W81XWH20R0029-0004 - AMENDMENT.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0004 addresses questions received.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 87

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH20R0029

X 9B. DATED (SEE ITEM 11)

17-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Apr-2020

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH20R0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0005 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 18 Each PowerBuilder Software

FFP

FOB: Destination

PSC CD: R408

NET AMT

CLIN 1005 is added as follows:

1005 18 Each OPTION PowerBuilder Software

FFP

CLIN 2005 is added as follows:

2005 18 Each OPTION PowerBuilder Software

FFP

CLIN 3005 is added as follows:

3005 18 Each OPTION PowerBuilder Software

FFP

CLIN 4005 is added as follows:

4005 18 Each OPTION PowerBuilder Software

FFP

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 08-MAY-2020 TO

07-FEB-2021

N/A N/A

The following Delivery Schedule for CLIN 1005 has been added:

POP 08-FEB-2021 TO

07-FEB-2022

The following Delivery Schedule for CLIN 2005 has been added:

POP 08-FEB-2022 TO

07-FEB-2023

The following Delivery Schedule for CLIN 3005 has been added:

POP 08-FEB-2023 TO

07-FEB-2024

The following Delivery Schedule for CLIN 4005 has been added:

POP 08-FEB-2024 TO

07-FEB-2025

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0005:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for CLIN 1005:

The following Acceptance/Inspection Schedule was added for CLIN 2005:

The following Acceptance/Inspection Schedule was added for CLIN 3005:

The following Acceptance/Inspection Schedule was added for CLIN 4005:

The following have been added by reference:

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019

The following have been modified:

ATTACHMENTS

ATTACHMENTS

Attachment Description No. of Pages

A Past Performance Information

B Past Performance Questionnaire 4

C Excel Price Template – Summary Workbook 2

D Small Business Participation Plan Template 4

E OCI Certification 1

F Non-Disclosure Form 2

G APLIS Site List 1

H Product Site Module List 1

I Access to HA-DHA Network 3

J Code Quality Checking Table 2

K Draft Quality Assurance Surveillance Plan 17

DELIVERABLES

Deliverable/Delivery Schedule

A summary of deliverables follows. Copies are to be provided to the Government officials indicated in electronic file (E), and/or hard copy (H).

Item PWS Ref Title Dist Initial Subsequent

Deliverable 1 Attachment

F

Non-Disclosure

Agreement

COR CDRL Signed statements are due, from each employee assigned, prior to performing ANY work on this task

Deliverable 2 6.0 Transition In-period Plan COR CDRL 30 DACA Upon Government request

Deliverable 3 9.1.2.1 Task Management Plan

(MP)

COR CDRL 30 DACA Upon Government request, but not more than 4 times annually.

Deliverable 4 9.1.2.2 Monthly Progress Report

(MPR)

COR CDRL Monthly, NLT

45 DACA

Monthly, NLT 15

DAEOM

Deliverable 5 9.1.2.3 Action Items List COR CDRL 5 days after

Kickoff meeting

Weekly, NLT the last business day of each week

Deliverable 6 9.1.2.3 Weekly Activity Report COR CDRL NLT 15 DACA

Award Weekly, NLT the 2nd business day of each week

Deliverable 7 9.1.2.3 Weekly Activity

Report Meeting

Minutes

COR CDRL 2 days after meeting

2 days after each weekly activity meeting

Deliverable 8 9.2.1 Quality Control Plan COR CDRL CM 30 DACA Upon Government request, but not more than 4 times annually.

Deliverable 9 9.3.1 Issues and Risk

Management Plan

COR CDRL CM 30 DACA Upon Government request, but not more than 4 times annually.

Deliverable 10 9.3.2 Issues and Risks Register COR CDRL CM 30 DACA Weekly

Deliverable 11 9.4 Software Transition Plan COR CDRL CM 30 DACA Quarterly

Deliverable 12 9.5 Contingency of

Operations Plan

COR CDRL CM 10 DACA Quarterly

Deliverable 13 9.7 Transition Out Plan COR CDRL CM 30 days prior to end of the award date

NLT 120 before the task order POP expiration

Deliverable 14 9.8 Close out Brief COR CDRL CM 15 days prior to

POP

N/A

Deliverable 15 9.9.7 Tier 3 Reporting

Metrics

COR CDRL CM 30 DACA Monthly

Deliverable 16 9.10.3 User Account

Reporting Tool

COR CDRL CM 30 DACA N/A

Deliverable 17 9.13.1 Inventory Tracking

Report

COR CDRL CM 30 DACA Monthly

Deliverable 18 9.13.1 Warranty Tracking and

Administration for

Serialized Item Report

COR CDRL CM 30 DACA Monthly

Deliverable 19 9.13.1 Failure Status Repair

Report

COR CDRL CM 30 DACA Monthly

Deliverable 20 9.31 Security Management

Plan

COR CDRL CM 30 DACA Quarterly

Deliverable 21 9.37.1 DoDAF All Viewpoint COR CDRL 90 DACA Upon Government request, but not more than 4 times annually.

