W81XWH-20-R-0029.pdf

SEE ADDENDUM

(No Collect Calls)

W81XWH20R0029 17-Mar-2020

b. TELEPHONE NUMBER

301-619-2431

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 17 Apr 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W81XWH9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHELSEY H. JAHN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

541511

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W81XWH20R0029

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Months Transition-In and Sustainment

FFP

Transition-In of 1 month plus 8 months of Sustainment.

Contractor shall perform the Transition-In of 1 month IAW Section 6.0 of the PWS. Contractor shall perform Sustainment IAW the tasks identified in the PWS.

FOB: Destination

PSC CD: R408

NET AMT

0002 1 Job Upgrade

FFP

Contractor shall perform upgrade tasks IAW Section 9.24 of the PWS.

0003 1 Job Event Sentry Software

FFP

Contractor shall provide Event Sentry Software.

0004 1 Job Contract Manpower Reporting

FFP

IAW Section 9.54 of the PWS.

1001 12 Months OPTION Sustainment

FFP

Contractor shall perform Sustainment IAW the tasks identified in the PWS.

1002 1 Job OPTION Event Sentry Software - Optional Task

FFP

Optional Task - Contractor shall provide Event Sentry Software.

1003 1 Job OPTION Contract Manpower Reporting

FFP

IAW Section 9.54 of the PWS.

2001 12 Months OPTION Sustainment

FFP

Contractor shall perform Sustainment IAW the tasks identified in the PWS.

2002 1 Job OPTION Event Sentry Software - Optional Task

FFP

Optional Task - Contractor shall provide Event Sentry Software.

2003 1 Job OPTION Contract Manpower Reporting

FFP

IAW Section 9.54 of the PWS.

3001 12 Months OPTION Sustainment

FFP

Contractor shall perform Sustainment IAW the tasks identified in the PWS.

3002 1 Job OPTION Event Sentry Software - Optional Task

FFP

Optional Task - Contractor shall provide Event Sentry Software.

3003 1 Job OPTION Contract Manpower Reporting

FFP

IAW Section 9.54 of the PWS.

4001 12 Months OPTION Sustainment

FFP

Contractor shall perform Sustainment IAW the tasks identified in the PWS.

4002 1 Job OPTION Event Sentry Software - Optional Task

FFP

Optional Task - Contractor shall provide Event Sentry Software.

4003 1 Job OPTION Equipment Refresh - Optional Task

FFP

Optional Task IAW Section 9.53 of the PWS the contractor shall provide:

-Synoptic Reportin CAP Worksheets...Qty 1.

-AccuSoft ImageGear Pro Client License...Qty 976.

-CoPathPlus CORE Sublicensed Software (embedded)...Qty 976.

-NiceLabel Desktop Suite 5 User...Qty 12.

-GX430t Direct Thermal-thermal transfer Printer 300dpi, serial/USB/Ethernet Enhanced...Qty 241.

-Honeywell 1900 USB kit, 1d, PDF417, 2D, HD Focus, white disinfect ready housing, USB Type A 3m straight cable...Qty 803.

-Single Magazine Laser Cassette Marker Printer System containing Laser Cassette, Marker, Filter, Software and Cables...Qty 31.

-12 Magazne Laser Cassettes Marker Printing System containing Laser Cassette Maker, Fileter, Software and cable...Qty 7.

