W911S7-20-R-0001-0003 MOD.PDF

0011384518

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to adjust the question & answ ers posting date from 21 Jan 2020 to 23 Jan 2020.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S720R0001

X 9B. DATED (SEE ITEM 11)

20-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jan-2020

CODE

MICC - FORT LEONARD WOOD

8112 NEBRASKA AVENUE

FORT LEONARD WOOD MO 65473

W911S7 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S720R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL SUBMITTAL AND INQUIRI

L.1. PROPOSAL SUBMITTAL AND INQUIRIES

(1) Completed Proposals shall be submitted prior to the closing date and time identified on the SF 33 block 9 (05 February 2020 NLT 3:00PM CENTRAL TIME) to the following address:

(a) Regular Mail:

MICC-Fort Leonard Wood, Missouri ATTN: Mr. Chad Buckley 8112 Nebraska Avenue, Bldg. 11400 Fort Leonard Wood, MO 65473

(b) Via Express Carrier:

MICC-Fort Leonard Wood, Missouri ATTN: Mr. Chad Buckley 8112 Nebraska Avenue, Bldg. 11400 Fort Leonard Wood, MO 65473

(2) Electronic submissions via email or fax will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

(3) The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist.

Address all questions or concerns you may have to the Contract Specialist, Victor E. Richards, and the Contracting Officer, Mr. Chad Buckley. All questions regarding this solicitation shall be submitted in writing via email:

Email: victor.e.richards.civ@mail.mil Attn: Mr. Victor E. Richards Reference: W911S7-20-R-0001

Email: chad.m.buckley.civ@mail.mil Attn: Mr. Chad M. Buckley Reference: W911S7-20-R-0001

Site Visit: The Government will hold a site visit at the Mission and Installation Contracting Office, 8112 Nebraska Avenue, Building 11400, Fort Leonard Wood, MO 65473 ON 14 JANUARY, 2020 at 0900 (9:00 AM). (all times are Central Standard Time). All interested firms may attend with a limit of two (2 attendees per firm. Please submit, via e-mail, the names of attendees to the Contract Specialist, Victor E. Richards, no later than 06 JANUARY 2020 at 1300 (1 PM)

CST.

Additional instructions will be provided concerning registering for installation access at that time.

Business and technical questions shall be sumbitted in writting via email to Victor Richards, victor.e.richards.civ@mail.mil no later than 1600 hours (4 PM) CST on 16 January 2020. Answers to the questions will be posted 23 January If the Government responses to technical questions affect the Performance Work Statement requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued making those changes.

Documents not able to be posted to the Government Point of Entry will be available for review at the MICC Conference Room after the site visit. Review will be limited to 2 hours per firm. No notes, copies, or pictures will be allowed during this process. As-Built drawings WILL NOT be sent to any offeror however they will be available for viewing on this date.

L.2. GENERAL INSTRUCTIONS

(1) The selection of a source for award will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award”.

Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

(2) The Offer. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFP, concurrence with the PWS, and the proposed contract type.

(3) It is the Government’s intention to award without discussions. Offerors are encouraged to present their best proposal and prices in their initial proposal submission. However, IAW FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold discussions. If this occurs, a competitive range will be determined and Offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306(c)(2).

(4) The Proposal Preparation Instructions (Para. L.3.) as set forth below prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

(5) In accordance with FAR Subpart 4.8 (Government Contract Files), the

Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

(6) If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

(7) All referenced documents for this solicitation are available on the Government Point of Entry web site Beta.Sam.Gov at https://beta.sam.gov.

Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(8) Debriefings. The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L.3. PROPOSAL PREPARATION INSTRUCTIONS

(1) Offeror’s proposal shall consist of five (5) separate volumes: RFP Document & Pricing Proposal, Technical Proposal, Safety, Past Performance, and Small Business Subcontracting Plan.

(2) Proposal Format:

a. Offerors shall submit an original and the number of copies listed in paragraph L.3. (2).c.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and their elements. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

TABLE 1 - SOLICITATION EXCEPTIONS

Solicitation Document

Page/ Paragraph

Requirement Portion

Rationale and Impact

Section B, PWS/SOO/

SOW, Section L&M, etc.

