18-Q-0009-P00001_Solicitation_Amendent.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Extend closing date and answ er questions

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911KF-18-Q-0009

X 9B. DATED (SEE ITEM 11)

12-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2018

CODE

ARMY CONTRACTING COMMAND - WARREN (ANAD)

ANNISTON ARMY DEPOT

7 FRANKFORD AVENUE, BLDG 35

ANNISTON AL 36201-4199

W911KF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911KF-18-Q-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 1

1. The purpose of this amendment is to answer Industry questions, revise the Statement of Work and to extend the closing date of the solicitation.

2. The solicitation closing date is hereby changed to 16 August 2018 at 10:00 A.M. CST.

3. The Industry Questions and answers are listed below.

4. The revised Statement of Work is listed below.

5. All other terms and conditions remain unchanged.

Statement of Work DPW – LOTO Services

W911KF-18-Q-0009

Revised: 07 August 2018

1.0 Scope:

Anniston Army Depot’s (ANAD) Lockout/Tagout (LOTO) program consists of approximately 6,500 existing procedures for equipment and machinery with an estimated 6,300 pieces located at ANAD in Anniston, AL and an estimated 200 pieces located at Hill Air Force Base in Ogden, UT. Existing procedures at the point of use are compliant with Occupational Safety and Health Administration (OSHA) standards for LOTO, which are contained in The Control of Hazardous Energy 29 CFR 1910.147.

Approximately 600 procedures will need to be modified or created new from a template as qualified equipment is discovered or added to ANAD property inventory. Any new LOTO procedures shall also be in accordance with 29 CFR 1910.147.

ANAD requires administration and implementation of LOTO program services at ANAD in compliance with OSHA 29 CFR 1910.147 for a base period from time of award through December 2019 with 2 one year option periods. LOTO program services are not limited to, but shall include duties and parameters as identified in the following sections:

2.0 LOTO training for ANAD employees:

2.1 Contractor shall provide on-site OSHA compliant training on LOTO requirements for ANAD employees as needed or requested (estimated quarterly) by the Contracting Officer Representative (COR). Contractor shall provide electronic copy of OSHA compliant training materials to COR for distribution. Contractor shall provide COR with training roster signed by the trained employee which identifies each employee as Authorized or Affected according to OSHA standard identified below.

2.1.1 Authorized Employee. These employees shall receive training on the recognition of applicable hazardous energy sources, the type and magnitude of the energy available in the workplace, and the methods and means necessary for energy isolation and control [29 CFR 1910.147(c)(7)(i)(A)].

2.1.2 Affected Employee. These employees must receive training on the purpose and use of the energy control procedure [29 CFR 1910.147(c)(7)(i)(B)].

3.0 Annual audits for existing and new LOTO qualified equipment:

3.1 All procedures shall provide name and description of all OSHA compliant parts needed to isolate all energy sources such as:

3.1.1 Locks and tags

3.1.2 Hasps and lock boxes for group lockout

3.1.3 Specialized valve devices for non‐ lockable valves

3.1.4 Plug devices to lock out electrical plug disconnects

3.1.5 Breaker devices

3.1.6 Fuse devices

3.1.7 LOTO tags to use with the locks

3.1.8 Specialized locks that are exclusively used for LOTO

3.2 Perform a comprehensive audit for OSHA compliance on each piece of equipment in each building at ANAD as execution of contractor generated monthly plan. Audits are required on an estimated 6,500 pieces of equipment. ANAD has equipment with energy sources that range from potential kinetic, electrical, mechanical, hydraulic, pneumatic, chemical, gas, or thermal. Additionally, ANAD requires LOTO energy control procedures be required for equipment that is new, relocated and lacking procedures, or equipment that requires updated or revised procedures. Each piece of equipment shall be categorized as Facility or Production related. Each piece of equipment requires machine-specific graphical “LOTO Procedures” (hereafter Procedure(s)) and an Equipment Hazardous Energy Survey.

