SOLICITATION_W911N2-18-R-0009.pdf

SEE ADDENDUM

(No Collect Calls)

W911N218R0009 29-May-2018

b. TELEPHONE NUMBER

717-267-5536

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 29 Jun 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHAUN R. LEATHERMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q7326R010

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF112

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N218R0009

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database shall remain active.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 5 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Kristin Robson, e-mail:

kristin.e.robson.civ@mail.mil. Copy the Contract Specialist Shaun Leatherman, e-mail:

shaun.r.leatherman.civ@mail.mil.

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. For Indefinite Delivery/Indefinite Quantity (IDIQ) or Requirements contracts all quantities are estimated and individual (Insert “delivery” for supplies or “task” for services) orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. Set- Aside: The proposed contract is 100% set-aside for small business concerns.

11. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

12. Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award.

The successful Offeror will be furnished the COR name and contact information at the time of contract award.

13. Wage Determination: Wage Determination 2015-4253, dated 10 January 2018 and is hereby incorporated.

Wage Determination can be viewed at http://www.wdol.gov.

14. Site Visit: A site visit is scheduled for 13 June 2018 at 1000am Eastern Daylight Time. Site visit attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after contract award. Submit the names of all attendees to the Contract Specialist, Shaun Leatherman at shaun.r.leatherman.civ@mail.mil or by phone at 717-267-5536. This site visit will include access to restricted areas. In order to obtain access, attendees must fill out an Access Control Form which will be provided upon request to the Contract Specialist. Submit this information no later than 6 June 2018 at 1300 Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S, Directorate of Contracting, 1 Overcash Avenue, Letterkenny Army Depot, Chambersburg, PA. Offerors are required to obtain a visitor’s pass from the Main Gate prior to arriving at Building 2S. Please allow at least 45 minutes for this process.

You must provide a current picture identification, vehicle registration and proof of insurance to obtain a pass.

15. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

16. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE AND REPAIR OF INDUSTRIAL MANUFACTURING & FABRICATION

EQUIPMENT LOCATED IN BLDG 350 ANNEX, LETTERKENNY ARMY DEPOT

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform emergency repairs, non-emergency repairs, machine specific instructed services and Preventative Maintenance (PM) services for building 350 industrial machines as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards of this contract.

1.2 Background: The industrial machines (listed in Tables 1-3) support all of the programs at Letterkenny Army Depot (LEAD). When these machines breakdown or malfunction, long downtimes impact the ability of LEAD to meet production and delivery schedules of these programs. LEAD is requesting a service contract to ensure the machines are repaired and operational in the shortest amount of time to reduce the impact on production and delivery schedules.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 29 August 2018 to 28 August 2019

1.3.2 Option Year One: 29 August 2019 to 28 August 2020

1.3.3 Option Year Two: 29 August 2020 to 28 August 2021

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The observed dates for the following U.S. holidays are identified at the U.S. Office of Personnel Management Operating Status and Schedules website (http://www.opm.gov/Operating_Status_Schedules/ fedhol/2017.asp). The contractor shall not perform services on these days: Unless it is agreed upon by the COR and contractor to meet emergency manufacturing schedules in support of a National or International defense emergency deployment / home land attack etc.

1.4.2.1 New Year's Day

1.4.2.2 Martin Luther King, Jr.'s Birthday

1.4.2.3 Washington's Birthday

1.4.2.4 Memorial Day

1.4.2.5 Independence Day

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran's Day

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0600 – 1600 Monday through Friday and 0600-1600 Saturday through Sunday on an as needed basis for emergency services as designated by the COR. Services will not be performed on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Unless identified by the government and agreed upon by the COR and contractor to meet government production schedules or emergencies. Performance shall be at Building 350 primarily, Letterkenny Army Depot. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall be cognizant that the stability and continuity of the work force are essential.

1.4.4 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area command installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.2 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage

– www.lead.army.mil.

