PWS JBLM Grounds Maintenance 17 Dec 2019.pdf

Performance Work Statement (PWS)

JBLM Grounds Maintenance

17 December 2019

TABLE OF CONTENTS

1.0 Introduction……………………………………………………………………………………….2

1.1 Background……………….……………………………………………………………….2

1.2 Objectives…………………………………………………………………………………2

1.3 Historical Data…………………………………………………………………………….2

1.4 Traffic Flow……………………………………………………………………………….2

1.5 Work Clearance Requests…………………………………………………………………2

1.6 Restoration of Landscape Damage………………………………………………………..3

1.7 Third Party Repair Damaged Areas……………………………………………………….3

1.8 Damage Caused by Contractor……………………………………………………………3

1.9 Damage Report……………………………………………………………………………3

2.0 Requirements……………………………………………………………………………

2.1 Description of Services……………………………………………………………………3

2.1.1 Non-Personal Services …...…………………………………………………..3

2.1.2 General Information…………………………………………………………..3

2.1.2.1 Period of Performance………………………………………………..4

2.1.2.2 Place of Performance and Hours of Operation……………………….4

2.1.3 Federal Holidays……………………………………………………………...4

2.1.4 Emergency Services…………………………………………………………..4

2.1.5 Contract Administration and Management…………………………………...5

2.1.6 Quality Control……………………………………………………………….6

2.1.7 Contractor Employees………………………………………………………...7

2.2 Special Requirements and Security……………………………………………………….8

2.3 Motor Vehicle Operators………………………………………………………………….9

2.4 Privately-Owned Weapons (POWs) on Joint Base-Lewis McChord……………………10

2.5 Airfield Drivers…………………………………………………………………………..12

2.6 Security Training………………………………………………………………………...13

2.7 Training, Physical Requirements, or other Expertise Required…………………………15

2.8 Environmental Requirements……………………………………………………………16

3.0 Performance Requirements and Standards………………………………………………………20

3.1 High Level Objectives…………………………………………………………………...20

3.2 Transition………………………………………………………………………………...20

3.3 Contractor Manpower Reporting Application…………………………………………...20

4.0 Performance Requirements Summary……………………………………………………………21

4.1 Quality Assurance………………………………………………………………………..21

4.2 Quality Control Plan……………………………………………………………………..23

5.0 Commons Levels of Service……………………………………………………………………...23

6.0 Deliverables………………………………………………………………………………………23

7.0 Related Documents……………………………………………………………………………….30

7.1 Definitions and Acronyms……………………………………………………………….30

7.2 Acronyms………………………………………………………………………………...37

7.3 Technical Exhibits……………………………………………………………………….38

7.4 Government Furnished Material/Property/Equipment…………………………………..38

7.5 Contractor-Furnished Material/Property/Equipment…………………………………….39

7.6 U.S. Department of Labor, Wage Determination………………………………………..40

1.0 Introduction. This is a non-personal services contract to provide Grounds Maintenance Services on Joint Base Lewis-McChord (JBLM). See TE 1-5. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance on Joint Base Lewis-McChord as defined in Attachment A. The Contractor shall perform to the standards of this PWS.

1.1 Background. JBLM is a United States military installation located in Pierce and Thurston counties, WA. The JBLM Directorate of Public Works (DPW), Engineering Services Division’s mission is to provide backup field support and sustainment for all units assigned to JBLM and supported units, as required.

1.2 Objectives. The contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this PWS in support of mission requirements for users, residents, and visitors to the installation. The contractor shall provide commercially established grounds maintenance services in three classifications: improved, semi-improved (common areas), and fire break areas on JBLM. These services include mowing, trimming, edging of lawns and vegetation, servicing planter beds and storm water features, prune trees and shrubs, repair lawns, pickup and diversion of green debris and leaves, weed control and seasonal lawn treatment, storm clean-up and special/additional services. The maps shown in TE 1-5 indicate the classification of the areas on JBLM.

1.3 Historical Data. The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill grounds maintenance services and their component needs, emphasizing innovation and commercial best practices.

