W91151-17-R-0004_RFI_AMENDMENT_12_MAY_17.pdf

0010974188

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Add/remove clauses and update solicitation

All RFI questions and answ ers as of 12 May 2017 are incorporated into this solicitation

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91151-17-R-0004

X 9B. DATED (SEE ITEM 11)

10-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-May-2017

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

36000 DARNALL LOOP, ROOM 1308

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91151-17-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

RESPONSE TO INDUSTRY QUESTIONS

Request for Information (RFIs) Response to Industry Questions

W91151-17-R-0004 Animal Control

As of May 12, 2017

Reference: Section SF 1449 p. 1 According to the SF 1449, the size standard under the NAICS code for this effort is $7,500,000 and the acquisition is Unrestricted.

Question #1: Please confirm if this acquisition is Unrestricted or an 8(a) Set-Aside Is this acquisition Unrestricted or an 8(a) Set-Aside Answer #1: This is an unrestricted acquisition

Reference: Section SF 1449 p. 1 According to the SF 1449, the NAICS Code is 541490

– Other Specialized Design Services; however, the Federal Business Opportunities website lists the NAICS code as 541940 – Veterinary Services.

Question #2: Please clarify which NAICS code is correct.

Answer #2: The correct NAICS is 541940 – Veterinary Services. This will be updated on the solicitation immediately.

Reference: Section 5 Specific Tasks; 5.2.1.5 p. 67 According to 5.2.1.5 if a domestic animal which has been impounded displays signs of injury, illness, or any other trauma, we must notify the Fort Hood Veterinary Center.

Question #3: Please clarify who the contractor should use in this instance if a domestic animal is in need of emergency assistance after hours (4:30pm – 7:30am).

Answer #3: Contractor shall contact Public Health Activity Ft. Hood (PHA) Vet Services to respond to an emergency (such as life, limb or eyesight) to stabilize stray animals found on the installation IAW AR 40-905. There is a military veterinarian and veterinary technician on-call 24-7 at (254) 245-7341.

Reference: Section 5 Specific Tasks; 5.2.1.5 p. 67 According to 5.2.1.5 if a domestic animal which has been impounded displays signs of injury, illness, or any other trauma, we must notify the Fort Hood Veterinary Center.

Question #4: Please clarify what the contractor should do if an animal control officer finds a domestic animal in need of emergency assistance while patrolling (not yet impounded).

Answer #4: See answer #3 Reference: Section 5 Specific Tasks; 5.2.3 p. 68 According to 5.2.3, if wildlife has come into contact with a human or pet, or is assumed to have come in contact with a human or pet, it shall be delivered to the Fort Hood Veterinary Clinic for rabies testing.

Question #5: Please clarify what the contractor should do if this instance occurs after hours.

Answer #5: The Contractor will keep the animal in the quarantine facility, Bldg. 4939 until the next day to turn over to the Fort Hood Veterinary Center. If it is over the weekend the Contractor will call the after hour number for the Fort Hood Veterinary Center.

Reference: Section 5 Specific Tasks; 5.2.3 p. 68 According to 5.2.3, if wildlife has come into contact with a human or pet, or is assumed to have come in contact with a human or pet, it shall be delivered to the Fort Hood Veterinary Clinic for rabies testing.

Question #6: Please clarify what the contractor should do if this instance occurs after hours.

Answer #6: The Contractor will keep the animal in the quarantine facility, Bldg. 4939 until the next day to turn over to the Fort Hood Veterinary Center. If it is over the weekend the Contractor will call the after hour number for the Public Health Activity Ft. Hood (PHA) Vet Services.

Reference: Section 5 Specific Tasks; 5.2.3 p. 68 If the wildlife appears sick and therefore should not be released back into the wild, but has had NO human or pet contact, it shall be delivered to the Stray Animal Facility Veterinarian.

Question #7: Does the Government want a licensed Veterinarian staffed full time at the Stray Animal Facility?

Answer #7: The Contractor’s staffing should meet the requirements of the contract. It is up to the Contractor to determine whether or not they want full time or part time staffing to meet the requirements of the contract.

Reference: Section 5 Specific Tasks; 5.2.3.2 p. 69 live bats that are captured indoors and are suspected of human exposure shall be delivered to the Fort Hood Veterinary Center located at Building 4909.