1.4.4.3 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training.

iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.4.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5 Safety: The Contractor shall comply with all applicable federal (OSHA), state, local and Letterkenny rules, regulations, and standards that pertain to safety. Contractor personnel shall be equipped with the appropriate protective safety equipment (e.g. respirator, clothing, foot protection, hearing and eye protection, etc.) before conducting maintenance in the industrial work environment at (LEAD). Safety equipment and procedures shall adhere to LEAD Safety Specifications as well as OSHA, NIOSH and ANSI recommendations/standards (See Section 6.0: Applicable Documents). All blast equipment shall be considered by the Contractor as contaminated with cadmium, lead, chromium or other hazardous materials. Contractor personnel shall use proper hygiene practices when in hazardous areas and wear protective equipment at all times and shall be responsible for the supply, cleaning, and maintenance of their own protective equipment. The contractor shall be responsible for training their employees on all safety regulations and procedures which are applicable to the maintenance of blast equipment as well as providing a pre-work brief to all Contractor personnel prior to them performing any work on Letterkenny Army Depot. The pre-work brief must cover both OSHA and Letterkenny regulations, particularly those listed under Chapter 26, LEAD Reg. 385-1 (see Section 6.2).

1.4.5.1 Job Safety Analysis and Safety Plan: The contractor shall complete a Job Safety Analysis (a template is available from the Letterkenny Safety Office, 717-267-5253) as well as a Safety Plan. The contractor shall submit their Job Safety Analysis (JSA) and Safety Plan to LEAD Contracting Office. The LEAD Safety Office will then review and approve or not approve the contractor’s JSAs and Safety Plan. The contractor shall be subject to a safety evaluation by Government personnel without prior notice any time the contractor is on-site and performing work at Letterkenny Army Depot.

1.4.5.2 Confined Space Entry: Letterkenny Army Depot requires a permit for Confined Space Entry. The contractor shall be responsible for obtaining and maintaining these permits and shall comply with all federal, state, local and Letterkenny rules and regulations pertaining to Confined Space Entry (see Applicable Documents, Section 6.0, in this PWS). Contractor employees shall be Confined-Space-Entry-trained by the contractor’s own OSHA-certified Confined Space Entry safety program. The contractor shall provide all equipment required by OSHA for Confined Space Entry. A pit which is below the floor. Machines requiring confined space entry can be confirmed through the

COR.

1.4.5.3 Electrical Work: The contractor shall ensure all electrical work is performed in accordance with the National Electrical Code, the National Electrical Manufacturers Association and National Fire Protection Agency (NFPA 70).

The contractor will be responsible for the electrical circuitry from the point of the main disconnect and any electrical circuitry that is a part of or subcomponent of the machine

1.4.5.4 Hazardous Waste: All hazardous waste generated by the contractor’s activities shall be disposed of in a manner which is environmentally safe and diminishes potential health hazards by Letterkenny Army Depot (filters, augers, dust, etc.). The contractor shall coordinate with the TPOC or COR for the disposal of those wastes.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: The contractor shall ensure that all personnel and sub-contractor personnel performing under this contract are fully trained, licensed, and qualified to perform maintenance on the equipment listed in this contract.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart

9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, services performed (repairs, PM) and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor in order to provide services, material or parts to meet the requirements of this PWS. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs OEM Original Equipment Manufacturer PIPO Phase In/Phase Out PM Preventive Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Materials: The Government shall supply oils necessary for servicing of machines. The Government shall also dispose of replaced oils for service of machines. Government will make available technical service manuals for onsite use and reference.

3.2 Facilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract and clear access to the equipment will be provided.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 REQUIREMENTS:

5.1 ANNUAL PREVENTIVE MAINTENANCE OF MILL AND LATHE MACHINES: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform annual preventative maintenance on the mill and lathe machines listed in Appendix A, Table 1, unless otherwise specified. All maintenance shall be performed in accordance with original equipment manufacturer (OEM) specifications, shall include all electrical and mechanical components as well as ball bar and laser alignment.

5.1.1 All PMs shall be completed within 30 days of notification from the COR that a PM is due. To eliminate delays the contractor shall notify the Government of the types of oils and quantities needed for the service to be performed as specified in the applicable OEM manuals. The contractor shall coordinate the delivery schedule of the oil with the COR.

