Instructions_to_Offerors.pdf

INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR 52.212-1

REQUIREMENT

The Government requires one (1) FTE Doctoral Student, one (1) Dr. Michael Schubert one (1) FTE – Dr. Mark Shelhamer and one (1) FTE – Dr. Dan Gold for the development a virtual reality version of VAN and TAN using existing off the shelf hardware and custom software. The Contractor shall then validate the new version against its current analog counterpart through a proof-of-concept procedure among approximately 20 individuals with central (mild traumatic brain injury) and/or peripheral vestibular disorders.

This research will develop a virtual reality method to enable VAN and TAN testing in lighted environments with a portable, affordable, and readily available technology that ensures darkness while we assess vestibulo-ocular performance and eye misalignment. This will allow for streamlined, accurate testing. In order to apply these techniques in the clinical environment (civilian and military), a valid and reliable platform that is field-expedient must be developed to effectively and efficiently perform VAN and TAN.

Period of performance will be 18 months from the date of award to be performed at Brooke Army Medical Center (BAMC). The anticipated type of contract is a Firm Fixed Price (FFP) with all work to be completed in accordance with the Performance Work Statement (PWS) (attachment 1).

1. QUOTE SUBMISSION. The offeror’s quote shall be submitted as set forth below. The offeror shall include contact information (name, telephone number, address, email, CAGE, DUNS No. and Tax ID Number) with the quote. Quotes will be evaluated based on the technical approach to satisfying the PWS and a review and rating of resumes of planned persons (based on specific education and experience as required by the PWS). The Contracting Officer will make a best value award decision weighing the technical merits of the quoted technical approach and personnel qualifications (resumes/experience) together as well as the overall mix of labor and total evaluated price. Technical approach and Personnel/experience when combined, are significantly more important than price. The Contracting Officer reserves the right to award without discussions.

Any questions regarding this request for quote must be in writing.

Electronic Files shall be Microsoft Office compatible.

2. SECTION I –TECHNICAL APPROACH and PERSONNEL

QUALIFICATIONS/EXPERIENCE

a. Technical Approach: General Requirements: The offeror shall submit a technical quote which addresses the offeror’s capabilities and technical approach to meeting the requirements contained in the PWS in sufficient detail for each factor to be evaluated.

b. Personnel Qualifications/Experience: The offeror shall provide resumes for the personnel being quoted. Offerors are encouraged to obtain contingency hiring letters in order to assure the Government that there are personnel available for consideration.

3. SECTION II – PRICE.

A Firm Fixed Price quote is requested. The offeror’s price quote shall be in accordance with its commercial pricing to include any discounts that are being offered. A breakdown of the individual elements of the firm fixed price shall be provided to demonstrate that the calculation of the price is based on the schedule price list. Below is a depiction of the prospective Contract Line item for Labor against which the Contracts will be issued at the Quantity of hours for the effort.

The offeror is requested to enter an hourly rate and total price at each space provided.

ITEM NO SUPPLIES/SERVICES

0001 Refinement of a Portable and Rapid Assessment of Vestibulo-Ocular Misalignment Following Concussion

FFP Hourly Rate The Contractor shall provide:

One (1) FTE Doctoral Student 702 hrs $________

One (1) Dr. Michael Schubert 156 hrs $________

One (1) FTE – Dr. Mark Shelhamer 109 hrs $________

One (1) FTE – Dr. Dan Gold 78 hrs $________

IAW the PWS (Attachment 1)

FOB: Destination

Total Price $_________

4. CERTIFICATIONS/REPRESENTATIONS.

Representations & Certifications: Registration in the System for Award Management (SAM) is required. Online reps and certs contained in the SAM database shall be verified.

5. DELIVERY OF OFFERS

The quote due date is 3 May @ 10am. Offerors shall submit one complete electronic copy of Section I, Technical Approach and Personnel Qualification/Experience in in MS Word or PDF compatible format via email to Ursela.c.jackson.civ@mail.mil.