Questions_from_Industry_16_Jan_2019.pdf

QUESTIONS FROM INDUSTRY

Amended 16 Jan 2019

1. What is the response date?

Govt Response‐ Per block 8 of the solicitation, bids must be received by 2:00 PM (Central Standard Time) on 4 Feb 2019.

2. Do you have a scheduled walk through?

Govt Response‐ A site visit is scheduled for 9:00 AM (CST) on 10 Jan 2019. See page 55 of the solicitation.

3. What is the current annual value of the contract?

Govt Response‐ The annual value of the current contract is approximately $1.3 million. Task orders are issued on a monthly basis to reflect the actual order for that month. There is a small amount of fluctuation as buildings are renovated, closed, or re‐opened.

4. Is there any additional information I will need to gain access to Fort Riley?

Govt Response‐ Please visit the Fort Riley access control webpage for the latest information.

http://www.riley.army.mil/Units/Garrison‐Command/Emergency‐Services/Access‐Information/

For the majority of you, if you don’t have a CAC card, access will be granted by filing out the Fort Riley Form 103‐1 at the above referenced website. The Fort Riley visitor center is located at the Marshall Army Airfield exit off of 1‐70 (Exit 301). They will process the form and grant a 1 Day pass. Our office is in Bldg 1792, which is in Camp Funston, right inside the 12th Street access control point. This access control point will not process the 1 Day pass however, as they are designated as the commercial gate for the installation. The Fort currently has a trusted traveler program, where if one person has a DOD issued ID card, the riders are allowed on post with any government issued ID.

5. If contract is union, how many union employees are currently employed in the contract?

Also if non union how many employees are currently employed?

Govt Response‐ The current employees are non‐union. The January 2019 employee list on file shows 30 janitors, 1 quality control inspector, and a project manager.

6. The wage rate listed "Janitorial Quality Control Inspector", are all other employees classified under same wage rate?

Govt Response‐ All other employees, minus the QC Inspector and Project Manager, are classified as janitors on the wage determination.

7. Subpart 22.12—Non displacement of Qualified Workers Under Service Contracts. Can we retain existing workers and not hire unless they leave based on our bid price?

Govt Response‐ Under FAR Clause 52.222‐17, you would be required to offer, in good faith, a position to the qualified predecessor’s contract employees that are non‐exempt, minus some exceptions in the clause. You must comply with all paragraphs of 52.222‐17. Under the current contract, the QC Inspector and Janitors are non‐exempt. Remember, you are required to pay service contract employees the rate on the wage determination, regardless of your bid price.

8. I did not see ground maintenance and snow removal in the Technical Pricing Exhibit E even though present in Technical Exhibit A. Will ground and snow removal be paid under supplemental agreement with scope?

Govt Response‐ There is no separately priced line item for this. Overhead cost.

9. If asked to hire more than required due to need, can the contract be amended to cover cost of additional labor?

Govt Response‐ Task orders are issued based on quantities ordered for that month. The quantity ordered multiplied by the line item price will be what is paid.

10. Antiterrorism (AT) Level I Training: This training is usually administered by the Base concerned. Will the Base be administering this training or will it be done outside by in coming contractor at his cost?

Govt Response‐ Antiterrorism Level I training is conducted by the employees on the contractors time. The link in the PWS appears to be out of date. The appropriate link is for Non‐CAC holders is https://jko.jten.mil/courses/atl1/launch.html. Amendment will be issued.

11. Has the Scope of Work, under the new solicitation remained the same, decreased or increased compared to the current contract?

Govt Response‐ A Quality Control Manager has been added. The number is buildings being cleaned, while fluid, is basically the same.

12. What is the total contract value of all option years, including the base year of the current contract?

Govt Response‐ The total value of the current contract is $6,345,985.38.

13. Who is the current incumbent?

Govt Response‐ Zero Waste Solutions is the incumbent.

14. Please provide individual facility square footages.

Govt Repsonse‐ The individual square footage will be given to the awardee. The estimated quantities, for all the facilities, is found on Tech Exhibit E.

15. Please provide quantitative data for snow removal and grass mowing areas at Buildings 384 and

386. Please confirm that snow removal and grass mowing are not required at other Ft. Riley facilities.

Govt Response‐ Tech Exhibit A is to scale. No other snow removal or mowing is required.

16. Is there a requirement for additional cleanings at the Child Development Center (typically, after breakfast, after lunch, and after snack)?

Govt Response‐ Yes, midday service. The job orders shall show the frequency of required cleanings for the facilities.