4004 1 Job OPTION Contract Manpower Reporting

FFP

IAW Section 9.54 of the PWS.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 08-MAY-2020 TO

07-FEB-2021

N/A N/A

0002 POP 08-MAY-2020 TO

07-FEB-2021

0003 POP 08-MAY-2020 TO

0004 POP 08-MAY-2020 TO

1001 POP 08-FEB-2021 TO

07-FEB-2022

1002 POP 08-FEB-2021 TO

1003 POP 08-FEB-2021 TO

2001 POP 08-FEB-2022 TO

07-FEB-2023

2002 POP 08-FEB-2022 TO

2003 POP 08-FEB-2022 TO

3001 POP 08-FEB-2023 TO

07-FEB-2024

3002 POP 08-FEB-2023 TO

3003 POP 08-FEB-2023 TO

4001 POP 08-FEB-2024 TO

07-FEB-2025

4002 POP 08-FEB-2024 TO

4003 07-FEB-2025 1 N/A

4004 POP 08-FEB-2024 TO

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

DEC 2019

52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)

OCT 2016

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.222-56 Certification Regarding Trafficking in Persons Compliance

Plan.

MAR 2015

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.245-1 Government Property JAN 2017 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General AUG 2019 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.213-7000 Notice to Prospective Suppliers on Use of Supplier

Performance Risk System in Past Performance Evaluations

SEP 2019

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

JAN 2018

252.219-7003 Alt I Small Business Subcontracting Plan (DoD Contracts)(DEC 2019) Alternate I

DEC 2019

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.225-7052 Restriction on the Acquisition of Certain Magnets and

Tungsten.

DEC 2019

252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.227-7013 Rights in Technical Data--Noncommercial Items FEB 2014 252.227-7014 Rights in Noncommercial Computer Software and

Noncommercial Computer Software Documentation

FEB 2014

252.227-7016 Rights in Bid or Proposal Information JAN 2011 252.227-7019 Validation of Asserted Restrictions--Computer Software SEP 2016 252.227-7025 Limitations on the Use or Disclosure of Government-

Furnished Information Marked with Restrictive Legends

MAY 2013

252.227-7027 Deferred Ordering Of Technical Data Or Computer Software APR 1988 252.227-7028 Technical Data or Computer Software Previously Delivered to the Government

JUN 1995

252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.239-7010 Cloud Computing Services OCT 2016 252.239-7018 Supply Chain Risk FEB 2019 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 (Dev) Reporting Loss of Government Property (DEVIATION 2020- O0004)

FEB 2020

252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016)

(a) This provision implements section 523 of Division B of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts.

(b) If the Offeror is proposing a total contract price that will exceed $5,000,000 (including options), the Offeror shall certify that, to the best of its knowledge and belief, it--

(1) Has [ ] filed all Federal tax returns required during the three years preceding the certification;

https://www.sam.gov/

(2) Has not [ ] been convicted of a criminal offense under the Internal Revenue Code of 1986; and

(3) Has not [ ], more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

CLAUSE(S) 52.212-1 - FAR 52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS –

INTRODUCTION

The Government intends to make a single contract award to either a large or small business Offeror. Offerors shall submit all four (4) proposal Volumes cited below (See TABLE 1 – Proposal Volumes) and address all evaluation factors set forth in FAR 52.212-2 and Addendum, Evaluation Factors, of this solicitation.

The Government anticipates an award date in 2QFY20 for this requirement.

In order for proposals to receive full consideration for award, the Offeror shall ensure that the information furnished in support of the proposal is factual, accurate, and complete. Failure to provide the information requested by this Request for Proposal (RFP) may render the Offeror’s proposal incomplete and ineligible for further consideration for award.

The POC for this solicitation is:

USAMRAA

ATTN: Chelsey Jahn 820 Chandler Street Frederick, MD 21702 301-619-2431 chelsey.n.jahn.civ@mail.mil

QUESTIONS

Questions regarding this Request for Proposal (RFP) must be made in writing within 15 calendar days after issuance of the RFP and directed to the sole point of contact listed above. No phone calls are permitted. It is encouraged that the Offeror request confirmation of receipt of any email correspondence due to Government firewall issues that may arise. The Government reserves the right to decline addressing questions received more than 15 calendar days after RFP issuance. Telephonic questions will not be accepted, but email delivery issues can be addressed at 301-619-2431.