Deliverable 22 9.37.1 DoDAF Operational

Views

COR CDRL 90 DACA Upon Government request, but not more than 4 times annually.

Deliverable 23 9.37.1 DoDAF Services Views COR CDRL 90 DACA Upon Government request, but not more than 4 times annually.

Deliverable 24 9.37.1 DoDAF Standards Views COR CDRL 90 DACA Upon Government request, but not more than 4 times annually.

Deliverable 25 9.37.1 DoDAF Systems Views COR CDRL 90 DACA Upon Government request, but not more than 4 times annually.

Deliverable 26 9.38

Configuration

Management (CM)

Compliance Plan

COR CDRL CM

30 DACA

Upon Government request, but not more than 4 times annually.

Deliverable 27 9.38 Configuration Report COR CDRL CM 11 days prior to software delivery

At software release

Deliverable 28 9.38 CI Schema/Structure COR CDRL CM 11 days prior to software release

At software release

Deliverable 29 9.38 CI Report COR CDRL CM 11 days prior to software release

At software release

Deliverable 30 9.38 Change Package

Traceability Report

COR CDRL CM 11 days prior to software release

At software release

Deliverable 31 9.38 Version Description

Document (VDD)

COR CDRL CM 11 days prior to software release

At software release or an application functionality change

Deliverable 32 9.38 Installation Instructions COR CDRL CM 11 days prior to software release

At software release or an application functionality change

Deliverable 33 9.38 Release Management

Documentation

COR CDRL CM At software release, baseline change, or an application functionality change

At software delivery

Deliverable 34 9.40 RM&A Plan COR CDRL CM NLT 30 DACA N/A

Deliverable 35 9.46.1 Software Design

Description

COR CDRL CM 11 business days prior to the SSR

10 business days after the SSR

Deliverable 36 9.46.1 Interface Design

Description

COR CDRL CM At the time of software delivery to SDD

CM

With each build/delivery/ major release.

Deliverable 37 9.46.1 Interface Control

Document

COR CDRL CM At the time of software delivery to SDD

CM

With each build/delivery/ major release.

Deliverable 38 9.46.1 Database Description

Documents

COR CDRL CM At the time of software delivery to SDD

CM

With each build/delivery/ major release.

Deliverable 39 9.46.1 System Administration

& Operations Guide

COR CDRL CM At software delivery

Upon Government request, but not more than 4 times annually.

Deliverable 40 9.46.1 Users Guide COR CDRL CM At software delivery

Upon Government request, but not more than 4 times annually.

Deliverable 41 9.46.4 Technical Hardware

Software Process Audit

COR CDRL CM NLT 30

days after contract awawrd

Quarterly

Deliverable 42 9.46.4 Data Design Document COR CDRL CM NLT 30 days after contract award

Quarterly

Deliverable 43 9.46.5 Executable Object Code COR CDRL CM At the time of software delivery to SDD CM

With each build/delivery/ major release.

Deliverable 44 9.46.8 Development Integration

Test Plan

COR CDRL CM Draft 14 days prior to the first

DR

Draft 14 days prior to

DIT inspection Final updated 4 days after

DIT Inspection

Deliverable 45 9.46.8 Development Integration

Test Procedures

COR CDRL CM Draft 14 days prior to the first

DR

Updated 4 days after

PDR; Updated 4 days after CDR; Final updated 4 days after

DIT Inspection

Deliverable 46 9.46.8 Development Integration

Test Report

COR CDRL CM 4 days prior to

Smoke Test if scheduled or 10 days prior to

TRR

3 days before TRR

Deliverable 47 9.46.8 Smoke Test Plan COR CDRL Final 14 days prior to

Smoke Test

N/A

Deliverable 48 9.46.8 Test Readiness Review

(TRR) Meeting Agenda

COR CDRL 5 days prior to meeting

Upon Government request, but not more than 4 times annually.

Deliverable 49 9.46.8 Test Readiness Review

(TRR) Meeting

Minutes

COR CDRL 5 days after meeting

Upon Government request, but not more than 4 times annually.

Deliverable 50 9.47.1 Training Plan COR CDRL CM 30 DACA Upon Government request, but not more than 4 times annually.