5.1.2 A PM report shall be submitted upon completion of each PM.

5.1.3 Minor adjustments to mill/lathe machines (defined as repairs which require less than 1.0 hour to perform and zero part(s) orders) shall be performed under CLIN 0001 during annual preventive maintenance. If, upon PM, the contractor determines that major adjustments or repairs (defined as repairs which require more than 1.0 hour to perform and/or a part(s) order) are needed, then these actions shall be classified as and performed under non-emergency repair.

5.1.4 In addition, a safety inspection corresponding to all applicable OSHA requirements for mill and lathe machines shall be performed.

5.2 ANNUAL PREVENTIVE MAINTENANCE FOR WATERJET MACHINES: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform annual preventative maintenance on the waterjet machines listed in Appendix A, Table 2. All maintenance shall be performed in accordance with original equipment manufacturer (OEM) specifications following the OEM’s manual.

5.2.1 All PMs shall be completed within 30 days of notification from the COR that a PM is due.

5.2.2 A PM report shall be submitted upon completion of each PM.

5.2.3 Minor adjustments to waterjet machines (defined as repairs which require less than 1.0 hour to perform and zero part(s) orders) shall be performed under CLIN 0002 during annual preventive maintenance. If, upon PM, the contractor determines that major adjustments or repairs (defined as repairs which require more than 1.0 hour to perform and/or a part(s) order) are needed, then these actions shall be classified as and performed under non-emergency repair.

5.3 OPERATING HOUR (MACHINE-RUN-BASED) PREVENTIVE MAINTENANCE FOR STRIPPIT CNC

LASERS: The contractor shall perform inspection and preventative maintenance on each Strippit Laser Machine per the interval stated in the below paragraphs. (5.3.1 – 5.3.5) for every machine listed in Appendix A, Table 3. In regards to dust collection systems they shall be equipped with sensors and vibration analysis components to continuously monitor those systems for impending failures. COR will be notified of degrading of systems for repair approval. All maintenance shall be performed in accordance with original equipment manufacturer (OEM) specifications following the OEM’s manual. All PMs shall be completed within 30 days of notification from the COR that a PM is due. A PM report shall be submitted upon completion of each PM.

5.3.1 PREVENTATIVE MAINTENANCE #1 (PM1): The contractor shall perform PM1 within 30 days after award of contract and every 4,000 hours after PM4. The PM shall be performed during LEAD duty hours and as described in the specific OEM manual. Parts required to perform PM1 shall be billed under the parts CLIN as actuals.

5.3.2 PREVENTATIVE MAINTENANCE #2 (PM2): The contractor shall perform PM2 4,000 hours after PM1 has been performed during LEAD duty hours and as described in the specific OEM manual. Parts required to perform PM2 shall be billed under the parts CLIN as actuals.

5.3.3 PREVENTATIVE MAINTENANCE #3 (PM3): The contractor shall perform PM3 4,000 hours after PM2 has been performed during LEAD duty hours and as described in the specific OEM manual. Parts required to perform PM3 shall be billed under the parts CLIN as actuals.

5.3.4 PREVENTATIVE MAINTENANCE #4 (PM4): The contractor shall perform PM4 4,000 hours after PM3 has been performed during LEAD duty hours and as described in the specific OEM manual. Parts required to perform PM4 shall be billed under the parts CLIN as actuals.

5.3.5 PREVENTATIVE MAINTENANCE #5 (PM5): The turbo blowers shall be replaced every 24,000 operating hours. During this replacement, the turbo blower oil shall also be replaced. Parts and turbo blowers required to perform PM5 shall be billed under the parts CLIN as actuals.

5.4 ANNUAL PREVENTIVE MAINTENANCE FOR WIRE EDM’s: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform annual preventative maintenance on the Wire Electrical Discharge Machines (EDM’s) as listed in Appendix A, Table 4. All maintenance shall be performed in accordance with original equipment manufacturer (OEM) specifications following the OEM’s manual.

