A2_PWS_Storage_revised_06.2017.pdf

PERFORMANCE WORK STATEMENT

Off-Post Storage USAG Humphreys

01 June 2017

1. General: This is a non-personal services contract to provide Storage Services within 20 miles or 32 kilometers of USAG-Humphreys. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. Description of Services:

The contractor shall provide storage services for USAG Humphreys for Approximately 1 Year and potentially a one year option period.

a. The contractor will be provided a ten (10) days phase in period from date of award to allow time to install all necessary barriers, environmental control and security equipment to meet the requirements in section 3 of Performance Work Statement. Before expiration of the phase in period the site will be inspected to ensure conformance to the Government’s requirement.

b. Items to be stored consist of palletized furniture and appliance items. It is expected that the contractor will provide 25,000 sq. ft. of storage space and provide material handlers and material handling equipment such as fork lifts and pallet jacks to transfer approximately 1500 pallets from transport vehicles to the designated warehouse storage facility under the contract. At the end of the storage period, the contractor is expected to place the pallets onto transport vehicles for removal from the facility. The number of transport vehicles used, and the number of pallets moved on a daily basis will be determined by the U.S. Government and communicated to the contractor 24 hours prior to movement. Contractor must provide the Government with forklift and operator at warehouse site to unload and load transport vehicles and placement of furnishings and appliances in warehouse.

3. Storage Conditions: The contractor is expected to provide adequate storage for the palletized items.

Conditions for storage will commence when transport vehicle arrives to the contractor’s facility and ends when the Government transport vehicle removes last remaining pallets of furnishings and appliance.

Adequate storage consists of:

a. A designated space within the contractor’s facility that prevents the mishandling and/or unauthorized removal of Government items with other items in storage. The storage space must be separate and partitioned to clearly separate the Government’s items from other goods stored within the facility.

b. A minimum of two layers of physical security (i.e. gated access to the compound, locked access to the storage facility), and physical security guard presence. Security cameras and intrusion detection devices must be in place.

c. Environmentally stable conditions with temperatures maintained at 70-85 degrees Fahrenheit during the summer months and 41-50 degrees Fahrenheit for the winter months. Humidity levels shall not exceed 83%. Provide evidence upon request of proper temperature and humidity levels.

d. Contractor’s warehouse must be free of all rodents and vectors and provide proof of pest and rodent control upon request.

e. Storage facility must be within a 20 miles or 32 kilometer radius of Camp Humphreys.

f. Height of Pallets. Items in packed Boxes: are not to be stacked more than three pallet high.

Items not packed in boxes: single height, up to two pallet high depending on the items. Pallet height will be determined by Contracting Officer’s Representative (COR) and Chief of Furniture Management Branch.

g. Maximum size for one pallet will be: Height: 9 ft., Width: 8ft, Deep: 8ft. Pallets shall fit through an entrance door without breaking the pallet down, all pallets must remain in the same configuration as they are delivered to the facility.

h. Staging area: a staging area needs to be present for staging Furniture and appliances for delivery and pick up. This area needs to be enclosed, covered and be able to hold at a minimum of 7 pallets (see measurements above) and keep furniture and appliances out of the elements.

4. Accountability: The contractor will provide the Government, with temporary workspace at the designated storage space in the contractor’s facility for the purpose of inventorying items as they are taken from transport vehicle and placed into the storage facility, and when the items are taken from the storage facility for transport.

5. Prohibited Actions: The contractor is prohibited from the following actions:

a. Relocation of palletized items from the designed storage space without prior coordination and approval from the COR and the Government.

b. Breaking down any pallet or opening any box or container on a pallet without prior coordination and approval from the COR, Housing Division, DPW.

c. Permitting access to the stored items to anyone other than those designed by the Contracting Office or the Contracting Officer’s Representative (COR), or contractor’s employees with a need for access.

6. Inspection and Acceptance:

The final inspection and acceptance will be performed by the receiving officer or their representative at the receiving point.

7. Delivery and Performance:

a. Time of Delivery: Delivery of quantity specified under the schedule is requested no later than 3 days after receipt of order.

8. Receiving Officer:

a. Furnishings Branch Manager of Housing Division, DPW at receiving point or his/her designee is the receiving officer for the receipt of item.

b. The Receiving Officer is responsible for inspection and acceptance of supplies, and preparation of receiving report (DD Form 250).

9. Prior Arrangement of Delivery: Delivery and acceptance will normally be between 0800 and 1600 on weekdays (7 days a week), including Saturday and Sunday except KN/US Holidays.

10. Contract Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

11. Performance Requirements Summary:

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Work Statement (PWS), includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Performance Threshold.

Performance

Requirements Summary

Performance

Standard

Performance Threshold

Surveillance Method

Remedy

Inventory Management

Para. 2.a and Para. 4.a of PWS

Shall provide a separate designated space that does not co-mingle the Housing, DPW items with other items.

Shall keep stocks from being relocated, lost or damaged.

Satisfactory:

100% of stocks maintained as they were first inventoried.

Unsatisfactory:

Less than 100% of stocks maintained as the first inventory level.

Periodic Inspection on a Quarterly basis.

1) Contract Deficiency Report issued.

2) Corrective action taken immediately after CDR issued.

3) Progress meetings by

KO.

Security

Para. 2.b and Para. 4 of PWS:

Shall have at least two layers of physical security and a physical security guard.

Shall be equipped with security cameras and intrusion detection devices that are operational throughout the day.

Satisfactory:

100% of security needs met with PWS requirements

Unsatisfactory:

Less than 100% of security needs met with

PWS

requirements

Periodic Inspection on a Monthly basis.

1) Contract Deficiency Report issued.

2) Corrective action taken immediately after CDR issued.

3) Progress

Environmentally Stable Conditions

Temperatures shall be maintained at 70- 85F and humidity

Satisfactory:

100% conformity to

Periodic Inspection on a Quarterly basis.

1) Contract Deficiency Report issued.

Para. 2.c-d of

PWS:

levels shall not exceed 83%.

Must be free of rodents and vectors.

specified requirements.

Marginal: 95%- 100% conformity to specified requirements.

Unsatisfactory:

Less than 95% conformity to specified requirements.

Review of proofs provided by contractor.

2) Corrective action taken immediately after CDR issued.

3) Progress

Unloading and Loading

Para. 1 of PWS:

Shall transfer all pallets from transport vehicles to the designated warehouse storage at the beginning of the storage period and vice versa at the end of the storage period.

Shall provide material handlers and material handling equipment such as fork lifts and pallet jacks at warehouse site.

Satisfactory:

100% of transfer completed without lose or damage.

Marginal: 98%- 100% of transfer completed without lose or damage.

Unsatisfactory:

Less than 98% of transfer completed without lose or damage.

100% Inspection by COR or his or her designated person(s).

1) Contract Deficiency Report issued.

2) Corrective action taken immediately after CDR issued.

3) Progress