Question #8: Please clarify what the contractor should do if this instance occurs after hours.

Answer #8: The Contractor will keep it in a bat bag until the next day to turn over to the Fort Hood Veterinary Center. If it is over the weekend the Contractor will call the after hour number for the Fort Hood Veterinary Center.

Question #9: Will Fort Hood be hiring for an animal control position? If yes, does it state what the pay would be?

Answer #9: Employees for these services will not be Fort Hood employees. Positions for this service will be hired by the contractor who is awarded the contract.

Reference: According to 5.2.1.5 Upon observation that a domestic animal, which has been impounded displays signs of injury, illness, or any other trauma that indicates the animal is in need of immediate medical attention, the Contractor shall immediately notify the Veterinarian at the Fort Hood Veterinary Center. Also, according to 5.2.3 the wildlife appears sick and therefore should not be released back into the wild, but has had NO human or pet contact, it shall be delivered to the Stray Animal Facility Veterinarian.

Question # 10: This is the only instance in the RFP that states the Contractor Vet will perform services to help sick/hurt animals. Please confirm if the Government wants the contractor to perform services for all domestic and wildlife animals during normal business hours; or please confirm that domestic animals should get emergency treatment from the Public Health Activity Ft. Hood (PHA) Vet Services and that urban wildlife should get emergency treatment from the Contractor Veterinarian.

Answer #10: Emergency treatment for domestic animals should be done by the Fort Hood Veterinarian. For injured urban wildlife that is trapped by the Contractor, the Contractor will notify the COR, who under the guidance of the DPW Natural Resources POC will determine if the animal can be released or will need euthanasia by the Contractor.

Reference: If the wildlife appears sick and therefore should not be released back into the wild, but has had NO human or pet contact, it shall be delivered to the Stray Animal Facility Veterinarian Question #11: Please clarify what the contractor should do if this instance occurs after hours (for urban wildlife). Should we contact the Public Health Activity at Fort Hood?

Answer #11: The Contractor will contact the COR, who will contact the DPW Natural Resources POC to determine what to do with the animal.

Reference: The Contractor shall submit, to the Contracting Officer, a vehicle and equipment list that includes, but is not limited to, quantities and descriptive data for all vehicles and equipment prior to its use on the installation.

Question #12: We understand the Government currently provides the Animal Control vehicles to the current contractor. Does the Government want us to purchase our own vehicles or continue to use the Government Issued ones?

Answer #12: The Contractor shall provide through lease or purchase their own vehicles to meet the requirements of this contract.

Reference: The Contractor shall supply Animal Control Officer Employees with uniforms that clearly display the company name, company logo and they are an animal control officer.

Question #13: Please confirm if the Government would also like uniforms for the personnel working in the Stray Animal Facility (not only the Animal Control Officers).

Answer #13: The Government does not require uniforms for personnel working in the Stray Animal Facility. The clothing should be appropriate to the position as determined by the Contractor.

Reference: The Contractor shall provide to the KO a Stray Animal Facilities Operations Plan describing the operating policies and procedures intended to be used prior to the start of the contract. Any proposed changes to the Stray Animal Facilities Operations Plan shall be provided to the KO for approval no less than thirty (30) days prior to their proposed effective date.

Question #14: Is the contractor supposed to send the Stray Animal Facilities Operations Plan to the KO 30 days before Phase-In or 30 days before Contract Start?

Chenega would like to request the Stray Animal Facilities Operations Plan be due 30 days after Contract Start Date (or 60 days after Phase-In Start Date).

Answer #14: The Stray Animal Facilities Operations Plan should be developed during the Phase- In period and submitted for approval in draft form no later than June 10, 2017. The final draft of the Stray Animal Facilities Operations Plan should be completed and submitted for approval by the Contractor to the COR no later than June 28, 2017.

Reference: The website shall be able to interface and have links with Facebook, Twitter, and Instagram.

Question #15: Please confirm if the Government would also like us to post on the Stray Animal Facility Facebook, Twitter, and Instagram. The RFP only indicates that we must interface them on the website.

Answer #15: The Contractor shall also post to Facebook, Twitter, and Instagram with links to each one on their website.

Reference: The Contractor shall provide an electronic daily summary report of activities performed throughout the day. The Contractor shall provide an example of the daily summary report to the KO ten (10) days after contract award for approval. The report shall include areas patrolled, total mileage driven, animals captured and impounded, and any other significant activity or problems associated with animal control to the KO, within one (1) working day.