PROPOSAL SUBMISSION

All proposals delivered in response to this solicitation shall be submitted electronically via email to:

Chelsey.n.jahn.civ@mail.mil mailto:chelsey.n.jahn.civ@mail.mil mailto:Chelsey.n.jahn.civ@mail.mil

It is solely the offerors responsibility to ensure receipt of all proposal volumes sent via email. It is highly recommended to state the number of attachments sent in the email and request and receive confirmation of receipt.

Failure to submit a complete proposal package shall deem the offeror non-responsive and ineligible for award.

Proposals shall be submitted in four (4) Volumes. Volumes I, II, and III shall be VOID of any price information.

Each volume shall be a stand-alone document and shall clearly and completely provide the information being requested.

PRE-AWARD SURVEY

The Government may conduct a Pre-Award Survey prior to any contract award. The pre-award survey may examine the Offeror’s and/or Key Subcontractor’s records of integrity and business ethics (which includes satisfactory compliance with the law including tax, labor and employment, environmental, antitrust, and consumer protection laws), technical ability, production capacity, management structure, financial capability, accounting systems, security controls/clearances, labor resources, performance record, and ability to meet required schedules.

RFP COSTS

The Offeror will not be reimbursed for any costs incurred prior to the effective date of the contract.

DISCLOSURE OF PROPOSAL

a. Information contained in the successful or unsuccessful Offeror's technical/management or price proposal must be released under the Freedom of Information Act (5 U.S.C. 552) upon request from the public after contract award except to the extent it contains trade secrets and privileged or confidential commercial or financial information. If the Offeror's proposal contains material meeting this description which is customarily maintained in confidence in the course of the Offeror's business and is not otherwise publicly available, and if the Offeror does and is not otherwise publicly available, and if the Offeror does not want it disclosed to the public, they shall mark the title page with the legend that follows.

"This proposal, furnished in response to Solicitation No. W81XWH-20-R-0023 contains trade secrets and/or privileged or confidential commercial or financial information. This information is maintained in confidence in the course of the Offeror's business and is not otherwise publicly available. The Offeror submits this information to the Government in confidence and understands that it is received with that intent. This information shall not be released or disclosed outside the Government under the Freedom of Information Act (5 U.S.C. 552) or under any other circumstances."

b. Proposals so marked will be accepted by the Government in confidence and will not be released provided that the Offeror and/or the Government can show, upon request under the Freedom of Information Act, that disclosure would either (1) impair the Government's ability to obtain necessary information in the future or (2) cause substantial harm to the competitive position of the Offeror.

SEQUENCE OF EVENTS

The Government will employ informal source selection techniques in FAR Part 15 to evaluate proposals, conduct discussions, if necessary, and determine the successful Offeror in this acquisition. “Offer,” for the purposes of this solicitation, shall be defined as a response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

The following describes the sequence of events Offerors can expect during proposal evaluation and discussions:

a. Offerors shall submit any questions for clarifications regarding the RFP in accordance with (IAW) the event table above. The Government will provide responses IAW the event table above.

b. IAW the event table above, Offerors will submit their proposal IAW the table above and SF33, block

8. The Offeror’s proposal shall be submitted in accordance with the paragraph below entitled

“PROPOSAL PREPARATION INSTRUCTIONS.”

c. Upon receipt, the proposals will be reviewed for completeness and compliance with RFP requirements.

The proposals will receive a detailed evaluation employing the process and criteria identified in Evaluation Factors for Award of this solicitation. In accordance with FAR 15.306(b), the Government may conduct exchanges with Offerors after receipt of proposals. If required, the Government will request clarifications prior to competitive range determinations.

d. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). However, the Government reserves the right to conduct discussions and request proposal revisions if the Contracting Officer later determines them to be necessary. If a competitive range is established, the Government may limit the number of proposals to the greatest number that will permit an efficient competition amongst the most highly rated proposals.