Applicable page and paragraph

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

c. The proposals shall be organized into five (5) volumes. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc., Company stationary and logo’s are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections.

d. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Office format and/or PDF. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. If files are compressed, they must be self-extracting archives (no software required to decompress). If files contain links, the links must be intact and maintained through all revisions. Additionally, spreadsheets must be easily traceable. None of the files submitted shall have any read/write/password protection. Page limitations areas follows:

VOLUME TITLE No. OF HARD

Copies No. OF

DIGITAL

COPIES

(CD/DVD)

Page Limits

I RFP Document & Pricing Proposal

Original copy plus 4 additional

1 N/A

II Technical Acceptability

Original copy plus 4 additional

1 50 pages

III Safety Original copy plus 4 additional

1 N/A

IV Past Performance

Original copy plus 4 additional

1 N/A

V Small Business Subcontracting Plan

Original copy plus 4 additional

1 N/A

e. Proposal Limitation. The proposal shall not exceed the limits stated above.

If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the Offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

f. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

g. Page Limit does not include the Executive Summary, covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

h. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper.

When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Contractor shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

i. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

j. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

(3) Proposal Content

a. VOLUME I - RFP DOCUMENT AND PRICE PROPOSAL:

RFP DOCUMENT AND PRICE PROPOSAL: Volume I shall consist of the RFP Document and Price Proposal: Volume I must be clearly marked as:

VOLUME I RFP DOCUMENT AND PRICE PROPOSAL, W911S7-20-R-0001

(1) Tab A- RFP Document. The contractor must submit the following documents as part of the RFP Document:

- PART 1, Executive Summary- Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support. Identification of the proposal point of contact (POC), e-mail address, and phone number; a list of the proposal package contents.

- PART 2, SF 33. The SF 33 shall be submitted fully completed. The Offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 and with

Section L, FAR 52.215-1, Instruction to Offerors—Competitive Acquisition.

All final monetary extensions shall be in whole dollars only. Offerors are informed that U.S. Department of Labor Wage Determination 2015- 5093 (as revised) applies to this requirement.The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. The offeror shall provide a Unit Price and Estimated Net Amount and an Estimated Total for each period in the SF33 CLIN Schedule.

-PART 3, Section K (Representation, Certifications, and Other Statements of Offerors). The Offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/ representation completed truthfully and completely.

PART 4, Exception to Terms and Conditions. The offeror shall include exceptions to terms and conditions set forth in this solicitation, the remedy sought and the impact if the Government does not concur with the exceptions. See Paragraph L.3. (2) b. Table 1 -Solicitation Exceptions, for required format.

(2) Tab B – Price Proposal. The contractor shall submit the following documents as part of the Price Proposal:

i. The offeror shall provide a price element breakdown for each CLIN included at Schedule B of the SF33. The price element breakdown for each CLIN shall include, at a minimum, but not limited to, the following cost elements and the sum total must equate to the Section B, Supplies and Services, CLIN(s) Total Proposed Amount(s): (1) Materials and Supplies; (2) Labor (Direct and Indirect); (3) General & Administrative (G&A); (4) Overhead; and (5)Profit. Separate Price breakdowns must be prepared for each contract period (base period and all option periods). The prices shall be consistent with the written portion of the technical proposal.

ii. The offeror shall ensure the proposed Section B, Unit Prices shall be in whole dollars only.

iii. Electronic versions of the Price Proposal shall be submitted on a CD in MS Office Excel format, and shall not be read only or password protected. All formulas, lookup tables, and links should be intact, and no links shall exist to files not included with the submission.

Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. The hard copy version will take precedence for any differences noted between the hard and electronic versions of the contractors proposal. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

b. VOLUME II - TECHNICAL:

Technical Proposal: Volume II shall consist of the technical proposal. Volume II must be clearly marked as:

VOLUME II TECHNICAL PROPOSAL, W911S7-20-R-0001

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Legibility, clarity and coherence are very important. Your responses will be Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements; the proposal shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed or well known techniqueswill be used,” etc., will be considered unacceptable and will negatively impact the Offerors rating under the Technical Acceptability Factor. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractors technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The Technical Volume shall be organized according to the following general outline:

TAB A - Table of Contents TAB B - Technical:

TAB B1 - Management/Organizational Staffing TAB B2 - Systems Operations and Maintenance TAB B3 - Transition/Phase-In and Phase-Out

TAB B4 - Quality Control Plan

TAB B - Technical Content – The Technical Volume shall include, at a minimum, the following:

TAB B1 - Management/Organization/Staffing: When evaluating this element, Government assessment will focus on the management methodology, organization, staffing, and qualifications for key personnel. Management methodology will focus on the Offeror’s proposal to provide a logical, acceptable management concept that fully and completely ensures all major functions included in (PWS Parts 3, 4, and 5) will be successfully accomplished.

Organization will focus on the Offeror’s organizational structure to determine the offeror’s understanding of the multiple mission areas and to ensure the structure clearly identifies all levels of authority and facilitates effective and timely decision-making. Staffing will focus on manning and rationale supporting the proposed number of people, number of labor hours, and types of skill classifications utilized to ensure it is adequate to perform all of the major areas of the PWS. Key Personnel include the Project Manager, the Deputy Project Manager, and then subordinate supervisors for critical technical functions including Air Monitoring;

Protective Clothing and Equipment; Plant and Facility Maintenance; and toxic area support operations. Qualifications will beevaluated to ensure the ability of the contractor to produce candidates who meet or exceed position requirements outlined in the PWS.

TAB B2 - Systems Operations and Maintenance: Performance of operational and scheduled maintenance of Plants and Distribution Systems (water, plumbing, electrical, HVAC, negative air). The Government will further evaluate the Offerors understanding of the technical requirements for the operation of the (CDTF) facility. The Offerors proposal shall address specific task requirements to the fourth level of the (PWS Part 3, Part 4, Part 5). The Offerors proposal shall include the policies, procedures, and methodology to be used to ensure the timely and satisfactory accomplishment of Government requirements. The proposal shall address the specific inspection methods tailored for each major functional area to include the Preventive Maintenance Program used to pinpoint and correct the problems identified. When evaluating this element, Government assessment will further focus on Offerors technical approach for completing Standard Operating Orders (SOOs), which are synonymous with scheduled preventive maintenance, and Service Orders (SOs) which are calls for repair.

The Government will evaluate the technical approach for SOOs and SOs to determine the Offerors understanding of the technical requirements and assess the Offerors ability and methodology to meet anticipated workloads and complete tasks IAW governing publications (PWS Part 2). In evaluating this element, the assessment will concentrate on the Offerors plans for accomplishing the PWS requirements, to include proposed processes, equipment (including numbers, types, and locations), schedule, and approaches. Each proposal shall be evaluated on its ability to demonstrate a clear understanding of the contractual requirements and a corresponding plan to fulfill those performance requirements in the most effective and efficient manner possible for each task.

Tab B3 - Transition/Phase-In and Phase-Out: In evaluating this element, the assessment will concentrate on whether the plan demonstrates a thorough, clear, logical, and acceptable methodology for assumption of services within the required transition/phase-in and phase-out period (PWS Part 4.12. through 4.12.5) including having fully qualified and equipped staffing for full operational performance. The assessment will include evaluating the Offerors mobilization plan, training, orientation and in-processing of workforce; organization and set-up of operating facilities, obtaining permits/licenses if required; distribution of Government-furnished equipment and materials; accomplishment of new requirements; and methods to meet security requirements without disruption of rotational training.

Tab B4 - Quality Control Plan: In evaluating this element, the assessment will concentrate on the Offerors plan to provide and maintain quality services IAW PWS Part 4.9. Elements evaluated include methods to prevent deficiencies, identify and correct deficiencies; the relationship between his quality control personnel and the proposed organization including reporting requirements; and feedback.

c. VOLUME III Safety: The Safety Factor evaluates the quality of the Offerors safety and health plan (PWS 3.6) The Governments evaluation team will evaluate the safety program on an Acceptable/Unacceptable basis and assign ratings of Acceptable orUnacceptable. An offeror must receive an acceptable rating in each of the two (2) elements within Factor 2 to be deemed Acceptable and eligible for award consideration.