Question #16: Does the Government have a specific time they want this report every day?

Does the Government want the daily report on Saturday and Sundays as well?

Answer #16: By 9:00 AM the following normal work day. For Saturday, Sunday and Federal Holidays it would be the following normal work day after these days.

Reference: The Contractor shall fill out a Stray Animal Intake Form located in TE A, after the stray animal has been captured and secured within the patrol vehicle. The Contractor shall make every effort possible to fill out as much information on the form as possible. The Contractor shall submit the completed form to the KO, within one (1) working day.

Question #17: Does the Government have a specific time they want this report every day?

Does the Government want the Stray Animal Intake Forms submitted on Saturday and Sundays as well?

Answer #17: By 9:00 AM the following business day. For Saturday, Sunday and Federal Holidays it would be the following normal work day after these days.

Reference: The Contractor shall fill out an Urban Wildlife Intake Form located in TE B, after the capture and release of urban wildlife. The Contractor shall submit the completed form to the KO, within one (1) working day.

Question #18: Does the Government have a specific time they want this report every day?

Does the Government want the Urban wildlife intake forms submitted on Saturday and Sundays as well?

Answer #18: By 9:00 AM the following business day. For Saturday, Sunday and Federal Holidays it would be the following business day after these days.

Reference: The Contractor shall provide the status of all outstanding work requests on a form, reference TE C, Animal Control Daily Status Report, which states at a minimum the date, service order number, Point of Contact (POC), quantities of animals captured, current status. The form shall be submitted to the COR within one (1) working day.

Question #19: Is the Animal Control Daily Status Report the same as the Daily Summary Report listed in Part 5 Specific Tasks; 5.2.1.8 Daily Summary Report? Does the Government have a specific time they want this report every day? Does the Government want the forms submitted on Saturday and Sundays as well?

Answer #19: No, TE C, Animal Control Daily Status Report is a report to track all DMOs (Service Orders) the Contractor will be issued for stray animals, urban wildlife and carcass removal. The Daily Summary Report in 5.2.1.8. is to track activities that are being performed such as mileage driven, animals captured and impounded, and any other significant activities or problems associated with animal control. Some information provided on both reports may overlap. Both reports should be provided by 9:00 AM the following business day. For Saturday, Sunday and Federal Holidays it would be the following business day after these days.

Reference: Please email your completed questionnaire to the following to arrive NOT LATER THAN April 28, 2017. Do not return them to our company.

Question #20: Since the acquisition and NAICS code were just confirmed on May 4, 2017, Chenega requests the due date for questionnaires be moved to the proposal due date of May 17, 2017.

Answer #20: The due date for questionnaires to be received will be May 17, 2017.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

This CLIN has been renumbered to CLIN 0003.

CLIN 0002

This CLIN has been renumbered to CLIN 0001.

CLIN 0003

This CLIN has been renumbered to CLIN 0002.

The pricing detail quantity has decreased by 11.00 from 12.00 to 1.00.

The unit of issue has changed from Months to Each.

CLIN 1002

CLIN 2002

CLIN 3002

CLIN 4002

The CLIN description has changed from eCMRA to OY-4 eCMRA.

The pricing detail quantity has decreased by 11.00 from 12.00 to 1.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0001:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-JUN-2017 TO

30-JUN-2017

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254 FOB: Destination

W45NQ9

The following Delivery Schedule Item has been deleted from CLIN 0002:

POP 01-JUL-2017 TO

30-JUN-2018

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

The following Delivery Schedule Item has been deleted from CLIN 0003:

POP 01-JUN-2017 TO

30-JUN-2018

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 01-JUL-2018 TO

30-JUN-2019

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

To:

POP 01-JUL-2018 TO

30-JUN-2019

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 01-JUL-2019 TO

30-JUN-2020

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

POP 01-JUL-2019 TO

30-JUN-2020

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

The following Delivery Schedule item for CLIN 3002 has been changed from:

POP 01-JUL-2020 TO

30-JUN-2021

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

POP 01-JUL-2020 TO

30-JUN-2021

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

The following Delivery Schedule item for CLIN 4002 has been changed from:

POP 01-JUL-2021 TO

30-JUN-2022

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

POP 01-JUL-2021 TO

30-JUN-2022

N/A W0VC ENGR R U ACT

W0VC ENGR R U ACT

BLDG 4408 78TH ST AT SANTA FE

IMWE HOD PWB SUPPLY

FORT HOOD TX 76544-5027

254-287-9254

The following have been added by reference:

52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

JAN 2017

52.215-2 Alt III Audit and Records--Negotiation (Oct 2010) Alternate III JUN 1999 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data AUG 2011 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--

Modifications

AUG 2011

52.215-12 Subcontractor Certified Cost or Pricing Data OCT 2010 52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications OCT 2010 52.215-15 Pension Adjustments and Asset Reversions OCT 2010 52.215-16 Facilities Capital Cost of Money JUN 2003 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits

(PRB) Other than Pensions

JUL 2005

52.215-19 Notification of Ownership Changes OCT 1997 52.215-21 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data -- Modifications

OCT 2010

52.215-21 Alt III Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data -- Modifications (Oct 2010) - Alternate III

OCT 1997

52.215-22 Limitations on Pass-Through Charges--Identification of Subcontract Effort

OCT 2009

52.215-23 Limitations on Pass-Through Charges OCT 2009 52.216-1 Type Of Contract APR 1984 52.219-8 Utilization of Small Business Concerns NOV 2016 52.222-23 Notice of Requirement for Affirmative Action to Ensure

Equal Employment Opportunity for Construction

FEB 1999

52.222-26 Equal Opportunity SEP 2016 52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014 52.222-60 Paycheck Transparency (Executive Order 13673) OCT 2016 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-10 Waste Reduction Program MAY 2011 52.223-19 Compliance with Environmental Management Systems MAY 2011 52.237-3 Continuity Of Services JAN 1991 52.245-2 Government Property Installation Operation Services APR 2012 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7007 Alternate A, Annual Representations and Certifications JAN 2015 252.204-7011 Alternative Line Item Structure SEP 2011 252.215-7000 Pricing Adjustments DEC 2012 252.215-7002 Cost Estimating System Requirements DEC 2012

The following have been modified:

52.212-1 ADDENDUM

A. GENERAL

1. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate and complete.

2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

3. The offeror is hereby advised that their proposal is presumed to represent the best and final offer in response to this solicitation. The Government intends to evaluate proposals and award the contract without discussion with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from cost or price and technical standpoint. Do not assume you will have the opportunity to clarify, discuss or revise your proposal.

4. Offerors may, at the discretion of the Government, be asked to provide more information and clarification regarding their proposals. A request for such information does not constitute discussions.

5. The Government reserves the right to conduct discussion if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Contracting Officer will notify offerors of any decisions to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with

FAR 15.505.

6. The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including that provided by potential subcontractors. Should subsequent investigations disclose that the facts and conditions were not as stated, the proposal may be rejected.

B. NOTICE OF PRE-PROPOSAL CONFERENCE/SITE VISIT

1. A pre-proposal conference and site visit will be conducted on 20 April 2017 at 0930 CST for the purposes of briefing on the proposal requirements, answering questions regarding this solicitation, and conducting a site visit.

This conference will be held at the Directorate of Public Works (DPW), Building 4612, Engineer Drive, Fort Hood, TX 76544. After the pre-proposal conference, a site visit will be conducted at Building 4909, Veterinarian Services facility. Interested contractors are highly encouraged to attend the pre-proposal conference and sit visit.

2. Offerors are limited to three representatives per firm. Attendee lists are due no later than 19 April 2017. Due to security conditions, all Offerors must register in advance to attend this conference. Email the names of the company, the names of the attendees, and their positions to delainena.m.martinez.civ@mail.mil and sharon.v.jones.civ@mail.mil. The subject line of the email must read: W91151-17-R-0004-Pre-Proposal Conference.

3. Fort Hood requires visitors to obtain a Visitor’s Pass. Visitor’s Passes can take up to an hour to acquire so attendees should plan to arrive early in order to obtain their pass and arrive at the pre-proposal conference on time.

For more information about Fort Hood Visitor’s Passes and access instructions please see the website at http://www.hood.army.mil/visitors.center.aspx?2 . All attendees must bring a state issued identification with them.