3.2.1 Annual audit is to identify and correct any deviations or inadequacies in the current Procedure.

3.2.2 Audits must contain at least two components:

3.2.2.1 An inspection of each energy control Procedure;

3.2.2.2 A review of each employee's responsibilities under the energy control Procedure being inspected.

3.2.3 Each LOTO audit will assess the following:

3.2.3.1 Is the LOTO procedure readable and not damaged in any way?

3.2.3.2 Are the pictures and picture directions in the LOTO procedure still an accurate representation of the equipment?

3.2.3.3 Does the LOTO procedure confirm all energy sources are accounted for?

3.2.3.4 Does the LOTO procedure confirm that the methods and steps are accurate for equipment to be completely at a zero energy state?

3.2.3.5 Does the equipment’s current location match the LOTO procedures’ location?

3.2.3.6 Are all the energy source identifying tags located in the correct area?

3.2.4 Following the LOTO audit, the contractor shall:

3.2.4.1 Review each employee's responsibilities under the Procedure that was inspected.

3.2.4.2 Physically attach an outdoor rated completion sticker on all Procedure placards indicating audited year.

3.2.4.3 Provide ANAD a digital copy of all audited Procedures.

3.2.4.4 Provide authorized training at all locations pertaining to audit.

3.2.5 The LOTO auditor must be an Authorized Employee, according to CFR 1910.147, and able to determine whether:

3.2.5.1 The audited Procedures are adequate to effectively isolate all energy sources.

3.2.5.2 The Procedures are understood.

3.2.5.3 The Procedures are being followed by employees.

3.3 Establish estimated 650 new or revised Procedures to meet 29 CFR 1910.147 for each piece of non-compliant equipment as identified during audit, or identified by COR as new/relocated. All new procedures shall follow the government format shown in template at Attachment A and include guidelines provided at Attachment B as written.

3.3.1 New or revised Procedures shall:

3.3.1.1 Be physically attached to each machine, isolation point, and circuit breaker as required in a readily accessible location.

3.3.1.2 Identify any circuit breaker box listed on the Procedure.

3.3.1.3 Be sized 8.5 x 11 inches unless otherwise approved by the government.

3.3.1.4 Use multiple pages as required.

3.3.1.5 Be printed on bright white GP Card Stock or equivalent.

3.3.1.6 Contain photographs which are subject to government review and approval.

Camera pass is required.

3.3.1.7 Contain a general photograph of the machine with geographic (N, S, E, or

W) directional reference.

3.3.1.8 Contain photographs which clearly show LOTO isolation points.

3.3.1.9 Utilize photographs of high enough resolution to not pixelate.

3.3.1.10 Utilize graphics on the photographs to identify each LOTO location, such as arrows and circles.

3.3.1.11 Use non-fading inks or dyes.

3.3.1.12 Be laminated with Apache 10 Mil letter sized 8 x 11 inches, 10 Mil or equivalent, for indoors. For outdoors, be laminated with Apache 30 Mil with UV protection or equivalent.

3.3.1.13 Utilize a metal grommet to affix procedure immediately adjacent to equipment. Prior approval required if using industrial adhesive as alternative attachment method.

3.3.1.14 Identify each LOTO device required to de-energize each isolation point.

3.3.2 Have the following capabilities:

3.3.2.1 Be able to trace power sources from equipment to isolation without government assistance.

3.3.2.2 Utilize an Equipment Energy Survey. Follow government provided template or approved equivalent. (see Attachment B)

3.3.2.3 Provide all resources and equipment required to identify isolation points.

3.3.3 Remove obsolete Procedures when new/updated Procedure installed.

3.3.4 Affix waterproof identifier hazardous energy sources.

4.0 The Contractor shall provide the following deliverables:

4.1 Fully editable electronic files of modified or new LOTO Procedures. ANAD shall have unlimited edit rights to for all procedures. Files shall be compatible with Microsoft Office and Adobe software suites (without proprietary software or annual fees). Files must include the following information:

4.1.1 Machine nomenclature/description

4.1.2 Unique Procedure Identification (ID)

4.1.3 Equipment ID

4.1.4 Cost Center

4.1.5 Location inside building

4.2 A government approved audit plan, within 30 days after date of award, to audit approximately 6500 procedures distributed among 1500 buildings. Plan must address the following:

4.2.1 Contractor shall evenly distribute annual audit over period of performance, allowing for limited access during ANAD holidays and normal work schedule.