1.4 Traffic Flow. The contractor shall plan and accomplish all work so that there will be a minimum of interference and inconvenience to occupants in the building/vicinity and pedestrian/vehicular traffic. The contractor must coordinate, and receive prior approval by the COR/ACOR, of any complete blockage of building exits or driveways, streets, or sidewalks.

Traffic Control plans must be submitted to the COR/ACOR within 10 working days of contract award;

thereafter, no later than five (5) working days after changes are made. The Contractor shall perform all such blockages in accordance with the Manual on Uniform Traffic Control Devices.

1.5 Work Clearance Requests. DPW will issue a Work Clearance for digging to ensure safety from damage to underground utilities and protection of cultural resources. Per JBLM installation Regulation 200-1, a digging permit is required for all digging on JBLM. The point of contact for dig permits is located in Building 2044, Door #3 on Lewis Main, JBLM. Walk-in hours are Monday-Friday, 7:30 AM – 3:30 PM at telephone number (253) 967-5237.

1.6 Restoration of Landscape Damage. As directed by the Contracting Officer, the Contractor shall repair Government property damaged within the boundaries on TE 1-5. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. All turf repair work shall be maintained to ensure successful growth. Contractor reimbursement shall be based on a square yard basis IAW Attachment A, Para 2.2.12 and shall be executed under the Lawn Renovation Contract Line Item Number.

1.7 Third Party Repair Damaged Areas. In the event that the Contractor discovers damages caused by another party, the Contractor shall notify the COR/ACOR of the extent of the damage and proposed corrective action. The Contractor shall make no repairs until authorized by the KO or the COR/ACOR. Contractor reimbursement shall be based on a square yard basis IAW Attachment A, Para 2.2.12

1.8 Damage Caused by Contractor. During the execution of Contractor provided services, damages caused by its employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and KO and shall return the damaged area to its previous condition.

1.9 Damage Report. The Contractor shall submit a monthly damage report to the COR/ACOR that annotates the damage, corrective action, and date corrected.

2.0 Requirements.

2.1 Description of Services. The contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services. The contractor shall provide personnel, management, and other items and services not considered base support, necessary to perform specific grounds maintenance as defined in this Performance Work Statement (PWS).

The contractor shall comply with all applicable Department of Defense (DoD), Army, Air Force, federal, state, and local laws, regulations, codes, technical manuals, and acceptable commercial practices in the delivery of required services. The final authority, Army Headquarters, Installation Management Command, has determined and furnished grounds maintenance services guidance and standards that the Government has incorporated into this PWS.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The period of performance shall be for one (1) base period of 12 months and four (4) 12-month option periods. The period of performance is as follows:

Base Period 1 April 2020 – 31 March 2021 First (1st) Option Period 1 April 2021 – 31 March 2022 Second (2nd) Option Period 1 April 2022 – 31 March 2023 Third (3rd) Option Period 1 April 2023 – 31 March 2024 Fourth (4th) Option Period 1 April 2024 – 31 March 2025

2.1.2.2 Place of Performance and Hours of Operation.

2.1.2.3 Place of Performance. The work to be performed under this contract will be performed on JBLM listed in TE 1-5.

2.1.2.4 Hours of Operation. Unless otherwise specified, the contractor is responsible for conducting business between the hours of 7:00 AM to 5:00 PM, Monday through Friday, unless otherwise approved, excluding legal federal holidays, or when the Government closes the facility due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Government will not reimburse the contractor when the Government closes the facility for the above reasons. The contractor shall maintain an adequate workforce at all times to ensure the uninterrupted performance of all tasks defined within this PWS when the Government does not close the facility for the above reasons. If the contractor, for its convenience, desires to perform during other than normal working hours or on other than normal workdays, the contractor shall notify the COR/ACOR in writing before work can commence. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. Contractor personnel shall not be scheduled for overtime work.

2.1.3 Federal Holidays.

2.1.3.1 The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.4 Emergency Services. The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries.

2.1.4.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.4.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor, but 911 can be used in emergency situations.

