Amendment W911KF-21-R-0277-0002 released.pdf

ACC-ANAD

SARA B. YOUNG

7 FRANKFORD AVE

256-235-4746

ANNISTON AL 36201-4199

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE PAGE TWO

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911KF21R0277

X 9B. DATED (SEE ITEM 11)

24-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jul-2021

CODE

ACC-ANAD

ANNISTON ARMY DEPOT

7 FRANKFORD AVENUE, BLDG 35

ANNISTON AL 36201-4199

W911KF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911KF

FACILITY CODECODE

EMAIL:TEL:

W911KF21R0277

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT NOTES

1. The purpose of this amendment is to answer questions submitted in repsonse to this solicitation and to make the changes list below:

a. The proposal due date for this solicitation has been extended until 4 August 2021 at 10:00

AM CST.

b. Block 13d has been changed to 180 days.

c. Section L has been revised to add section L.4.4.9.

i. L.4.4.9 Evidence of Authority to Sign Offers. Offeror shall submit one copy of attachment #2, Evidence of Authority to Sign Offers.

d. Section L.2.1.1, Volume 2, has been changed to reflect a 6-page limit and to add:

“Not including submitted contract PWS/SOW and Past Performance Questionaire”

2. No additional questions will be accepted in repsonse to this solicitation.

3. All other terms and conditions remain the same.

SATOC Questions and Answers:

1. May we provide more than three (3) projects for Volume 2 – Past Performance as long as we stay under the five (5) page requirement?

Answer: In accordance with L.4.2 of the solicitation, For the Past Performance Factor, provide information for 3 minor construction projects that were managed by the offeror as the prime contractor and performed simultaneously, which the offeror considers to have relevance.

2. We are licensed in Louisiana. Is this acceptable or does the license have to be an Alabama Contractor’s license?

Answer: In accordance with L.4.4.6 of the solicitation and C.7.1.1 of the performance work statement, the offeror serving as the prime contractor shall include documented proof that the offeror is licensed by a State General Contractors Board.

Also, in accordance with Clause 252.219-7010 (3) of the solicitation -

(3) If the competition is to be limited to 8(a) concerns within one or more specific SBA regions or districts, then the offeror's approved business plan is on the file and serviced by Alabama, Mississippi, Georgia, Tennessee, or North Florida.

3. Does the language in section L.4.2.2 i, require and or imply that any past performance be recognized as 100% complete and accepted by the government?

Answer: Work performance does not have to be 100% complete, but the amount of work completed within the time period specified at L.4.2.1 of the solicitation, will be considered in the Government evaluation.

4. Will listing projects for one company of the JV and not any projects from the other company, be held against us?

Answer: In accordance with L.4.2.4 of the solicitation, the Government may consider the past performance of a joint venture as stated in L.4.2.4.3.

5. What does IDIQ mean?

Answer: IDIQ means indefinite delivery/indefinite quantity. This is a type of contract that provides for an indefinite quantity of services during a fixed period of time.

The contract is not funded up front with an IDIQ. Projects will be funded as they materialize.

6. Is there a “seed” project to bid on for determination of award?

Answer: There is no seed project.

7. Section L.1.2.1 says that the minimum acceptance period is 180 calendar days, but Block 13D in the SF1442 says that the minimum acceptance period is 120 calendar days. Please clarify the minimum acceptance period.

Answer: Acceptance period is 180 days in accordance with L.1.2.1 of the solicitation. Block 13D has been revised to reflect 180 days.

8. What, specifically, is an offeror required to submit in order to comply with paragraph L.4.4.2?

Answer: SAM registration for the Joint Venture

9. Volume 2 is limited to 5 pages and requires information for 3 projects. Can the information an offeror provides (if applicable) in response to L.4.2.4.1 (Associated Entity), L.4.2.2 (Predecessor Company), and/or L.4.2.4.3 (Individual Partners of a Joint Venture) be made exempt from the 5-page limit?

Answer: The page limit at L.2.1.1 of the solicitation has been revised to reflect a 6-page limit for Volume 2.

10. PWS subsection C.1.1.2 (page 1) notes that the “most current annual editions” of the R.S. Means estimating guides shall be used in the execution of work under the contract. PWS subsection C.15.3 (page 11) notes that the software package containing an electronic version (copy) of the R.S. Means estimating guides “shall be updated quarterly.” Quarterly updates are preferable to annual updates. Should the text in C.1.1.2 be revised to refer to the “most current quarterly editions?”

Answer: The annual subscription should include all quarterly updates.