4.2.1.1 Subsequent Audits of New or Revised Procedures must be completed in the respective calendar year.

4.2.1.2 Contractor shall submit a request (audit plan) for access to each building 30 days prior to arrival for audit execution.

4.2.1.3 Acceptance of work completed shall be done by the assigned COR.

4.2.1.4 All work shall be performed during the normal ANAD work schedule unless otherwise approved by the COR.

4.2.2 Contractor shall provide ANAD with a monthly report in Adobe (.pdf) format reflecting audit status and results for each building to include:

4.2.2.1.1 Contractor’s company introduction.

4.2.2.1.2 Contractor’s business purpose.

4.2.2.1.3 Contractor’s business address.

4.2.2.1.4 Contractor’s employees participating in the audit along with their respective job position.

4.2.2.1.5 List of which ANAD buildings included in the submission.

4.2.2.1.6 List of OSHA guidelines referenced in the submission.

4.2.2.1.7 Explanation of any acronyms or terminology used in the submission.

4.2.2.1.8 Summary of results from the submission.

5.0 Contractor Manpower Reporting (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of services provided under this contract via secure data collection site.

The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil.

5.1 The required information includes:

5.1.1 Contracting Office, Contracting Officer, and COR ;

5.1.2 Contract number, including task and delivery order number;

5.1.3 Beginning and ending dates covered by reporting period;

5.1.4 Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

5.1.5 Direct labor hours (including sub-contractors);

5.1.6 Direct labor dollars paid this reporting period (including sub- contractors);

5.1.7 Total payments (including sub-contractors);

5.1.8 Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

5.1.9 Data collection cost;

5.1.10 Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

5.1.11 Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

5.1.12 Presence of deployment or contingency contract language; and

5.1.13 Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

5.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

https://www.ecmra.mil/Default.aspx.

6.0 Environmental requirements:

6.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of- Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the COR.

6.2 Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR

1. Reference: Section B – Schedule of Supplies/Services, beginning on page 8, requests pricing for a base period and 2 option periods. However, in the Statement of Work (SOW), Section 1.0 – Scope on page 64 and Section 3.0 Description of Services on page 75 both state that the services are “for a base period of 18 months with 3 one year option periods.”

Question: Please clarify the number of months of the base and option periods and the number of option periods.

ANSWER: There will be a base period and 2 option years. The Statement of Work has been revised to show the same years as what shows on the CLINS of the solicitation.

2. Reference: Section 3.2 of the SOW on page 65 asks that offerors “Perform a comprehensive audit for OSHA compliance on each piece of equipment in each building at ANAD as execution of contractor generated monthly plan. Audits are required on an estimated 6,500 pieces of equipment.” Section 4.2.1 of the SOW on page 68 asks that the “Contractor shall evenly distribute annual audit over period of performance, allowing for limited access during ANAD holidays and normal work schedule.”

Question: Should offerors assume that each of the 6,500 pieces of equipment are required to be audited annually, or should offerors assume that audits each of the 6,500 pieces of equipment are to be distributed over the contract period of performance (i.e., the 6,500 pieces of equipment are to be audited once of the term (base + option years) of the contract).

ANSWER: OSHA requires an annual (Jan to Dec) inspection of all LOTO Procedures RE:29 CFR 1910.147 (c)(6)(i). The 2018 Audit has already been completed. The remainder of 2018 will consist of the creation of new

LOTO Procedures, edits to existing procedures as identified, and Authorized Employee training. The Audit referenced in Section 4.2.1 shall be repeated annually starting in 2019.

3. Reference: SOW Section 1.0 – Scope on page 64 states that “approximately 600 procedures will need to be modified or created new”.

Question: Are offerors to assume 600 procedures each year of the contract or a total of 600 procedures over the contract period of performance.