2.1.5 Contract Administration and Management.

2.1.5.1 The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The contractor shall not leave the meeting until they have fully read and understand the contract in its entirety. The KO and Contracting Officer’s Representative (COR) may meet periodically with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR/ACOR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR/ACOR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

2.1.5.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.1.5.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.5.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.1.5.3.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.1.5.3.3 COR/ACOR Authority. A letter of designation issued to the COR/ACOR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions of the resulting order.

2.1.5.3.4 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.1.5.3.5 The Procurement Integrated Enterprise Environment (PIEE), https://wawf.eb.mil/ shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.6 Quality Control (QC). Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement, and maintain an effective Quality Control System that includes a written QCP. The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure that the contractor has met all contract requirements. The contractor’s QCP shall contain a systematic approach to monitor operations to ensure that the contractor provides acceptable services/products to the Government.

The QCP as a minimum shall address:

• Continuous process improvement

• Procedures for scheduling, conducting and documentation of inspection

• Discrepancy identification and correction

• Corrective action procedures to include procedures for addressing Government-discovered non-conformances

• Procedures for root cause analysis to identify the root cause

• Root cause corrective action to prevent re-occurrence of discrepancies

• Procedures for trend analysis

• Procedures for collecting and addressing customer feedback/complaints

The contractor shall submit a QCP within 30 calendar days after the contract award date. The contractor shall submit the QCP to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) electronically in a MS Office format. After acceptance of the QCP, the https://wawf.eb.mil/ contractor shall receive the KO’s acceptance in writing of any proposed change to its QC system.

Upon request, the contractor shall provide its additional Quality Control (QC) documentation to the Government.

2.1.7 Contractor Employees.

2.1.7.1 The following personnel are considered key personnel by the Government: Contract Project Manager (PM), Alternate Project Manager (Alt. PM) and the Quality Control Officer. The Contractor shall submit certificates/ evidence of experiences and an organization chart (to include contact info) for initial key personnel and replacements in electronic format to the COR/ACOR within 10 business days after contract award. The Contractor shall provide a Project Manager and Alternate Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the project manager is absent, shall be designated in writing to the Contracting Officer. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available by phone between 0730 – 1600 Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

2.1.7.2 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.7.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.1.7.4 Subcontract Management. The prime Contractor is responsible for performance of all subcontractors.

2.1.7.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.7.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. sections 2101-2107. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.7.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600- 50, Standards of Conduct.

2.1.7.8 Organizational Conflict of Interest (OCI). Contractor and sub-Contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1.7.9 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.7.10 Utilizing Electronic Mail (e-mail) and other written correspondence. When prime contractor or subcontractor personnel send e-mail messages or other written correspondence as a part of contract or task order (TO) performance (or otherwise relating to contract or TO matters), each sender shall include his/her name (both first and last names), his/her e-mail or mailing address and the word “Contractor.” This applies whether the contractor uses a Government or private e-mail or mail system. The contractor shall ensure that all documents or reports produced by the contractor are suitably marked as contractor products or that the documents or reports appropriately disclose contractor participation.

2.2 Special Requirements and Security.

2.2.1 Security Requirements. The contractor shall comply with Joint Base Lewis-McChord, Washington, security regulations: JBLM Regulation 210-1, Fort Lewis Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-16, Access to and Conduct While upon the Fort Lewis Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. Contractor employees shall display either contractor-provided identification badges or the identification badges issued under the Automated Installation Entry (AIE) Extended Access Badge Program. If the contractor does not participate in the AIE program, it shall submit its proposed design for its employee identification badge to the COR/ACOR at least 10 workdays prior to the performance start date for approval. The contractor-provided identification badge shall be made of nonmetallic material, easily readable and include the employee's name, the contractor's name, a recent color photograph of the employee and the expiration date of the contract. All contractor personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are government officials. Upon termination of this contract or the employment of any individual, the contractor shall destroy the affected individual’s badge(s).

Anticipate delays in getting commercial vehicles on post and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM.

Procedures for commercial vehicle access to JBLM are subject to change without prior notice.

Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. See TE 6 for JBLM Commercial Vehicle Access Procedures.