11. Section L.4.4.8 notes that the “original bid guarantee and two copies shall be furnished with Offeror Representations and Certifications.” Since this IDIQ contract RFP does not include a seed project, meaning that there is no proposed price (bid for a distinct effort) to guarantee, the requirement for a bid guarantee seems to have been included (on the SF 1442 and on pages 26, 27, and 81) by mistake. Should the requirement for a bid bond be replaced with a requirement for a bondability letter?

Answer: In accordance with Clause 52.228-1(c), the amount of the bid guarantee shall be $3,000,000.00

12. Proposals are being transmitted electronically. However, Section L.4.4.8 notes that the “original bid guarantee and two copies shall be furnished with Offeror Representations and Certifications.” Assuming that a bid bond or bondability letter is required in Volume 4, please clarify or confirm what sections, and how many copies of each, need to be provided in paper format and how they are to be submitted to ACC-

ANAD.

Answer: In accordance with L.2.2.1 of the solicitation: Electronic proposals submitted via E-mail or Fax, and hardcopy proposals will NOT be accepted. Handcarried offers, whether hardcopy or electronic, will NOT be accepted. Offerors are required to submit proposals electronically, via DoD Secure Access File Exchange (SAFE) in accordance with the following Proposal Submission Instructions and Process. In accordance with L.4.4.8, The original bid guarantee and two copies shall be furnished with Offeror Representations and Certifications.

13. There is not seed project. Price proposal is based on coefficients?

Answer: In accordance with L.4.3.5 Coefficient - Within Attachment 9_Pricing Workbook, offerors are to propose coefficients for Pre-Priced Work and coefficients for Non Pre-Priced Work for each year in accordance with the instructions included within the attachment. Coefficients for Pre-Priced Work are to include items identified in Section C.2. Coefficients for Non Pre-Priced Work are to include items identified in the Section C.2.1.2.

Also, in accordance with M.4.3.1 Total Evaluated Price: The Price Factor evaluation will result in a determination of the Total Evaluated Price. The Total Evaluated Price equals the sum of the following:

(a) The total proposed price for all CLINs, as calculated in Attachment 9_Pricing Workbook

And

(b) If applicable, any other price adjustments, for evaluation purposes only, that are required in accordance with the (i) FAR; (ii) DFARS; or (iii) RFP (to include RFP attachments).

Also, In accordance with Narrative #3: COEFFICIENT. The yearly proposed contractor coefficients in Attachment 9, Pricing Workbook, will be fixed for the life of the contract. The proposed coefficients will not be negotiated at the task order level.

14. We do not have to provide BID BOND for this proposal?

Answer: A bid bond must be submitted in accordance with Clause 52.228-1 of the solicitation.

15. What is the Target Award Date?

Answer: December 1, 2021

16. Can the example projects submitted for the past performance factor be ongoing projects (e.g., between 50% and 100% complete)?

Answer: Work performance does not have to be 100% complete, but the amount of work completed within the time period specified at L.4.2.1 of the solicitation, will be considered in the Government evaluation.

17. We are finding that we need more pages to respond to all of section L.4.2.3. Can more pages be allowed?

Answer: The page limit at L.2.1.1 of the solicitation has been revised to reflect a 6-page limit for Volume 2.

18. L.4.2.4.3 appears to be part of Volume 2- Past Performance. This section is requesting a narrative that discloses the individual partners of the Joint Venture and documentation evidencing the Joint Venture. It also requests the meaningful involvement the Joint Venture partner will provide to the proposed effort. We would like to ask for clarification on whether this response should instead be part of the response for Volume 4- Section L.4.4.3 (Joint Venture), where there is an unlimited page count. Our Joint Venture agreement alone goes over the 5 page count for Volume 2-Past Performance.

Answer: No the information required by L.4.2.4.3 must be included in Volume 2 – Past Performance.

19. Will the Government consider allowing Offerors to feature three (3) IDIQ contracts that focus on the performance of ten (10) or more simultaneous task orders, rather than featuring only three individual task orders? This approach not only better demonstrates a proven ability to manage more (10+) projects simultaneously, similar to the requirements in Section L.4.1.1.b, it also allows joint venture offerors the ability to feature past performance from both entities.

Answer: Past performance documentation shall be submitted in accordance with section L.4.2 of the solicitation.

20. Section L.4.4.2 of the RFP states if the proposal is submitted by a Joint Venture, certifications and approved systems for the partners of the joint venture will be considered as valid for that offeror providing the necessary documentation from all partners is provided with the proposal. Please clarify what “necessary documentation” we are to provide with our proposal in order to respond to this requirement.

Answer: SAM registration for the Joint Venture

21. General Contractor’s licenses are not typically required for work on Federal contracts. Will you explain why a GC license is required as part of our proposal submittal?

Answer: In accordance with L.4.4.6 of the solicitation and C.7.1.1 of the performance work statement, the offeror serving as the prime contractor shall include documented proof that the offeror is licensed by a State General Contractors Board.