17. Is there a requirement to use environmentally preferred, biobased, and/or Ability One products?

Govt Response‐ No. Please refer to PWS paragraph 7.5.2.1‐ Cleaning Chemicals.

18. For another wise eligible SB 8a offeror that does not have successful performance on NAICS 561720 contracts but does on other NAICS contracts, would the government find an offeror eligible for award with a SBA Certificate of Competency letter with proposal?

Govt Response‐ The Contracting Officer will follow procedures in 19.600 and 19.802 concerning eligibility and competency.

19. For another wise eligible SB 8a offerors that do not have successful performance on NAICS 561720 contracts but does on other NAICS contracts, would the government find that offeror eligible for award with proposed sub‐contractor successful performance on contracts of this NAICS?

Govt Response‐ The Contracting Officer will follow procedures in 19.600 and 19.802 concerning eligibility and competency.

20. Attachment 6 provided with solicitation is Technical Exhibit A Location Maps. Can the government provide the requirements for offerors relevant corporate financial information?

Govt Response‐ Attachment will be added to the solicitation.

21. Are the dates provided on Section B for the POP and Contract Manpower Reporting correct?

Govt Response‐ Yes. The CMR is an annual requirement that is driven by the fiscal year.

22. Are the items listed in Section M, Paragraph 1.2 Determination of Responsibility required to be submitted with this IFB on the bid due date? What items are to be submitted with this IFB other than what is required under Section L, Paragraph 1.1 Bid Submission, Sub‐paragraph 1.1.2?

Govt Response‐ Amendment 1 addressed this short‐coming for Pre‐Award information.

23. Do the instruction to offerors provided in this clause (FAR 52.212‐1 Deviation 2018‐O0018) apply to this IFB at time of the bid submission?

Govt Response‐ Yes.

24. Please provide the complete document (Tech Exhibit C).

Govt Response‐ After consulting the Garrison OPSEC Manager and Anti‐Terrorism Officer, Tech Exhibit B and C will not be released publicly, only to the awardee. If desired, you can make an appointment to view the job orders with me, with nothing leaving the installation but your notes.

25. Are the offerors required to submit the attachment 6 along with their proposal or is this document supposed to be submitted after award?

Govt Response‐ This question referenced 1.2.1.1.1.1. Amendment 1 corrected this paragraph.

Attachment 8, also added under Amendment 1, is required to be submitted with proposal.

26. Was the walk thru mandatory for the site visit for vendors to be eligible to submit a bid?

Govt Response‐ No.

27. Will the Government use inflation for the estimate value of the contract?

Govt Response‐ You should price any inflation you project for supplies and equipment into Tech Exhibit E. Actual labor increases will covered on the wage/price adjustment allowed under FAR 52.222‐ 43.

28. The 8a contractor with military experience gets more points for award than a contractor with no prior experience?

Govt Response‐ No. If an apparent successful offeror lacked experience, the procedures at FAR

19.602 would be followed.

29. If the government is closed will the contractor get paid for invoices for services or will there be a stop work order until the government opens?

Govt Response‐ Monthly task orders, when issued, will be funded for that task orders period of performance.

30. When will Technical Exhibit A‐E be posted?

Govt Response‐ Tech Exhibit A, D, and E are posted in FBO. Tech Exhibit B (Floor Plans) and Tech Exhibit C (Job Orders), will only be given to awardee.

31. Can you please explain CS and CSF again please you explained at the site visit but I need you to explain one more time?

Govt Response‐ The unit of measure of CSF on Tech Exhibit E represents 100 square feet. For those tasks that have CSF in column C on Tech Exhibit E, your price in columns E, G, I, and K is for 100 square feet of that task. On the sample job orders given at the site visit, 100 square feet is represented by CF, but the number listed on the job order is the actual SF (square feet).

32. Can I have a window count?

Govt Response‐ That information is not available, but realize that no window on this installation is over three stories.

33. What is the current contract number?

Govt Response‐ W911RX‐15‐D‐0001

34. Please provide copies of all mods.

Govt Response‐ No. Publically available contracting information can be obtained utilizing the

“ezsearch” function at the fpds.gov website, by searching W911RX15D0001.

35. I have noticed a large increase in task 12, wax wood floors, from the previous solicitation at Fort

Riley. Are these numbers accurate?

Govt Response‐ No. Amendment will be issued to update Tech Exhibit E. Nearly 30 buildings were left off the initial Tech Exhibit E, so most quantities (minus task 12) are increased.