2.3 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.3.1 Contractor Vehicle Registration. Contractor personnel shall comply with JBLM’s policies and regulations concerning personal vehicle registration. All Contractor-owned and/or operated vehicles and trailers operating on the installation will be registered within 10 working days of contract start date, by making application to the Provost Marshal Vehicle Registration Section located in Building 849 and the COR/ACOR. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.3.2 Contractor Equipment Safety. All mowers, trimmers and other equipment shall be operated in accordance with manufacturer’s safety requirements, to protect the users, the public and property from injury and damages.

2.3.3 All mowers, regardless of type, shall have safety guards on discharge areas, over all belts and pulleys, and be equipped with safety kill switches.

2.3.4 All string trimmers shall have manufacturer’s safety guards or Government approved safety guards properly installed on them at all times.

2.3.5 Tractors and self-propelled mowers over twenty (20) drawbar horsepower, and/or exceeding 1,000 pounds gross weight, shall have safety discharge guards on the front and rear of each mower and shall be equipped with an approved rollover protection system, flashers, turn signals and seatbelts.

2.3.6 The Contractor's tractors and other slow moving equipment shall be equipped with the slow moving vehicle sign.

2.3.7 The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

2.3.8 Contractor Facilities. The Contractor shall secure the necessary office space and other facilities required for the performance of this contract, off the military installation.

2.4 Privately-Owned Weapons (POWs) on Joint Base-Lewis McChord

2.4.1. All personnel requiring access to JBLM shall comply with Army Regulation (AR) 190- 11, Physical Security of Arms, Ammunition, and Explosives (AA&E), and Fort Lewis Regulation 210-6, Basic Standards of I Corps and Fort Lewis, January 2015.

2.4.2. Possession and Control. Possession of privately owned firearms on JBLM is prohibited for all civilian personnel with the following exceptions:

• Engaged in authorized hunting or dog training.

• Engaged in authorized target practice at a range scheduled and opened for that purpose per Range Control procedures.

• Engaged in authorized and organized shooting matches at a range scheduled and opened for that purpose per Range Control procedures.

• While traveling in a direct route from a place of authorized storage to hunting areas, dog training areas, target areas, or other location authorized by the Senior Mission Commander or designated representative, and return.

• Any individual transporting a weapon is prohibited from stopping at any base-facility, including, but not limited to, the shoppette, gas station, Post Exchange, or workplace.

2.4.3. Transportation of Privately-Owned Firearms and Ammunition. When authorized to bring a privately-owned firearm onto JBLM, the weapon shall be transported in the following manner:

• May be carried in vehicles only while traveling in a direct route to and from hunting areas, dog training areas, target ranges, or other location authorized by the Senior Mission Commander, or designated representative. Any individual transporting a weapon is prohibited from stopping at any base facility, including, but not limited to, the shoppette, gas station, Post Exchange, or workplace.

• The carrying of loaded, privately owned firearms in a vehicle is prohibited.

• Privately-owned firearms carried in a vehicle will be secured in a trunk or in vehicles without a trunk, encased in a container other than the glove compartment, and carried in such a manner that they will not be readily available to the driver or passengers.

Commercially available trigger locks and other security devices are strongly recommended to deter and prevent loss and theft.

2.4.4. Concealed Weapons. No person shall carry a concealed weapon while on JBLM, regardless of whether a state or county permit has been obtained. For the purpose of this regulation, a concealed weapon is any instrument used or designated for the purpose of inflicting grievous bodily harm, which is carried on the person in such a way as to be hidden from ordinary view.

2.4.5. Possession or Retention of Prohibited Weapons. No person may possess the following weapons on JBLM:

• Fixed-blade knives having a cutting edge in excess of three inches. Any knife with a switch blade, spring blade, automatic blade opener, or gravity operated blade. Prohibited knives do not include knives designated for and used during hunting and fishing, nor knives kept in Government quarters and used in food preparation.

• Brass knuckles or any similar device fitting over, or concealed in, the hand, including knuckle knives.