22. Solicitation Section L.4.4.6 states that “the offeror serving as the prime contractor shall include documented proof that the offeror is licensed by a State General Contractors Board.” It is our understanding that if the project is 100% federal (on federal land; federally funded, etc.), a state General Contracting License is not required, as the state does not have jurisdiction. We respectfully request that this requirement be waived.

Answer: In accordance with L.4.4.6 of the solicitation and C.7.1.1 of the performance work statement, the offeror serving as the prime contractor shall include documented proof that the offeror is licensed by a State General Contractors Board.

23. Solicitation Section L.4.2.5 states that the Past Performance Questionnaire provided in Attachment 8 is to be completed by the appropriate PCO and/or COR and forwarded to the Government. Many of our references use the Contractor Performance Assessment Reporting System (CPARS) to document our past performance. Would CPARS documentation be acceptable in lieu of Past Performance Questionnaires?

Answer: Please submit the past performance questionnaire in accordance with L.4.2.5 of the solicitation.

24. SF 1442 Item 13 B states that an offer guarantee is required. As this solicitation does not include a seed project, upon what project value should the Bid Bond be based?

Answer: A bid bond must be submitted in accordance with Clause 52.228-1 of the solicitation. The amount of the bid guarantee shall be $3,000,000.00.

25. Solicitation Section L.4.4.8 states that “the original bid guarantee and two copies shall be furnished with Offeror Representations and Certification.”

A. This proposal shall be submitted electronically; please advise regarding submittal of the Bid

Guarantee.

Answer: In accordance with L.2.2.1 of the solicitation: Electronic proposals submitted via E-mail or Fax, and hardcopy proposals will NOT be accepted. Handcarried offers, whether hardcopy or electronic, will NOT be accepted. Offerors are required to submit proposals electronically, via DoD Secure Access File Exchange (SAFE) in accordance with the following Proposal Submission Instructions and Process.

In accordance with L.4.4.8, The original bid guarantee and two copies shall be furnished with Offeror

B. Should the Offeror Representations and Certifications be submitted with the Administrative Volume?

Answer: Yes, submit with Volume 4.

26. Section L.4.2.4- Associated Entity, Predecessor Company, and Joint Ventures- Will the government consider performance on projects that were joint venture projects? For example, if the offeror is proposing as a Joint Venture, can one of the Joint Venture partners utilize the experience of a previous joint venture project with a different partner. The SBA All Small program provides opportunities for Small Business’s to mentor with large firms, thus gaining valuable experience. However, once this program is over, this experience should be able to be utilized as project experience for future procurements. Can the government please consider this past performance if the offeror can demonstrate meaningful involvement in the contract effort?

Answer: In accordance with L.4.2.4.3 of the solicitation, Individual Partners of a Joint Venture: If the offeror is a Joint Venture, the Government may consider past performance of each partner of the Joint Venture and any work performed by the Joint Venture itself previously. The offeror must successfully demonstrate meaningful involvement by the partner to the proposed effort.

27. Section L.4.2.5- Past Performance Questionnaire- Will the government allow the utilization of CCASS instead of PPQ’s?

Answer: In accordance with L.4.2.5 of the solicitation, For each contract submitted by the offeror, the offeror shall send a copy of the past performance questionnaire directly to the appropriate PCO and/or COR listed in L.4.2.3 (g) and (h).

28. Section L --L.2.1.1 (page 18 of 96) This requirement lists the page limitation of the Technical Proposal to be 3 pages. This section requests 3 subsections asking for a good deal of management process information and we request the page limit to be extended to 10 pages.

Answer: No additional pages will be allowed. Please stay within the page limits specified in L.2.1.1.

29. L.4.1.1 MANAGEMENT PLAN (page 21 of 96) Please confirm that we do not need to submit resumes for any of the positions listed in this section.

Answer: Resumes are not required.

30. L.4.4.8 Bid Guarantee (page 25 of 96) This asks for an Original Bid Guarantee to accompany the offer. Since this is being submitted via DOD SAFE, can offers include a scan of the Bid Guarantee and follow up with and overnight submission of hard copy to the Contracting office?

Answer: In accordance with L.2.2.1 of the solicitation: Electronic proposals submitted via E-mail or Fax, and hardcopy proposals will NOT be accepted. Handcarried offers, whether hardcopy or electronic, will NOT be accepted. Offerors are required to submit proposals electronically, via DoD Secure Access File Exchange (SAFE) in accordance with the following Proposal Submission Instructions and Process.