Deliverable 51 9.47.1 Course Evaluation

Feedback

COR CDRL CM N/A 30 days after training

Deliverable 52 9.50 Monthly Operations and Maintenance

Support Report

COR CDRL CM 30 DACA Monthly

CLAUSE(S) 52.212-1 - FAR 52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS –

INTRODUCTION

The Government intends to make a single contract award to either a large or small business Offeror. Offerors shall submit all four (4) proposal Volumes cited below (See TABLE 1 – Proposal Volumes) and address all evaluation factors set forth in FAR 52.212-2 and Addendum, Evaluation Factors, of this solicitation.

The Government anticipates an award date in 2QFY20 for this requirement.

In order for proposals to receive full consideration for award, the Offeror shall ensure that the information furnished in support of the proposal is factual, accurate, and complete. Failure to provide the information requested by this

Request for Proposal (RFP) may render the Offeror’s proposal incomplete and ineligible for further consideration for award.

The POC for this solicitation is:

USAMRAA

ATTN: Chelsey Jahn 820 Chandler Street

Frederick, MD 21702

301-619-2431 chelsey.n.jahn.civ@mail.mil

QUESTIONS

Questions regarding this Request for Proposal (RFP) must be made in writing within 15 calendar days after issuance of the RFP and directed to the sole point of contact listed above. No phone calls are permitted. It is encouraged that the Offeror request confirmation of receipt of any email correspondence due to Government firewall issues that may arise. The Government reserves the right to decline addressing questions received more than 15 calendar days after RFP issuance. Telephonic questions will not be accepted, but email delivery issues can be addressed at 301-619-2431.

PROPOSAL SUBMISSION

All proposals delivered in response to this solicitation shall be submitted electronically via email to:

Chelsey.n.jahn.civ@mail.mil

It is solely the offerors responsibility to ensure receipt of all proposal volumes sent via email. It is highly recommended to state the number of attachments sent in the email and request and receive confirmation of receipt.

Failure to submit a complete proposal package shall deem the offeror non-responsive and ineligible for award.

Proposals shall be submitted in four (4) Volumes. Volumes I, II, and III shall be VOID of any price information.

Each volume shall be a stand-alone document and shall clearly and completely provide the information being requested.

PRE-AWARD SURVEY

The Government may conduct a Pre-Award Survey prior to any contract award. The pre-award survey may examine the Offeror’s and/or Key Subcontractor’s records of integrity and business ethics (which includes satisfactory compliance with the law including tax, labor and employment, environmental, antitrust, and consumer protection laws), technical ability, production capacity, management structure, financial capability, accounting systems, security controls/clearances, labor resources, performance record, and ability to meet required schedules.

RFP COSTS

The Offeror will not be reimbursed for any costs incurred prior to the effective date of the contract.

DISCLOSURE OF PROPOSAL

a. Information contained in the successful or unsuccessful Offeror's technical/management or price proposal must be released under the Freedom of Information Act (5 U.S.C. 552) upon request from the public after contract award except to the extent it contains trade secrets and privileged or confidential commercial or financial information. If the Offeror's proposal contains material meeting this description which is customarily maintained in confidence in the course of the Offeror's business and is not otherwise publicly available, and if the Offeror does and is not otherwise publicly available, and if the Offeror does not want it disclosed to the public, they shall mark the title page with the legend that follows.

"This proposal, furnished in response to Solicitation No. W81XWH-20-R-0023 contains trade secrets and/or privileged or confidential commercial or financial information. This information is maintained in confidence in the course of the Offeror's business and is not otherwise publicly available. The Offeror submits this information to the Government in confidence and understands that it is received with that intent. This information shall not be released or disclosed outside the Government under the Freedom of Information Act

(5 U.S.C. 552) or under any other circumstances."

b. Proposals so marked will be accepted by the Government in confidence and will not be released provided that the Offeror and/or the Government can show, upon request under the Freedom of Information Act, that disclosure would either (1) impair the Government's ability to obtain necessary information in the future or (2) cause substantial harm to the competitive position of the Offeror.

SEQUENCE OF EVENTS

The Government will employ informal source selection techniques in FAR Part 15 to evaluate proposals, conduct discussions, if necessary, and determine the successful Offeror in this acquisition. “Offer,” for the purposes of this solicitation, shall be defined as a response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

mailto:chelsey.n.jahn.civ@mail.mil mailto:Chelsey.n.jahn.civ@mail.mil

The following describes the sequence of events Offerors can expect during proposal evaluation and discussions:

a. Offerors shall submit any questions for clarifications regarding the RFP in accordance with (IAW) the event table above. The Government will provide responses IAW the event table above.

b. IAW the event table above, Offerors will submit their proposal IAW the table above and SF1449, block

8. The Offeror’s proposal shall be submitted in accordance with the paragraph below entitled

“PROPOSAL PREPARATION INSTRUCTIONS.”

c. Upon receipt, the proposals will be reviewed for completeness and compliance with RFP requirements.