• Any instrument commonly used in the practice of martial arts, except during legitimate martial arts training. Legitimate martial arts training is conducted by a certified instructor in an authorized on-post facility. Prohibited instruments include, but are not limited to, nunchaku, throwing stars, shurikins, and throwing spikes.

• Blackjacks, sappers, saps, riot clubs, night sticks, sling shots, lead or iron pipes, sand clubs, rubber or plastic hoses wrapped with tape or filled with sand or lead buckshot or other similar device.

• Razors, ice picks, box cutters, screwdrivers or other similar device or tools (which have obviously been modified for use as a weapon) intended for use, or used as a weapon.

• Explosive, incendiary, and pyrotechnic devices except as authorized by the Garrison Commander. Prohibited devices include, but are not limited to, fireworks, military ammunition carried in a non-official capacity, and any explosive device.

• Any weapon, including a firearm, on which the name of the manufacturer, serial number, or identification number has been changed, altered, removed, or obliterated.

2.5 Airfield Drivers. All contractor employees working on airfield grounds shall be required to have a AF IMT Form 483, Certificate of Competency (Airfield driver’s license card), in their possession at all times. The contractor shall accomplish training in accordance with 62 AWI 13- 213, Airfield Driving within 30 days of contract award. Training and license issuance of the card is through the McChord Field Airfield Management Operations (AMOPS) located in building 1172, McChord Field JBLM. Contractor will notify COR/ACOR after completion of training.

Contractor vehicles shall have a valid privately-owned vehicle pass issued by the AMOPS prior to operating on the airfield. See TE 6 JBLM Commercial Vehicle Access Procedures for additional guidance.

2.5.1 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR/ACOR and KO.

2.5.3 Lost keys shall immediately be reported to the COR/ACOR, by personal contact via phone and be followed up by written correspondence. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.5.4 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

2.5.5 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

2.6 Security Training.

2.6.1 iWATCH Training. iWatch is simply common awareness program much like Community Watch. Contractor employees with an area of performance within an Army controlled installation, facility or area shall view the iWatch video and review information at the website:

https://www.bliss.army.mil/iWATCH/. This training will inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to JBLM law enforcement or 911. The training time is approximately one hour long. The contractor shall complete this training within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall furnish a list of affected contractor and subcontractor employees (names and signatures) that have completed the training within seven (7) calendar days after completion of training.

2.6.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training. The contractor shall complete this training within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT 30 calendar days after contract award, option year award, or start of employment for new employees.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/ACOR within (7) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

2.6.3 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Four training areas shall be completed, four (4) OPSEC classes: OPSEC 1301 Fundamentals; OPSEC Awareness for Military Members, DoD Employees, and Contractors; Social Media and Operations Security Training; and Social Networking. These shall be completed and certificates submitted within 20 calendar days after contract award date to the COR/ACOR for each affected contractor employee and subcontractor employee. These courses are available online at the following websites:

http://www.lewis-mcchord.army.mil/des/OPSEC%20Training/index.htm OPSEC 1301 OPSEC Fundamentals (approximate 4 Hours).

2.6.4 Services during Crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disasters, or other causes, continue performance may or may not be necessary in support of JBLM mission.

2.6.5 Physical Security. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured by the Contractor. The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

2.6.6 Access and General Protection Policy and Procedures: JBLM is a closed base.

Unscheduled installation closures or lockdowns may occur at any time, including closures http://jko.jten.mil/courses/atl1/launch.html resulting from inclement weather or terrorist activities. Thus, anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM. All vehicles and personnel are subject to search and seizure of contraband and unauthorized Government property IAW Army Regulation (AR) 190-22. Procedures for commercial vehicle access to JBLM are subject to change without prior notice. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. See TE 6. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. Additionally, Executive Order 13465, 8 September 2008, mandates that all federal contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Additionally, Executive Order 13465, 8 September 2008, mandates that all federal contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally. For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.6.7 Restricted Area Badges. All contractor employees shall be required to obtain a restricted area badge prior to commencement of work on the airfield. The contractor shall submit initial and subsequent applications for badges within 15 days of contract award through the Directorate of Public Works, Security Manager located in Building 2012, Office 106 on Lewis Main, JBLM.