5.4.1 All PMs shall be completed within 30 days of notification from the COR that a PM is due.

5.4.2 A PM report shall be submitted upon completion of each PM.

5.4.3 Minor adjustments to the EDM’s (defined as repairs which require less than 1.0 hour to perform and zero part(s) orders) shall be performed under CLIN 0004 during annual preventive maintenance. If, upon PM, the contractor determines that major adjustments or repairs (defined as repairs which require more than 1.0 hour to perform and/or a part(s) order) are needed, then these actions shall be classified as and performed under non-emergency repair.

5.5 NON-EMERGENCY REPAIR RESPONSE: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform non-emergency repair response on all machines listed in Appendix B. The contractor shall return non-emergency repair service calls within 72 hours. If the machine is operational the contractor shall provide phone technical support to solve the issue. If the problem cannot be resolved via phone technical support, the contractor shall dispatch a service technician on site within 1 week. Labor hours for on-site repairs shall be for a three hour minimum. Repairs identified by non-emergency diagnostic services shall be coordinated with the COR who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates and repair schedule with the COR. The contractor does not have exclusive rights to perform all non-emergency maintenance or repairs on Government property. The Government reserves the right to perform non-emergency repairs in-house at any time.

5.6 EMERGENCY REPAIR RESPONSE: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform emergency repair response on all machines listed in Appendix B. The contractor shall return emergency repair service calls within 4 hours. If the machine is operational, the contractor shall provide phone technical support to solve the issue. If the issue cannot be fixed via phone technical support, the contractor shall dispatch a service technician on-site within 48 hours. Labor hours for on-site repairs shall be for a three hour minimum. Repairs identified by emergency diagnostic services shall be coordinated with the COR who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates and repair schedule with the COR. Emergency service during weekend hours will be designated by the COR, and the contractor will adhere to the work hours specified in paragraph 1.4.3. The contractor does not have exclusive rights to perform all non-emergency maintenance or repairs on Government property. The Government reserves the right to perform non-emergency repairs in-house at any time.

5.7 REPAIR RESOLUTION: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform repair resolution services on all machines listed in Appendix B. The contractor shall be contacted when the COR determines that a machine requires repair support. If the COR has determined that the contractor has not repaired a machine back to operational condition within an agreed-upon timeframe, or if an ongoing failure continues to re-occur without resolution, the contractor shall bring in OEM support, to include an OEM-trained and employed technician, to correct the failure. OEM labor shall be billed as actual per Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders.

5.8 SERVICE PARTS: The contractor shall provide all necessary parts for all work performed under this contract and shall be capable of procuring component, repair and replacement service parts for all machines listed in Appendix B.

The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.4 and 5.5. Repair parts shall be billed as actual per the parts CLIN instructions.

Funding for repair parts will be allocated on individual delivery orders. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform non-emergency maintenance and emergency maintenance. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means.

5.9 TECHNICAL TELEPHONE SUPPORT: The contractor shall supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC at no additional cost to the Government.

5.10 REPORTS: At the end of each maintenance or repair visit, the contractor shall provide the COR with a written report (within 10 days) detailing services rendered. Report shall be available in hardcopy and electronic forms.

5.10.1 PM REPORTS: PM reports shall be completed and submitted for all of the machines listed in all of the tables in Appendix A. PM reports shall contain the following:

General Condition Status of the machine by major component Corrective Action Statement: Status of system and description of malfunction. Location of system.

Repairs Needed: List of required parts by nomenclature. Cost breakdown of parts and labor.

Repairs Completed: Cost breakdown of parts and labor.

Repairs Recommended: List of required parts by nomenclature. Cost breakdown of parts and labor.

Estimated repair time(s). Estimated time for parts to be received and repair to be performed. Cost of parts and labor.

Fire and Safety Violations: Location of violations. Actions taken (if any) to correct violations. Cost breakdown by parts and labor to repair violations.

Electrical Code Violations: Location of violations. Actions taken (if any) to correct violations. Cost breakdown by parts and labor to repair violations.

