W81XWH21R00190001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is:

1. To answ er questions received and provide updated documents due to changes from answ er to the questions.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH21R0019

X 9B. DATED (SEE ITEM 11)

06-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-May-2021

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH21R0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 SOW

Attachment 10 attach 10 non disc

Attachment 2 Quality Assurance

Surveillance Plan

Attachment 3 DID DI-MISC-80508B

Technical Report

Attachment 4 CDRL DD1423

Attachment 5 attch 5 PP questionare

Attachment 6 attch 6 key personnel

Attachment 7 attch 7 Historical LOE

Attachment 8 attach 8 GFP

Attachment 9 attch 9 covered empl to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Revised Statement of

Work 20 May 2021

Attachment 10 attach 10 non disc

Attachment 11 Question and Answers

Attachment 2 Quality Assurance

Surveillance Plan

Attachment 3 DID DI-MISC-80508B

Technical Report

Attachment 4 CDRL DD1423

Attachment 5 attch 5 PP questionare

Attachment 6 Revised attch 6 Key

Personnel

Attachment 7 Revised attch 7 Historical

LOE

Attachment 8 attach 8 GFP

Attachment 9 attch 9 covered empl

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

PROPOSAL SUBMISSION

1. The Contract Specialist (CS) is the point of contact (POC) for this acquisition. Any questions or concerns regarding this acquisition shall be submitted electronically via e-mail to john.l.fitzsimmons8.civ@mail.mil.

• This is a follow on requirement to contract W81XWH-16-C-0170

2. Introduction: This section provides general guidance for preparation of proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria

3. Proposal Questions: Questions may be submitted to the POC via email no later than 13 may 2021 at 12:00 pm

Eastern Standard Time. Follow-up additional questions will not be accepted after this date. Answers to contractor submitted questions will be provided to all via an amendment to the Request for Proposal (RFP) posted on Beta-

Sam.

4. Proposal Electronic Submission: The proposal shall be submitted electronically via email to Mr. John

Fitzsimmons at john.l.fitzsimmons8.civ@mail.mil. All proposals are due 8 June 2021 at 3:00 PM Eastern Standard

Time. It is the responsibility of the Offeror to confirm receipt with the Government point of contact.

4.1. Electronic Packaging: All of the proposal files shall be separate uploads in their native format, i.e. doc, xls, Adobe etc. Files shall be in read-only format. All costs breakdown information to aide in the cost analysis evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2010. Each file shall be labeled with the volume number, date and the offer’s name. Note: Self extracting exe files are not acceptable. Proposal files shall be limited to 8MB (per email submission).

4.2.. The offeror’s proposal shall consist of four (4) volumes. The Volumes are 1 – Technical, II – Cost/Price, III –

Past Performance, and IV- Business Proposal - Solicitation, Offer and Award Documents and

Certifications/Representations. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

4.3. Offerors are cautioned that “copying” of the Technical requirements or the SOW with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal.

4.4. Proposals shall be single spaced and be submitted in MS Word 2000 or higher but not greater than MS Word

2007 or searchable PDF format. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size no less than

8-point and may be landscape.

4.5. Content Requirement: All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner to permit a complete and accurate evaluation of each proposal. Content shall be indexed (cross-indexed, as appropriate) and logically assembled. Each volume of the proposal shall consist of a Title page, Table of Contents, Summary Section, and the

Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

The proposal shall follow the following page limits:

Volume Number Page Limitation

I – Technical 40 mailto:john.l.fitzsimmons8.civ@mail.mil

II – Cost/Price N/A

III Past Performance 10

IV – Solicitation, Offer and Award Documents and

Certifications Representations

N/A

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. The following sections are not subject to the page limits listed above:

• Cover Letter

• Table of Contents

• Summary Section and Narrative

• Title page

• Government Furnished Equipment/Information/Property Attachment

• Resumes and letters of intent for Key Personnel

4.6. Proposal Files:

4.6.1. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins - Top, Bottom Left, Right - 1"

Gutter - 0"

From Edge - Header, footer - 0.5"

Page Size, Width - 8.5"

Page Size, Height - 11"

NOTE: 11x17 Folded pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two (2) pages.

4.6.2. Content Requirement: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary

Section, and the Narrative discussion (table of content, summary section, and narrative do not count towards the 40 page limit). The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

5. Volume Instructions:

5.1 VOLUME I – Technical. The volume shall be organized in the following sections:

Section 1. Management Approach: The Offeror shall submit a written management approach which should effectively demonstrates:

• The offeror shall demonstrate their approach to coordinating, directing, and effectively managing all their subcontractors. The following subcontractors located in the designated country will be required:

Kenya:

The Kenya Medical Research Institute

Mbagathi Rd

Nairobi, Kenya

Business Point of Contact: Mr Anthony Wachira

Deputy Director of Finance and Acting Director of Corp Services awachira@kemri.org +254722860915

Tanzania:

Stitching PharmAccess International

Skyways Building

2nd Floor

Ohio/Sokoine Drive

Plot No. 149/32

Dar es Salaam, Tanzania

Business Point of Contact: Geert Haverkamp

E-mail: g.haverkamp@pharmaccess.or.tz

Mobile: +255-0 754 972 946

Phone: +255 (0) 222 124 888

Uganda:

Makerere University Walter Reed Project (MUWRP)

Plot 42 Nakasero Road, P.O. Box 16524, Kampala - Uganda F 7

Business Point of Contact: Mr. Arthur Natwijuka

Phone: 256-772-333-339 anatwijuka@muwrp.org

Phone: 256 - 414 - 534 588

Fax: 256 - 414 - 534 586 e-mail: muwrp@muwrp.org

• A management approach to staffing that will lead to successful accomplishment of the requirement.

