall be provided if requested by the safety officer. If any claim is made by a third party against this contract, the COR shall be informed immediately.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTOR OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. EQUIPMENT. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. GOVERNMENT PROPERTY. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.9. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. LOSS OF GOVERNMENT PROPERTY. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.11. MATERIAL. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.

Material does not include equipment, special tooling, and special test equipment or real property.

2.1.12. NON-PERSONAL SERVICES. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.13. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17. WIDE AREA WORK FLOW (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.18. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. WORK WEEK. Monday through Friday, except for Federal Holidays unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Anti-Terrorism ATO Anti-Terrorism Office CA Corrective Action CAC Common Access Card CAP Corrective Action Plan CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DIR Directive DMDC Defense Man Pressure Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation FPCON Force Protection Condition GBD Government Business Day GFP Government Furnished Property HQDA Headquarters Department of Army IA Information Assurance IAC Installation Access Card IAW In Accordance With ID Identification IT Information Technology KO Contracting Officer NACI National Agency Check with Inquiries NCIC III National Crime Information Center Interstate Identification Index NCR Nonconformance Report NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

TE Technical Exhibit TSDB Terrorist Screening Database U.S.C. United States Code WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will not provide services for this contract.

3.2. Facilities. The Government will not provide facilities for this contract.

3.3. Utilities. The Government will not provide utilities for this contract.

3.4 Equipment. The Government will not provide equipment for this contract.

3.5. Materials. The Government will not provide materials for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract. When performing site work, the contractor shall clean up after themselves and ensure all site work areas are safe during all performance of work. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract. The contractor shall be knowledgeable of, and comply with all applicable installation, local, state, and federal environmental laws and regulations. The contractor shall provide all safety and personal protective equipment necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements. Contractor Furnished Automated Data Processing and Cellular Phone Equipment: Contractor furnished Automated Data Processing Equipment (ADPE) will not be interfaced into the FMWI network IAW AR 25-1. Contractor equipment must be labeled with the contractor’s name. The contractor shall be responsible for any costs associated with independent commercial connection for telephone and internet services.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Laundry and Dry Cleaning services. The Contractor shall perform laundry and dry cleaning services necessary for the three facilities at PRFTA (Dublin), CA 94568. The contractor shall provide laundry services that include receiving, accounting for, and processing laundry items at the contractor’s laundry facility. All linen shall be returned bundled by like items. Commercial practice of general packaging and preservation of laundry items are acceptable in bundling, wrapping and/or otherwise covering finished garments and fabrics to ensure that articles are protected from the elements. Wrapping material, if used, shall be either paper or plastic of sufficient strength and quality to preclude bursting or ripping. Twine, if used for tying, shall be of sufficient strength to permit carrying during the delivery operation. All finished linen shall be folded and bundled (i.e. 10 sheets, 10 pillowcases, 5 blankets). If the quantity to be delivered does not make full bundles the non-full (partial) bundle shall be identified and labeled with the item count. The Contractor is required to complete all requirements of the contract within the dates/time specified on each task order.

5.1.1. Laundry Delivery Ticket (signed). Soiled linen and other textiles shall be counted at the Linen Service Points and the count shall be recorded on a Laundry Delivery Ticket (supplied by the Government) prior to the contractor loading the laundry onto their vehicle. The Linen Service Point personnel, on behalf of the Government, and the contractor shall verify the counts and countersign the Laundry Delivery Ticket to indicate agreement with those counts and time of pick-up. A copy of each signed Laundry Delivery Ticket will be furnished to the contractor and a copy will be maintained by the Linen Service Point personnel. The contractor shall provide a copy of the signed Laundry Delivery Ticket to the COR, in hard copy or by email, NLT than five (5) calendar days of the following month.

5.1.2. Linen and textiles laundering. The contractor shall launder all items to remove soil, spots, water soluble stains, and be free of objectionable odors, such as cleaning chemicals, mold, mildew, body bacteria and other unclean elements, and to ensure all laundered items are thoroughly dry. White fabrics shall be free of yellow or gray tints or other unsightly appearances. No trace of washroom supplies shall be left in fabrics. Blankets, sheets, and pillowcases shall be processed to ensure surfaces are smooth and free of wrinkles. Fitted and flat sheets, and blankets are single bed size; pillows and pillowcases are standard. Operating procedures and supervisory control measures shall be effective to meet the laundry processing procedures identified on the item care labels and in accordance with commercial industry laundry standards.

5.1.3. Laundered linen and textiles delivery. Laundered items shall be delivered to the Linen Service Points NLT seven (7) calendar days after pick-up.

5.2. Delivery record and monthly invoice. The contractor shall provide to the COR a delivery record, in hard copy or by email, for each delivery no later than five (5) calendar days after the last day of each calendar month. The delivery record must include the name and address of the contractor; delivery date; contract number, task order number, contract line item number, description, quantity, unit of measure, unit price and extended price of the item delivered.

5.2.1. Draft invoice. The contractor shall provide to the COR a draft invoice no later than five (5) calendar days after the last day of each calendar month for…