The proposals will receive a detailed evaluation employing the process and criteria identified in Evaluation

Factors for Award of this solicitation. In accordance with FAR 15.306(b), the Government may conduct exchanges with Offerors after receipt of proposals. If required, the Government will request clarifications prior to competitive range determinations.

d. The Government intends to evaluate proposals and award a contract without discussions with Offerors

(except clarifications as described in FAR 15.306(a)). However, the Government reserves the right to conduct discussions and request proposal revisions if the Contracting Officer later determines them to be necessary. If a competitive range is established, the Government may limit the number of proposals to the greatest number that will permit an efficient competition amongst the most highly rated proposals.

For those Offerors in the competitive range, the Government will submit Items for Negotiation, which shall be answered by the Offeror.

e. The Contracting Officer will request a Final Proposal Revision (FPR) from those Offerors within the competitive range. The Contracting Officer will establish a common due date and time for the submission of FPRs.

f. The Government reserves the right to reject any proposal if data specified above is not submitted with a revision or, if submitted, is inadequate to establish the acceptability of the FPR. Any revision received after the closing time and date will be considered a late Offer in accordance with this provision.

INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL PREPARATION

General Instructions

This section provides general guidance for preparation of proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall be compliant with requirements as stated in the

Performance Work Statement (PWS). Non-conformance with these instructions may result in an unfavorable proposal evaluation. Any Offeror who submits an incomplete package may be considered unacceptable and could be eliminated from further competition.

The proposal shall be clear, concise, and with sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the Offeror intends to meet these requirements. The Offeror shall assume that the Government has no prior knowledge of the Offeror’s facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and not desired.

Offers shall remain valid for 180 days after closing of the solicitation (this is the period of time over such the

Offeror’s proposal should remain valid in order to provide the Government sufficient time to conduct the source selection process). The proposal acceptance period shall be specified in block 12 of the Standard Form 1449.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist listed above in writing with supporting rationale. Offerors are reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

In the event that revised proposals are authorized, changes shall be summarized in a narrative table to include page number and overall change made, any changed pages shall be annotated in the footer with a revision date, and changed text shall be highlighted to identify changes made from original proposals.

Debriefings. The Offeror may request debriefing by providing a written request to the Contracting Officer. If the

Government elects to establish a competitive range, the Contracting Officer will promptly notify the Offeror of any decision to exclude an offer from the competitive range. Upon written request, an Offeror may receive a debriefing

IAW FAR 15.505. The Offeror desiring a debriefing must make a request in writing within three (3) calendar days after receiving the Contracting Officer’s notification. To the maximum extent practicable, debriefings will be conducted within five (5) working days after receipt of the Offeror’s written request, or no later than the post-award debriefings. The debriefing requirements of 10 U.S.C. § 2305(b)(5)(A) only apply when the debriefing is on a contract awarded on the basis of "competitive proposals" and an unsuccessful "offeror" exists relative to such a

"competitive proposal.

ORGANIZATION OF PROPOSALS

The information in each volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the factors defined in FAR 52.212-2 and Addendum, Evaluation Factors. Using the instructions below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will be responsible for meeting the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Electronic Submission – Volumes shall be submitted in separate attachments in PDF format except for the Price

Volume, which shall be submitted as a “Read Only” Microsoft Excel file, showing all formulas and links, including.

The electronic submission shall be compatible with Microsoft Word or Microsoft Excel 2000 or higher, but not greater than Microsoft Word or Microsoft Excel 2007 format. A searchable PDF is also acceptable. The files shall be virus and malware free. All passwords shall be removed.

Page Limitations - Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal and will be removed prior to evaluation. Documents referenced in the proposal but not included in the proposal will not be reviewed or considered. Exceptions to the page limitations are, if required: cover pages, indices/table of contents, and divider pages.

Page Size and Format - A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 by 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than

12 point. Use at least 1 inch margins on the top and bottom and ¾ -inch side margins. Pages shall be numbered sequentially by volume.

Tables, Charts, Graphs and Figures - Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, layouts, implementation schedules, plans, technical data, etc. These displays shall be uncomplicated and legible. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

Cross-Referencing - To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with minimum cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Indexing - Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Indices do not count against the page limitations for their respective volumes.

Glossary of Abbreviations or Acronyms - Each volume shall contain a glossary of all abbreviations and acronyms used. Glossaries do not count against the page limitations for their respective volumes.

Pricing Information – All pricing information shall be addressed ONLY in the Price Volume IV.

PROPOSAL VOLUMES

The Offeror shall prepare the proposal volumes as shown in the table below. Each volume shall be clearly labeled.