5.10.2 In addition to the requirements listed in 5.10.1, for the Annual Preventive Maintenance of the Mill and Lathe machines as described in Section 5.1 and listed in Appendix A, Table 1, the contractor shall include the following in the PM reports:

(E1 through E5 represent minimum requirements for electrical PM and M1 through M5 are minimal items to be addressed during mechanical PM.)

E1: Record voltage and amp readings E2: Mega-ohm servo motors and spindle drive motors.

E3: Verify electrical connections being tight E4: Test safety interlocks, verify axis over travel limits switches.

E5: Operational test, spindle speed ranges, tool change functions.

M1: Draw oil for an oil analysis, results to be included in report, top off oil levels, drain and fill as necessary.

M2: Inspect spindle tapers and drawbar functions.

M3: Lube pressures and air pressure verification.

M4: Verify counterbalance pressures.

M5: Provide documentation via individual report, above information with printed report of BallBar and laser testing results with any comp that has been entered to correct and linear errors.

Results of OSHA safety inspection Ball bar and laser alignment reporting

5.10.3 UNSCHEDULED REPAIR REPORT: The contractor shall submit a comprehensive, detailed report for all unscheduled minor and major adjustments, repairs, emergency repairs, non-emergency repairs and repair resolution services. Unscheduled repair report shall include a description of repairs completed, cost breakdowns of parts and labor, and all applicable information regarding tests, calibrations and/or measurements taken to verify repair and operation of the machine.

5.11 WARRANTY OF PARTS/MATERIALS: The contract shall provide a standard commercial warranty furnished with the equipment equal to at least the same warranty the OEM would provide. The warranty shall cover all workmanship and parts

5.12 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.1 Applicable Publications: Publications applicable to this PWS are listed below:

6.2 Manuals:

HAAS Manuals- HORIZONTAL PREVENTATIVE MAINTENANCE PROGRAM document Mill and Lathe Service Manual Mechanical Components 96-0283 rev H Mill and Lathe Service Manual Electrical Components 96-0284 rev G

LVD Laser Manuals- Manual Greasing Point Impuls LVD, ref NR: HL300-B-ENG Maintenance Table-Impuls/Axel Chart, version January 2006 or newer Maintenance Manual Impuls Heliux Axel LVD, ref NR: HL300ENG

Ingersoll Masterspeed Gantry Manual- Maintenance Manual, Shop Order 2N00066

Ingersoll Masterhead Manual- Mechanical Maintenance and Training Reference Manual, Ingersoll Shop Order 28525-28526

Other OEM manuals as applicable

6.3 Documents:

General Industry, OSHA Safety Health Standards (21 CFR Subpart J) CFR Title 29, Chapter XVII, Part 1910 – Occupational Safety and Health Regulations CFR Title 21, Chapter VIII, Part 1040 – Performance Standards for Light Emitting Products (copies may be obtained from http://www.osha.gov/)

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery

NFPA Standard 115 – Laser Fire Protection (Copies may be obtained from http://www.nfpa.org/)

AMERICAN NATIONAL STANDARDS INSTITUTE

ANSI Z136.1-1999 American National Standard for the Safe Use of Lasers (copies may be obtained from http://www.ansi.org)

LEAD Pamphlet 385-4 – Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot (Copies may be obtained from Letterkenny Army Depot Fire Department, 717-267-8231)

LEAD Regulation 385-1 - LEAD Safety and Occupational Health Program (copies may be obtained from Letterkenny Contracting Office)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method / By

Whom

5.1

The contractor shall perform annual preventative maintenance (PM) on mill/lathe machines.

The contractor shall coordinate arrival with COR and perform

PM successfully.

0 (zero) failures to respond to agreed upon arrival date or perform successful

PM.

100% Inspection –

COR will inspect.

5.2

The contractor shall perform annual preventative maintenance (PM) on waterjet machines.

The contractor shall coordinate arrival with COR and perform

PM successfully.

0 (zero) failures to respond to agreed-upon arrival date or perform successful

PM.

100% Inspection – COR will inspect.