ANSWER: Estimated 600 procedures each year...unable to predict exact number.

4. Have the authorized and affected employees have been identified in the current procedures?

ANSWER: No, the procedures do not identify who is qualified. An employee is either Authorized or Affected after attending the OSHA qualified LOTO Training. The Procedures are for use by Authorized employees.

5. How many of each designation of authorized and affected employees are there?

ANSWER: Affected employees: Could be up to total number employed at ANAD? Authorized employees:

Tracking 103 existing supervisor audits, estimated 10 to 20 employees recently hired, some will need the Authorized employee training.

6. The training is done quarterly, is there a minimum and/or maximum per training session of employees?

ANSWER: The quarterly schedule is just an estimate. More or less training shall be available as requested to meet the needs of ANAD.

7. How many operators/employees in total need to be part of the required training?

ANSWER: The LOTO Program contract is to support any future training needs by ANAD. I can offer some background training information...2016 was the kickoff year for changes and improvements to the LOTO Program, and during 2016, 162 employees were trained as Authorized Employees. I am still waiting on the exact number, but 20 to 40 Authorized Employees received training in 2017. I am not aware of any plans that would have a significant impact on the future training requirements, but the potential contractor should be able to support any LOTO training needs for ANAD.

8. Will there be access to the authorized and affected employees for data gathering?

ANSWER: No Reference material on LOTO requirements available in 29 CFR 1910.147 and the solicitation package. All contractors performing Procedure Audits and conducting training shall be LOTO Authorized.

9. Are there lodging capabilities available at the Anniston Army Depot or Hill Air Force Base?

ANSWER: NO

10. Is this a new requirement or is there an incumbent currently performing LOTO services? If an incumbent exists, are they allowed to bid on this solicitation?

ANSWER: NEW REQUIREMENT

11. How many Past Performance Evaluations are we able to include and how many do you require?

ANSWER: 3

12. How many authorized employees?

ANSWER: Tracking 103 existing supervisor audits, estimated 10 to 20 employees recently hired, some will need the Authorized employee training.

13. For LOTO training, how many employees will be required to receive training? If there are 1500 buildings, how many personnel would require LOTO training?

ANSWER: The LOTO Program contract is to support any future training needs by ANAD. I can offer some background training information...2016 was the kickoff year for changes and improvements to the LOTO Program, and during 2016, 162 employees were trained as Authorized Employees. I am still waiting on the exact number, but 20 to 40 Authorized Employees received training in 2017. I am not aware of any plans that would have a significant impact on the future training requirements, but the potential contractor should be able to support any LOTO training needs for ANAD.

14. We use 40 mil laminate that is UV rated. This exceeds your solicitations standards. Is this acceptable?

ANSWER: The 40 mil laminate should be ok, as long as transparency is not compromised.

15. What are the energy source identifying tags? Who provides them?

Your solicitation is requiring the contractor to mark the energy sources with a waterproof identifier? Which type of identifier have they used on the past. I would think that for best practices, it should be kept uniform throughout the 1500 buildings.

ANSWER: Provided by contractor as way of identifying each energy source that must be isolated.

The manufacturer or model numbers are unknown. The source identifiers are 1.5 inch x 3 inch hard plates and with a hole for attachment via plastic tie, or attachment via an adhesive backing. Each identifier is color matched to a hazardous energy type, and numbered (1,2,3...) to identify each power source for the energy type.

16. At the beginning of the solicitation, there are ITEM NO. 1 - 12. What is the difference in these items? They appear to repeat each other.

ANSWER: 1 Base year with a CLIN or line item to price for Procedure, Training, Audits and Contract Manpower Reporting. 2 Option years to price the same thing for each year.

17. What software is currently being used to generate procedures and track audits?

ANSWER: Microsoft Excel and Adobe

18. What will be the process to ensure ANAD personnel are made available to attend training?

ANSWER: RE SOW 2.1 As requested by COR.

