Questions and Answers Final.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

INSTALLATION CONTRACTING OFFICE – FORT LEONARD WOOD

8112 NEBRASKA AVE, BLDG 11400

FORT LEONARD WOOD, MO 65473-8944

September 8, 2021

SUBJECT: Questions & Answers, Solicitation W911S7-21-Q-0023, Purchase & Install CCTV Equipment

1. Are Scaled Drawings available, if so please post.

a. Government Response: Updated drawings submitted; not to scale

2. Are Ceilings Suspended? Or Hard Lid?

a. Government Response: Suspended/ drop ceilings in 2470, 2471, 2428, 2429. Hard Lid ceiling in 2840.

3. Are there existing Cable Trays for wiring above ceilings?

a. Government Response: No cable trays

4. Can Existing Wiring be utilized?

a. Government Response: Using existing wiring will void current warranty on pre-installed camera systems.

5. Is a “UPS” required? If so, What Time/Power Duration is required?

a. Government Response: Yes, Online UPS required with runtime no less than 15 minutes.

6. Are “Or Equal” Equipment substitutions allowed?

a. Government Response: Yes, must equal minimum specifications

7. Is “Plenum Wire” acceptable?

a. Government Response: Yes

8. Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t?

a. Government Response: Work shall be completed during normal duty hours, overtime is not projected or authorized.

9. What is the height of Exterior Cameras? (If any).

a. Government Response: 1st floor outside window ledge and 3rd floor end of buildings as per drawing matrix. Drawings will be provided to the awardee at contract award

10. Please provide a list of equipment to be installed.

a. Government Response: See section 2 of the SOW

11. drawings for camera locations and cable distances in each building

a. Government Response: Drawings are attached, see amendment 0001

INSTALLATION CONTRACTING OFFICE – FORT LEONARD WOOD

12. specs for the server

a. Government Response: See parts list provided.

13. Recording specs state continuous recording for 120 days but no other information (frame rate, resolution)

a. Government Response: recording must be for 180 days with a minimum fps rate of not less than 7. Exact camera resolutions cannot be provided as cameras have been added to the current individual systems over a period of years. The systems should be calculated with enough overhead to compensate for the variance up to 5MP but not less than 2.1MP while maximizing the available camera resolutions.

14. specs for the mag locks to be installed

a. Government Response: Per parts list provided.

15. Are the mag locks being added to an existing access control system or just a standalone system?

a. Government Response: to existing access control system with new requirement to function from the CQ Desk.

16. Will the government be providing the PoE switches for the cameras to be added?

a. Government Response: There will be no Government Furnished Equipment. The Contractor shall furnish all plant, labor, equipment, supplies, and materials, and perform all work in accordance with the statement of work, specifications and drawings to accomplish a complete and acceptable project.

17. Siamese cable (coax+power) is specified and IP cameras are specified. The cable and cameras are not compatible so we need clarification on the cable type. (Cat5e or Cat6)

a. Government Response: Cat6 cabling is required.

18. How long do the training sessions need to be for each location?

a. Government Response: No time frame/ limit on class length.

19. Do the cameras need to be monitored at more than one location at each building and where are the monitoring stations located?

a. Government Response: Monitoring to be conducted at CQ Desk at each location.

20. Is the government providing the monitors for the monitoring stations? If provided, then what type of video inputs are needed?

a. Government Response: no equipment provided by the Government.

21. The equipment specifications call for Axis cameras and Digital Watchdog servers. Can we quote different, however equal equipment?

a. Government Response: If quoting different equipment, specifications must equal the minimum specifications of the equipment listed in Section 2 of the Statement of Work

INSTALLATION CONTRACTING OFFICE – FORT LEONARD WOOD

22. Will an accurate floor plan for each building, with proposed cameras, be provided?

a. Government Response: See drawings

23. Will the proposed Statement of Work be modified to incorporate the proposed cameras?

a. Government Response: It will be modified as needed.

24. Will the RFQ attached spreadsheet be modified accordingly depicting the proposed cameras and servers?

a. Government Response: Cameras will be install per the updated drawings submitted with this questionnaire.

25. Is there a requirement to install split system air conditioners in buildings 2470 and 2471?

a. Government Response: No, 25U Rack and cooling fans are listed on the parts list for these buildings.

26. Will the existing Statement of Work (SOW) be modified to incorporate the installation of the split system air conditioners?

a. Government Response: yes

27. If the answer to question two is yes, what are the specifications for the units?

a. Government Response: Specifications per the parts list provided.

28. The RFQ attached spreadsheet shows servers for all buildings, but we were told on site that only building 2840 will get a new server. What are the existing servers, and will they accommodate adding 200 or more terabytes of storage to them?

a. Government Response: 2840 will not get a new server or additional storage, however 2470, 2471, 2428 and 2429 will each require an additional server with storage to meet requirements in Question 13.

29. Will the company controlling them now allow a different company to install devices on their system?

a. Government Response: No, the entire system will become responsibility of the awardee.

30. Will the existing warranty (if any) remain in effect to term if another company install devices on their system?

a. Government Response: No, see Question 29.

31. Will the RFQ attached spreadsheet be modified accordingly depicting the proposed servers?

a. Government Response: No, depictions only show camera placement. Servers will be secured in the same locations of the current servers.

INSTALLATION CONTRACTING OFFICE – FORT LEONARD WOOD

32. What are the conduit requirements for each building?

a. Government Response: Conduit should be used in all locations where cabling cannot be secured in the drop or hard ceilings.

33. What are the electrical upgrades being required?

a. Government Response: Additional power is required in locations where additional servers, CQ desk monitoring equipment, and/or split air conditioners are being installed or relocated to.