In accordance with L.4.4.8, The original bid guarantee and two copies shall be furnished with Offeror

31. Attachment 2 -- EVIDENCE OF AUTHORITY TO SIGN OFFERS – is this submitted with the proposal? If so, which volume?

Answer: Please submit Attachment 2, Evidence of Authority to Sign Offers, with Volume 4 – Administrative. L.4.4.9 has been added to section L of the solicitation.

32. L.4.3.7 Use of Existing Government-Furnished Property (page 24) – request a list of major GFP Anniston AD may have provided to current incumbents to complete their current contracts.

Answer: No GFP was provided under the current minor construction contract.

33. Narrative #4 (page 4 of the solicitation): Since the pandemic started in early 2020, construction material and labor costs have been increasing at unexpectedly rapid rates, with no end to price increases in sight. There have been tremendous increases in metals and woods prices, and they are going up what seems like every day. For this solicitation, we are concerned about using R.S.Means in this unstable pricing environment. The Means price books may have been updated for 2021, but they will not capture the more extreme (and almost daily) fluctuations in pricing that we are currently experiencing. Since this current unstable price environment undermines the effort to use generally stable pricing information for bids, we believe that this will create a situation where contractors are constantly having to ask for change orders/REA’s. This creates a competitive environment where contractors who are willing to ignore the current price instability and rely on aggressive after-the-fact Change Order/REA strategies to recoup the cost of that instability have an unfair competitive advantage over contractors who are looking to bid, win, and work for a known fair price. We understand that coefficients are meant to capture some of this risk, but in this environment, we also risk being uncompetitive with those who are willing to ignore this risk at the proposal stage. As a small business, it’s been important to minimize change orders/REAs for our clients, even occasionally choosing to absorb some cost change elements to help our Federal clients live within their budgets AND communicate our intention to be long-term partners with our clients. We strongly encourage you to remove R.S. Means from the RFP due to the issues discussed above. Alternately, we request the inclusion of ECONOMIC PRICE ADJUSTMENT language that will allow a standard, capped, and prescribed method for materials price adjustments to the Means base pricing.

Answer: In accordance C.2 of the Performance Work Statement, The contractor shall use the R.S. Means estimating guides individual unit prices, using the overhead and profit column, multiplied by the quantity and the contractor coefficient. The most current addition shall be used and the software package shall be updated quarterly. For additional information, please refer to C.15.3 , C.1.1.2 , C.2, C.2.1 , and C.9.1.3 of the Performance Work Statement.

34. Does the RS Means requirement to utilize pricing for “subcontracted” work include the fully burdened rate for subcontractors (meaning, we are using the Overhead and Profit column for a fully priced work scope? If so, why would AAD ask us to account for subcontractor overhead, profit, labor burden and contingency separately as part of our Contractor coefficient? Shouldn’t this be included already in the RS Means manual?

Answer: In accordance with C.2 of the Performance Work Statement, The contractor shall use the R.S.

Means estimating guides individual unit prices, using the overhead and profit column, multiplied by the quantity and the contractor coefficient. The contractor coefficient must contain overhead, profit, insurance, bonding and all contingencies in connection therewith, including the items listed at C.2 of the Performance Work Statement.

35. Will the site manager/Superintendent (same person) supervise all on-going projects under this SATOC?

Answer: In accordance with C.7.1 of the Performance Work Statement, The Contractor will be required to maintain sufficient staffing to adequately respond to the requirements set forth in this contract, a dedicated site manager, dedicated project manager(s), and dedicated quality control manager(s).

Also, In accordance with C.7.2.2 of the performance work statement, A site manager shall be physically present at a job-site location when work is being performed.

36. Will the awarded contractor need to include additional costs for supervisory personnel to manage multiple, on-going projects?

Answer: This is a business decision to be made by the offeror.

37. In connection with question 3 above, the SOW states that MEP trades will require supervision at all times by the prime’s Superintendent (perhaps implied by SOW language); with multiple, on-going projects, how will Contractor account for supervision across the Depot if only one site manager is budgeted in the coefficient? Should we price additional supervision?

Answer: This is a business decision to be made by the offeror.

38. Narrative #21 Utilities in the RFP states utilities will be provided but the SOW states we must bring utilities to our own office trailers. Will AAD provide utilities to any office trailers on site?

Answer: In accordance with C.37.2 of the Performance Work Statement, The Contractor shall be responsible for extending existing water, sewage, communication, and electrical utilities to his on-site office, including furnishing and installing metering for electricity.

39. In C.2, of the SOW, AAD asks Contractors to include waste and excess material—does this mean leftover or excess material as waste or does this mean dumpsters or waste removal required of the task order? Generally, dumpsters should be budgeted by the task order not as part of a coefficient. Please clarify.

Answer: In accordance with C.2 of the Performance Work Statement, All waste and excess material. For additional information, please refer to C.20 and C.29 of the Performance work statement.