19. Will the contractor be held accountable to ensure ANAD personnel attend training?

ANSWER: RE SOW 2.1 and OSHA 29 CFR 1910.147 Contractor shall provide COR with training roster.

20. When ANAD personnel miss scheduled training opportunities, will the contractor be expected to offer make-up training sessions in addition to normally-scheduled training?

ANSWER: RE SOW 2.1 Contractor shall provide training as needed or requested by COR

21. How will the contractor be notified of the existence of new equipment or equipment that has been relocated or equipment that lacks a procedure (SOW 3.2)?

ANSWER: Any equipment that is identified will require a LOTO Procedure per OSHA 29 CFR 1910.147. Not limited to communication with COR, visual observation during annual audit, other methods.

22. The requirement to “confirm” that all energy sources are accounted for and that the methods and steps are accurate for equipment to be completely at a zero energy state (SOW 3.2.3.3 and 3.2.3.4), will by definition necessitate that the equipment be locked out and tried.

a. Will the government allow this to be done?

b. Who will do it?

c. If the government won’t allow it, what is the expectation?

ANSWER: RE SOW 3.2.5 The LOTO auditor must be an Authorized Employee. The creation and audit of LOTO Procedures shall not interfere with Production schedule.

23. Are current equipment’s LOTO procedures digital?

ANSWER: Yes. (also RE 4.1)

24. Who is responsible for providing locks and devices? Such as: Locks and tags, Hasps and lock boxes for group lockout, Specialized valve devices for non-lockable valves, Plug devices to lock out electrical plug disconnects, Breaker devices, Fuse devices, LOTO tags to use with the locks, and Specialized locks that are exclusively used for

LOTO.

ANSWER: Locks and devices provided by ANAD, but devise needed must be identified in LOTO Procedure (3.1.8 as branch from 3.1).

25. Can the work be completed in the mentioned locations one after one or do we have to be present in both locations at the same time?

ANSWER: Should be described as part of the plan submitted by contractor. An audit of all existing LOTO Procedures must be completed every year per OSHA 29 CFR 1910.147.

26. What is the max. Manpower we are allowed to bring with us?

ANSWER: The audit of existing and/or creation of new procedures shall not interfere with production schedule.

Defer to Security or Human Resources or other group for Manpower limits.

27. Will there be office space and materials such as Computers, Printers, Internet, GP Card Stock, Laminating materials and equipment, Camera and Metal grommets provided to us?

ANSWER: NO permanent office space available. Training room available as requested and scheduled by COR.

28. Please provide delivery schedule in Section F (unable to find in solicitation)

a. Reference page 6 of 63, Item 12 (Guidance in Preparation of Offer), Part 3

ANSWER: The period of performance is detailed in the delivery information for each Contract Line Item Number

(CLIN).

29. What will be the process to ensure ANAD personnel are made available to make these determinations?

ANSWER: All communications are to be coordinated with the Contracting Officer's Representative, (COR) who will be appointed at the time of award. The Contracting Officer's Representative (COR) will coordinate the communications with the Contracting Officer to ensure that all aspects of the Government's Statement of Work are met.

30. Section 1.0 contradicts section 3.3. According to the SOW, if it needs revision it will need to meets Section

3.3.1. Does current equipment meet Section 3.3.1?

ANSWER: No contradiction. Audit of existing is to confirm compliance of LOTO Procedures to OSHA 29 CFR

1910.147 which would be the same requirement for new LOTO Procedures.

31. Will we have access to Document Control, Quality Assurance Programs including software for quality assurance audits & surveillance of products and processes for conformance to specifications and to detect processing and technical documentation deficiencies and recommend corrective action?

ANSWER: The Contractor shall not have access to the Government network, but should provide all deliverables in accordance with the terms and conditions of the Statement of Work.

32. Who is accountable for training all other employees whose work operations are or may be in an area where energy control procedures may be utilized (29 CFR 1910.147(c)(7)(i)(C)?

ANSWER: The Depot handles that training through NEO or specialized LOTO Awareness training.