For those Offerors in the competitive range, the Government will submit Items for Negotiation, which shall be answered by the Offeror.

e. The Contracting Officer will request a Final Proposal Revision (FPR) from those Offerors within the competitive range. The Contracting Officer will establish a common due date and time for the submission of FPRs.

f. The Government reserves the right to reject any proposal if data specified above is not submitted with a revision or, if submitted, is inadequate to establish the acceptability of the FPR. Any revision received after the closing time and date will be considered a late Offer in accordance with this provision.

INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL PREPARATION

General Instructions This section provides general guidance for preparation of proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall be compliant with requirements as stated in the Performance Work Statement (PWS). The Offeror shall include evidence (e.g.,signed letters of intent to enter into a teaming agreement) of Subcontractor relationships. Non-conformance with these instructions may result in an unfavorable proposal evaluation. Any Offeror who submits an incomplete package may be considered unacceptable and could be eliminated from further competition.

The proposal shall be clear, concise, and with sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the Offeror intends to meet these requirements. The Offeror shall assume that the Government has no prior knowledge of the Offeror’s facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and not desired.

Offers shall remain valid for 180 days after closing of the solicitation (this is the period of time over such the Offeror’s proposal should remain valid in order to provide the Government sufficient time to conduct the source selection process). The proposal acceptance period shall be specified in block 12 of the Standard Form 33.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist listed above in writing with supporting rationale. Offerors are reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

In the event that revised proposals are authorized, changes shall be summarized in a narrative table to include page number and overall change made, any changed pages shall be annotated in the footer with a revision date, and changed text shall be highlighted to identify changes made from original proposals.

Debriefings. The Offeror may request debriefing by providing a written request to the Contracting Officer. If the Government elects to establish a competitive range, the Contracting Officer will promptly notify the Offeror of any decision to exclude an offer from the competitive range. Upon written request, an Offeror may receive a debriefing IAW FAR 15.505. The Offeror desiring a debriefing must make a request in writing within three (3) calendar days after receiving the Contracting Officer’s notification. To the maximum extent practicable, debriefings will be conducted within five (5) working days after receipt of the Offeror’s written request, or no later than the post-award debriefings. The debriefing requirements of 10 U.S.C. § 2305(b)(5)(A) only apply when the debriefing is on a contract awarded on the basis of "competitive proposals" and an unsuccessful "offeror" exists relative to such a "competitive proposal.

ORGANIZATION OF PROPOSALS

The information in each volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the factors defined in FAR 52.212-2 and Addendum, Evaluation Factors. Using the instructions below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will be responsible for meeting the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Electronic Submission – Volumes shall be submitted in separate attachments in PDF format except for the Price Volume, which shall be submitted as a “Read Only” Microsoft Excel file, showing all formulas and links, including.

The electronic submission shall be compatible with Microsoft Word or Microsoft Excel 2000 or higher, but not greater than Microsoft Word or Microsoft Excel 2007 format. A searchable PDF is also acceptable. The files shall be virus and malware free. All passwords shall be removed.

Page Limitations - Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal and will be removed prior to evaluation. Documents referenced in the proposal but not included in the proposal will not be reviewed or considered. Exceptions to the page limitations are, if required: cover pages, indices/table of contents, and divider pages.

Page Size and Format - A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 by 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Use at least 1 inch margins on the top and bottom and ¾ -inch side margins. Pages shall be numbered sequentially by volume.

Tables, Charts, Graphs and Figures - Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, layouts, implementation schedules, plans, technical data, etc. These displays shall be uncomplicated and legible. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

Cross-Referencing - To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with minimum cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Indexing - Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Indices do not count against the page limitations for their respective volumes.

Glossary of Abbreviations or Acronyms - Each volume shall contain a glossary of all abbreviations and acronyms used. Glossaries do not count against the page limitations for their respective volumes.

Pricing Information – All pricing information shall be addressed ONLY in the Price Volume IV.

PROPOSAL VOLUMES

The Offeror shall prepare the proposal volumes as shown in the table below. Each volume shall be clearly labeled.