40. Does AAD expect an Architect to provide the final as-builts in CAD and PDF format? Please clarify what is required by as-builts.

Answer: Drawings shall be provided in accordance with C.27 and C.28 Final of the Performance Work Statement.

41. Does AAD expect the Contractor to budget all freight costs for equipment (i.e. HVAC, electrical, and other devices part of a task order) be included as part of the coefficient or will that be part of each task order’s material quote provided by vendors or through RS means. It is difficult to know how much shipping/freight will be required in a year without knowing what type of equipment will be required and from where it will ship. Please clarify.

Answer: The coefficient shall include the items specified in C.2 of the Performance Work Statement.

42. Please confirm compliance with environmental law (ref c.2 in the SOW) will be covered under subcontractor RS means costing for any type of lead, asbestos, Beryllium, RAD work? Please confirm that this statement only applies to licensing and ability to contract others to perform work.

Answer: In accordance with C.2 of the Performance Work Statement, Compliance with environmental law (overhead (indirect) costs associated with performing work in compliance with EPA/OSHA regulations, including obtaining any necessary licenses and permits, reports requirements, etc.) Please refer to the R.S.

Means Guide for items that are covered.

43. Please clarify the acceptance period for pricing is 120 and not 180 days as specified in the RFP language (ref. L.1.2.1 and the RFP cover page)

Answer: Acceptance period is 180 days in accordance with L.1.2.1 of the solicitation. Block 13D has been revised to reflect 180 days.

44. Company XYZ is not allowed to discuss performance unless requested by another government entity.

Would it be possible for the Government to send Company XYZ send an e-mail requesting that past performance be completed on the Attachment 8 of the RFP?

Answer: In accordance with L.4.2 of the solicitation, The burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance volume. The Government does not assume the duty to search for data to cure problems it finds in proposals. While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden to provide thorough and complete past performance information rests with the offeror.

Also, in accordance with L.4.2.5 of the solicitation, A past performance questionnaire is provided in

Attachment 8. For each contract submitted by the offeror, the offeror shall send a copy of the past performance questionnaire directly to the appropriate PCO and/or COR listed in L.4.2.3 (g) and (h). The offeror shall request that these individuals complete the questionnaire and forward it electronically directly to the Government at, sara.b.young.civ@mail.mil, as soon as possible and prior to the RFP closing date (See Block #13) of the SF1442 cover page to this solicitation) with the subject heading “PAST PERFORMANCE INFORMATION FOR [Offeror name].

45. If we have a Bonafide office in North Carolina; that we would be able to make the bid or send our proposal for this Solicitation "W911KF21R0277

Answer: In accordance with Clause 252.219-7010 (3) of the solicitation -

(3) If the competition is to be limited to 8(a) concerns within one or more specific SBA regions or districts, then the offeror's approved business plan is on the file and serviced by Alabama, Mississippi, Georgia, Tennessee, or North Florida.

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 26-Jul-2021 10:00 AM to 04-Aug-2021 10:00 AM.

The offeror acceptance period has increased by 60 from 120 to 180.

The following have been modified:

INSTRUCTION TO OFFERORS

L.1 Instructions to Offerors

L.1.1 The proposal, subject to the Submission, Modification, Revision, and Withdrawal paragraph of Instructions to Offeror(s) Competitive Acquisitions (FAR Provision 52.215-1) contained in Section L of the solicitation, shall be submitted in the format and quantities set forth below. All information necessary for the review and evaluation of a proposal shall be contained in the proposal volumes set forth below.

Section M of the solicitation sets forth the evaluation criteria and delineates the Factors to be evaluated and their relative order of importance. The offeror's proposal, as required by this section, will be evaluated as set forth in Section M of this solicitation. The Government will not assume the offeror possesses any capability, understanding, or commitment not specified in its proposal. It is an offeror's responsibility to submit a well-written proposal, with adequately detailed information, which clearly demonstrates an understanding of and the ability to comply with the solicitation requirements to allow for a meaningful evaluation. The Government does not assume the duty to search for data to cure problems it finds in proposals.

L.1.2 Minimum Acceptance Period.

This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation.

ACCEPTANCE PERIOD means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of offers.

L.1.2.1 The Government specified minimum acceptance period of is 180 calendar days.

L.1.2.2 The offeror shall clearly state in its proposal Administrative Volume 4 the acceptance period.

Offerors may specify a longer acceptance period than the Government's minimum acceptance period stated above.

L.1.2.3 An offer allowing less than the Government's minimum acceptance period may be rejected.