33. Is there a prescriptive process that is to be used to determine that:

a. The procedures are understood (SOW 3.2.5.2)?

b. The procedures are being followed (SOW 3.2.5.3)?

ANSWER: In accordance with the Government's Statement of Work, Paragraph 3.2.5, "The LOTO auditor must be an Authorized Employee, according to CFR 1910.147, and able to determine whether:

3.2.5.1 The audited Procedures are adequate to effectively isolate all energy sources.

3.2.5.2 The Procedures are understood.

3.2.5.3 The Procedures are being followed by employees.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Aug-2018 04:30 PM to 16-Aug-2018 10:00 AM.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 13-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

FOB: Destination

W31G1Y

To:

CAGE

POP 01-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 13-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 13-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0004 has been changed from:

CAGE

POP 13-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-SEP-2018 TO

31-DEC-2019

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0005 has been changed from:

CAGE

POP 01-JAN-2020 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

POP 01-JAN-2020 TO

31-DEC-2020

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0006 has been changed from:

CAGE

POP 01-JAN-2020 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-JAN-2020 TO

31-DEC-2020

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0007 has been changed from:

CAGE

POP 01-JAN-2020 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-JAN-2020 TO

31-DEC-2020

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0008 has been changed from:

CAGE

POP 01-JAN-2020 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-JAN-2020 TO

31-DEC-2020

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0009 has been changed from:

CAGE

POP 01-JAN-2021 TO

31-DEC-2022

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-JAN-2021 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0010 has been changed from:

POP 01-JAN-2021 TO

31-DEC-2022

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-JAN-2021 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0011 has been changed from:

CAGE

POP 01-JAN-2021 TO

31-DEC-2022

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-JAN-2021 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following Delivery Schedule item for CLIN 0012 has been changed from:

CAGE

POP 01-JAN-2021 TO

31-DEC-2022

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

CAGE

POP 01-JAN-2021 TO

31-DEC-2021

N/A ANNISTON ARMY DEPOT

WORK TO BE PERFORMED AT

ANNISTON ARMY DEPOT

ANNISTON AL 36201-4199

The following have been modified:

NARRATIVE

No additional questions will be accepted beyond: August 1, 2018

1. Vendor POC:

2. Anniston Army Depot POC:

3. Contract Specialist: .

4. The following documents are incorporated as part of this solicitation:

(1) SOW

(2) Quality Assurance Surveillance Plan

(3) Technical Evaluation Plan

(4) Past Performance

(5) Wage Determination

(6) Evidences of Authority to Sign Offers (contractor signature of authority required)

5. This is a firm fixed price service contract that will be inclusive of all travel cost upon the acceptance of quotes. A detailed itemized quote will be provided for all phases of this service and include travel cost, total number of days onsite, number of auditors. Contractors must be registered in the System for Award Management (SAM) database before an award will be issued. Companies should verify their SAM registration to ensure it is valid and current.

6. PRICING RECAP EXAMPLE. (detail required on proposal) List pricing on SF 1449.

Unit Price Total Base Year $ 0.00 $0.00 (Contract Line Items Number (CLIN): 0001-0004)

1st Option Year $ 0.00 $0.00

(CLIN: 0005-0008)

2rd Option Year $ 0.00 $0.00

(CLIN: 0009-0012)

*Price each CLIN Separately

TOTAL $ 0.00

7. CONTRACTOR MANPOWER REPORTING The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The contractor is required to completely fill in all required data fields in the format using the following web addresshttps://www.ecmra.mil/Default.aspx . (See SOW for detail)

8. IT IS YOUR RESPONSIBILITY TO ENSURE YOUR BID HAS BEEN RECEIVED BY THE

CLOSING DATE AND TIME IS SPECIFIED IN THE SOLICITATION. If you do not fully respond to the Request for Quotation, your quote will be determined non-responsive. All offers, shall email Temeka Mumford at (temeka.m.mumford.civ@mail.mil) as soon as your bid has been submitted on FBO, in order to verify receipt.

This will be your only guarantee that your bid will be considered for this contract. Please send an e-mail reflecting the solicitation number, as notification that your bid has been posted to FBO. We will not confirm information by telephone.