• How their chain of command practices will contribute in a positive manner to ensuring completion of all tasks (particularly emphasizing communications, accounting, crosschecks on schedule early enough to take necessary corrective actions, and flexibility in allocating resources based on Government priorities).

• A Transition-In Plan that is: i) achievable, ii) takes custody of documents, and iii) take physical responsibility of any and all Government Furnished Equipment. Offers are to provide a plan for 10 days of

Transition-In from contract to contract.

Section 2. Experience: The Offeror shall submit written information which should effectively demonstrates the

Offeror’s relevant experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained within the SOW. The Offeror’s proposal shall demonstrate the amount of relevant corporate experience the Offeror possesses. Offeror’s relevant experience shall support and substantiate that the organization (to include support contractors, consultants, key personnel, and business partners) has current capabilities for assuring performance of this requirement. Experience shall show: (a) Appropriate mix and balance of education and training of team members and (b) Quality and effectiveness insofar as the allocation of personnel and resources.

(1) The Government has identified the following positions to be filled by Key Personnel. The offeror may propose alternate and/or additional positions as Key personnel.

Senior Program Manager

Country Program Manager (Kenya, Tanzania, Uganda)

Kenya Defense Forces Liaison (Kenya)

Surveillance Network Clinical Coordinator (Kenya)

Medical Director (Physician), Malaria Drug Resistance (Kenya)

Principal Investigator, Antimicrobial Resistance (Kenya)

Principal Investigator, Infectious Disease Surveillance (Tanzania and

Uganda)

Laboratory Manager, Acute Febrile and Respiratory Infections (Kenya)

Laboratory Manager, Enteric Infections (Kenya)

(2) For all Key Personnel positions, provide an attachment naming the individuals proposed to fill Key Personnel positions along with a description of the portion of the solicitation’s Performance Work Statement that each individual is being proposed to perform.

(3) A resume is required for all individuals proposed to fill Key Personnel positions. Do not submit resumes for all labor proposed, only for those Key Personnel identified above. A signed a letter of intent is required all individuals proposed as Key Personnel responding to this requirement. This includes letters of intent for key personnel proposed by subcontractors, teaming partners and consultants.

(4) The resumes must provide thorough and detailed documentation of the experience, abilities, and background for proposed Key Personnel or equivalent statements of qualifications. Such documentation shall include but not be limited to: name, curriculum vitae, type and description of experience.

Section 3. Technical Approach: The Offeror shall submit a written technical approach which should effectively demonstrates:

An understanding of all of the tasks required to be performed.

The Offeror shall specifically demonstrate:

o Host Nation Support Services o Master Surveillance Database capability to develop and maintain an excel-based master database that captures the infectious disease surveillance findings for each funded project.

The Methodology and flexibility they will use in performing the requirement.

How the approach is likely to yield the required results within the required time frame.

5.2. VOLUME II – Cost/Price. – This volume shall consist of all information required to support the proposed costs and prices, and an accounting system that is adequate. The Offeror shall submit all cost and price data in accordance with 52.215-20 and Table 15-2 reference in the clause. The Offeror shall provide a statement of the methodology and assumptions utilized as the basis for costs proposed for the required services. Certified cost and pricing data is required. The proposed costs must be sufficiently detailed to evaluate the fairness, reasonableness and realism for the proposed level of effort. Offeror's shall address, at a minimum, all escalation factors applied and calculations of all Direct, Indirect, Overhead, G&A and Profit/Fee (if proposed) cost factors. Contractor shall provide pricing for the base period and the four 12 month option periods.

Compliance: Failure to comply with the RFP requirements for Cost information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

5.3. VOLUME III – Past Performance. The Offeror shall submit no more than 3 references of relevant contracts within the past 3 years for its own performance. The Offeror shall also submit no more than 1 reference for each

Subcontractor proposed. This volume shall not exceed 10 pages, excluding past performance questionnaire Forms

(Attachment 5), letters from subcontractors, and show cause. The Offeror shall also submit the written consent of its subcontractors (excluding those identified above in Section 1) to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase

Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and

Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Period of Performance dates.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in

Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor

(not included in the 10 page limit). The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – Subcontracts. (If applicable) Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable

Government PWS subparagraph number. This section will further include written consent of subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all subcontractors (not included in the 10 page limit).

(4) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past

Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past

Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part

II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to john.l.fitzsimmons8.civ@mail.mil. The offeror shall e-mail to the Contracting Office a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC

List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number;

Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone

Number; POC E-mail Address; and Date E-Mail to POC (month/day).

(5) Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all

Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and

Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases;

interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract

Management Agency.

5.4. VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award

Section G – Contract Administration Data

Section K – Representations and Certifications at FAR 52.204-8 (FAR 52.204-8(b) for those representations and certifications that the offeror shall complete electronically) and Other Statements of Offeror's. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration

Solicitations, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS /REPRESENTATIONS

5.4.1. Pricing Schedule: Offeror's are instructed to complete the Contract Line Identification Numbers (CLINs) to include Unit Price with Total price for the service and any discount terms for CLINs 0001 through 0009 to include the associated out years.

5.4.2. Subcontracting Plan (if applicable)

5.4.3. DISCUSSIONS: The Government intends to evaluate proposals and award a contract without discussions with

Offeror’s, except clarifications. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary; the Contracting Officer will provide proposal revision instructions to the Offeror, as required. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. All proposals shall be subject to evaluation by a team of Government personnel who will evaluate only one proposal from each prime Offeror.

(End of Summary of Changes)