The contractor will notify the COR/ACOR after submitting applications. The contractor shall make an appointment with the Pass and Registration section located in building 100, first floor mall on McChord Field, JBLM, for the purpose of issuance of the restricted area badges.

2.6.8 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. At the close of each work period, government facilities, equipment, and materials shall be secured by the contractor. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.6.8.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the Contracting Officers

Representative, for review and acceptance within 10 days of commencement of work.

Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.6.9 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall be responsible for ensuring adherence to all applicable JBLM, State of Washington, and federal rules and regulations.

2.7 Training, Physical Requirements, or other Expertise Required.

2.7.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of Washington. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

2.7.2 The Project Manager (Certified Grounds Manager) must meet one of the criteria listed below and show proof of certifications/ evidence of experience within 10 days of award.

1. A Bachelor of Science in a recognized green industry field, including management and four years of experience in the field of grounds maintenance, of which two years are supervisory.

2. A two year degree from a recognized college or junior college, plus six years of experience in the grounds maintenance field with a minimum of three years of supervisory experience.

3. Eight years in the grounds maintenance field, with a minimum of four years of supervisory experience.

2.7.3 Those applying pesticides, to include herbicides, must hold a current Washington State commercial applicator license with all applicable certifications. Documents demonstrating certification and licensure for new contractor or subcontractor personnel shall be filed with the COR/ACOR, within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance, with the results reported to the COR/ACOR NLT 30 calendar days after contract award, option year award, or start of employment for new employees. Employees and subcontractors shall not apply pesticides under someone else’s certification.

2.8 Environmental Requirements.

2.8.1 Green Procurement. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include:

recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. Requirements for products typically classified under landscaping can be found at https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0.

2.8.2 The contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If other materials and products with higher recycled content compliant products are unavailable or determined to be impracticable based on cost or performance, the contractor shall contact the Contracting Officer or the COR/ACOR for further guidance. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception), per the instructions on the form. The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. For federally designated items listed at https://sftool.gov/greenprocurement, the contractor shall submit to the COR/ACOR either manufacturer or third party documentation demonstrating compliance or a completed and valid HJB Form 225 prior to first use or supply. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil. For items designated under Section 6002 of the Resource Conservation and Recovery Act (indicated with the “CPG” notation at https://sftool.gov/greenprocurement), note that the cited recycled content levels established by EPA are the minimum recycled content requirement. The contractor is encouraged to use other materials and products not listed but commonly used in industry. The contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the basic year and each option year.

2.8.3 For items designated under Section 9002 of the Farm Security and Rural Investment Act (indicated with the “BioPreferred” notation at https://sftool.gov/greenprocurement), note that the cited biobased content levels established by USDA are the minimum biobased content requirement. Per FAR 52.223-2, the contractor shall maintain records and submit annual product types and dollar value of any USDA-designated biobased products purchased during the previous Government fiscal year via http://www.sam.gov, with a copy submitted to the COR/ACOR. This reporting must be accomplished by 31 October of each year during contract performance and at the end of contract performance.

2.8.4 Environmental Compliance. The contractor shall comply with all applicable federal, state, local, Department of Defense, Department of the Army, and installation environmental laws, Executive Orders, rules, and plans. This includes all JBLM environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) unless otherwise directed by the JBLM Directorate of Public Works, Environmental Division via the KO or the COR/ACOR. The current regulation is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/pwref/FLReg_200-1.pdf. The contractor shall use chemicals, and equipment used in the performance of services on the installation IAW industry standards, local, federal, and state laws, and according to manufacturer’s recommendations.

Storage of hazardous materials not used for contract purposes is not authorized on base; only daily use amounts of hazardous materials are authorized and may be in possession of the contractor.

https://sftool.gov/greenprocurement https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0 https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0 http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf https://sftool.gov/greenprocurement mailto:usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil mailto:usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil https://sftool.gov/greenprocurement https://sftool.gov/greenprocurement http://www.sam.gov/

The contractor shall make all environmental and hazardous records available at…