4. Information provided at this conference shall not qualify the terms and conditions of the solicitation. Terms of the solicitation remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

5. A record of the conference shall be furnished to all prospective Offerors via posting to FEDBIZOPPS at fbo.gov.

The posting will include the slide presentation, a list of attendees, and questions (on a non-attribution basis) and answers. The conference/site visit can be expected to last approximately 2 hours.

C. RFP, FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

1. REQUESTS FOR INFORMATION: The Contracting Officer and Contract Specialist are the SOLE POINT OF CONTACT for this acquisition. Any explanation desired by an Offeror regarding the meaning or interpretation of the solicitation; for proposals; Performance Work Statement (PWS); etc., must be in writing and submitted with sufficient time allowed for a reply to reach Offerors before the submission of their offers. A cut-off date for receiving questions concerning this Request for Proposal has been established as 5 May 2017 at 12:00 PM

CST. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS

PROCESS. Responses will be posted not later than two days prior to closing. Because of tight time constraints involved in this requirement, questions will not be addressed after that date. After 5 May 2017 at 12:00 PM CST, sufficient time will not be available to answer questions and give ample time for interested Offerors to make changes or respond. The time limits for this requirement will not be extended.

a. The Contracting Officer reserves the right to address questions received after the cut-off date with those offerors deemed responsive and/or in the competitive range (if established) after closing. Any interpretations made will be in the form of an amendment of the solicitation and will be furnished to all prospective Offerors via posting to Federal Business Opportunities (FEDBIZOPPS) (www.fbo.gov). Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective Offerors via FEDBIZOPPS. Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the FEDBIZOPPS website for this solicitation.

b. Formal communications, such as requests for clarification and/or information concerning this solicitation, must be submitted via email to the address below. The subject line must read RFI - W91151-17-R-0004 Animal Control. Submit proposal questions by email to the contract officer and specialist at the email addresses delainena.m.martinez.civ@mail.mil and sharon.v.jones.civ@mail.mil.

c. If an offeror believes the requirements in these instructions contain an error, an ambiguity, omission or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer, in writing, with supporting rationale.

2. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS. The right is reserved, as the interest of the Government may require, to revise or amend the solicitation prior to/after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment(s) to this Request for Proposal.

D. PROPOSAL SUBMISSION:

1. After compiling all required information, submit the information in accordance with the “Proposal Due Date” schedule in Block 8 of the SF 1449. Proposals must be submitted via email as so that it arrives prior to the due date and time to the following email addresses: delainena.m.martinez.civ@mail.mil and sharon.v.jones.civ@mail.mil.

2. Proposal Expenses and Pre-Contract Costs. This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

3. Disposition of Unsuccessful Proposals: In compliance with FAR 4.8, Government Contract Files, the Government will retain one copy of all proposals.

4. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

5. Proposal Acceptability. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may be eliminated from further consideration for award. Award without discussion is contemplated. The Offeror is hereby advised that its proposal is presumed to represent its best and final offer in response to this solicitation.

E. PROPOSAL FORMAT

1. These instructions prescribe the format of proposals; describes the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to beginning proposal preparation. In order for proposals to receive full consideration for award, Offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete.

2. All solicitation amendments must be acknowledged in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisition. Failure to provide the information requested in the RFP may render the Offeror’s proposal incomplete and ineligible for further consideration for award.

3. Each Offeror’s proposal shall be submitted as set forth below and all information shall be confined to the appropriate volume to facilitate independent evaluation. Proposals which do not follow these guidelines or do not include the requested minimum information may be eliminated from further consideration for award. The overall proposal shall consist of three (3) physically separated volumes, individually titled:

a. Volume I – RFP Documents and Price Proposal

b. Volume II – Technical Proposal

c. Volume III – Past Performance Proposal

4. Proposal Submission: All proposal information shall be submitted using MS Word and Excel format as found in the solicitation or Adobe Acrobat format (“Read Only” files are acceptable).

a. File names shall be “Company Name, Volume – Initial” for the first submission.

b. File names for later submissions, if necessary, shall be “Company Name, Volume – Revision X” with X indicating the number of the revision.