TABLE I – PROPOSAL VOLUMES

VOLUME VOLUME TITLE PAGE LIMIT

I Administrative

Section 1 – Executive Narrative Section 2 - Table of Contents and Glossary Section 3 – Solicitation Documents and SF 33 Provisions Section 4 – Online Representations and Certifications Section 5 – OCI Certification

Section 1 is limited to 3 pages with no limit of pages for Sections 2-

II Factor I - Technical Section 1 – SubFactor 1: Technical Approach Section 2 – Subfactor 2: Level of Effort Approach Section 3 – Subfactor 3: Management/Staffing Approach Section 4 – Subfactor 4: Quality Control Approach Section 5 – Subfactor 5: Subcontracting Plan Section 6 – Subfactor 6: Small Business Participation Plan

III Factor 2 - Past Performance Section 1 – Relevant Past Performance Information Section 2 – Past Performance Questionaire Section 2 – First Tier Subcontractor Letters of Consent Section 3 – Termination for Default Information

50 pages

IV Factor 3 - Price Proposal Proposed Pricing, Other Direct Costs, Pricing Sheet, Supplemental Pricing Worksheet

No limit

VOLUME I - ADMINISTRATIVE

The following Sections are required submittals to be considered for award. Failure to submit any of the following documents shall deem the proposal ineligible for award.

Section 1, Executive Narrative: A letter formally transmitting the proposal shall include:

a. Statement of Compliance. Each Offeror shall include a statement indicating complete compliance with the solicitation in the Administrative volume, or detailed analysis of any objections, exceptions, contingencies, or additions. Any objection, exception, contingency, or addition shall be cross-referenced to the applicable solicitation paragraph(s).

b. Format and Content. Each Offeror shall describe any deviations from the specified proposal format and content. If the Offeror’s proposal differs from these guidelines, state the differences, and explain the reason.

Section 2, Table of Contents and Glossary: The Offeror shall provide a master table of contents of the entire proposal that identifies the location of all major topics provided in each volume.

Section 3, Solicitation Documents and SF 33 Provisions: Each Offeror shall complete blank lines and provide signatures for the provisions and contract sections indicated below without modification to the files. An authorized official of the firm shall sign the proposal and complete/sign all provisions and certifications requiring original signature. A .pdf file shall be created to capture the signatures for submission in the Administrative volume.

The Offeror shall acknowledge any amendments to this solicitation. Amendments must be acknowledged by signature of an official having the authority to bind the Offeror’s firm contractually by the completion of the SF30 or appropriate annotation on the SF33.

Section 4, Online Representations and Certifications: Offeror shall have assigned in Online Representations and Certifications for the NAICS code designated for this effort (511210), and submit a copy of their Representations and Certifications data in Volume I, Section 4.

Section 5, Organizational Conflict of Interest (OCI) Certification: The Offeror shall complete the attached OCI Certification (Attachment E) and provide, if necessary, an OCI avoidance or mitigation plan.

VOLUME II – TECHNICAL (FACTOR I)

The Technical Section shall not contain any reference to price; however, information concerning labor hours and categories, Consultant services, travel requirements, materials and equipment needed shall be contained in the Technical Volume in sufficient detail so that the Government may adequately evaluate the Offeror's understanding of the PWS.

The Offeror’s technical capabilities shall be detailed fully describing the completeness, feasibility, soundness, and practicality of the proposed approach and plan for accomplishing the PWS tasks.