L.2.1 Proposal Content

L.2.1.1 All proposals shall be in English (American Standard) and shall be in US dollars. Proposals not in English (American Standard) or in US Dollars may be rejected. The proposal shall include all information specified and shall address all requirements outlined in Section L. The offeror's proposal shall be submitted in the separate volumes and in the quantities as set forth below. Information submitted beyond the page limitations, as identified below, will not be evaluated and could be cause for rejection of your proposal. Cover/face pages, and indexes will NOT be counted toward the page limitations below. The offerors proposal shall consist of the following volumes:

Volume Number Title Qty Pages Volume 1 Technical Factor 1 3 Volume 2 Past Performance 1 6 (Not including submitted contract PWS/SOW and Past Performance Questionnaire)

Volume 3 Price 1 Unlimited Volume 4 Administrative 1 Unlimited

L.2.1.2 A Proposal Executive Summary or transmittal letter is optional. It will neither be considered as part of the volumes required, nor will it be evaluated. If a Proposal Executive Summary is submitted, it must be submitted as part of the Administrative volume above and it should be no more than four pages in length.

Note - Classified information shall NOT be submitted in response to this solicitation. Only unclassified proposal information shall be submitted and will be accepted.

L.2.1.3 Acceptable File Formats. All electronic information provided in response to the solicitation must be provided in Microsoft (MS) Office 2016 or PDF compatible format or except as noted in instructions for individual volumes.

L.2.1.4 Offerors shall not include citations for or linkages to websites in its proposal. The offeror shall exercise extreme care in order to ensure that all required volumes and information are included in its proposal and submitted in accordance with (IAW) Section L.2.2

L.2.2 Proposal Method of Submission, Format, and Instructions

L.2.2.1 Method of Submission:

Electronic proposals submitted via E-mail or Fax, and hardcopy proposals will NOT be accepted. Hand-carried offers, whether hardcopy or electronic, will NOT be accepted. Offerors are required to submit proposals electronically, via DoD Secure Access File Exchange (SAFE) in accordance with the following

Proposal Submission Instructions and Process. Use of DoD SAFE requires the offerors understanding and consent of DoD SAFEs user behavior guidelines and all terms of use. Offerors with CAC cards shall NOT initiate a DoD SAFE Drop-off directly to the Government POC below, all offerors must request the Government POC below initiate a Request for a Drop-Off, and respond in accordance with the DoD SAFE generated e-mail for a Drop-Off Request.

NOTE: In accordance with FAR 15.208, it is the responsibility of the Offeror to ensure the proposal is received, in its entirety, at the required destination by the Due Date and Time for Receipt of Offers specified in the solicitation, in accordance with the Instructions below. It is the offerors responsibility to request all necessary Drop-Off Requests from the Government in order to submit its proposal in a timely manner.

Proposal Submission Instructions and Process:

Step 1 (Offeror): Offerors shall email Contract Specialist, Sara Young, (email: sara.b.young.civ@mail.mil of their intent to submit a proposal and request the Government initiate a DoD SAFE Drop-Off Request.

NOTE 1: It is recommended that this request is submitted no sooner than 14 days (Drop Off Requests are only valid for 14 days), and no later than 72 hours, prior to proposal due date and time. Offerors shall contact Sara Young at sara.b.young.civ@mail.mil or Contracting Officer, Heather Glover, at heather.n.glover2.civ@mail.mil if they don’t receive a SAFE email link by the next business day after submittal.

NOTE 2: Unless otherwise specified in its request, the Government will only initiate one Drop-Off Request. The current file limit for Drop Off is 25 files. If the offeror intends to submit more than 25 files, it is the offerors responsibility to inform the Government of the number of Drop-Off Requests it needs to submit its complete proposal.

NOTE 3: Unless otherwise specified in the request, the Government will use the senders e-mail address to initiate the DoD SAFE Drop-off Request (See Step 2). The Government will input a single email address when initiating a Request For Drop-Off.

Step 4 (Offeror): The offeror utilizes the link in the DoD SAFE generated email, and submits its proposal by uploading its proposal files and clicking Drop-off File. Proposal submission does not occur until the Drop-off File occurs.

NOTE 4: The DoD SAFE Request for Drop-Off link will no longer be active after the Drop-off File submission has occurred.

NOTE 5: Please note that when submitting through DoD SAFE, it will take time to upload the proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for upload.

NOTE 6: Offerors should not upload any files until it is prepared to Submit its DropOff to the Government.

NOTE 7: It is highly recommended that the offeror print Drop Off Completed screen and email a copy to Sara B. Young (email:sara.b.young.civ@mail.mil)

Step 5 (Offeror): If the offeror needs to update its submission prior to the RFP closing date and needs the Government to initiate a new DoD SAFE Drop-Off Request, it shall follow the same steps outlined above.