34. Is there a requirement to move the monitoring stations in buildings 2470 and 2471? If yes, will the existing Statement of Work (SOW) be modified to incorporate moving the monitoring stations?

35. What are the specifications for the maglock systems you are wanting installed in buildings 2470 and 2471?

a. Government Response: Answered in questions 14 and 15.

36. Are any of the specified cameras going to be installed inside elevators?

a. Government Response: No, only where depicted in the drawings provided.

37. Are you able to provide floor plans for the five buildings?

a. Government Response: See drawings

38. What is the minimum and maximum installation height of the outdoor cameras?

a. Government Response: Cameras will be placed at designated locations

39. In section 2. SCOPE OF WORK, the solicitation document states that “Cab Siamese cable shall be run and installed in buildings 2428, 2429, 2470, 2741 and 2840 with the following breakdown of cameras installed.” Please clarify why this cable is needed for an IP network security system.

a. Government Response: See correction on Question 17.

40. Is the contractor responsible for running new Cat6 cabling to each CCTV device that will be installed?

41. Is the contractor responsible for running new cabling to the magnetic locks that will be installed?

a. Government Response: Yes

42. In section 2. SCOPE OF WORK, the solicitation document states that “All four systems will be stand-alone systems, independent of one another and compatible with the existing systems in each building.” However, there are five buildings listed. Please clarify which buildings will share a system.

a. Government Response: There are currently a total of 5 separate stand-alone systems, one in each of the following: 2840, 2470, 2471, 2428, 2429.

INSTALLATION CONTRACTING OFFICE – FORT LEONARD WOOD

43. Do the magnetic locks tie into the fire alarm system?

a. Government Response: No

44. Is there available rack space for the Digital Watchdog servers that are required in each building?

45. Do the installed systems require UPS battery back-ups? If so, what run-time is required?

a. Government Response: Refer to Government Response in Questions 5

46. Do the installed systems require PoE switches?

a. Government Response: Yes, the new cameras will require PoE switches.

47. Are the storage calculations for the Digital Watchdog servers in compliance with 180 days of continuous recording, or would you like the contractor to verify these calculations when they submit their proposal?

a. Government Response: Upon completion of the project, Contractor is responsible for ensuring that video archive lengths are met in accordance with TRADOC requirements as specified in the SOW to include existing cameras and new cameras installed at each facility.

48. Which Axis cameras require the wall mount bracket (per the cost evaluation breakdown)?

a. Government Response: All cameras being installed on walls per the camera drawing.

49. Will the government consider providing detailed electronic maps of the facilities?

a. Government Response: Maps will be given to the awardee

50. Will the government consider providing the locations of the IDF and MDF’s for each building?

a. Government Response: That information is not documented.

51. Will the government consider providing more information on what the existing warranty provides to determine the point of demarcation?

a. Government Response: Remaining warranties through 26-July-2023 on DW cameras and

Server hard drives are manufacturers’ warranties and will become the responsibility of the awardee. It does exclude any known warranties on Building 2840 as that was yet another contractor.

52. Will the government consider providing more details on the envisioned cooling systems within each building?

a. Government Response: Split AC must be installed in buildings 2428 and 2429 in the server rooms.

53. Will the government consider providing more details on where and where they do not expect to have conduit?

a. Government Response: Refer to Government Response in Question 32.

INSTALLATION CONTRACTING OFFICE – FORT LEONARD WOOD

54. Will the government consider providing more information on the authorization to operate (ATO)?

a. Government Response: No other information available at this time

55. What equipment is authorized?

a. Government Response: See parts list provided.

56. Any specific requirements for installation?

a. Government Response: See Statement of Work

57. Will the government consider providing more information on the move of the CQ desk?

a. Government Response: Moving the CQ desk will require moving at least two displays, mounts, power conditioning equipment, alarm alerting equipment, extending or replacing video cabling, and keyboard/mouse connections no more than 164 ft from current location.

Power will need to be provided for those locations if it is not available.

58. Will the government consider providing more information on ethernet switches? Who will provide them?

a. Government Response: Contractor shall provide all labor, materials, supplies and equipment.

59. How many available switch ports can be used by the contractor for this effort?

a. Government Response: Each building is different with switches of differing sizes on different floors. Contractor will need to plan on providing switches for new cameras.

60. Do the existing switches have the necessary uplink ports?

a. Government Response: All switches are currently connected and functioning. Refer to

Question 59 on port availability.

61. Can the existing uplink ports be used by the contractor?

a. Government Response: Refer to Question 59 on port availability.

62. Will the government consider providing more information regarding blind spots and shadow spots?

a. Government Response: Cameras will be installed per the drawings provided.

63. How will additional cameras that are required to meet requirements but are not indicated on the maps be addressed?

a. Government Response: see updated camera installation drawings.

64. Will the government consider providing of where fiber infrastructure is needed?

a. Government Response: There is no technical requirement for fiber.

INSTALLATION CONTRACTING OFFICE – FORT LEONARD WOOD

65. Without the location of the IDF and MDF’s fiber may need to be used for interconnections.

a. Government Response: See Government Answer on Question 64.

66. Will the government consider providing more information on the existing infrastructure for the cameras that are to be installed on the light pole (PT Field and Parking)? a. Has fiber been run to the poles? b. Can the existing electrical source be used?

a. Government Response: Disregard that drawing. This requirement has been eliminated.

67. Are there existing outlets installed?

a. Government Response: Refer to Government Answer Question 33.

68. Will the government consider providing more information on the repair and/or the replacement of existing inoperable cameras?

a. Government Response: All existing cameras shall be cleaned and assessed upon installation of new equipment.