Quotes must be submitted on Standard Form 1449. Quoters who fail to furnish required representation or information, or rejects the terms and conditions of the request for quote may be excluded from consideration.

9. Contractor must accept Government Smart Pay Visa Credit Card or provide their electronic funds transfer address. Contractors must be registered in the System for Award Management (SAM) database before an award will be issued. Companies should verify their SAM registration to ensure it is valid and current. COMPLETE THE

FOLLOWING INFORMATION AND INCLUDE WITH ANY OFFER.

Accept VISA? Yes__ No_____

If no, EFT address: ________________________

Federal Tax Identification Number:

Dun & Bradstreet Number (DUNS):

CAGE Code: _____________ System for Award Management (SAM) Registration: Yes _____ No_______ Expiration Date: 3/8/2014

Vendor Contact Information: POC:

Telephone:

FAX: ___________________________

Email:___________________________

Or,

10. WAWF PROCEDURES

Please email a copy of invoice with a proof of delivery to so it can be accepted in WAWF.

If your order WILL BE PAID BY DFAS (not by credit card) and contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests, you must submit your invoice through Wide Area Workflow (WAWF). This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/

Ensure the Electronic Business POCs listed in the System for Award Management (SAM) for your company are the same individuals that will submit invoices through WAWF before using WAWF. The previous ‘Central Contractor Registration (CCR)’ system has been migrated to the System for Award Management (SAM) and accessible at www.sam.gov. For SAM access and navigation issues, follow the instruction provided at “User Guides and Helpful Hints” on SAM Home page.

If your Electronic Business (EB) POCs are correct, contact the WAWF helpdesk at 1-866-618-5988 or by e-mail at cscassig@ogden.disa.mil and ask them to establish a group for your CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation. Once the group is established and the account is activated, you will be able to create a Combination Invoice/Receiving report (SUPPLIES/MATERIALS) or a 2 in 1 Invoice (SERVICES/EQUIPMENT) using the codes below and instructions available from our contract administrator/buyer.

Questions concerning payment should be directed to the responsible Defense Finance Accounting Services (DFAS).

Please have the order number and invoice number ready when calling about payment status.

The accounts payable mailing address can be located in Block 18a of your order. You can easily access payment information using the DFAS web site at http://www.dfas.mil/http://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment. Go to DFAS on the web at:

www/dfas.mil/money/vendor.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES AND ADDITIONAL

EMAILS CORRECTLY THROUGH WAWF:

WAWF

Data/CODES needed for Invoice

SUPPLIES/

MATERIALS

(PRs that start with W31G1Y)

SERVICES/

EQUIPMENT

SUPPLIES/

MATERIALS

(PRs DO NOT that start with W31G1Y)

CONSTRUCTION

CAGE CODE SAM Cage code listed in Contractor/Offer or field of contract

SAM Cage code listed in Contractor/Offer or field of contract

SAM Cage code listed in Contractor/Offer or field of contract

SAM Cage code listed in Contractor/Offeror field of contract

ISSUE/ADMIN BY

DODAAC

W911KF W911KF W911KF W911KF

INSPECT BY

DODAAC (If needed)

W31G1Y (Must have inspector code)

W911KF W911KF

(Unless Inspected by

DCMA)

W911KF

SHIP TO

(Supplies/Materials Only)

W911KF NOT

AVAILABLE

W911KF W911KF

ACCEPTOR

(Services/Equipment Only)

NOT

AVAILABLE

W911KF NOT

AVAILABLE

NOT AVAILABLE

Type of Invoice COMBO 2 IN 1 COMBO CONSTRUCTION Pay DODAAC HQ0303 HQ0303 HQ0303 HQ0303

CONTRACT NUMBER:

DELIVERY ORDER NUMBER (IF APPLICABLE):

EMAIL POINT OF CONTACT LISTING: (Please insert following email addresses for additional email distribution)

CONTRACT ADMINISTRATOR:

CONTRACTING OFFICER:

USER AND/OR INSPECTOR:

ADDITIONAL CONTACTS:

11. OPTION YEARS: Contractor shall be notified at least sixty (60) days prior to expiration date of the contract if the Government intends to exercise its option to extend the contract for an additional year. In the event the Government fails to notify the contractor within the said sixty (60) days, but at a time less than sixty (60) days prior to the expiration date does notify the contractor that it intends to exercise the option to extend the contract for an additional year, the contractor will have the right to waive the sixty (60) days notice requirement and to perform under the option contract.