Section 1, Subfactor 1 - Technical Approach: The Offeror shall submit a written technical approach which effectively demonstrates the overall ability to perform Anatomic Pathology Laboratory Information System (APLIS) Integration, Operation and Sustainment Services. This section should, at a minimum, specifically address the Offeror’s approach and ability to:

a) Sustain of all test, training, and production environments

b) Provide system troubleshooting support at site level

c) Provide database support and maintenance

d) System and infrastructure testing and maintenance

e) Configuration management of current and future versions of APLIS

f) Monthly system updates/reboots

g) Maintain system interface and troubleshoot interface issues

h) System and site support SQL Migrations and MAAG Storage

i) System and site support during Med-COI cutover

j) Provide system admin support for XenApp server changes/updates

k) Provide support for system servers, virtual machines and operating system

l) Provide system admin support for cybersecurity maintenance and updates

Any anticipated major difficulties and problem areas, along with potential recommended approaches for resolution.

Provide aTranisition-In Plan for thirty (30) business days. This plan shall document how the Offeror will meet and comply with the specific requirements established in Section 6.0 of the PWS and include a schedule of events for the plan period.

Section 2, Subfactor 2 - Level of Effort Approach: The Offeror shall submit a level of effort approach that is consistent with the proposed solution to complete the PWS tasks as outlined in the Offeror’s Technical Approach.

Section 3, Subfactor 3 - Management/Staffing Approach: The Offeror shall submit a written Management/Staffing Aproach that effectively demonstrates:

The Offeror shall furnish a management plan narrative to implementing, managing, and administering tasks similar in size, scope, and complexity to the ones specified in the PWS. The management plan shall include an organizational structure, communication, project management, and responsibilities, to include subcontractor and consultant relationships. The management plan shall identify roles and responsibilities of each.

The Offeror shall explain how their chain of command practices, management structure (to include identification of key personnel within the management structure), and lines of authority that will contribute in a positive manner to ensuring completion of all tasks. This should emphasize schedule and risk management, communications, transparency, accounting, crosschecks, and subcontractor management on progress towards the completion of a technical refresh early enough to take necessary corrective actions, and flexibility in allocating resources based on Government priorities.

Corporate Teaming (if applicable): The Offeror shall describe each teaming members’ technical roles and related experience, to include subcontractor’s and consultant’s roles and related experience, and when/how this team has worked together successfully in the past.

The staffing approach shall clearly describe the full range of staffing resources to include but not be limited to:

resource planning processes/procedures, management methods, and other associated details that ensure sufficient qualified resources are recruited, staffed, and retained to meet the Government’s requirements in the PWS. The proposed approach shall demonstrate how the Offeror intends to manage unexpected turnover and how that plan minimizes the impact on task order performance. The staffing approach shall include a staffing plan and provide a definition of the primary skill set required for each role.

For all individuals proposed to fill Key Personnel positions, Offerors shall submit resumes, and align Key Personnel to the portion of the PWS that each individual is being proposed to perform. Resumes of Key Personnel do not count against the page totals. Key Personnel resumes shall include a list of relevant training, education, and certifications. Please do not submit resumes for all labor proposed, only for those Key Personnel identified below:

• Program Manager/Task Manager

• System Engineer

• System Administrator

• Information Assurance/Cybersecurity

• Database Specialist

• Integrator

For those individuals proposed as Key Personnel who are not current employees of the Offeror’s company, the Offeror shall include a signed a letter of intent. Offerors do not have to provide a letter of intent for individuals proposed as Key Personnel who are current employees of the prime contractor. Offerors shall include a letter of intent for any other individual proposed as Key Personnel to include subcontractor employees, teaming partner employees, and consultants.

Section 4, Subfactor 4 - Quality Control Plan (Deliverable 8): The Offeror shall submit a written quality control plan that effectively demonstrates: How each tasks will be evaluated for full performance and acceptability of work from the Offeror’s viewpoint; A Quality Control Plan (QCP) shall not to exceed ten (10) pages. The QCP shall document how the Offeror will meet and comply with the quality standards established in the PWS. At a minimum, the QCP shall include a self-inspection plan and an outline of the procedures that the contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction.

Section 5, Subfactor 5 – Subcontracting Plan: Separate from the Small Business Participation Plan, other than U.S.

Small business…