L.2.2.2 Proposal Format and Instructions

L.2.2.2.1 Each submitted File shall be labeled and named so it is identifiable for which volume it pertains (example: Volume 3, Price Factor)

L.2.2.2.2 Electronic Files. The proposal electronic file name should not exceed 50 characters in length (not including the file extension). Ensure the file name does not contain any periods.

L.2.2.2.3 Acceptable File Formats. All electronic information provided in response to the solicitation must be provided in Microsoft (MS) Office 2016 compatible or Adobe Portable Document Format (PDF) format or except as noted in instructions for individual volumes. For files in PDF format, scanners should be set to 200 dots per inch. The proposal shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic proposal. Any linked information that is not contained in the proposal will not be accepted.

L.2.2.2.4 Unless otherwise specified, it is recommended that the proposal be formatted for 8.5 inch x 11 inch paper with a minimum font size of 10 pt. and with a minimum of 0.5 margins. Schedules, drawings and other documents more appropriate to larger size should be formatted for no larger than 8.5 inch x 14 inch dimensions.

L.2.2.2.5 Provide spreadsheets that include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets are to be visible. Do not include Zero height and zero width rows and columns in Worksheets. Do not format Worksheet cells with font color equal to the fill color. If Workbooks or Worksheets are password protected, then the passwords must be provided. Do not submit print image files or pictures or files containing only values are not acceptable. Failure to provide fully functional excel spreadsheets in the proposal may result in the proposal being rejected (See Section M.2.1(a)).

L.2.2.2.6 The offeror shall make every effort to ensure that the proposal is virus-free. Proposals (or portions thereof) submitted which indicate the presence of a virus, or which are otherwise rendered unreadable by damage in electronic transit, shall be treated as "unreadable" as described in FAR 15.207(c).

L.2.2.3 Submission Due Date

The offeror must ensure its proposal, in its entirety, reaches the required destination before the Offeror Due Date and Time established in this solicitation.

L.2.2.3.1 Lateness

The lateness rules for submitted proposals are outlined in FAR 52.215-1 "Instructions to Offerors Competitive Acquisition," and are incorporated into this solicitation.

L.2.4 Proposal Modifications vs Proposal Revisions.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

L.2.4.1 Offerors may submit proposal modifications at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

L.2.4.2 Offerors may submit proposal revisions only if requested or allowed by the Contracting Officer.

L.2.5 Single Proposal Submission

FAR 52.212-1 is tailored to remove subparagraph (e) which does not apply to this solicitation. Offerors are limited to submitting one proposal with one approach to meeting the requirements of this solicitation.

L.2.6 Organizational Conflict of Interest

L.2.6.1 The provisions of FAR 9.5, Organizational Conflict of Interest (OCI), apply to any award under this Request For Proposals (RFP). Potential offerors should review their current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where they may be in a position of actual or perceived bias or unfair competitive advantage.

L.2.6.2 Offerors should disclose any potential OCI situations to the Contracting Officer as soon as identified including prior to proposal submission. The disclosure should include the facts and an analysis of the actual or perceived conflict and a recommended approach(s) to neutralize or mitigate the potential conflict. The preferred approach to potential conflicts is to negate/obviate the conflict. Mitigation is considered only if it is not practical to negate/obviate the conflict. The Contracting Officer will promptly respond to resolve any potential conflicts.

L.2.7 Restriction On Disclosure and Use of Data.

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall:

L.2.7.1 Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal.

If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

L.2.7.2 Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

L.3 All or None

Offers in response to this solicitation must be submitted for all the requirements identified in the solicitation. Offers submitted for less than all the requirements called for by this solicitation may be rejected or ineligible for award. Proposals that contain alternative terms and conditions may be considered as taking exception to the requirements of the solicitation. See Section M.2.

L.4 Evaluation Factors

Offeror proposals shall address the following Factors:

Volume 1 - Technical Factor Volume 2 – Past Performance Factor Volume 3 – Price Factor Volume 4 – Administrative

L.4.1 Volume 1 -- Technical Factor

L.4.1.1 MANAGEMENT PLAN – The Offeror, while it performs as the Prime Contractor for this contract, shall provide a Management Plan that addresses the offeror’s planned approach to the following:

a. Selecting a management team in accordance with (IAW) section C.7 of the PWS, including a dedicated Site Manager, alternate Site Manager (if applicable), dedicated Project Manager, and dedicated Quality Control Manager.

b. Managing 10 or more concurrent projects of the type specified in the Performance Work Statement (PWS).

c. The offeror shall also propose a planned approach for selecting and managing subcontractors who meet all contractual certification requirements IAW C.7.1.1 of the PWS, to ensure projects are completed timely and meet the contractual standards of acceptance.