5.3

The contractor shall perform operating hour (machine-run-based) preventative maintenance (PM) on Strippit CNC machines.

The contractor shall coordinate arrival with COR and perform

PM successfully.

0 (zero) failures to respond to agreed-upon arrival date or perform successful

PM.

100% Inspection – COR will inspect.

5.4

The contractor shall perform annual preventative maintenance (PM) on

Wire EDM’s.

The contractor shall coordinate arrival with COR and perform

PM successfully.

0 (zero) failures to respond to agreed-upon arrival date or perform successful

PM.

100% Inspection – COR will inspect.

5.5

The contractor shall perform non-emergency repair response.

The contractor shall respond to phone call within allotted time and perform maintenance successfully

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect

5.6 The contractor shall perform emergency

repair response.

The contractor shall respond to phone call within allotted time and perform maintenance successfully.

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect.

5.7 The contractor shall

perform repair resolution services.

The contractor shall coordinate with OEM as required.

1 failure to respond in allotted time or bring machine back up to operation

Periodic Inspection - COR will review inspect.

5.10 The contractor shall

supply report.

The contractor shall supply COR with maintenance report within

10 days of completion of maintenance.

0 (zero) failures to supply report within

10 days.

100% Inspection – COR will inspect.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of

Copies Medium/Format Submit To

5.10.1- PM service report

After every PM 1 Electronic COR

5.10.2- Unscheduled emergency service report

After every onsite service call

1 Electronic COR

5.10.2- Unscheduled non-emergency service report

After every onsite service call

1 Electronic COR

5.12 – CMR Annually N/A Electronic

Submission https://cmra.army.mil

APPENDIX A

Appendix A

Table 1 corresponding to CLIN 0001: Annual Preventive Maintenance for Mill/Lathe Machines

Manufacturer (OEM) Model/Type Serial No.

HAAS CNC EC-1600 2051935

HAAS CNC GR-510 1061795

HAAS CNC SL-20 64745

HAAS CNC SL-30 66081

HAAS CNC TL-1 73359

HAAS CNC TL-25 3080226

HAAS CNC TM-2 49646

HAAS CNC VF-11 1060975

HAAS CNC VF-4A 1061543

HAAS CNC VF-4B 31242

HAAS CNC VF-5 1057762

HAAS CNC VF-5 32907

HAAS CNC VF-5 34935

HAAS CNC VF-5 34960

HAAS CNC VF-9 1124786

HAAS CNC UMC-750 1127128

HAAS CNC EC-1600 2054709

HAAS CNC GR-712 1127861

MAZAK FJV35760 208870

MAZAK Intergrex 0-420H-ST 11 213374

INGERSOLL Masterspeed

2N00066-1

MAZAK INTERGREX 0-420H-ST 213374

KEARNEY & TRECKER MDL-MODU-LINE 8786282

Total: 23 Machines

Table 2 corresponding to CLIN 0002: Annual Preventive Maintenance for Waterjet Machines

FLOW INTERNATIONAL (LARGE) I-6012-501S

420639

FLOW INTERNATIONAL (SMALL) I-4400ST-30 422689

PAR WATERJET VECTOR PARB35 S07450803547

Total: 3 Machines

Table 3 corresponding to CLIN 0003: Operating Hours (Machine-Run-Based) Preventive Maintenance for Strippit CNC Lasers

Manufacturer (OEM) Model/Type Serial No.

STRIPPIT LVD Press Brake PPEB 320/45 32892

STRIPPIT LVD Press Brake 150BH10 29725

STRIPPIT LVD LVD IMPULS 4030 30401

STRIPPIT LVD LVD IMPULS 4030 35263

Total: 4 Machines

Table 4 corresponding to CLIN 0004: Annual Preventive Maintenance for Wire EDM Machines

ONA WIRE EDM AF-25 WIRE EDM 11507

ONA WIRE EDM AF-60 WIRE EDM 11790

Total: 2 Machines

APPENDIX B

Appendix B

Machines covered under CLIN’s 0005, 0006, 0007 & 0008:…