TABLE I – PROPOSAL VOLUMES

VOLUME VOLUME TITLE PAGE LIMIT

I Administrative

Section 1 – Executive Narrative

Section 2 - Table of Contents and Glossary

Section 3 – Solicitation Documents and SF 1449 Provisions

Section 4 – Online Representations and Certifications

Section 5 – OCI Certification

Section 1 is limited to 3 pages with no limit of pages for Sections 2-

II Factor I - Technical

Section 1 – SubFactor 1: Technical Approach

Section 2 – Subfactor 2: Level of Effort Approach

Section 3 – Subfactor 3: Management/Staffing Approach

Section 4 – Subfactor 4: Quality Control Approach

Section 5 – Subfactor 5: Subcontracting Plan

Section 6 – Subfactor 6: Small Business Participation Plan

III Factor 2 - Past Performance

Section 1 – Relevant Past Performance Information

Section 2 – Past Performance Questionaire

Section 3 – Termination for Default Information

50 pages

IV Factor 3 - Price Proposal

Proposed Pricing, Excel Pricing Sheet, Supplemental Pricing sheet

No limit

VOLUME I - ADMINISTRATIVE

The following Sections are required submittals to be considered for award. Failure to submit any of the following documents shall deem the proposal ineligible for award.

Section 1, Executive Narrative: A letter formally transmitting the proposal shall include:

a. Statement of Compliance. Each Offeror shall include a statement indicating complete compliance with the solicitation in the Administrative volume, or detailed analysis of any objections, exceptions, contingencies, or additions. Any objection, exception, contingency, or addition shall be cross-referenced to the applicable solicitation paragraph(s).

b. Format and Content. Each Offeror shall describe any deviations from the specified proposal format and content. If the Offeror’s proposal differs from these guidelines, state the differences, and explain the reason.

Section 2, Table of Contents and Glossary: The Offeror shall provide a master table of contents of the entire proposal that identifies the location of all major topics provided in each volume.

Section 3, Solicitation Documents and SF 1449 Provisions: Each Offeror shall complete blank lines and provide signatures for the provisions and contract sections indicated below without modification to the files. An authorized official of the firm shall sign the proposal and complete/sign all provisions and certifications requiring original signature. A .pdf file shall be created to capture the signatures for submission in the Administrative volume.

The Offeror shall acknowledge any amendments to this solicitation. Amendments must be acknowledged by signature of an official having the authority to bind the Offeror’s firm contractually by the completion of the SF30 or appropriate annotation on the SF1449.

Section 4, Online Representations and Certifications: Offeror shall have assigned in Online Representations and

Certifications for the NAICS code designated for this effort (511210), and submit a copy of their Representations and Certifications data in Volume I, Section 4.

Section 5, Organizational Conflict of Interest (OCI) Certification: The Offeror shall complete the attached OCI

Certification (Attachment E) and provide, if necessary, an OCI avoidance or mitigation plan.

VOLUME II – TECHNICAL (FACTOR I)

The Technical Section shall not contain any reference to price; however, information concerning labor hours and categories, Consultant services, travel requirements, materials and equipment needed shall be contained in the

Technical Volume in sufficient detail so that the Government may adequately evaluate the Offeror's understanding of the PWS.

The Offeror’s technical capabilities shall be detailed fully describing the completeness, feasibility, soundness, and practicality of the proposed approach and plan for accomplishing the PWS tasks.

Section 1, Subfactor 1 - Technical Approach: The Offeror shall submit a written technical approach which effectively demonstrates the overall ability to perform Anatomic Pathology Laboratory Information System (APLIS)

Integration, Operation and Sustainment Services. This section should, at a minimum, specifically address the

Offeror’s approach and ability to:

a) Sustain of all test, training, and production environments

b) Provide system troubleshooting support at site level

c) Provide database support and maintenance

d) System and infrastructure testing and maintenance

e) Configuration management of current and future versions of APLIS

f) Monthly system updates/reboots

g) Maintain system interface and troubleshoot interface issues

h) System and site support SQL Migrations and MAAG Storage

i) System and site support during Med-COI cutover

j) Provide system admin support for XenApp server changes/updates

k) Provide support for system servers, virtual machines and operating system

l) Provide system admin support for cybersecurity maintenance and updates

Any anticipated major difficulties and problem areas, along with potential recommended approaches for resolution.

Provide aTranisition-In Plan for thirty (30) business days. This plan shall document how the Offeror will meet and comply with the specific requirements established in Section 6.0 of the PWS and include a schedule of events for the plan period.

Section 2, Subfactor 2 - Level of Effort Approach: The Offeror shall submit a level of effort approach that is consistent with the proposed solution to complete the PWS tasks as outlined in the Offeror’s Technical Approach.

Section 3, Subfactor 3 - Management/Staffing Approach: The Offeror shall submit a written Management/Staffing

Aproach that effectively demonstrates:

The Offeror shall furnish a management plan narrative to implementing, managing, and administering tasks similar in size, scope, and complexity to the ones specified in the PWS. The management plan shall include an organizational structure, communication, project management, and responsibilities, to include subcontractor and consultant relationships. The management plan shall identify roles and responsibilities of each.