TAB A: Written Safety and Health Plan. The Government will evaluate the quality of the Offeror’s written Safety and Health Plan. A formalized Health and Safety Plan will follow the OSHA Voluntary Protection Program requirements as outlined in (PWS Part 3.6.1) comprehensive written Safety and Health Plan includes the following elements: Management Commitment and Employee Involvement; Worksite Analysis; Hazard Prevention and Control; Occupational Health and Safety Training; Chemical Personnel Reliability Program (CPRP) (PWS Part 4.8.3) and Annual Program Review.

TAB B: Past Safety Performance. The offerer will provide to the Government evidence of past safety performance in the form of the following statistical benchmarks:

Experience Modification Ratio (EMR) North American Industrial Classification System (NAICS) injury and illness statistics reportable through the Bureau of Labor Statistics Past or current participation in voluntary health and safety programs History of OSHA citations along with any associated civil or criminal penalties.

d. VOLUME IV - PAST PERFORMANCE/PERFORMANCE RISK:

The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform any aspect of the proposed effort. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. Early Proposal Information. The offeror shall submit the Past Performance Volume NLT (05 February 2020 NLT 3:00PM CENTRAL TIME), to the Contracting Officer at the address specified in paragraph L.1.

2. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years for the submitted data. The past performance data shall document a successful history of past contract performance.

3. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 1L.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 1L.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 2L and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 3L, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Mr.Victor Richards, victor.e.richards.civ@mail.mil and Mr. Chad Buckley, chad.m.buckley.civ@mail.mil not later than the date established for receipt of proposals. Questionnaires not returned directly to Mr. Victor Richards and Mr. Chad Buckley will not be reviewed or evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

e. VOLUME V – SMALL BUSINESS SUBCONTRACTING PLAN:

Large business concerns are required to submit a Small Business Subcontracting Plan.

The Plan will be evaluated on the level of small business commitment that they are demonstrating for the proposed acquisition, and their prior level of commitment to utilizing small businesses in performance of prior contracts. Pursuant to DFARS PGI 215.304(c) the following elements, at a minimum, should be addressed in the Offeror’s Small Business Subcontracting Plan:

The extent to which such firms, as defined in FAR Part 19, are specifically identified in proposals.

The extent of commitment to use such firms (enforceable commitments will be weighted more heavily than non-enforceable ones).

The complexity and variety of the work such firms are to perform.

The realism of the proposal.

Past performance of Offerors in complying with the requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns, and 52.219-9, Small Business Subcontracting Plan, (Deviation 2018-O0018) (AUG 2018)—Alternate II (NOV 2016), and DFARS 252.219-7003 SmallBusiness Subcontracting Plan (DOD Contracts) (MAY 2019)

The extent of participation of such firms in terms of the value of the total acquisition.

The extent to which the offeror provides detailed explanations/documentation supporting the proposed participations percentages, or lack thereof.

The Department of Defense (DOD) has established small business goals as an assistance to assure small business receives a fair proportion of DOD awards. The Small Business goals for Mission and Installation Contracting Command are as follows:

Small Business 45%; Small Disadvantaged Business 24%; Service Disabled Veteran Owned Small Business 9%; Woman-Owned Small Business 9%; Historically Underutilized Business Zone (HUB Zone) Small Business 6%. Based on total proposed subcontract effort the offeror shall identify in their Subcontracting plan how they propose to help meet these goals. (Note, for example, that a participation plan that reflects 3% for Woman-Owned Small Business, would count towards the overall Small Business Goals.)

In accordance with FAR 52.219-9, Small Business Subcontracting Plan, (Deviation 2018-O0018) (AUG 2018)—Alternate II (NOV 2016) a Small Business Offeror is not required to submit a Small Business Subcontracting Plan.

(attachment pages follows)

ATTACHMENT 1L

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF

PAST PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent.

Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume IV Proposal.