5. All proposals shall be prepared with the standard portrait 8 ½ X 11 inch paper size and shall be in Times New Roman font size (11 pt minimum). Charts may be landscaped. All pages of each proposal shall be appropriately numbered and identified with solicitation W91151-17-R-0004. For ease of reference, consecutive page numbering is required. In the event the Offeror creates an ambiguity in their numbering pages, the Government shall exercise its own discretion in counting pages. Each page shall have no less than a one-inch margin at the top, the bottom, and on each side. Page numbers, notations of proprietary information, and any other identifying information printed on each page are excluded from the margin requirement.

6. Page Limits

a. Volume I: no page limit

b. Volume II: Technical Proposal contents are limited to 35 pages total; for sub-factors 1-3. This includes any attached charts, matrices, graphs, figures and exhibits.

(1) The page limitation does not include:

One cover page A table of contents Tabs Letters(s) of Intent for Key Personnel, to include any person in a bona fide executive, administrative, or professional capacity (if applicable) Signed subcontractor compensation plan statement(s) (if applicable)

(2) All other pages count. Offerors are advised that proposals submitted that exceed the referenced page number limit WILL NOT be evaluated beyond the limits identified herein.

c. Volume III: Past performance is limited to 35 pages, 10 of which can be the past performance narrative.

This includes any attached charts, matrices, graphs, figures and exhibits.

(1) The page limitation does not include:

One cover page A table of contents Tabs

(2) All other pages count. Offerors are advised that proposals submitted that exceed the referenced page number limit WILL NOT be evaluated beyond the limits identified herein.

7. If revised proposals are requested, all revised proposals should be submitted with the words “CHANGED PAGE” and the page number being replaced in the header and footer.

F. PROPOSAL CONTENT

1. Volume I – Documents and Price Proposal

Offerors shall provide all price/cost information necessary to provide a meaningful basis for the Government’s analysis and evaluation of price/cost. The Government is not and does not intend on requesting certified cost or pricing data (however, if only one (1) offer is received, the Government reserves the right to ask for certified cost or pricing data). Offerors may be required, during the evaluation process to provide additional price/cost information that will enable the Government to perform an evaluation in accordance with FAR 52.212-2, Evaluation – Commercial Items. If an offeror proposes an unusually low price, the offeror should also be prepared to provide rationale to justify the price. Volume I shall contain the following:

a. (Tab 1) Executive Summary – a summary cover letter for the proposal should provide the following: points of contact, authorized negotiators, POC phone, and email address(s). Also include your CAGE Code, DUNS Number, Tax Identification Number and socioeconomic status. Offerors should also include a list of subcontractors and task areas of expertise in which they perform.

b. (Tab 2) Offer – Complete in its entirety the “Offeror” portion of the Standard Form (SF) 1449. An official have the authority to contractually bind your company must sign the SF1449 in accordance with FAR 4.102.

c. (Tab 3) SF 1449 Continuation Sheet – Insert the price/cost associated with each of the priced line items for the base year and all option years to include a combined total. Failure to provide complete pricing information will make the proposal non-compliant with the solicitation and may be removed from consideration from award without further evaluation.

d. Certified cost or pricing data is not required at the time of proposal submission however, a breakdown of direct labor categories, wages and hours, materials, other direct costs and overheads are required to assist in the realism and reasonableness assessments. The Government reserves the right to ask for certified cost and pricing data if only one (1) viable offer is received.

2. Volume II – Technical Proposal

a. The following information shall be provided and will be evaluated to assess proposal risk in accordance with the addendum to FAR 52.212-2. Proposals shall be clear, concise and include sufficient detail for effective evaluation. Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Offeror’s proposals. The proposal should not simply rephrase or restate the Government’s requirement, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

b. Failure to provide required technical data with proposals may render an offeror’s proposal non-compliant with the solicitation requirements and ineligible for award. The Technical Proposal shall be prepared in accordance with the instructions given in this section and will be evaluated in accordance with FAR 52.212-2, Evaluation – Commercial Items. Technical Proposals shall not include price or pricing information.

c. The Technical Proposal shall address how the offeror intends to comply with both technical and management performance requirements contained in the Performance Work Statement (PWS). As a minimum, the proposal will address the following areas in such a manner as to provide the evaluators with a clear understanding of the Technical approach.