12. NOTICE TO CONTRACTORS: Violation of Depot traffic rules will be ticketed and reported to the Depot Commander. Violation of Depot rules and regulations is a violation of your contract terms. You are obligated to ensure that all employees, suppliers and subcontractors supporting this contract are aware of these rules and the consequences of violation, to the contract and to the individual. Access badges of violators can be revoked.

Contractors with repeat violation risk contract termination for cause.

a. No cell phone use while operating a vehicle, unless a hands-free device is used.

b. Seat belt use is mandatory.

c. Proof of insurance must be in the vehicle.

d. Divers must comply with all traffic signs and speed limits.

VIOLATORS WILL BE TICKETED.

GUIDANCE IN PREPARATION OF OFFER

1. Complete and return one entire copy of solicitation package in digitized format using the Federal Business Opportunities (FBO), Electronic Submission of Offers.

2. Submit firm fixed price in Section B.

3. Review required delivery schedule in Section F and consider giving expedited delivery schedule.

4. Complete all Representations and Certifications in Section K or by System for Award Management (SAM).

5. Furnish technical literature IF REQUIRED. Note: Any literature submitted that has more than one product line on it must indicate specifically what product line is proposed by offeror. Offeror must check to assure that literature furnished provides information concerning each line item. Any statement in the technical literature that is in conflict with the requirements of the solicitation must be deleted.

6. Provide evidence of signer's authority to bind the company as stated in paragraph in Section L entitled "Signature Authority."

7. Telegraphic and telephonic offers are not authorized.

8. Acknowledge all, if any, amendments issued against this solicitation electronically as stated in paragraph 1 above.

13. DISCLOSURE OF UNIT PRICE INFORMATION

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

14. NOTICE OF CONTRACT MANAGEMENT

Notwithstanding the Contractor's responsibility for total management responsibility during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. Prior to award of a Contract, the Contracting Officer will appoint a Contracting Officer's Representative as his or her point of contact.

(a) Contracting Officer's Representative

A COR will be appointed by the Contracting Officer to monitor the Contract for technical compliance and to assist with Contract Administration. The precise responsibility and authority of the COR will be explained in the COR letter of appointment. The Contractor will be provided a copy of the COR appointment letter.

(b) Contracting Officer

The Contracting Officer is responsible for and will manage all Contract Administration. Accordingly, all communication pertaining to Contract Administration shall be addressed to the Contracting Officer.

15. INSTALLATION SECURITY

No unauthorized materials of any type may be brought onto or left unattended on the installation. Contractors must have a process in place to receive and store materials and have visibility of the location of those materials at all times while on ANAD. This includes construction materials, equipment, and miscellaneous items. This visibility/accountability of materials applies to the Contractor, its subcontractors, and its material suppliers.

Further, all Contractor, subcontractor, and material supplier employees are prohibited from bringing personal belongings of any nature onto the installation if such items are to be left unattended at any time.

The Contractor is further required to have a plan of action for implementing these procedures and must submit it to the Contracting Officer upon request. This plan of action must include a provision for informing all employees and subcontractors of these procedures. The plan of action must also address monitoring and procedures the Contractor has in place to ensure compliance with this contractual provision.

Should the Contractor fail to comply with this mandatory contractual provision, the Contractor may be held responsible for all direct and indirect cost incurred by the Government in identifying, securing, segregating, removing, and otherwise properly disposing of improper or abandoned materials/equipment.

16. COMMERCIAL WARRANTY

The Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

(End of Summary of Changes)