SAMPLE

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Mission and Installation Contracting Command request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Attachment 2L

Specific Relevant Contracts Sheet

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

2. Price/Cost – original awarded AND final (or projected final, if contract is current).

3. Delivery Schedule – original AND final (or projected final, if the contract is current).

4. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

Name, telephone number, fax number and e-mail address for the following:

5. Procuring Contracting Officer (PCO)

6. Administrative Contracting Officer (ACO)

7. Government or commercial technical representative or COR

Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

8. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a Substantial Confidence or Satisfactory Confidence candidate.

9. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

10. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

1. Contract Number __________________________

Award Date________________________________

Contract type_______________________________

2. Completion Date/Delivery Schedule.

Original completion/delivery date Revised completion/delivery date

3. Price/Cost – original awarded price

4. Modified Price/Cost -

5. Completion Date or Delivery Schedule – original AND final (or projected final, if the contract is current).

6. Changed Dates -

7. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

8. Procuring Contracting Officer (PCO).

Address:______________________________________________________

Phone Number:________________________________________________

Fax Number:__________________________________________________

E-Mail Address: ________________________________________________

9. Administrative Contracting Officer (ACO).

Address:_________________________________________________________

Phone Number: __________________________________________________

Fax Number:_____________________________________________________

E-Mail Address:___________________________________________________

10. Government or commercial technical representative or COR.

Address: _______________________________________________________

Phone Number: _________________________________________________

Fax Number: ___________________________________________________

E-Mail Address: _________________________________________________

11. Relevancy Description.____________________________________________

12. Narrative Explanation._____________________________________________

13. Negative Performance Documentation.______________________________

ATTACHMENT 3L

PAST PERFORMANCE QUESTIONNAIRE

When filled in this document is source selection sensitive information iaw FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor:

B. Cage Code: _________________________________

C. Contract number: _______________________________________

D. Contract type: ______________________________

E. Was this a competitive contract? Yes _____ No _____

F. Period of performance:

G. Initial contract cost: $____________________________

H. Current/final contract cost: $_______________________________

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/fax number:

D. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA NOT APPLICABLE - Unable to provide a score.

The questions shown below should be tailored to the Factors/Subfactors of the instant acquisition.

Technical Performance S M U S

N A

T1. Quality & repeatability of operations & maintenance.

T2. Quality of technical system testing and certification efforts

T3. Quality/integrity of technical data/report preparation efforts

T4. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

T5. Ability to implement current standard practices for computer hardware design, operation, maintenance, upgrades and configuration control

T6. Ability to implement current standard practices for computer software design, operation, maintenance, upgrades and configuration control

T7. Adequacy/effectiveness of environmental safety procedures

Program Management S M U

N A

P1. Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

Program Management S M U

N A

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

P4. Understand/complied with customer objectives and technical requirements

P5. Successfully responded to emergency and/or surge situations

P6. Quality/effectiveness of sub-contracted efforts

P7. Effectiveness of material management (including Government Furnished Property or Material)

P8. Effectiveness of acquisition management

P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

Transition/phase-in S M U

NA

T1. Contractor ability to smoothly transition resources and personnel.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Employee Retention/Attraction S M U

NA

E1. Ability to hire/apply a qualified workforce to this effort.

E2. Ability to retain a qualified workforce on this effort.

E3. Effectiveness of employee compensation towards quality of work.

Small and Small Disadvantaged Business Participation S M U

NA

S1. Ability to meet or exceed small business and small disadvantaged business goals set forth in the approved subcontracting plan

S2. Ability to effectively manage small business participation to meet technical performance.

Cost Performance S M U

NA

C1. Accuracy in forecasting contract costs

C2. Ability to meet forecasted costs and perform within contract costs

C3. Ability to alert Government of unforeseen costs before they occur

C4. Sufficiency and timeliness of cost reporting

1. Please discuss each and every response for which you indicated M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes____ Default____ Convenience____ Pending Terminations____ No ____

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Mailing Address:

U.S. Army, MICC-FLW ATTN: Victor Richards 8112 Nebraska Ave., Bldg 11400 Fort Leonard Wood, Mo. 65473

Or E-mail to: Victor E. Richards, victor.e.richards.civ@mail.mil

(End of Summary of Changes)