The Offeror shall explain how their chain of command practices, management structure (to include identification of key personnel within the management structure), and lines of authority that will contribute in a positive manner to ensuring completion of all tasks. This should emphasize schedule and risk management, communications, transparency, accounting, crosschecks, and subcontractor management on progress towards the completion of a technical refresh early enough to take necessary corrective actions, and flexibility in allocating resources based on

Government priorities.

Corporate Teaming (if applicable): The Offeror shall describe each teaming members’ technical roles and related experience, to include subcontractor’s and consultant’s roles and related experience, and when/how this team has worked together successfully in the past.

The staffing approach shall clearly describe the full range of staffing resources to include but not be limited to:

resource planning processes/procedures, management methods, and other associated details that ensure sufficient qualified resources are recruited, staffed, and retained to meet the Government’s requirements in the PWS. The proposed approach shall demonstrate how the Offeror intends to manage unexpected turnover and how that plan minimizes the impact on task order performance. The staffing approach shall include a staffing plan and provide a definition of the primary skill set required for each role.

For all individuals proposed to fill Key Personnel positions, Offerors shall submit resumes, and align Key Personnel to the portion of the PWS that each individual is being proposed to perform. Resumes of Key Personnel do not count against the page totals. Key Personnel resumes shall include a list of relevant training, education, and certifications. Please do not submit resumes for all labor proposed, only for those Key Personnel identified below:

Program Manager/Task Manager

System Engineer

System Administrator

Information Assurance/Cybersecurity

Database Specialist

Integrator

For those individuals proposed as Key Personnel who are not current employees of the Offeror’s company, the

Offeror shall include a signed a letter of intent. Offerors do not have to provide a letter of intent for individuals proposed as Key Personnel who are current employees of the prime contractor. Offerors shall include a letter of intent for any other individual proposed as Key Personnel to include subcontractor employees, teaming partner employees, and consultants.

Section 4, Subfactor 4 - Quality Control Plan (Deliverable 8): The Offeror shall submit a written quality control plan that effectively demonstrates: How each tasks will be evaluated for full performance and acceptability of work from the Offeror’s viewpoint; A Quality Control Plan (QCP) shall not to exceed ten (10) pages. The QCP shall document how the Offeror will meet and comply with the quality standards established in the PWS. At a minimum, the QCP shall include a self-inspection plan and an outline of the procedures that the contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction.

Section 5, Subfactor 5 – Subcontracting Plan: Separate from the Small Business Participation Plan, other than U.S.

Small business Offerors must also submit a subcontracting plan meeting the requirements of FAR 52.219-9 and

DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan). Other than U.S. Small Businesses must submit acceptable subcontracting plans to be eligible for award. IAW FAR 19.705-

4, the acceptability of the Subcontracting Plan will be determined prior to award based on the negotiation of the 15 elements of the plan. Negotiations surrounding the elements of the Subcontracting Plan are not considered

“discussions” pursuant to FAR Part 15. As stated in FAR 19.702(a)(1), failure of the apparently successful offeror to negotiate a subcontracting plan acceptable to the contracting officer by time of award, will result in the offeror being ineligible for award. Based on information received during negotiation of the Subcontracting Plan, the contracting officer reserves the possibility of making a determination pursuant to FAR 19.705-2(c) that there are no subcontracting possibilities for this contracting action. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan.

Section 6, Subfactor 6 - Small Business Participation Plan: As a prime contractor, all offeror shall submit a Small

Business Participation Plan, addressing the offeror’s extent, and nature of participation by Small Business concerns, to in participation as a small business prime. A sample template Small Business Participation Plan is provided as

Attachment D. The Small Business Participation Plan shall include Large business primes participation goals through subcontracting with small businesses, and Small business primes plan to achieve stated goals to include their own participation as a prime, and subcontracting to other small businesses. The goals for this solicitation are:

Small Business – 20%, Small Disadvantage Business – 3%, Women-Owned Small Business – 3%, Service-Disabled

Veteran-Owned Small Business – 3%, Veteran-Owned Small Business – 5%, Historically Underutilized Business

Zone Concerns – 3%.