L.4.2 Volume 2 – Past Performance For the Past Performance Factor, provide information for 3 minor construction projects that were managed by the offeror as the prime contractor and performed simultaneously, which the offeror considers to have relevance. These may include foreign, federal, state, local and private industry contracts. The burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance volume. The Government does not assume the duty to search for data to cure problems it finds in proposals. While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden to provide thorough and complete past performance information rests with the offeror. The below instructions are provided to advise offerors as to the information required by the Government to assess the contractor’s Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner. Failure to provide the information requested under paragraph L.4.2.3 and L.4.2.4 (if applicable) below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

For the purpose of this Factor, a Contract is defined as a written instrument that requires the performance of a distinct effort and demonstrates the distinct effort was actually performed. Written instruments containing supplies or services that can be ordered but typically do not demonstrate actual performance, such as Indefinite Delivery Contracts (FAR 16.5), Basic Ordering Agreements (BOA), Blanket Purchase Agreements (BPA), and Federal Supply Schedules (FSS) do not meet the definition of a Contract.

Written instruments considered to demonstrate actual performance may include a single task or delivery order, a single work directive, or a single definite quantity contract provided it demonstrates a distinct effort was actually performed. An offeror may submit, or the Government may require, written instruments that enhance the Government’s understanding of the distinct effort actually performed if it is not identified on the Contract itself. It is incumbent upon the offeror to demonstrate that a distinct effort was actually performed.

L.4.2.1 Recent Contracts are those performed within 5 years of the date of issuance of this RFP.

L.4.2.2 Relevant Contracts are those comparable in scope and magnitude of effort and complexity to the following, IAW C.1 of the PWS:

i. Managing three minor construction projects that were performed simultaneously totaling a minimum of $4 million

L.4.2.3 Contract Information: Refer to the definition of a Contract above (L.4.2). The offeror’s proposal shall substantiate what distinct effort was required and actually performed under each of the proposed Contract(s). For each Contract(s) submitted, provide the following information:

(a) Prime Contractor name and address;

(b) Contract Number (and delivery/task order number if applicable);

(c) Contract Type;

(d) Total Value of the Contract (beginning & ending value);

(e) Delivery or Performance Schedule;

(f) Government or private industry contracting activity address, telephone number and e-mail;

(g) Procuring Contracting Officers (PCO) and/or Contract Specialist’s name, or point of contact for private industry entity responsible for signing or administering the Contract, telephone number and e-mail;

(h) Government (DCMA) or private industry administrative contracting officer (ACO), contracting officers representative (COR), performance certifier, and/or quality assurance representative (QAR), name, telephone number and email;

(i) Specify the Government or Contractor Point(s) of Contact for which the Questionnaire was sent, and provide the date(s) it was sent.

(j) A description of the work performed by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the Performance Work Statement or Scope of Work requirements of the offeror’s cited Contract(s) and (2) relevant contracts described in the paragraph L.4.2.2 above. In its narrative, the offeror shall specify the location in the cited Contract’s statement of work (to include paragraph and page number) that substantiates the relevant work performed;

(k) Contract period of performance;

(l) Provide a brief self-assessment of Contract performance. The self-assessment must address performance to meet Technical and Schedule requirements; and

(m) Copy of the complete Performance Work Statement or Scope of Work for each of the submitted Contracts. If the proposed Contract was issued under or in connection with a related written instrument (e.g. Indefinite Delivery Contracts, BOA, BPA, FSS) and the details of the distinct effort actually performed needed to establish relevancy on the proposed Contract are further defined within the terms and conditions (e.g. statement of work) of that related written instrument, provide that information and any other information necessary to establish this instrument’s relationship to the proposed Contract. (These documents can be submitted as stand-alone attachments within the proposal volume).

L.4.2.4 Associated Entity, Predecessor Company, and Joint Venture. Only contracts performed by the named offeror will be considered, however the Government may consider the past performance of an associated entity, a predecessor company, or joint venture as explained below.

L.4.2.4.1 Associated Entity. The Government may consider the past performance of an associated entity if the offeror successfully demonstrates meaningful involvement by the associated entity in the proposed effort.

a) An associated entity may include a parent company, separate corporate division within the same parent company, subsidiary company, a legally affiliated company, etc. The offeror shall provide to the Government a narrative that explains the offeror’s relationship to the associated entity. The offeror shall support the narrative with legal documentation, including but not limited to corporate papers, establishing the legal nexus between the offeror and the associated entity.

b) The offeror shall provide to the Government a narrative that explains the meaningful involvement the associated entity will provide to the proposed effort – i.e. the work to be performed by the associated entity. Meaningful involvement may include a description of the associated entity’s resources, such as its workforce, facilities, and/or other resources that will be provided or relied upon in the proposed effort.