(1) OVERALL TECHNICAL APPROACH: Offerors shall provide a written technical narrative describing knowledge and experience, which demonstrates in sufficient detail an adequate understanding of the unique requirements of the Performance Work Statement (PWS) and the level of services required by the solicitation. The proposal shall be practical, specific, comprehensive and shall clearly demonstrate both the offeror understands the requirements and its capability to meet the Government’s needs. Proposed methodology and approach should be sufficient to meet contractual standards and achieve quality performance comparable to the complexity and magnitude of the proposed initiative. Additionally, Offerors shall address contract management, stray animal facility operations, animal control operations and required equipment. Information should be provided on related experience and how it demonstrates the offeror has experience to manage Animal Control Services. The proposal must demonstrate that the offeror has knowledge/capabilities to perform Animal Control Services.

Statements such as “We understand, can, and will comply with all specifications”; or phrases such as “standard procedures will be employed”, “well known techniques will be used”, etc., will be deemed insufficient and receive less favorable results in the evaluation process.

(2) MANAGEMENT APPROACH AND ADMINISTRATIVE PLAN: The proposal shall include information of the overall organizations and its relationship to this effort. Offerors shall present comprehensive approaches/plans to (1) Management Approach; (2) Staffing; and (3) Administration that clearly demonstrate their capability to provide staffing and the required services for the proposed contract. The approach/plan shall document the offeror’s overall concept of how they propose to manage and staff this contract. Discuss specific criterion proposed (skill levels, experience, and background) for personnel that demonstrates an organization is adequate to meet the PWS performance requirements. Address and identify appropriate procedures and record keeping techniques that will be utilized. Address the support and interface with home office or corporate headquarters for such aspects as financial, management and technical support. The proposal shall address the offeror’s approach to the administration of this contract.

(3) QUALITY CONTROL DISCUSSION: The offeror shall provide in-depth Quality Control information which addresses a complete and comprehensive quality control system to support performance of the contract in accordance with the PWS. The proposal should detail the offeror’s plans, methods, practices and procedures on various types of issues. The information should also address as a minimum: methodology for identifying deficiencies in the quality of services before the level of service becomes unacceptable; inspection techniques to be utilized; corrective measures for contractor and Government detected faults; and ensuring and measuring customer satisfaction and handling of customer complaints.

e. The Contracting Officer and Specialist will conduct proposal compliance reviews after closing for determination of basic proposal adequacy prior to providing the proposals to the Source Selection Evaluation Board.

Failure to provide a complete proposal may result in the proposal being removed from further consideration for award. A proposal that fails to address any of the sub-factors may be deemed incomplete and removed from further consideration for award.

3. Volume III – PAST PERFORMANCE PROPOSAL – shall contain the Past Performance information described in this section. It should be marked as “PAST PERFORMANCE PROPOSAL: W01151-17-R-0004. Past performance includes current on-going (present) performance. Volume III shall not include any pricing information.

a. Offerors are required to identify and submit a Past Performance record for federal, state, local government or private sector contract(s) or subcontract(s) the firm has performed within the LAST THREE (3) YEARS, which are similar in complexity to this project. Only references for the same or similar type contracts are desired. Contractors should select their projects carefully because the quality of the contractor’s relative performance is more important than the quantity of projects submitted.

b. Offerors shall submit information on specific and related contracts/work efforts, which they consider most relevant, active within the past three years, and which demonstrate the ability of its current organization to perform the proposed effort. This information includes, but is not limited to, contractors or work efforts under which the offeror (including other divisions) was primarily responsible for contract workload accomplishment, served as a subcontractor, or was teamed with other contractors on efforts in which the offeror gained experience which will be brought to bear or significantly influence the performance of this effort.

c. For each reference that is furnished there must be a reference questionnaire packet; the offeror shall include the following information

(1) Name of Contracting Activity that awarded the contract

(2) Contract number and period of performance

(3) Contract Type (i.e. Firm-fixed price, cost plus-award fee, etc.)

(4) Total contract value – if multiyear, show value of base year and each option years as well as total value

(5) Name of the Contracting Officer, to include phone number and email

(6) History of work performed (information submitted must clearly describe the relevance of the effort to the work proposed).

(7) Comments regarding compliance with contract terms and conditions

(8) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions. Discuss information on problems encountered on the identified contracts and the offeror’s correction actions.