VOLUME III – PAST PERFORMANCE (FACTOR II)

Section 1, Relevant Past Performance Information: The Offeror shall prepare and submit a Past Performance

Volume. The Offeror shall provide Performance Information using the format shown in Attachment A Relevant efforts are defined as those serving as a prime contractor or major subcontractor completing tasks or performing services that are the same or similar to the tasks described in the PWS. If applicable to the Offeror, submission of past performance information at the delivery order level will count as separate submissions (i.e., Citation of multiple orders under a single IDIQ type contract does not constitute a single submission). By submission of past performance data, the Offeror: 1) authorizes the Government to seek and use information from commercial sources to verify performance on past commercial contracts, if applicable; and 2) constitutes consent from subcontractors/consultants, teaming partners, and/or joint venture partners to release past performance information to the Offeror in order for the Offeror to respond to such information, if required by the Government. The Offeror shall describe relevant on-going and previous (preceding three years only) Government contracts. This shall include a detailed discussion of relevant corporate experience.

If the Offeror, or any of its proposed Major Subcontractors, have limited Government contracting experience, a description of similar contracts with commercial entities, local and/or state governments should be included, if relevant. Information furnished concerning these efforts shall be similar to that requested of Government contracts.

The Government may choose to investigate contracts prior to the past three (3) years for the purpose of the evaluation. In addition, any and all contracts terminated for cause in whole or in part during the past five (5) years, to include those currently in the process of such termination are considered relevant and the Offeror shall provide past performance information for those contracts.

In addition, the Government reserves the right to use alternative resources to gather past performance information, to include, but not limited to Past Performance Information Reporting System (PPIRS), commercial contracts, contracting officer Information and other sources.

For each of the contracts described above the Offeror shall describe the objectives achieved detailing how the effort is similar to the requirements of this solicitation. For any contracts which did not/do not meet the original requirements with regard to original cost, schedule, or technical performance, the Offeror shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised, and provide an explanation of why the revision was necessary. The Offeror shall also provide a copy of any cure notices or show-cause letters received on each contract listed and description of any corrective action taken. For any terminated contracts, the Offeror shall indicate the type and reasons for the termination.

Section 2, Past Performance Questionnaire: The Offeror shall provide the Past Performance Questionnaire, provided as Attachment B, to the Customer Program Manager and the Contracts POC identified in Attachment A of each Past

Performance submission included in Volume III of the Offeror’s proposal. Attachment A, titled Past Performance

Information, is to be completed and submitted by the Offeror. Attachment B, titled Past Performance Questionnaire, is to be completed by each of the Offeror’s Reference(s) provided in Attachment A.

The Offeror shall complete Part A of the questionnaire prior to sending to the applicable POC for completion. The

Offeror shall advise the reporting Government Agency or commercial entity that completed Past Performance

Questionnaires are considered Source Selection Sensitive in accordance with FAR 3.104. Under no circumstance shall completed Past Performance Questionnaires be returned to the Offeror by the respondent. All completed Past

Performance Questionnaires shall be sent only to the Government POC, Chelsey Jahn, via e-mail to

Chelsey.n.jahn.civ@mail.mil Offerors shall ensure that completed questionnaires are submitted to the Government no later than one day before the proposal due date (Offeror shall advise the responding Government agency or commercial entity of the applicable date). Completed Past Performance Questionnaires will not count towards the page limit for Volume III as set forth in Proposal Preparation Instructions, Table 1. The Offeror is responsible for ensuring Reference(s) Questionnaire submission(s) are received within the stated timeline. Failure to receive this data from References may negatively impact past performance rating.

Section 3, Termination for Default Information: Offerors shall provide notification to the Government pertaining to all contracts the Government has terminated for default in whole or in part, for any reason, during the past three (3) years. This shall include those contracts currently in the process of termination. The Offeror shall provide the contract number, program name, type of contract, contract value, Point of Contact (POC) information of the

Government Project Director and PCO, brief description of the effort, and the cause(s) for termination.

VOLUME IV – PRICE (FACTOR III)

General Information

Certified cost or pricing data are not required as a result of this solicitation. (“Cost or pricing data” are data requiring certification IAW 15.406-2. “Cost or pricing data” are factual, not judgmental, and are verifiable). These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal. Offers should be sufficiently detailed to demonstrate their reasonableness.

mailto:Chelsey.n.jahn.civ@mail.mil

The burden of proof for credibility of proposed costs/prices rests with the Offeror.

IAW FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided IAW FAR 15.403-5. If, after receipt of proposals, the Contracting

Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit cost or pricing data.

The Price Proposal shall be prepared using the Excel workbooks provided in Attachment C, completed copy of

Section B of the RFP, and if elected by the contractor, a Supplemental Pricing Sheet. The Supplemental Pricing

Sheet is the contractor internal pricing submittal- meaning any format, software, or breakdown the offerer wishes to submit to provide a breakdown of prices. The Supplemental Pricing Sheet is elective only. Failure to submit pricing using the provided Attachment C may result in rejection of the Offeror’s proposal. The Price Proposal shall be submitted as a “Read Only” Microsoft Excel file, showing all formulas and links.

OTHER INFORMATION REQUIRED

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

CLAUSE(S) 52.212-2 - FAR 52.212-2 ADDENDUM

EVALUATION CRITERIA

EVALUATION CRITERIA

GENERAL BASIS FOR CONTRACT AWARD. Contract award will be made to that Offeror whose proposal offers the best overall value to the Government based on an integrated assessment of the non-price and price related factors. The evaluation factors include: Technical, Past Performance and Price. The non-price factors will be rated using adjectival scales. Price will be evaluated, but will not receive a rating. Because this is a best-value procurement, the Government reserves the right to make an award to an Offeror other than the Offeror who submits the lowest total evaluated price or the highest rated proposal.

COMPETITIVE RANGE. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in Federal Acquisition Regulation (FAR) 15.306(a)).

However, the Government reserves the right to conduct discussions and request proposal revisions if the Contracting

Officer later determines them to be necessary. If the Contracting Officer decides that discussions with Offerors are needed, a competitive range determination will be made. The competitive range will be comprised of all of the most highly rated proposals, unless the range is further reduced for purposes of efficiency. The Contracting Officer will notify Offerors promptly in writing when their proposals are excluded from the competitive range or otherwise eliminated from the competition. That notice shall state the basis for the determination and that a proposal revision will not be considered.

CLARIFICATIONS. In accordance (IAW) with FAR 15.306, the Government may conduct limited exchanges with Offerors after receipt of proposals or award without discussions. Such exchanges shall not be used to cure proposal deficiencies or material omissions, materially alter the technical or price elements of the proposal, and/or otherwise revise the proposal. Therefore, the Offeror’s initial proposal shall contain the Offeror’s best terms.

The Government reserves the right to award a contract based on initial proposal submission without exchanges or discussions.

NUMBER OF CONTRACTS TO BE AWARDED – The Government intends to issue one (1) Firm-Fixed Price contract award.

AREAS OF EVALUATION. The relative order of importance of evaluation factors is as follows: All non-price factors are of equal importance and when combined are significantly greater than price.

UNACCEPTABLE OFFERS. The Government may render any proposal unacceptable that includes as a minimum:

a. The Proposal Preparation Instructions specified in Instructions to Offerors of this solicitation.

b. Cross references from one volume to another volume. All volumes shall be complete with no cross-referencing between volumes.

Any proposal that is evaluated as unacceptable in terms of any of the evaluation factors may be rejected for such reasons. The Government will evaluate each proposal strictly IAW its’ content and will not assume that performance will include areas not specified in the Offeror’s proposal.

RESPONSIBILITY. Pursuant to FAR 9.103, contracts will only be placed with contractors that the Contracting

Officer determines to be responsible. Offerors must be able to demonstrate that they meet the standards of responsibility set forth in FAR 9.104. The Government reserves the right to conduct a pre-award survey on any and all Offerors.

GENERAL CONSIDERATIONS

PERFORMANCE RISK – Performance risk assesses the Offeror’s ability to successfully complete relevant

Technical and Program Management requirements within proposed costs, including the Offerors performance record

(Past Performance), if available (i.e., not neutral), on similar efforts. Performance risk is combined with the non-price evaluation factors.

EVALUATION FOR AWARD

FACTORS TO BE EVALUATED

Factor I- Technical (Volume II)

Factor II- Past Performance (Volume III)

Factor III- Price (Volume IV)

GENERAL – The evaluation of proposals in response to this RFP shall be based on an independent comprehensive review and assessment of each proposal against all source selection criteria and processes. Ratings consistent with these evaluation Factors will be derived from (1) the ability of the Offeror, as demonstrated in the Technical and

Past Performance Sections, to perform the work IAW all aspects of requirements outlined in this solicitation; (2) price fair and reasonableness, and; (3) price realism of the proposal.

ADMINISTRATIVE- VOLUME I – The Administrative Volume, Volume I, is not an evaluation factor and shall not be evaluated for award, however the information is required to be submitted in order to be eligible for award.

Failure to submit any of the stated sections (1-5) of the Administrative Volume shall deem the proposal ineligible for award.

FACTORS and SUBFACTORS – Three (3) Factors will be used in this evaluation of proposals: Technical, Past

Performance, and Price. In accordance with FAR 15.304 (e) (1), the Technical Factor is more important than the

Past Performance Factor. The Technical and Past Performance Factors, when combined, are significantly more important than Price. The Technical Factor SubFactors are listed in descending order of importance. Each

Subfactor shall be separately rated and then rolled up to an overall Technical Rating for Factor I.

Factors and Subfactors are presented in Table 1, Factors.

Table 1, Factors:

FACTOR TITLE

I Factor I - Technical

SubFactor 1: Technical Approach

Subfactor 2: Level of Effort Approach

Subfactor 3: Management/Staffing…