(9) Indicate if this client was sent a reference package (see instructions below).

d. The Offeror is responsible for the accuracy of the furnished information. The Government will not compensate for erroneous or outdated phone numbers or addresses.

e. PERFORMANCE REFERENCES REQUIRED. Offerors shall prepare and submit a Past Performance reference packet (Attachment 1) to the clients listed for contracts discussed above relevant to this solicitation but not more than five (5) prior client(s). The Past Performance reference packet includes a questionnaire cover sheet and reference questionnaire. Offerors shall complete the applicable portions of these documents prior to sending to clients. A copy of this packet is available as a separate download from the website located at www.fbo.gov under the W91151-17-R-0004 solicitation.

(1) References packages may be emailed to delainena.m.martinez.civ@mail.mil and sharon.v.jones.civ@mail.mil. The completed Performance Questionnaire should be sent so as to arrive no later than the closing date for receipt of proposals (block 8 of SF 1449).

(2) NOTE: Offeror or subcontractor must not review the Past Performance Questionnaire prior to submission. Questionnaires must be submitted by the client/evaluator directly to the Contracting Officer.

(3) Do not include copies of the letters or questionnaires in your proposal. Offerors should follow-up and encourage references to get the questionnaires to the Contracting Officer/Specialist in a timely manner. Offerors may check the status of receipt by email to delainena.m.martinez.civ@mail.mil and sharon.v.jones.civ@mail.mil.

(4) Offerors are advised that the Government may use all data provided by the offeror in this proposal and data obtained from other sources, to include but not limited to Government-wide databases, in the development of performance confidence assessments. Past performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact reference provided by the offeror, as well as any other source it identifies, and information received may be used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate and complete Past Performance information rests with the offeror.

f. Past Performance Narrative:

(1) In addition to individual contract references above, Offeror shall submit a narrative assessment of how the Offeror has performed on previous contracts. This narrative must not exceed 10 pages and will be included in the 35 total page count.

(2) Information should describe conformance with contract requirements, the PWSs, contract clauses pertaining to technical requirements, and standards of good workmanship.

(3) Offeror should describe timely conformance to contract/task order delivery, schedules, and administrative requirements.

(4) Offeror should indicate responsiveness to contract requirements, business relations, professional correspondence, and prompt notification of problems, flexibility, cooperativeness and proactive contractor recommended solutions.

(5) Offeror should describe customer satisfaction of actions in terms of how well the offeror’s prior customers and end users are satisfied with completed works, including the willingness to do repeat business with the offeror. Indicate the degree of customer satisfaction obtained and include copies of applicable customer satisfaction surveys or performance evaluations received within the past three (3) years.

G. Offerors lacking relevant Past Performance experience may submit information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement if such information is relevant to this acquisition. In this case, offerors shall provide relevant information to allow Government evaluators to conduct Past Performance evaluation on the predecessor companies, key personnel, and/or subcontractors.

(1) Such information shall, as a minimum, include: Name(s) of Predecessor Company/ Subcontractor and/or key personnel and include: complete address and point of contact; telephone number, email address, and a brief synopsis of the experience (a resume may be submitted for “Key Personnel”) and relevancy to this project.

(2) Provide three (3) references for each Predecessor company/subcontractor or key personnel. Clearly identify the contractor/individual for whom the reference information concerns.

52.212-2 ADDENDUM

Basis For Award

There are three major evaluation factors: Technical, Past Performance and Price.

A. SOURCE SELECTION PROCESS – TRADE-OFF

1. Noncompliance with the RFP requirements may raise serious questions regarding an offeror’s technical and/or cost performance and may be grounds to eliminate the proposal from consideration for contract award.

Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the RFP will be considered unacceptable. A proposal that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation. The Contracting Officer will complete the compliance review prior to the evaluation of Technical, and offers that fail to meet the compliance requirements will not be evaluated and will be eliminated from competition.

2. The Government intends to make a single award. The Government will evaluate the offeror’s Technical proposals first.

3. Only those proposals determined under the Technical Evaluation as: Blue”, “Purple”, or "Green" will be eligible for further consideration and evaluation for an award. Proposals rated less than “Blue”, “Purple” or "Green" shall be rejected, and not further evaluated. No notification will be issued to the affected offerors until the completion of the evaluation process. At that time, the affected offerors will be notified and give the opportunity for post-award debriefings.

a. Once the “Blue”, “Purple”, or "Green" proposals have been identified, past performance proposals and pricing proposals will be…